dist. panchayat officer - Cuttack

RIGHT TO INFORMATION ACT-2005
DISTRICT PANCHAYATOFFICE,COLLECTORATE,CUTTACK
Manual - 1
Particulars of Organization, Functions & Duties
[Section- 4 (1) (b) (i)]
1. Aim and Objective of the Organisation
The main aim and objective of the organisation is to monitor, supervision of the Gram
Panchayat administration in the District.
2.Mission / Vision.
To ensure utilisation of funds, implementation development works, proper working of
Gram Panchayats in the G.Ps.
3.Brief history of the public authority and context of its formation.
District Panchayat Office headed by the District Panchayat Officer is the part and parcel
of the Collectorate and and functioning in order to assist the Collector in respect of G.P
administration. District Panchayat Officer is appointed by the Director, PanchayatiRaj
Deptt., Govt. of Orissa .
4. Duties of the public authority.
Inspection , supervision of G.P offices, monitor proper working of the Gram Panchayats
and assist the Collector of the district in all statutory works as provided in Orissa Gram
Panchayat Act, 1964, O.G.P. Rules 1968 and Orissa G.P / P.S/ Z.P Election Rules .
5.Main activities/functions of the public authority
a) Inspection of G.P Offices
b) Supervision on working of the G.Ps and Developemental activities of the G.Ps
c) Assist in conduct of PRI Elections/ By-Elections
d) Disbursement of grant-in aids received from the Govt
e) Submission of Utilisation Certificates on the Grant in aids released to G.Ps
f) Establishment matters relating to the staff of District Panchayat Office
g) Establishment matters on field officials like GPEO/PA and VLWs
h) Training/Capacity building programme of PRI members .

6.Organizational Structure Diagram at various levels namely State, directorate,
region district, block etc (whichever is applicable).
Organisation Organisation Head Remarks/Office
STATE LEVEL Panchayati Raj Deptt
Orissa
Secretariate,Bhubaneswar
Government of Orissa
Commissioner-Cum- Secretary
Director, Panchayati Raj Deptt.
District COLLECTOR Office of the
District Panchayat Officer
Collector,Cuttack
Sub-Division Sub-Collector Office of the Sub-Collectors
Sub-Divisional Panchayat Officer
Block Block Dev. Officers Office of the Panchayat
GPEO/PAs
Samitis
G.Ps Sarpanch Office of the Gram
VLW-Cum- Executive Officers
Panchayats
G.P Secretaries
7.Expectation of the public authority from the public for enhancing its
effectiveness and efficiency.
Involvement in PRIs for smooth and effective implementation of different
anti- poverty and other development works being implemented by the State and
Central Government by participation in Gram Sabhas and Palli Sabhas at G.P
level.

8.Arrangements and methods made for seeking public participation.
Issue of notices by the G.Ps as per provision laid down in Orissa Gram Panchayat
Act, 1964 and O.G.P. Rules.
9.Office Location
At present the office of the District Panchayat Office is functioning in the old DRDA
Building of the DRDA Office premises, Cuttack.10.Working Hour of the Office
The working hour is from 10.00 AM to 5.00 P.M of each day except Sundays and
other Govt. holidays both for office and public.
Manual - 2
Powers & Duties of Officers & Employees
[Section- 4 (1) (b) (ii)]
Chakradhar Mahali
Name
Designation District Panchayat Officer,Cuttack
Powers
Duties
Administrative 1. Inspection of G.Ps
2. Monitoring & Supervision of G.P works
3. Control over the office and field staff
Financial 1.Drawing and Disbursing Officer relating to Dist.
Panchayat Section Establishment.
2.
3.
Others 1.
2.
3.
1.Inspection of G.Ps
2.Supervision of G.P works
3.Assist the Collector relating to G.P matters
Manual - 3
Procedure Followed in Decision Making Process
[Section- 4 (1) (b) (iii)]
The procedure as laid down in the relevant Act and Rules , Manual, Govt.
notification or instructions are generally followed in taking any decision to any
matters. In this regard all files placed to Collector through Project Director,DRDA
for approval.

Manual - 4
Norms for Discharge of Functions
[Section- 4 (1) (b) (iv)]
• Please provide the details of the Norms/ Standards set by the department for
execution of various activities/ programmes.
Sl. No Activity Time Frame / Norms Remarks
1 2 3 4

Manual - 5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section- 4 (1) (b) (v)]
Sl.No.
Name/ Title of
the Document.
From where
one can get a
copy of rules,
regulations,
instructions,
manual and
records.
Address,
Telephone
No.,
FAX, E-
mail &
others
Fee charged by
the Department
for a copy of
Rules,
regulations,
instructions,
manual and
records (if any)
1 2 5 6 7
1 Orissa Gram
Panchayat
Act,1964
2 Orissa Gram
Panchayat
Rules,1968
3 Orissa Gram
Panchayat
Election Rules
4 Orissa Panchayat
Samiti Act
5 Orissa Panchayat
Samiti Election
Rules
6 Orissa Zilla
Parishad Act
7 Orissa Zilla
Parishad Election
Rules
District
Panchayat
Office, Cuttack
0671-
2368334
Xerox Copy as
charged.
-do- -do- -do-
-do- -do- -do-
-do- -do- -do-
-do- -do- -do-
-do- -do- -do-
-do- -do- -do-

Manual – 6
Categories of Documents under Control
[Section- 4 (1) (b) (vi)]
Sl.No. Category of the document Name of the document and
its introduction in one line
Procedure to obtain
the documents
Held by/under control of
1 2 3 4 5
1 Register of letters Issued Letters Issued by the
Panchayat Section
2 Register of letters Received Letters received by the
Panchayat Section
ThroughR.T.I Act or
Certified copy
-do-
Dist. Panchayat Office
-do-
3 Index Register Files opened in the Section -do- -do-
4 Court case Register List of cases filed and the
status position relating to
GP. matters
-do-
-do-
5 Assembly Question
Register
Assembly Question received
and reply sent
-do-
-do-
6 Stock & Store Register Election and other stock
materials received and its
disposal
7 Grant-in aid Register Grants received , drawn and
its distribution
8 Check Issue register Funds released through
cheques
-do-
-do-
-do-
-do-
-do-
-do-
9 Advance Register Advance paid and adjusted -do- -do-
10 Cash Books All types of receipts and
expenditures
11 Bill Register Funds drawn through
Treasury
12 Book of drawal Register Bills presented to Treasury
through presentation of Bills
for drawal
13 Allotment Register Allotment received from the
Govt.
-do-
-do-
-do-
-do-
-do-
-do-
-do-
-do-
14 All correspondence Files
and records being
maintained as per record
Manual
All natures -do- -do-

Manual - 7
Particulars of Arrangement in Formulation of Policy
[Section- 4 (1) (b) (vii)]
Sl.No. Subject / Topic Is it mandatory to
ensure public
participation
(Yes/No)
Arrangements for
seeking public
participation.
1 2 3 4
1 Palli Sabhas at
Village/G.PLevel
Yes
By the G.Ps
2 Gram Sabhas at GP Level Yes By the GPs
Manual - 8
Boards, Councils, Committees & Other Bodies Constituted
[Section- 4 (1) (b) (viii)]
Sl.No. Name Designation STD
Code
1 Chakradhar
Mahali
Information is Nil.
Manual - 9
Directory of Officers & Employees
[Section- 4 (1) (b) (ix)]
District
Panchayat
Officer
Office
Ph. No. Fax E-
mail
Home
0671 2368334 9437276642 - - -
2 Balaram Das Head Clerk 0671 2368334 - - -
3 Kedarnath
Tripathy
4 Smrurtiranjan
Sahoo
5 Mahenra Ku
Prusty
6 Mayadhar
Sahoo
Senior
Clerk
Junior
Clerk
0671 2368334 - - -
0671 2368334 - - -
Driver 0671 2368334 - - -
Peon 0671 2368334 - - -
Address

Manual - 10
Monthly Remuneration & Compensation of Officers & Employees
[Section- 4 (1) (b) (x)]
Sl.
No.
Name Designation Scale of pay Existing
scale of
pay
The Procedure to
determine the
remuneration as
given
in the regulation.
1 2 3 4 5 6
1 Chakradhar
Mahali
District
Panchayat
Officer
9300-34800
2 Balaram Das Head Clerk 9300-34,800
3 Kedarnath
Tripathy
4 Smrurtiranjan
Sahoo
5 Mahenra Ku
Prusty
6 Mayadhar
Sahoo
Senior
Clerk
Junior
Clerk
5200-20,200
5200-20,200
Driver 5200-20,200
Peon 4440-7440
Manual - 11
Budget Allocated to each Agency
[Section- 4 (1) (b) (xi)]
-NIL-
Manual - 12
Manner of Execution of Subsidy Programmes
[Section- 4 (1) (b) (xii)]
-NIL- ( Not Relate to this Office)
Manual - 13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section- 4 (1) (b) (xiii)]
-NIL- ( Not Relate to this Office)

Manual - 14
Information Available in an Electronic Form
[Section- 4 (1) (b) (xiv)]
-NIL-
Manual - 15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section- 4 (1) (b) (xv)]
Means, methods or facilitation available to the public which are adopted by the
department for dissemination of information. Like
• As per R.T.I Act
• Inspection of Records in the Office
• System of issuing of copies of documents
• Printed Manual Available ( To be Xeroxed)
• Panchayati Raj Web site
Manual - 16
Names, Designations & Other Particulars of the Public Information Officers
[Section- 4 (1) (b) (xvi)]
Name of the Public Authority: District Panchayat Officer,Cuttack
Public Information Officers:
Sl.No. Name Designation STD
Code
1 Chakradhar
Mahali
District
Panchayat
Officer
Department Appellate Authority:
Phone No. Fax E-
mail
0671 2368334 office - - -
Address
Sl.No. Name Designation STD
Code
Phone No. Fax E-
mail
Office
Home
Address
Manual - 17
Other Useful Information
[Section- 4 (1) (b) (xvii)]