Receipts and Payments Account Format Of Zilla Parishad…….. For ...

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5. Financial Statements 5.1 Annual Accounts Receipts and Payments Account is drawn up annually. It shows the amount received and paid in the period of account, classified functionally as also the opening balance and the balance on the last day of account. The Receipts and Payments Account also incorporates the Appropriation Accounts which show the amounts spent in the period of account on various functions upto the primary unit of appropriation, as compared with the amount granted through the annual budget and statement of variances. The columns of Budget Estimates for the year in the Receipts and Payments accounts and progressive total column depict the amounts appropriated for the year. 5.2 Monthly Accounts The monthly Receipt & Payment Accounts shall be prepared by each PRI, major head wise in a summary form, alongwith a monthly bank reconciliation statement. 5.3 Additional Statements (These form part of annual accounts and are common for all 3 levels of PRIs. Formats from Sl. No. 8 to 16 in the contents list will be subsidiary records) Besides drawing up an annual statement of Receipts and Payments, the following statements are to be prepared annually: (i) Statement of Capital Expenditure(scheme-wise) showing expenditure for the year and progressive expenditure upto the end of the year. (ii) Detailed statement of receivables and payables at the end of the year. (iii) Statement of balances in various Deposit Accounts at the end of the year. (iv) Statement of Provident Funds etc. if these are administered by PRIs at the end of the year. 6. Currency in which accounts are kept The accounts of the PRIs are kept in Indian currency i.e. rupees. 7. Accounting of Works Expenditure 7.1 The accounting rules and other general instructions followed by the works departments in the State Government for works expenditure, except where these are inconsistent with the provision of PRIs Act or codes/manuals, are to be followed by PRIs. ii
iii Detailed instructions on the maintenance of these accounts, subsidiary registers/records would have to be issued by the State Government under the accounting rules. 7.2 For transfer of funds to the PRIs new minor heads have been prescribed. In case funds are transferred from Zilla Parishads to Panchayat Samitis/Village Panchayats for implementation of various schemes, these transfers are to be shown as deduct receipts under the head Grants-in-aid and contributions on the receipt side of the Receipts & Payments Accounts of the Zilla Parishad. 7.3 The funds received under various schemes are to be shown under Grants-in-aid & contributions, scheme-wise on the receipt side. However, on the payment side, the expenditure against each scheme would have to be shown under the relevant functional head, below the minor head. (Please refer to para 2.3 and para 2.4 of the List of Codes for Functions, Programmes & Activities of PRIs, for detailed explanation) 7.4 The Object heads for the sake of uniformity across the State have been standardised. The list of Object heads with the proposed standard code for each head is enclosed to be used across the State. Item-wise details of Object head expenditure like dearness allowance, house rent allowance etc. under salaries may be kept outside accounts, if required. 7.5 The Receipts and Payments Account is prepared on the basis of figures in the Consolidated Abstract. Expenditure of a capital nature is distinguished from revenue expenditure with plan and non-plan classification. Non-plan expenditure is in the nature of continuance of earlier schemes. 8. Only one main cash book in each PRI may be maintained incorporating balances from all subsidiary cash books, which are to be kept as necessary. 9. On the basis of these model formats, the State Governments may formulate Budgeting/Accounting rules and manuals for keeping of budget/accounts for Panchayati Raj Institutions in consultation with the State Accountants General. K.N.Khandelwal Deputy Comptroller & Auditor General of India New Delhi 16 October 2002
Page 1 and 2: Model Receipts and Payments Account
Page 3: PANCHAYATI RAJ INSTITUTIONS GUIDELI
Page 7 and 8: Annual Receipts & Payments Account
Page 9 and 10: 0045 101 111 112 115 800 xx xx Othe
Page 11 and 12: 0405 102 103 501 800 0406 01 101 10
Page 13 and 14: 2505 01 702 2515 101 xx yy 06 11 yy
Page 15 and 16: 4000 800 CAPITAL ACCOUNT - RECEIPTS
Page 17 and 18: 10 4215 01 102 xx xx yy 4225 01 277
Page 19 and 20: 6003 109 xx 800 6004 01 800 02 101
Page 21 and 22: 8782 102 REMITTANCES Cash Remittanc
Page 23 and 24: 16 Annual Receipts & Payments Accou
Page 25 and 26: 18 Annual Receipts & Payments Accou
Page 27 and 28: 21 Monthly Receipts & Payments Acco
Page 29 and 30: 1601 1604 4000 GRANTS-IN-AID & CONT
Page 31 and 32: 8009 8011 8443 8448 8550 8782 25 PA
Page 33 and 34: 27 Form-8 Zila Parishad/ Panchayat
Page 35 and 36: 29 Register of Demand, Collection a
Page 37 and 38: 31 COMPILATION SHEET Form-12 Name o
Page 39 and 40: N o . He ad of Acc oun t B U D G E
Page 41: 35 Register of Lands In charge of Z

Receipts and Payments Account Format Of Zilla Parishad…….. For ...

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