civil supplies officer - Cuttack

Manual – 1
Particular of Organization functions and duties.
1. Aims and Objectives of the Organization :
The District Civil Supplies Office of Cuttack is functioning under the direct
control of the Collector, Cuttack having proper supervision by the Food Supplies
& Consumer Welfare Department, Govt. of Orissa. The sole aim and object of
this Office is to carry out all the Government policies checked out by the
Government from time to time regarding procurement and distribution of food
grains / kerosene and other essential commodities.
2. Mission / Vision :
The Food Supplies & Consumer Welfare Department is being empowered
with the Essential Commodities Act, 1955 alongwith other Control Orders for
maintaining or increasing supplies of essential commodities securing equitable
distribution and availability of the same at Fair Prices to the consumers by
issuing orders for regulating prohibiting the production, supply and distribution of
such essential commodities and trade and commerce involved there in. for which
Govt. has been vested with plenty of powers under the said Act to issue orders
for regulating production, storage, transport and distribution of selected essential
commodities for controlling their prices and availability of the same for the
interest of the consumers.
3. Brief history and background for its establishment :
In order to streamline the maintenance and carry out the aim and
objectives of the Essential Commodities Act, 1955 the Govt. felt to establish a
separate Department i.e. F.S. & C.W. Deptt, which is a congregation of several
wings, namely
a. Food Supplies & Consumer Welfare Department (Main)
b. Market Intelligence (Wing)
c. Consumer Dispute Redressal Forum (Wing)
d. Legal Metrology (Wing)
e. Orissa State Civil Supplies Corporation Ltd (Wing)
The above wings have their own motto and working under the direct
supervision and control of the Ministry of Food Supplies & Consumer Welfare,
Orissa.

4. Organization – Charts :
Mention in Manual – 2
(Both Govt. and Corporation)
5. Allocation of business :
a) Civil Supplies Wing :
Streamlining equitable distribution of essential commodities. Enforcement
activities to discourage black marketing of Government allotted stocks of
essential commodities.
b) Market Intelligence Wing :
This wing is specially monitoring the price and availability of all essential
commodities in the open market. The Executive staffs of this wing is vested with
powers under different Control Orders under the EC Act, 1955 to ensure control
and prohibition of availability position, black marketing of different essential
commodities in the market. Simultaneously, daily collections of market price of
essential commodities are being undertaken by the staff of this wing to
discriminate performance of the Government for taking policy matter.
c) Consumer Dispute Redressal Forum :
This wing is to provide proper relief to the consumers who have been
neglected / harassed by any business Organization.
d) Legal Metrology Wing :
This wing is vested with powers to see proper measurement weighment of
commodities during trade at the interest of the consumers.
e) Orissa State Civil Supplies Corporation Ltd Wing :
To make fair allocation of different essential commodities as fixed under
different schemes of Government from time to time. At present as per Govt.
circular different essential commodities are being allotted under different
schemes like : Annapurna, AAY, BPL and APL to make them available a Govt.
fixed price. The allocation of Rice, Wheat and Levy Sugar are being made by the
Government in F.S. & C.W. Deptt. / O.S.C.S.C. Ltd., Bhubaneswar which are
being distributed to different Blocks / Urban areas by the District Authority.
6. Duties to be performed to achieve the Mission :
Mentioned in Column – 5

7. Details of service rendered :
1. Allocation of different food stuffs and kerosene etc. for the AP, AAY,
BPL and APL families.
2. Proper distribution of the above commodities under different schemes.
3. Enforcement activities to discourage hoarders, black marketing of the
essential commodities.
4. Conduct and participate the different reviews meetings held for
streamlining the food stuff under different schemes of Government.
8. Citizens interaction :
Attends all the meetings as desired by the District Authority whenever
necessary and sent out its solution.
9. Postal address of the Main Office :
Main Office –
District Civil Supplies Office,
Collectorate, Building,
P.O. Chandinichowk, Cuttack.
10. Map of Office Location :
Situated at the extreme western side of the first floor of the Collectorate
main building.
11. Working hour both for Office and Public :
Daily from 10.00 am to 5.00 pm excluding the Sundays and Government
holidays.
12. Public interaction, if any :
Attends all Public grievances as desired by the District Authority under
proper supervision of the Collector, Cuttack.
13. Grievance redress mechanism :
As this office owns and direct control of the Collector, Cuttack all public
grievances undertaken under the supervision of the Collector and sort out the
problems if arises.

Sl.
No.
1
S. Hota, A.C.S.O., In-charge
of M.I.O.
Cuttack
Distribution of Work
To collect & deciminate market price, arrival position of all
essential commodity to concerned District Authority & Govt.
2
Sri Sabyasachi Mohapatra,
M.I.I
Cuttack Tigiria Block-in-charge, Inspector of Supplies
3 Sri Panu Sethi, Jr. Clerk Cuttack To handle all the official records of M.I. Section
4 Sri Brundaban Sethi, Peon Cuttack Attached to the M.I. Section
MINISTERIAL EMPLOYEES
1 Sri N. C. Mahali, Head Clerk Cuttack
Monitoring the files relating to the Establishment, assembly
and Bill & Cash of regulatory side.
2 Lokanath Beura, Sr. Clerk Cuttack
Bill Budget of regulatory side, Cash & Encashment of bills
from Treasury & Bank Account, Enforcement, Audit &
Inspection, Monthly staff meeting.
3
Sri Antaryami Sahoo, Sr.
Clerk
Area of Jurisdiction
Cuttack
4 Smt. Urmila Sahoo, Sr. Clerk Cuttack
MARKETING INTELLIGENCE SECTION
Deputed to Loans & Touzi Section
PDS matters, RTI & Consumer Awareness and procurement,
M.I..S. & meetings etc.
5
Smt. Sarojini Pattnaik, Sr.
Clerk
Cuttack Establishment of Govt. side.
6
Sri Bijaya Kumar Bhuyan, Sr.
Stock & Stores and issue, receipt & dispatch, Establishment
Cuttack
Clerk
(Corporation Side)
7 Kamini Dei, Sr. Clerk Cuttack
Ration Cards, Town Rationing License of HSD / MS &
Lubricants
CORPORATION SIDE
1 Ashutosh Jena Sr. Accountant Overall charges of Accounts of Corporation side
2 G. K. Pattanaik Sr. Accountant Accounts work, issue of Delivery Orders
3 Bhagirathi Nayak
Sr. Sales Manager-cum-
Godown Supervisor
RRC, Sadar Depot
4 Mamata Kumari Nayak SA cum GA Corporation Bill & Procurement of DPC etc.

Manual - 2
Power and duties of Officers and employees
Section - 4 (1) (b) (ii)
Power and duties of Officers and Staffs.
Sl. Degination of Post
No.
1 Sri Santosh Kumar Mishra,
OAS, Deputy Collector,
Judicial
Powers
Administrative Financial Statutory Others
In-charge, Civil Drawing &
Supplies Officer, Disbursing
Cuttack
Officer
Asst. Civil Supplies Officer
2 Sri Shreenath Hansda Town Rationing
3 Sri Ananta Gopal Mohanty A.C.S.O., H Qr.
4 Sri Surendra Hota A.C.S.O.-in-charge,
M.I.O.
5 Sri Raj Kishore Sahoo A.C.S.O., Cuttack
6 Sri Gyana Ranjan Jena A.C.S.O., Banki
7 Sri Subash Chandra Behera A.C.S.O., Athagarh
8 Sri Nilakantha Mohanty A.C.S.O., Sadar
9 Sri Sushil Kumar Das A.C.S.O.,
Procurement
1 S. K. Samantaray CMC
2 Anita Mohapatra CMC
3 Bijay Kumar Mohanty Lifting & In-charge of
Choudwar
Municipality
4 Jnanendriya Mishra Baranga
5 Saroj Ku. Mohapatra Sadar
6 Trilochan Sahoo In-charge, Niali &
Kantapada
7 Bishnu Charan Parida Dampada
8 Dhirendra Ku. Swain Mahanga & Incharge,
N. Koili
9 Chakradhar Barik Salipur
10 Rabindra Nayak Tangi
11 Chaitanya Rout Banki
12 Dillip Kumar Nayak Narasinghpur
In-charge, Baramba
General
Supervision of
all supply
matters of
Cuttack District
Inspector of Supplies kept in-charge of Wards tagged & Blocks
Final Position
will be taken by
Collector,
Cuttack
Duties
attached

Manual – 3
Procedure followed in decision making process
[ Section-4(1)(b)(iii) ]
The procedure can be described both in narrative form and through Flow
Process Chart. In narrative form the stages through which a proposal passes, the levels
of which it gets examined and in final authority to which it has to go for approval may be
explained.
The Flow Process Charts can give a comprehensive process as may be seen
from the following illustration of preparing a food card.
Flow Process Chart for issue of Food Card
Sl. No. Activity Level of action Time framed
1 To receive letter / applications Receipt Clerk 2 days
2 To mark application to concerned Clerk / - do - 2 days
Inspector
3 To visit premises of applicant and verify the fact Inspector One Week
4 Prepare report and submit to F.S.O. Inspector 3 days
5 To approval / reject application F.S.O. 3 days
6 To prepare food card, if approved and submit to Clerk
3 days
F.S.O.
7 To sign and return card F.S.O. 7 days
8 To deliver card to applicant Clerk After signed to
deliver the card
to the applicant
as and when the
applicant
personally
appeared.
activities.
Manual – 4
Norms set for discharge of functions
[ Section-4(1)(b)(iv) ]
Details of norms and standards set out can be given in respect of various
As mentioned in Manual – 3 for various activities of Civil Supplies Section.

Manual – 5
Rules, Regulations, Instructions, Manuals and Records for discharging functions
[ Section-4(1)(b)(v) ]
Prepare a list of Rules, Regulations, Instructions, Manuals and Records for
discharging functions available with the public authority for the smooth discharge of the
function.
List of Regulations, Instruction, Manuals and Records.
Sl.
No.
Name of the act, rules,
regulations etc.
Brief gist of the
contents
Reference No., if
any
Price in case of
priced publications
1 Essential Commodities
Act, 1955
The Orissa PDS
Control Order,
2005
Manual – 6
A statement of Categories of documents that are held by it for under its control
[ Section-4(1)(b)(vi) ]
Details of the records available may be made in a statement form, wing wise,
unit wise, branch wise and it may be got tabulated indexed and catalogued. (An
illustration list is given below).
Sl.
No.
Nature of the
Records
Details of information
available
1 Ration Card No. of Ration Card holder
Register
in CMC
2 BPL/APL/AAY/ No. of beneficiaries under
Annapurna
the scheme
3 Monthly allotment of Allotment of essential
essential
commodities received from
commodities Govt.
4 List of Retail Centre No. of Retailers with their
address
5 Register of Retailer No. of Retailers,
/ Wholesaler / Subwholesalewholesalers
Wholesalers, Sub-
with their
postal address
6 Register of Storage No. of Storage Agents with
Agents
address.
7 Register of H.S.D. No. of H.S.D. Retail
Retail Outlet
8 Fine Register of
Govt. deposit
challan
Outlets with their address
Fine imposed on Retailers
& on other Licensees is
posted.
9 Assembly Question
Register
To monitor the status of
the Assembly Questions
10 Index Register To maintain opening of
different files.
11 Diary Register To maintain the letters
registered in the Section
12 Issue Register To maintain the number of
letters issued to different
quarters.
Unit / Section where
available
Civil Supplies
Section
- DO -
- DO -
- DO -
- DO -
- DO -
- DO -
- DO -
- DO -
- DO -
- DO -
- DO -
Retention period &
where available

Manual – 7
Particulars of any arrangement that exists for consultation with or representations by the
members of the public in relation to the information of the policy of implementation.
[ Section-4(1)(b)(vii) ]
Details of connective committees and other bodies with which consultations are held.
Sl.
No.
Name and address
of the consultative
committees / bodies
1 Town Level Advisory
Committee
2 Block Level Advisory
Committee
3 Retail Level
Committee
4 District Level
Procurement
Committee
Constitution of Committee / Body
Mayor CMC, Councilor – 2, M.Ps /
MLA, Chief Executive of Municipal
Corporation / C.S.O. / concerned
Inspector of Supplies / 3 consumers.
One Woman, One SC / ST, One Other
Caste / Registrar Coop. Societies
Chairman, Sarpanch, P.S. Member,
BDO, MLA, 3 Consumer Members,
Supply Inspector
Ward Member, Local Consumer
Member – 3 nominated by G.P.,
2 Ladies nominated by BDO, One
Consumer Member nominated by MLA,
One Consumer Member, SC/ST
nominated by BDO.
All M.Ps. / MLAs / All Sub-Collectors /
Chairman, RMC, 3 Representatives of
farmers / 2 Representatives of Millers /
C.T.O. / ACCT / S.P. / A.D.M. /
Collector / C.S.O. / A.C.S.O.
5 Vigilance Committee All MLA / M.P. / A.C.S.O. / Chairman /
Panchayat Samiti / Member Zilla
Parisad / 3 Sarpanchas / BDOs / E.Os
Role of
Responsibility
Frequency
of meetings
Manual – 8
A statement of boards, council, committees, bodies constituted.
[ Section-4(1)(b)(viii) ]
Not relate to this section.
Manual – 9
Dictionaries of Officers, Employees.
[ Section-4(1)(b)(ix) ]
Dictionary
Sl. No. Name and Designation Office Phone No. Email Address
1 Sri Santosh Kumar Mishra,
C.S.O.-in-charge, Cuttack.
0671 – 2507744 cso.cuttack@gmail.com
Manuala - 10
The Monthly remuneration received by each of the Officers and employees
including the system of compensation as provided in the regulation.
(Section - 4 (1) (b) (X) )
Enclosed in separate statement.

Sl.
No.
Name of the
Employee
Designation Group to
which
belongs
Date of
Birth
Super
Annuation
Date of
Joining
Scale of Pay Monthly Salary Gross Pay Total Remarks
Pay D.A. H.R.A. MCA
1 S. Mohapatra M.I.I C 20.05.1971 31.05.2029 18.10.1994 5200-20200 12810 2818 2562 0 18190
2 P. Sethi Jr. Clerk C 16.10.1959 31.10.2017 23.08.1984 5200-20200 11280 2482 2256 0 16018
3 B. Sethi Peon D 18.08.1957 31.08.2017 04.08.1980 4440-7440 7950 1749 1590 0 11289
4 B. K. Mohanty I/S C 29.12.1956 31.12.2014 18.03.1980 9300-34800 16800 3696 3360 0 23856
5 T. Sahoo I/S C 08.01.1965 31.01.2023 13.05.1999 9300-34800 14760 3247 738 0 18745
6 L. K. Behura Sr. Clerk C 12.05.1974 31.05.2032 31.05.1999 5200-20200 10290 2264 2058 0 14612
7 S. K. Pati Peon D 15.05.1960 31.05.2020 10.01.1980 4440-7440 8080 1778 1616 0 11474
8 N. Mahali Head Clerk C 13.04.1963 30.04.2021 04.03.2009 5200-20200 12430 2735 2486 0 17651
9 B. C. Bachhar I/S C 10.06.1971 30.06.2029 17.10.1994 9300-34800 16800 3696 0 0 20496
10 K. Dei Sr. Clerk C 03.04.1954 30.04.2012 19.09.1985 5200-20200 11580 2548 30 0 14158
11 S. Barik Sr. Clerk C 16.07.1952 31.07.2010 17.09.1979 5200-20200 12150 2673 0 0 14823
12 S. Pattanaik Sr. Clerk C 16.05.1961 31.05.2019 21.05.1984 5200-20200 11750 2625 0 0 14375
13 U. Sahoo Sr. Clerk C 04.04.1968 30.04.2026 02.04.1990 5200-20200 11020 2424 0 0 13444
14 A. Sahoo Sr. Clerk C 22.05.1976 31.05.2034 30.05.1999 5200-20200 10290 2264 2058 0 14612
15 B. K. Bhuyan Jr. Clerk C 28.02.1955 28.02.2013 19.11.2004 5200-20200 8450 1859 1690 0 11999
16 K. C. Lenka Jr. Clerk C 05.09.1955 30.09.2013 18.11.2004 5200-20200 8450 1859 1690 75 12074
17 Md. Asif Peon D 29.06.1965 30.06.2025 01.02.1986 4440-7440 7950 1749 0 0 9699
18 J. K. Pradhan Peon D 09.07.1960 31.07.2020 01.08.1981 4440-7440 7950 1749 1590 0 11289
19 B. D. Parida Peon D 4440-7440 7950 1749 1590 0 11289
20 S. Dash Peon D 4440-7440 7950 1749 1590 0 11289
21 S. Behera Peon D 4440-7440 7600 1672 380 0 9652

Sl. Name of the Designation Group to Date of Super Date of Scale of Pay Monthly Salary Gross Pay Total Remarks
No. Employee
which Birth Annuation Joining
belongs
Pay D.A. H.R.A.
1 Santosh Ku. Mishra
C.S.O.-
In-charge
B
2 G. R. Jena A.C.S.O. C 20.08.1953 31.08.2011 01.11.1974 9300-34800 17220 3788 3444 24452
3 S. Hansda A.C.S.O. C 11.06.1967 30.06.2025 24.10.1994 9300-34800 17050 3751 3410 24211
4 R. K. Sahoo A.C.S.O. C 23.05.1957 31.05.2015 23.01.1984 5500-175-9000 8250 3878 413 12541
5 Sushil Ku. Dash A.C.S.O.
6 N. K. Mohanty A.C.S.O.
7 Subash Ch. Behera A.C.S.O.
7 A. G. Mohanty A.C.S.O. C S.B. N/A

Sl.
No.
Name of the
Employee
Pay D.A. H.R.A.
1 Chaitanya Rout I/S C 18.01.1959 31.01.2017 12.11.1982 4750-125-7500 10425 4900 521 15846
2 S. K. Samantaray I/S C 26.09.1956 30.09.2014 08.01.1986 4750-125-7501 9750 4583 1463 15796
3 S. K. Mohapatra I/S C 4750-125-7502
4 Gyanendra Pattnaik I/S C 07.04.1963 30.04.2021 07.12.1984 4750-125-7503
5 S. R. Rout Jr. Clerk C 5200-20200 7540 1659 377 9576
6 Sk. Alimuddin
Designation Group to
which
belongs
N.W.-cum-
Sweeper
Date of
Birth
Super
Annuation
Date of
Joining
D 02.01.1952 31.01.2012 01.05.1974 2610-60-3150-
65-3540
Scale of Pay Monthly Salary Gross Pay Total Remarks
LPC Not received
LPC Not received
4535 2178 695 7408
7 R. N. Naik I/S C 26.01.1957 31.01.2015 4750-125-7503 8250 3878 413 12541

Manual - 11
The Budget allocated to each agency
(Section - 4 (1) (b) (xi) )
Non-plan Budget (Regalatory side)
Major Head Unit
Budget Estimate Allotment received
for 2010 - 11
9-2408(NP)
Pay
D.P.
4699020.00
291960.00
2600000.00
150000.00
D.A. 1675791.00 1205000.00
H.R.A. 764252.00 215000.00
O.A. 1260.00 600.00
T.E. 10000.00
R.C.M. 12000.00 1000.00
Electricity 65000.00 3000.00
Pension & Gratuity 111460.00 74190.00
Arrear Pay 30% 453000.00 827000.00
9-2435(NP)
Pay 822170.00 305000.00
D.P.
D.A. 221991.00 105000.00
H.R.A. 164434.00 52500.00
O.C. 5000.00 500.00
T.E. 3000.00
R.C.M. 6000.00 1000.00
Telephone 6000.00
Arrear Pay 30% 112000.00 65531.00
9-3456
Pay 914680.00 615000.00
D.P. 33000.00 60000.00
D.A. 292672.00 240000.00
H.R.A. 146187.00 71650.00
R.C.M. 3000.00 500.00
T.E. 3000.00
O.C. 5000.00
O.A. 600.00
Arrear Pay 30% 143800.00 179000.00

Manual – 12
Manual – 13
Manual – 14
Not related to this section.
Manual – 15
Particulars of facilities available to citizen for obtaining information.
[ Section-4(1)(b)(xv) ]
Sl. No. Facility Available Nature of information
available
1 Notice Board Datas required for information
of the general public
Working hours
10 AM to 5 PM
Manual – 16
Name, designation and other particulars of Public Information Officers.
[ Section-4(1)(b)(xvi) ]
Not related to this section.
Manual – 17
Other information as may be prescribed.
[ Section-4(1)(b)(xvii) ]
Other information as would be required will be provided when needed.
Civil Supplies Officer, Cuttack.