Initial notice The fourth IGCP 588 - Coastal-Change.Org

Initial notice
The fourth IGCP 588: ‘Preparing for Coastal Change’ meeting
in Chennai, India
20 th May 2013 (Monday) – 24 th May 2013 (Friday)
Hotel GRT Grand, Chennai
Organising committee; S. Srinivasalu (AU), Adam Switzer (EOS),
R. Ramesh (NCSCM), M.S. Pandian (PU), Jonathan M.P (IPN)
Introduction
Coastal areas are dynamic and fast changing environments. They are home to billions of people worldwide and
provide areas of unique natural importance. Over millennia, changes in relative sea level, geological processes
and extreme events such as storms and tsunamis, have shaped and changed Earth’s coastlines. More recently,
human activities such as coastal development and agriculture have affected coastlines through deposition and
erosion, and through relative sea-­‐level rise as a result of anthropogenic climate change. As such coastal change
is of considerable local and global interest, not only within the geological realm, but also in terms of
socioeconomic and biodiversity impacts.
The 4th annual meeting of IGCP588 will be held in Chennai, India. We invite submissions on topics including:
catastrophic coastal events (storms and tsunamis); subsiding deltas; sea-­‐level change in the tropics; coastal
dynamics; coastal processes and human adaption; coastal resilience, coastal resources (offshore windmills,
renewable energy, offshore mining) and other topics in coastal science.
Chennai
Chennai, one of the metropolitan cities in India and is a true reflection of this country's diversity. Chennai has
flourished into a charming and welcoming city and the city encourages all forms of development. Covering an
area of 200 km 2 with the Bay of Bengal to the east, the city is the gateway to the rest of South India and the
fourth largest city in India with a population of around six million.
Important Dates
Early bird registration March 30 2013
Submission of abstract deadline March 30 2013
Notifications of selection of Abstracts for Oral Presentations April 15 2013
End of discounted registration period April 30 2013
Deadline for full payment of fieldtrip fee April 30 2013
Deadline for submission of full papers for session special issues
To be announced at the meeting

Schedule
The meeting will be held from 20 th May 2013 (Mon) – 24 th May 2013 (Friday) at GRT Grand hotel, Chennai,
India http://www.grthotels.com/grtgrand.aspx with the Department of Geology, Anna University as the main
organizing committee.
Preliminary schedule:
Sunday Pre-­‐Conference Excursion
Sunday Evening – Ice Breaker
Monday Scientific sessions – Conference Dinner
Tuesday Scientific sessions – Working group meetings and poster session (evening)
Wednesday Scientific sessions am (Wednesday PM travel to field trip site)
Thursday Fieldtrip to beach ridge system (Geoarchaeology)
Friday Fieldtrip to tsunami and cyclone deposits
Venue
Anna University (AU) is a premier technical university in Tamil Nadu, India. The university was previously
known as the College of Engineering, Guindy (CEG) is one of the oldest technical institutes in the world and has
a history spanning 218 years [as of 2012]. It was renamed as 'Anna University' on 4th September 1978 after C.
N. Annadurai.
Travel/Accommodation information: Chennai
Chennai, the capital city of Tamil Nadu is well connected through all transport modes from all parts of the
country. Chennai has two airports -­‐ the Anna International Airport and Kamaraj Domestic Terminal both
located at Meenambakkom about 20 kms from the city centre. Many major international airlines have regular
direct flights to Chennai. Domestic airlines operate daily flights to all major cities of the country from the
domestic terminal. Chennai is connected by rail with all major towns and cities in India. Main Railway Stations
of Chennai are, Chennai Central and Chennai Egmore. Trains operate from Egmore Junction to different parts
of the state while interstate trains originate from Chennai Central Station. Chennai is connected by good
network of roads to all important places in Tamil Nadu and other parts of India. Many private vehicles are also
available for domestic and interstate transportation. Some major road distances from Chennai to other cities;
Bangalore (334kms), Kolkata (1678kms), Hyderabad (704 kms), Trivandrum (790kms), Delhi (2095 km), Mumbai
(1329 kms).
Accommodation:
There are many hotels in the vacinity fo the GRT Grand. Special workshop accommodation rates will be
arranged with local accommodation houses including,
Hotel New Woodlands, 72-­‐75,Dr.Radhakrishnan Road, P.B No 626, Mylapore, Chennai-­‐600004, India, Phone:
28113111, Fax: 28110460, Email: newwoodland@vsnl.com Email: mail@newwoodlands.in,
Hotel Queensway Park, New No.4, Unnamalaiammal street, North Usman road, T.Nagar, Chennai-­‐600017,
INDIA, Ph: 044 42121166, Email: info@queenswaypark.com,
Hotel Nandini Palace, T.Nagar, Chennai, Tamil Nadu -­‐ 600 017, Ph:+91 92222 72222, Hotel Dee Cee Manor, No.
90, G.N. Chetty Road, T.Nagar
Finance
We will do our best to keep the cost of attending the conference low. Thanks to the extensive flight network

and very wide range of accommodation, cheap flights and cheap room rates will not be too difficult to find.
Visa Information
Who needs a visa?
All visitors, except citizens of Nepal and Bhutan, need a visa for India. You must obtain this before arriving in
India.
What visa should I apply for?
Unless you have extensive travel plans in India, you should apply for a Conference Visa. This is a single entry
visa that is valid for three months (Note: the visa is valid from the date of issue and not from the date when
you enter India).
What documents will I need?
For a Conference Visa you need an invitation letter from the conference hosts – Anna University. IGCP Chennai
secretariat by email (igcp588chennai@gmail.com) with the subject "Visa IGCP588 Chennai 2013" for the
invitation.
Your passport must be valid for more than six months and must have at least two blank pages.
For a full list of documents, contact the Indian Mission website of your country of origin. Indian visa
information can be found at http://indianvisaonline.gov.in/visa/
Note-­‐ Special cases
However, for participants from Afghanistan, China, Iran, Pakistan, Iraq, Sudan and foreigners of Pakistani origin,
organizers have to obtain the necessary permissions from the concerned ministries and send the same to the
respective Indian Embassies/High commission in advance to facilitate visa for travel to India. Hence,
participants from aforementioned countries are required to send their information (in the format below)
together with a copy of passport to igcp588chennai@gmail.com by March 30, 2013.
Name -­‐-­‐ Father's/Husband's Name -­‐-­‐ Date of Birth -­‐-­‐ Place of Birth -­‐-­‐ Nationality & Passport No.
Date of Issue -­‐-­‐ Place of Issue -­‐-­‐ Date of Expiry -­‐-­‐ Address
Climate:
Proximity to the Bay of Bengal ensures a hot & humid for most of the year in Chennai. The highest temperature
is attained in late May and early June which is usually about 38 °C (100.4 °F), though it exceeds 40 °C (104° °F)
for a few days. The annual average rainfall for Chennai is about 1,300 mm (47.2 inches). It gets most of its
seasonal rainfall from the north-­‐east monsoon, from late September to mid November.
Scientific sessions
There will be two and half days of scientific sessions including Invited talks, scientific talks and a large poster
session. Given time constraints we anticipate that at least 50% of presentations will be posters presented in a 2
hour long poster session. Talks and posters will be held on the first 2 and half days.

Conference Field Excursions (Pre-­‐registration is required to allow numbers to be properly managed)
Sunday -­‐ Pre-­‐Conference Excursion
Thursday-­‐ Friday – Post-­‐Conference fieldtrip
Thursday – geoarchaeology
Friday – 2004 Tsunami and 2011 storm (damage and deposits)
Major themes of the Scientific Program
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Catastrophic events : Tsunami/storms
Sea-­‐level and coastal changes
Deltas and subsidence
Human adaptation to sea-­‐level change
Quaternary coastal evolution
Research methods
Proposed Social Program
Welcome Reception and Ice Breaker – Sunday night:
To help fuel discussion from the very start and ease delegates past the culture shock on arrival into our city an
ice-­‐breaker reception is planned for the Sunday evening.
Conference dinner -­‐ Monday night: This will be held at Hotel The GRT Grand, Chennai
Cultural activity -­‐ Tuesday night
Please note that no formal guest program will be planned.
Registration:
Registration Fees:
Early Bird
(Mar 30, 2013)
Pretty early
(Apr 30, 2011)
Not early
(Full fee)
Professionals 8300 INR 8500 INR 9500 INR
Students 5,000 INR 6,000 INR 7,000 INR
Accompanying persons
(Welcome party and dinner)
2,000 INR 3,000 INR 4,000 INR
Fees include:
·∙ Pre conference fieldtrip
·∙
Full workshop registration

·∙ Ice Breaker event on the Sunday evening
·∙ Printed Program and Workshop Abstract Volume
·∙ Lunches and refreshments during the workshop
Participants will be required to pay by cheque or bank draft
Fieldtrip registration
Fee
All participants
15000 INR
This will cover all transport, accommodation (2 nights) and some meals (breakfast and lunches).
Letter of invitation:
On request, the Conference Secretary will be happy to send a personal invitation for participation in the
conference. It should be understood that such an invitation is only to help participants to raise travel funds in
their own countries or to obtain the visa. Such an invitation will not be a commitment on the part of the
organizers to provide financial support.
Support for attendees from developing nations
Support will be available through IGCP or other programs to assist delegates from developing nations. Final
details will be given in the 2nd circular.
Any further information can be obtained from Secretariat and igcp588chennai@gmail.com