District Welfare - Kandhamal

MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b)]
1. Aims and Objectives of the Organization:
To supervise functioning of Educational institution run under ST & Sc Dev. Deptt.
Implementation of various protective legislation meant for ST & SC communities such as PCR
Act, POA Act, Forest Right Act, Reg.2/56, OLR 23 etc. and implementation of various lively hood
programme (income generating scheme) and programmes for welfare of the ST & SC
communities, minorities, SEBC, OBC, Safai Karmachari etc. through OSFDC, OBDFDCC agencies
and other safeguard programme.
2. Brief History & Background for its Establishment:
(a) Location : Kandhamal Dist. is one of the southern located Dist.in Odissa. It lies
between 83 0 30’ to 84 0 35’ longitude and between 19 0 34’ to 20 0 34’ latitude it is bounded by
the Boudh district in north, Gajapati district in south, Nayagarh district in the east & Kalahandi
district in the West.
(b) Climate : The climate condition of the district is generally hot with high humidity
during April to May and cold during December to January. The monsoon generally breaks
during the month of June. Average annual rainfall of the district was 16003.2 m.m in 2009
which is higher than the normal rainfall ( 1427.9 m.m ).
The Kandhamal Dist. has a population of 6,48,201 as per census 2001 & has observe a
decadal growth of 18.66%. Tribal dominate the demography with 51.96 &16.89% belonging to
ST & SC communities respectively. It is one of the most backward Dist. of Odisha with 47.2% of
house holds in BPL category as recorded in the year 2000.
The population analysis of the Dist. is as follows.
Population analysis of the District
No.Of Block/
Municipality/NAC
Population
as per 2001
census
ST SC Literacy
Number % Number & Male Female Total
Block-12
6,48,201 3,36,809 51 1,09,506 16.9 1,83,733 95,972 2,79,705
Municipality-1
NAC-1
The DWO office is functioning at Collectorate , Phulbani . Four Nos of room are being used
for SSD Section in the collectorate. This Dist. Comes under Tribal sub-plan area having ITDA
and micro project for Kutia Kandha. There are two ITDA Office functioning at Phulbani under
Balliguda & one micro project at Belghar under Tumudibandha Block under administrative
control of Collector.
3. Details of Services Rendered:
There are 127 nos of SSD Deptt. schools functioning in the District comprising S/S, R/S, A/S
and High Schools & EMRS at Mahasingi under administrative control of Collector.
a. This office provides Pre-matric Scholarship to ST & SC students reading in S/S, R/S, A/S, H/S
with 100 seated ST Girls/Boys Hostel. This office provides Post-matric scholarship to ST & SC
students reading in different colleges and vocational institutions.

Besides the students belonging to minority & OBC Community from class-I to Xth level get
PMS from District & Post Matric Scolarship for both Communities being given by Govt. through
DWO.
b. The Estt. of SSD. Dptt. Teachers from S/S, R/S, A/S, H/Ss are being dealt with by District
Office.
c. This office provides incentive to inter caste married couple and legal Aid to ST/ SC people.
d. This office provides monetary relief to atrocity victims under "POA" Act.
e.This office monitors the issues of fake caste certificates . The status report upto end of
15.04.2013 is appended below.
STATUS REPORT ON ENQUIRY OF FAKE CASTE CERTIFICATE
1
CASES BY VIGILANCE CELL OF KANDHAMAL DIST. (Up-to 15.04.2013)
Total no. of cases referred by Director ST & SC Dev. Deptt. to vigilance cell of
Kandhamal Dist. for enquiry
1021
2 No. of Double entry/wrong address 82
3 Cases pending for enquiry 939
4
5
Total no. of cases in which enquiry report completed and enquiry report in the
vigilance cell
No. of enquiry report forwarded to Director ST & SC Dev. Deptt –cum-
Chairman SLSC
810
796
6
7
8
9
10
No of enquiry report pending in the Vigilance Cell for scrutiny 14
No. of cases pending for enquiry by Vigilance Cell 129
No. of cases returned by SLSC to Dist. vigilance cell for re-enquiry 81
No. of cases pending for enquiry/ re-enquiry by Vigilance cell 224
Total no. of FIR lodged on the report of DWO, Kandhamal against the fake
caste certificate
No. of cases Persons.
1. PS-G.Udayagiri : 51 67
2. PS- Daringibadi : 21 47
3. PS- Raikia : 22 26
4. PS- Phiringia : 01 01
5. PS- Tikabali : 07 07
6. PS- Sarangada : 02 05 .
TOTAL : 104 153
104
11
12
13
14
Charge-Sheets Submitted 20
Persons Arrested
1. G.Udayagiri PS - 03
12
2. Raikia PS - 06
3. Tikabali PS - 03
Bailed by Hon’ble High Court 04
No. of WPC filled in respect of cases registered 68
f. This office deals with different Anti-Poverty Programme under Poverty Alleviation Scheme like
loans to SC, ST, minorities, SEBC, OBC and Safei Karmachari, scavenger (SRMS), WADI etc.
with provision of certain subsidy.

4. Postal Address of the Main Office, Attached Sub-Ordinate Office/ Field units etc.:
Sl.
No.
Office Name
Address
1 2 3
1 D.W.O. Office At/Po.- Phulbani, Dist- Kandhamal.
2 A.D.W.O (HQr), DWO Office At/Po.- Phulbani, Dist- Kandhamal
3 A.D.W.O., working under Sub-collector O/o the Sub-Collector, Phulbani and Balliguda
Sub-Division, Dist.-Kandhamal, Phulbani
4 WEOs working under B.D.Os Office in 12
Blocks.
BDO, Phulbani, Khajuripada, Phiringia,
K.Nuagam, Balliguda, Tumudibandha, Kotagada,
Chakapada, Tikabali, Raikia, Daringbadi,
G.Udayagiri.
5) Working Hours both for Office & Public:
Day Office: 10 A.M. to 1.30 P.M. & 2 P.M. to 5 P.M.
Morning Office: 7 A.M. to 1 P.M.
6) Grievance Redresses Mechanism:
Grievance petitions are received in Grievance Cell of Collector, Collectorate, Kandhamal on
every Monday at (11 A.M. to 2 P.M.-Day office & at 9 A.M. to 12 noon-Morning office). Besides
Grievance petitions are also being received during the office hours on any working day.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
Sl. No. Name Designation Power & Duties
1 Sri Paramananda
Prusty
Dist. Welfare Officer i) The DWO is declared as DDO of District SSD Section & also for
school like SS/RS/AS & the grants received from Govt.
(OWS)
ii)
The DWO looks after the Office Administration (Both field &
Office).
iii) The DWO initiates and effects transfer & posting of teaching
and non teaching staff of school.
iv) The DWO looks after the management of SSD Deptt. Schools &
Hostel.
v) He provides PMS to SC/ST/OBC/Minority students from Class-I
to college level.
vi) He looks after proper implementation of ORV Act.
vii) He monitors the NGO Managed Schools, Conven DTFCN, DLV &
MC Meeting, finance of OSFDC Loan to

SC/ST/OBC/Minority/Safai Karmachari & WADI
beneficiaries.
viii) He provides incentive to inter caste married couple,
compensation to Atrocity victims.
ix) He also provides amenities, RW materials to inmates of Hostel.
2 Sri Akshay Kr. Mallick A.D.W.O To assist DWO in Office Work as above.
3
Sri Bibhudhendra
Mohanty
W.E.O(HQr.)
Deals with Pre Matric/Post Matric Scholarship to ST/SC/OBC/Minority
Student & Right to Public Service Act.
4 ----- Head Clerk Post is laying Vacant since long
5 Sri Padmanav
Maharana
Sr. Clerk
High School Estt./Pension Case/HRMS/RA Scheme, Court Matter, Lokpal
Case, OAT, ORV, Recruitment, Departmental Proceeding & in charge of
Head Clerk.
6 Sri Rangadev Mallick Sr. Clerk Cash/Audit/UC/vehicle log book
7
Smt.Gitamjali Dash Sr.Clerk Estt. Of R/S, Education, Estt. Of Contractual Teacher, Sikhya Sahayak,
CCA, WWA, ANM, Extra curricular activities, Up gradation of school, BPL
rice to School, enrolment, Grievance, Assembly Question Answer.
8 Smt. Ranjita Behera Jr. Clerk Office Estt., POA Act(PCR), Intercaste Marriage, Legal Aid Cell, NGO,
Dist. Level V & M.C Meeting, Dist. Task force Committee Meeting &
Tribal issues.
9
Smt. Gitanjali Nayak Jr.Clerk Phulbani Sevashram Estt., CCR of Office Staff & Field Staff, OBC &
Minority loan Scheme, RTI Act,
Sri Mahendra Ku
Jr. Clerk
Ashram School Estt., Forest Right Act, EMRS, Army Recruitment,
10
Behera
Development Work, Purchase committee of materials, Procurement of
stationary & RW Materials, Training Programme, ITDA, OTELP, TDCC,
Inspection.
11 Smt Rudrakhyee
Kanhar
Jr. Clerk
MIS, RMS, School Dev.Plan, State level review meeting of DWO, School
& Hostel monitoring, Life Skill Education, Zilla Parisad Meeting, Career
Counselling, Disaster Management, Dist.Planning Committee meeting,
All type of Dist.Level Meeting,
12
Sri Saroj kumar
Udayabhanu
Jr. Clerk
Issue & Despatch, Assembly question answer Register Maintenance.
13
Sri Dillip Kumar
Samatray
Jr. Clerk(Deputed
Staff)
Sevashram Estt. Of Balliguda Sub-division.
14 V Srinavas Jr.Clerk, OSFDC OSFDC, High Cost Loan, WADI, Safai Karmachari, Training Programme.
15
Smt. Sasmita Pattanaik Jr.Clerk-Cum-
DEO(Deputed Staff)
Fake Caste Certificate, Issue of Caste Certificate, Prime Ministers 15
point programme, verification of Caste Certificate.
16 Sri Arun Ku Sahu DEO Office Work
17 Sri Amar Prasad Rai DEO OSFDC attach

18 Sri Fulchand Mohanty Driver Field Duty
19 Sri Gangadhar Bagarty Peon Office attach
20 Khetrabasi Nayak Peon Office attach
21 Ghasiram Kanhar Peon Office attach/ Treasury Duty
22 Rabindranath Sahu Peon Office attach
23
Pramod Ku Kudei
Sweeper-cum-Night
Watchman(Deputed
Staff)
Office attach/Night duty
24 Bishnu Mallick Peon OSFDC attach
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The DWO follows the Guideline/instruction of higher Authorities and implements the instructions
accordingly.
All the Officer work & decision is being taken by the Collector & Dist.Magistrate as well as Govt.
In SSD Deptt. As higher Authority.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Sl.
No.
Activity Time Frame/ Norm Remarks
1 2 3 4
1 Diary of letter Within a day All the letters
petitions,
applications, etc.
are too diarized in
the same day
2 Dispatch of letter Within a day All the letters are to
be dispatched in
the same day
3 Typing Job Depending on the volume of the works and
no. of pages
4 Processing of letters Depends upon the nature of letter & also on
the volume of works
Normally 30 pages
per day
Urgent letters
within the date line
5 RTI Act Within 30 days

MANUAL-5
Rules, Regulations, Instructions, Manuals & Records
for Discharging Functions
[Section-4 (1) (b) (v)]
This office performs the related SSD Deptt.works as per Govt. guideline and
amendments made by Govt. times to time.
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
All files are preserved in Record room of Collectorate after consignment
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
Sl.
No.
Name & Address of the
Consultative Committees/
Bodies
Constitution of the
Committee/ Body
Roles &
Responsibility
Frequency
of
Meetings
1 2 3 4 5
1 District Level Task Force
Committee
All official members and
three tribal representatives
of the district nominated by
the RDC (NZ) Sambalpur
Review & monitor
progress made by the
Sub-Divisional Level
Task Force Committee,
highlights issues that
needs to be taken-up at
the State level
Quarterly
once
2 District Level Vigilance and
Monitoring Committee
All MPs & MLAs, NGO
representative, official
members etc.
To review the
implementation of the
ST & SC (POA) Act by
different implementing
agencies/ officials.
Examine maters
pertaining to monitory
relief to atrocity victims.
Suggest for amendment
of rules & regulations
existing in the interest
of prevention of
atrocities
Quarterly
once

3 Prime Minister’s 15 point
Programme
All members of Dist. Level
Committee
Review on Fake C.C &
Dev.Work.
4 SLSC Meeting on fake caste
certificate
All members of SLSC
Venue at RDC Office,
Berhampur
5 State Level review meeting All DWOs of State Venue at Bhubaneswar,
review on welfare
activities
6 Monthly Dist.Level review meeting ADWOs, WEOs, HM of SSD
Deptt. Schools
Review on Welfare
activities.
MANUAL-8
Boards, Councils, Committees & Other Bodies
Constituted
[Section-4 (1) (b) (viii)]
No such committee/ Board/ Bodies constituted except Dist. Level Committee for
implementation of Departmental work & Dist.Task Force Committee meeting & DLV & MC
meeting.
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
Sl.
No.
Name Designation Office Ph.
No.
Mobile
No.
Fax E-
Mail
Address
1 2 3 4 5 6 7 8
1 Sri Paramananda Prusty Dist. Welfare Officer 06842 253643 Collectorate,
SSD, Section,
At/Po.- Phulbani,
Dist.-Kandhamal
2 Sri Akshay Kr. Mallick A.D.W.O -do- -do-
3
Sri Bibhudhendra
Mohanty
W.E.O(HQr.) -do- -do-
4
----- Head Clerk -do- -do-
5 Sri Padmanav Maharana Sr. Clerk -do- -do-
6 Sri Rangadev Mallick Sr. Clerk -do- -do-
7 Smt.Gitamjali Dash Sr.Clerk -do- -do-
8 Smt. Ranjita Behera Jr. Clerk -do- -do-
9 Smt. Gitanjali Nayak Jr.Clerk -do- -do-

10 Sri Mahendra Ku Behera Jr. Clerk -do- -do-
11 Smt Rudrakhyee Kanhar Jr. Clerk -do- -do-
12
Sri Saroj kumar
Udayabhanu
Jr. Clerk -do- -do-
13
Sri Dillip Kumar
Samatray
Jr. Clerk(Deputed
Staff)
-do-
-do-
14
V Srinavas Jr.Clerk, OSFDC -do- -do-
15
Smt. Sasmita Pattanaik
Jr.Clerk-Cum-
DEO(Deputed Staff)
-do-
-do-
16 Sri Arun Ku Sahu DEO -do- -do-
17
18
19
20
21
22
Sri Amar Prasad Rai DEO -do- -do-
Sri Fulchand Mohanty Driver -do- -do-
Sri Gangadhar Bagarty Peon -do- -do-
Khetrabasi Nayak Peon -do- -do-
Ghasiram Kanhar Peon -do- -do-
Rabindranath Sahu Peon -do- -do-
23
Pramod Ku Kudei
Sweeper-cum-Night
Watchman(Deputed
Staff)
-do-
-do-
24
Bishnu Mallick Peon (OSFDC) -do- -do-
MANUAL-10
Monthly Remuneration & Compensation of Officers &
Employees
[Section-4 (1) (b) (x)]
Sl.
No.
Name Designation Scale of Pay
(in Rs.)
Gross Amount
(in Rs.)
Grade Pay
(in Rs.)
1 2 3 4 5 6
1 Sri Paramananda Prusty Dist. Welfare Officer PB-3-9,300- 34,800 36,172 4,600
2 Sri Akshay Kr. Mallick A.D.W.O PB-3-9,300 -34,800 37,180 4,200
3 Sri Bibhudhendra W.E.O(HQr.) PB-9300-34800 33,470 4,200

Mohanty
4 ----- Head Clerk PB-7,200-20,200 POST VACANT
5 Sri Padmanav Maharana Sr. Clerk PB-5200-20,200 20,815 2400
6 Sri Rangadev Mallick Sr. Clerk -do- 22102 2400
7 Smt.Gitamjali Dash Sr.Clerk -do- 21431 2400
8 Smt. Ranjita Behera Jr. Clerk PB-1-5200-20200 13364 1,900
9 Smt. Gitanjali Nayak Jr.Clerk -do- 13364 1,900
10 Sri Mahendra Ku Behera Jr. Clerk -do- 13,364 1,900
11 Smt Rudrakhyee Kanhar Jr. Clerk -do- 12956 1900
12
Sri Saroj kumar
Udayabhanu
Jr. Clerk -do- 12956 1900
13 Sri Dillip Kumar Samatray Jr. Clerk(Deputed Staff) -do- - -
14 V Srinavas Jr.Clerk, OSFDC PB-1-5200-20200 15317 1900
15
Smt. Sasmita Pattanaik
Jr.Clerk-Cum-
DEO(Deputed Staff)
Contractual - -
16 Sri Arun Ku Sahu DEO -Do- 5200 Nil
17 Sri Amar Prasad Rai DEO -Do- 5200 Nil
18 Sri Fulchand Mohanty Driver PB-1-5200-20200 12212 1900
19 Sri Gangadhar Bagarty Peon PB-1-4860-14680 17204 1600
20 Khetrabasi Nayak Peon PB-1-4860-14680 17204 1600
21 Ghasiram Kanhar Peon PB-1-4860-14680 16709 1600
22 Rabindranath Sahu Peon PB-1-4860-14680 15428 1400
23
Pramod Ku Kudei
Sweeper-cum-Night
Watchman(Deputed
Staff)
Contractual 4440 -
24 Bishnu Mallick Peon (OSFDC) PB-1-4440-14680 16156 1400
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]

Non-Plan Budget: District Establishment:
Sl.
No.
Major Head
Activities to be
Performed
Allotment
Received
(in Rs.)
Revised
Estimate
(in Rs.)
Requirement
of Funds
(in Rs.)
Expenditure
Incurred up
to 11/ 10
(in Rs.)
Balance
(in Rs.)
1 2 3 4 5 6 7 8
1 11-2225- 80-
001- 0308-01003
Pay 18,20,000 20,50,000 316290 1503710
D.A. 14,80,000 17,50,000 227723 1252277
HRA 35,000 37,500 6014 28986
O.A. 8000 11,500 160 7840
Arr.
T.A. 17,000 50,000 0 17000
RCM 18000 50,000 0 18000
O.C. 0 1,30,000
Electric 25,000
Motor Vehicle 0 1,50,000
Telephone 0 60,000
Ashrams School:
Sl.
No.
Major
Head
Activities to be
Performed
Allotment
Received
(in Rs.)
Revised
Estimate
(in Rs.)
Requirement
of Funds
(in Rs.)
Expenditure
Incurred up
to 11/ 10
(in Rs.)
Balance
(in Rs.)
1 2 3 4 5 6 7 8
1 11- 2225-
02-277-
0047-01003
Pay Not received 5557864
D.A. -Do- 4411957
HRA -Do- 60000
O.A. -Do- 2000
Arr.
-Do-

RCM -Do- 60000
T.E. -Do- 40000
Electric Dues -Do- 2500000
FA -Do- 30000
Residential Sevashram/ Sevashram School:
Sl.
No.
Major
Head
Activities to be
Performed
Allotment
Received
(in Rs.)
Revised
Estimate
(in Rs.)
Requirement
of Funds
(in Rs.)
Expenditure
Incurred up
to 11/ 10
(in Rs.)
Balance
1 2 3 4 5 6 7 8
1 11-2225-01-
277-1274-
01003
Pay 25000000 34882020 17578723
D.A. 18000000 31905616 12262837
HRA 300000 300000 2252295
Arr. Pay 400000
DP 200000
Remuneration of
CCA Staff
1179120 369168
RCM 100000 200000
T.A. 5000 20000
Electric Dues
FA 0 600000
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]

Sl.
No.
Head Reading Writing Material Amount
(in Rs.)
Current
Year
1 2 3 4 5
1 11-2225-02-277- 2367-20002-000-0-1-0 Reading writing material for ST Boarder
Students
2 11-2225-01-277- 2365-20002-000-0-1-0 Reading writing material for SC Boarder
Students
- 2013-14
- -do-
3 11-2225-01-277- 2365-20002-000-1-1-2 Transportation charges of text Books - -do
4 11-2225-01-800- 2367-41121-373-1-1-1 Monitoring relief to SC & ST victims of
atrocity
2,35,000 -do-
5 11-2225-01-800- 2367-41121-373-1-1-1 Inter caste marriage 1,13,000 -do-
No allotment has been received for 2013-14
MANUAL-13
Particulars of Recipients of Concessions, Permits or
Authorizations Granted
[Section-4 (1) (b) (xiii)]
Information Not Available/ Not related
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Available in District Level website
MANUAL-15
Particulars of Facilities Available to Citizens for
Obtaining Information
[Section-4 (1) (b) (xv)]
Sl.
No.
Facility Available Nature of Information Available Working Hours
1 2 3 4
1 Through News Paper - -
2 Notice Board - -
3 Inspection of Records in the Office - -

4 Website of the Public Authority - -
5 Through letters correspondence . - -
6 E-mail - -
7 District Website - -
8 RTI Odisa Website - -
MANUAL-16
Names, Designations & Other Particulars of the
Public Information Officers
Asst. Public Information Officer (APIO):
[Section-4 (1) (b) (xvi)]
Sl.
No.
Name Designation Office
Ph. No.
Mobile
No.
Fax E-Mail Address
1 2 3 4 5 6 7 8
1 Smt Gitanjali Nayak
(D/A of Correspondence
files)
Junior Clerk 06842-253643 O/O the DWO,
Kandhamal, Phulbani
Public Information Officer (PIO):
Sl. No. Name Designation Office
Ph. No.
Mobile
No.
Fax E-Mail Address
1 2 3 4 5 6 7 8
1 Sri Akshay Ku Mallick A.D.W.O 06842-
253643
At/Po/-
Phulbani,Dist.-
Kandhamal
First Appellate Authority (FAA):
Sl.
No.
Name Designation Office
Ph. No.
Mobile
No.
Fax E-Mail Address
1 2 3 4 5 6 7 8
1 Sri Paramananda
Prusty,
DWO 06842-
253643
Dwo.kandhamal@gmail.com
At/Po/-
Phulbani,Dist.-
Kandhamal

MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Public Information Officer (PIO):
Sl.
No.
Name Designation Work Tenure
1 2 3 4
1 Sri Kedar Samal DWO 2006
2 Sri Nihar Ranjan Kanhar DWO 16.08.07 to 15.07.10
3 Sri Purna Ch. Dash DWO 15.07.10 to 26.8.2011
4 Sri Paramananda Prusty DWO 26.8.11 to 3.5.12
5 Sri A.K Mallick ADWO 3.5.12 to onwards
Asst. Public Information Officer (APIO):
Sl. No. Name Designation Work Tenure
1 2 3 4
1 Sri Giridhari Nayak ADWO 31.01.07 to 15.06.07
2 Sri A.K Mallick ADWO 08.04.2009 to 3.5.12
3 Miss Mukta Behera Jr.Clerk 31.1.07 to 3.5.12
4 Smt. Gitanjali Nayak Jr.Clerk 3.5.12 to onwards
First Appellate Authority (FAA):
Sl. No. Name Designation Work Tenure
1 2 3 4
1 Sri Arunachal Dash ADM (Gen.)
2 Sri B.N. Mallik PA, ITDA
3 Ramesh ch Sai PA ITDA
4 Sri Paramananda Prusty DWO 3.5.12 to onwards
DISTRICT WELFARE OFFICER,
KANDHAMAL, PHULBANI