SOP 1C - EOC Operations - West Virginia Division of Homeland ...

HANCOCK COUNTY EMERGENCY PLAN
ATTACHMENT 7
PUBLIC ALERT/NOTIFICATION
I. PURPOSE
To establish procedures to support County protective response to an accident at the Beaver
Valley Site through the timely alert/notification and dissemination of emergency instructions
to the population at risk.
II.
DEFINITIONS
A. The definitions provided in Appendix 1 to the "Hancock County Emergency
Response Plan" and in the Emergency Operations Center SOP are applicable to the
terms used in this procedure.
B. Other Definitions
1. Local Alert Stations - Commercial radio and TV stations which provide full
Alert coverage within the plume exposure pathway EPZ under agreement to
Alert emergency public information at the request of risk County officials.
2. Emergency Public Information Alert Messages - Pre-written
announcements for transmission by local Alert stations informing the public
at risk on what actions to take at the time of an accident.
3. Route Alerting Team - A group of volunteer firemen affiliated with a fire
department within the plume exposure pathway EPZ assigned to a specific
area within their fire department jurisdictional boundary to support public
alert/notification.
4. Special Population Group - A category of persons requiring assistance or
lead-time for effectual protective response. Special population groups
include school children, hospitalized persons, the handicapped, children in
day care centers, and industrial workers.
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III.
SITUATION
A. The alert component of the public alert/notification system, the CityWatch Alert
System, and a local function, consisting of fixed sirens and alert teams equipped with
portable sirens and public address systems. Their function is to advise persons
living, working, or traveling within portions of or all of the plume exposure pathway
EPZ to tune to a local radio or TV station.
B. The notification component of the public alert/notification systems is a combined
local/State function.
1. The local function consists of a news release from the EOC of pre-written
messages containing specific emergency information and instructions transmitted
over local Alert stations to the population at risk.
2. The CityWatch Alert System, utilizing reverse 911 technology to warn the
public of an emergency within a given geographical area.
3. The State function consists of the West Virginia Division of Homeland Security
and Emergency Management (WVDHSEM) release of pre-written messages
containing general area-wide emergency information and instructions
transmitted over Emergency Alert System (EAS) stations to persons within the
50-mile ingestion pathway EPZ.
C. Coordination of the three components is essential for adequate public response to an
accident at the Beaver Valley Site.
D. In the event of a serious accident requiring immediate protective actions, Hancock
County reserves the right to activate the alert systems and Alert specific emergency
instructions over local radio and TV stations without first coordinating with the
State.
IV.
RESPONSIBILITIES
A. West Virginia Division of Homeland Security and Emergency Management
(WVDHSEM), together with HCOEM, PEMA and OEMA should coordinate the
date and time the public alert/notification system is to be activated and tested.
B. The County Emergency Services Director is responsible for the alert/notification of
the resident and transient population at risk in the County to include:
1. The maintenance and preparedness of the alert/notification system.
2. The advance alert/notification of special population groups.
3. Activation of the public alert systems.
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4. Release of specific emergency public information Alert messages.
C. WVDHSEM is responsible for the release of general area-wide EAS messages to the
public within the 50-mile ingestion pathway EPZ.
V. PROCEDURES
A. Administrative
The Hancock County Emergency Management Director will:
1. Assure development, refinement and coordination of the alert/notification
systems.
2. Develop supplemental procedures for the activation and operation of the
alert/notification systems.
3. Assure the training of those EOC operations staff that will assist with
alert/notification, to include:
a. Fire Services Officer
b. School Services Officer
c. Health/Medical Officer
d. County Sheriff
4. Conduct test of the operational elements of the alert/notification systems
according to established guidance.
5. Review and update semiannually the information contained in attachments to
this procedure.
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B. Operational
1. Emergency Level - Unusual Event
No Action Required.
2. Emergency Level - Alert
a. Review the public alert/notification resource list. (Enclosure 1)
b. Request local EAS stations to initiate and maintain standby status.
(Enclosure 2)
c. Prepare the CityWatch Alert System for use (See Annex P,
Appendice 3).
d. Coordinate with the Fire Services Officer to request Route Alerting
Teams standby at their Stations and report manpower shortages.
e. Review emergency public information Alert messages and update as
necessary. (See SOP No. 2).
f. Maintain Alert Status until emergency level escalation or reduction
or closeout.
3. Emergency Level - Site Area Emergency
a. Review the public alert/notification resource list. (Enclosure 1)
b. Request local EAS stations to initiate and maintain standby status
(Enclosure 2).
c. Prepare the CityWatch Alert System for use (See Annex P, Appendice 3).
d. Coordinate with the Fire Services Officer to assure Route Alerting
Teams are at their Stations, and ready for dispatch.
e. Dispatch resources to fire stations identifying manpower shortages.
f. Review EAS Alert messages and update as necessary. (See SOP No.
2).
g. Maintain readiness posture until protective response is indicated,
emergency level escalation or reduction or closeout.
h. Protective Response Indicated:
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(1) Select the appropriate EAS message based upon the
protective action.
(2) Receive from WVDHSEM the coordinated recommendation
on implementation of protective action including:
(a)
(b)
(c)
The specific protective action recommended.
The area affected by implementation.
The date and time of implementation.
(3) Ensure that selected EAS messages are consistent with the
protective action being implemented.
(4) Activate the CityWatch Alert System (See Annex P, Appendice
3).
(5) Coordinate with the Fire Services Officer for the dispatch of
Route Alerting Teams in conjunction with siren activation.
(6) Activate the sirens within the designated protective response
area upon the direction of the Emergency Services Director or
his designee.
(7) Coordinate with the County Sheriff for backup support to fire
personnel in providing additional alert/notification coverage
(if needed).
(8) Verify coverage and completion of public alert/notification.
(9) Update EAS messages and public alert/notification as
appropriate.
(10) Repeat the appropriate steps of the above procedure upon
receipt of an additional protective action decision.
i. Maintain Site Area Emergency Status until emergency level
escalation or reduction or closeout.
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4. Emergency Level - General Emergency
a. Review the public alert/notification resource list. (Enclosure 1)
b. Request local EAS stations to standby to Alert emergency message.
(Enclosure 2).
c. Activate the CityWatch Alert System (See Annex P, Appendice 3).
d. Coordinate with the Fire Services Officer to assure Route Alerting
Teams are in-place and prepared to activate upon request.
e. Review EAS messages and update as necessary. (See SOP No. 2).
f. Maintain readiness posture until protective response is indicated,
emergency level reduction or closeout.
g. Protective Response Indicated:
(1) Select the appropriate EAS message based upon the
protective action.
(2) Receive from the State the coordinated recommendation on
implementation of protective action including:
(a)
(b)
(c)
The specific protective action recommended.
The area affected by implementation.
The date and time of implementation.
(3) Ensure that selected EAS messages are consistent with
protective action being implemented.
(3) Activate the CityWatch Alert System (See Annex P, Appendice
3).
(4) Coordinate with the Fire Services Officer for the dispatch of
Route Alerting Teams in conjunction with siren activation.
(5) Activate the sirens within the designated protective response
area upon the direction of the Emergency Management
Director or his designee.
(6) Coordinate with the County Sheriff for backup support to fire
personnel in providing additional alert/notification coverage
(if needed).
(7) Verify coverage and completion of public alert/notification.
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(8) Update EAS messages and public alert/notification as
appropriate.
(9) Repeat the appropriate steps of the above procedure upon
receipt of an additional protective action decision.
h. Maintain General Emergency Status until emergency level reduction
or closeout.
ENCLOSURES
1. Enclosure 1, Public Alert/Notification Resource List
2. Enclosure 2, Local EAS Television and Radio Stations
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ATTACHMENT 7 - Enclosure 1
PUBLIC ALERT/NOTIFICATION RESOURCE LIST
TITLE ORGANIZATION ADDRESS PHONE NO.
Governor State of WV Governor's Office
Capital Bldg. 304-558-2000
Charleston, WV
Director, WVDHSEM
West Virginia
Office of
Emergency
Management
Capital Bldg.
Rm EB-80 304-558-5380
Chief, Radiological Health Program
Radiation,
Toxics &
Indoor Air
Division, a
Division of the
WV Office of
Environmental
Health Services
Capital and
Washington
Sts. 1 Davis
Sq. Suite
200
Charleston
WV 25301
304-558-2981
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ATTACHMENT 7 - Enclosure 2
LOCAL EAS RADIO AND TELEVISION STATIONS
STATION
TELEPHONE NUMBER
WOVK 98.7 FM 304-232-1170
WWVA 1170 AM 304-232-1170
WEIR 1430 AM 304-723-1430
WTRF Channel 7 304-232-7777 Television
WTOV Channel 9 304-232-0430 Television
WOMP 1290 AM 740-676-5661
WBBD 1400 AM 304-232-1170
WVKF 97.5 FM 304-232-1179
WKWK 97.3 FM 304-232-1170
WJYK 100.5 FM 740-676-5661
WEGW 107.5 FM 304-232-1170
WVNP 89.9 FM 304-556-4900
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ATTACHMENT 8
CHECKLIST
DIRECTOR AND DEPUTY DIRECTOR
UNUSUAL EVENT
ALERT
Receive notification from 911 dispatcher.
Fill out the appropriate notification form, if FAX is not received.
Verify emergency information with BVPS.
Notify Director/Deputy Director, as appropriate.
Notify WVDHSEM.
Report to HCEOC, as appropriate.
Receive notification from 911 dispatcher.
Fill out the appropriate notification form, if FAX is not received.
Verify emergency information with BVPS.
Notify and activate the emergency services staff personnel.
Request Law Enforcement to activate EOC security.
Periodically brief the operations staff on status of emergency.
Request assessment of available County resources.
Verify that no unusual road conditions exist that would hamper emergency
operations.
Request local EAS stations to initiate and maintain standby status.
Ensure all SOP functions are complete under ALERT status (information to be
received from OPS Officer).
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ATTACHMENT 8
CHECKLIST
DIRECTOR AND DEPUTY DIRECTOR
ALERT
Notify Mountaineer Casino Racetrack and Resort of impending use as a Staging
Area.
Request report on problem areas from EOC staff.
Coordinate with WVDHSEM for State manpower and equipment requirements.
Notify special facilities, request transportation requirements, distribute information
to Transportation Officer.
SITE AREA EMERGENCY
Acknowledge emergency information.
Fill out the appropriate notification form, if FAX is not received.
Verify emergency information with BVPS.
Assure all EOC staff positions are present.
Brief operations staff on status of emergency.
Operations staff to notify relief personnel for extended operations.
Check status of County roads relative to emergency services and make public
notification of unusual conditions.
Review with staff any problems that would impede the progress of a protective
action.
Direct PIO to make public notification of any unusual conditions affecting Hancock
County evacuation.
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SITE AREA EMERGENCY
ATTACHMENT 8
CHECKLIST
DIRECTOR AND DEPUTY DIRECTOR
Confer with Health/Medical Officer with respect to evacuating nursing homes and
day care centers.
Confer with School Services Officer with respect to closing or evacuating schools.
Notify EAS Stations of accident escalation and any protective actions, which may be
recommended.
____ Activate the CityWatch Alert System (See Annex P, Appendice 3).
Submit manpower and equipment requirements to WVDHSEM.
Ensure the JPIC has released annual mailer information to the public.
Notify Mountaineer Casino Racetrack and Resort that the facility is to be activated
as an equipment Staging Area.
Ensure siren activation occurs within 15 minutes of protective action
recommendation, if a protective action recommendation is made.
Notify special facilities of accident escalation.
Ensure staff SOP functions are complete under Site Area Emergency status (confer
with OPS Officer).
Ensure communications are established at all field locations.
Ensure all field personnel covered by dosimetry, as required.
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HANCOCK COUNTY EMERGENCY PLAN
GENERAL EMERGENCY
ATTACHMENT 8
DIRECTOR AND DEPUTY DIRECTOR
Acknowledge emergency information.
Fill out the appropriate notification form, if FAX is not received.
Verify emergency information with BVPS.
Brief operations staff on status of emergency.
Check status of County roads relative to emergency services and make public
notification of unusual conditions.
Review with staff any problems that would impede the progress of a protective
action.
Ensure communications are established at all field locations.
Direct PIO to make public notification of any unusual conditions affecting Hancock
County evacuation.
Coordinate with School Services and Health/Medical Officers to assure that the
plans for special population groups are in progress or complete.
Confer with PIO on the EAS message.
Upon protective action decision, notify EAS station for activation of system.
____ Activate the CityWatch Alert System (See Annex P, Appendice 3).
Ensure siren activation within 15 minutes of protective action recommendation.
Check status of emergency actions initiated for the protective action in progress or
complete.
Assure special facilities evacuation/sheltering is complete.
Assure all emergency actions are complete.
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