deputy collector, audit & inspection - Cuttack

MANUAL-I
Particulars of Organisation, function and Duties
Sec – 4 (I) (b) (i)
Out of 29 sections of Collectorate, Cuttack this Audit and Inspection Section is one of them
which is functioning 10A.M. to 5 P.M.. All the records and files relating to inspection Note of
Hon’ble Member, Board of Revenue, Orissa, Cuttack, R.D.C., (C.D.), Cuttack, Secretary to
R.D.C., (C.D.), Cuttack, Collector, Cuttack , Addlitional District Magistrate, Cuttack, Sub-
Collectors, all Tahasildars of the District and all Sectional Officers of this Collectorate with its
compliance reports are to be submitted to higher authorities are dealt here. Besides, the following
items of works are also dealt in this section. Audit reports and Inspection report of Board of
Revenue and A.G., Orissa on accounts of collectorate, sub-collectors Office, Tahasil Offices,
Treasury and Sub- Treasury offices with its compliance. Audit reports on relief accounts and
issue of N.D.C., Recovery of Govt. dues from Employees concerned arising out of A/R, and I/R
conference and meeting including T.C. Meeting. Reports and Returns on clearance of A/R &
I/Rs relating to Collector and Inspection of P.S. by the District Magistrate & Addl. District
Magistrate, Annual Inspection of D.M., A.D.M. and Sub-Collectors.
Manual-2
Power and duties of Officers and employees
(Section –4 (I) (b) (II)
Sl Designation of Post
Power Administrative
No
1 Sri Suresh Ch. Mohanty, O.A.S.
Deputy Collector,
Audit & Inspection I/C
Administrative power as delegated by Collector
and Supervision of Audit and Inspection
section
2 R.N. Senapati,
HeadClerk
3 Meena Kumari Mishra,
Sr. Clerk
General Supervision
Conference and meeting including T.C. Meeting
Reports and Returns,Spl. Drive and review of
clearance of A/Rs relating to the accounts of
Collectorate and Tahasils. Inspection Note
of Sectional Officer of Collectorate. Office
Establishment/Stationeries and Misc
Correspondences. M.P.R. of Inspection of P.S. by
the D.M. & A.D.M. A/R and I/Rs of Collectorate,
I/N of Hon’ble Member of Boardof Revenue, I/N
of R.D.C.(C.D.) Cuttack and Secretary to
R.D.C.(C.D.), Cuttack, I/N of Collector, Cuttack,
I/N of A.D.M., Cuttack. Deputation of advance
party for preparation of draft Inspection Notes of
Collector and Addl. District Magistrate. C.A.G. &
P.A.C. report. I/N of Treasury & Sub-Treasury.
4 Prafulla Ku. Das, Jr. Clerk I/N of Collector/A.D.M.,A.R & I.R. of
Collectorate, Cuttack. Issue of N.D.C., Issue &
Diary, Typing work
5 Basanti Mishra, Peon Working in this section to assist in official work as
literate peon. Distribution of official letters and
files

Manual - 3
Procedure Followed in Decision Making Process
[Section- 4 (1) (b) (iii)]
Sl. Activity Level of action
Time Frame
No.
1 Diary Same day
2 Putting of letters Within two days
3 Endorse to the file to A.D.M. by Dy.
on same day
Collector
4 Issue and despatch of letters Same day
Manual - 4
Norms for Discharge of Functions
[Section- 4 (1) (b) (iv)]
Sl.
No
Activity Time Frame / Norms Remarks
1 2 3 4
1 Diary of letter 3 min. Per letter
2 Despatch of letter Depends upon the nature of letter
3 Writing of notes and draft -do-
4 Scrutinisation of proposals Same day
5 Typing 15 pages per day
Manual – 5
Rules, Regulation, Instruction, Manual and Records for discharging functions
Sec – 4 (I) (b) (v)
List of regulations, instructions, manuals and records:-
Sl.
No
Name of the act, rules,
regulations etc.
Brief gist of the
contents
1 Orissa Record Manual
(Maintained under
paragraph 9(3)
Inspection Note of
Higher Officers and its
compliance
Reference
if any
Price in case of
period of
publication

Manual – 6
Statement of the categories of documents that are held by it for under its control.
Section – 4(I) (b) (vi)
Details of records available may be made in a statement from wing-wise, Unit-wise,
branch-wise, and it may be go tabulated indexed and categorised.
A statement of categories of documents held:
Sl.
No
Name of Records
1 I/N of Higher Office Member of Board of
Revenue, R.D.C.(C.D.), Cuttack, D.M.,
Cuttack, A.D.M., Cuttack, Sub- Collectors
and Tahasildars of this district, A.G.,
Orissa on Treasuries and Sub-Treasuries of
this District
Details in
full
Available
Records for
the year
2000
onwards
available
here
Unit/Section
Where
available
Retention
period
where
available
District
Record
Room
Directory
Sl. Name and Designation
No.
Manual – 9
Directory of Officers and employees
[Section 4(1)(b)(ix)]
Office Phone
No.
EPBX – E mail
address
1 Sri Suresh Ch. Mohanty, O.A.S.
Dy. Collector(Audit & Inspection) I/C
2 Sri Rabi Narayan Senapati,
Head Clerk
3 Smt Meena Kumari Mishra
Senior Clerk
4 Sri Prafulla Kumar Das
Junior Clerk
5 Smt Basanti Mishra
Peon
6 Sri Nirod Kumar Das
Process Server
Rest manual from 7,8 & 10 to 17 not relate to Audit & Inspection Section