deputy collector, establishment - Cuttack

INFORMATION ON TASK LIST UNDER R.T.I. ACT’ 05 ESTABLISHMENT
SECTION.
Sec. 4 (I) (b)
Manual -1
The Establishment Section is meant for maintenance of Service Records of employees,
settling & taking care of the service related claims & benefits of employees under the Revenue
administrative jurisdiction of the Collector as per Rule.
Manual - 2
General functrion.
Powers & duties of its Officers and employees.
(a) Drawing of salaries of the employees of Revenue Establishment in respect of whom Collector
is the Head of the office.
(b) Maintenance of serviced Records of the employees within its jurisdiction.
(c) Recruitment, appointment, transfer & promotion of employees to the extent permissible by
Rule.
(d) Control & disciplining of employees under the control of Collector as disciplinary authority.
(e) Settlement of personal service related claims/dues of the employees.
Sl Designation of Administrative Duties Attached Financial Others
No. Post Power/Statutory
1 2 3 4 5 6
1. Collector,
Cuttack
1.Recruiting/Appointing
Authority in respect of
Class-III posts of the Dist.
Under Revenue
Administration & Class-IV
As provided
under O.M.S.
Rules and
O.D.R.S. Act &
Rules & G.A.
posts of his own
office(Revenue)
Deptt.
Resolution
No.7205
dt.23.3.98 &
No.2196
dt.29.1.97.
2. Appointing Authority in Class-IV Drawing &
case of absorption of J.C.
employees and
Rehabilitation Assistance
cases.
G.P.F. final withdrawal
sanctioning authority in
respect of Class-III &
Class-IV personel of
his own office.
Disburshing Officer in
respect of his own
Establishment.

3. Promotion Autrhority in As provided Incrdement sanctioning
respect of Class-III & Class- under O.M.S. Authority in respect of
IV personel of the Dist. Rules & Class-II Gazetted
O.D.R.S. Rules employees of Revenue
Estt.
4. Disciplinary Authority in O.C.S.(C.C.A.) TBA sanctioniong
respect of Class-III Rules, 1962 Authority of Class-III
Employees of the Dist.
& Class-IV.
(Revenue Department) and
Class-IV Employees of his
own office.
5. Pension Sanctioning O.C.S.(pension)
Authority in respect of Rules,1992.
Class-III employees of the
District(Revenue service )
and Class-IV employees in
his own office.
6. Deputation Sanctioning As provided in
Authority of Foreign Orissa Service
Service in respect of Class- Code.
III employees of the
Dist.(Revenue Service) up
to 5 years.
7. Leave Sanctioning As provided in
Authority of Gazetted & Orissa Service
Non-Gazetted employees as Code & Orissa
per Rule.
Leave Rule,1966
8. Recommending Authority
for disciplinary proceeding
against Gazetted Employee
of the Revenue Estt.
9. Accepting Authority Book Circular
regarding C.C.Rs of Class- No.46
III employees of the
District(Revenue Estt.) and
recommending authority in
respect of Gazetterd
employees under his
control.
10. Premature retirement Orissa Service
review authority in respect Code.
of Class-III employees of
the Dist.under Revenue
Administration.

11. Transfer & Posting Orissa Service
Authority of Class-III Code.
employees of the Revenue
Administration within the
Dist.
2. Addl.Dist. Leave Sanctioning Power 1. G.P.F. sanctioning
Magistrate, (limited as per delegation) authority (As
Cuttack.
delegated)
2. Pay fixing authority
in respect of Class-III
& Class-IV personels
of our own office(As
delegated).
3. Increment
sanctioning authority in
case of Class-III &
Class-IV employees of
own Estt.
3. Sri Pradipta
Ku. Pattnaik,
O.A.S.
Dy Collector,
Establishment
I/C.
As delegated for time to
time.
Drawing Officer in
respect of General Estt.
of Collectorate,Cuttack
(As delegated).
DISTRIBUTION OF WORK AMONG MINISTERIAL STAFF OF THIS SECTION
Sl.No. Name of the Head Clerk. Supervisory work. In respect of the following
seats.
1. Sri Radhanath Mishra 1. Class-III Ministrial Estt.
2. Revenue Field Estt.
3. O.A.T. matters
4. C.C.R.
5.Audit.
6. Issue & Diary
7. Premature retirement
8. Assembly Question
9.HUDCO
10. Inspection
11. Pension Estt.
12. Proceeding Cases
13. Rehabilitation Assdistance
14.Bill/ Budget

15. G.P.F.
16. Class-IV Estt.
17. Gazetted Estt.
18. Mis-appropriation matters
19. Bank Loan
Sl.No. Name of the D.As. Charge/Assignments allotted.
1. Smt. Pratima Das,Sr.Clerk Budget/Gazetted Estt.
2. Sri Brundaban Nayak,Sr.Clerk Ministrial Estt./service matters of Class-III
3. Sri Pradeep Ku.
Examination Seat.
Tripathy,Sr.Clerk
4. Manoj Kr.Samal,Sr.Clerk Revenue Field Estt./R.T.I./D.P.C. including
Class-IV to Jr. Clerk/Absorption of Job
Contract Employees/Mis-appropriation
cases/Proceeding Case of Revenue Field
Staff & Bill Seat.
5. Smt. Manorama Das,Sr.Clerk Class IV Estt/Office Estt.
6. Kailash Ch. Sahoo, Sr. Clerk HUDCO/ G.P.F./C.C.R./Audit & Allegation
Matter
7. Paresh Ch. Mohanty,Jr.Clerk Departmental proceeding cases of Ministrial
Staff/Pension/Suspension Cases & Vigilance
Cases.
8. Naresh Ch.Mohapatra,Jr.Clerk O.A.T./W.P.(C) seat
9. Sri Himanshu Kr. Sahoo, Issue & Diary/ Attached to Bill Seat
Jr Clerk
10. Bhikari Tripathy,Amin Assist to Bill Seat.
Manual- 3
The Junior Clerk/Senior Clerk of a seat initiates the file which gets subsequently
examined and endorsed by the Establishment Officer and then sent to the Addl.Dist.Magistrate
for recommendation/approval.The Addl.Dist.Magistrate then in appropriate requisite cases
recommend the files to the Collector for final approval/sanction.
Flow process chart for sanction of H.R.A. and Leave.
Sl.No. Activity Level of Action Time Frame
1. To receive application and put a diary Diarist
Same Day
number.
2. To mark the application to the
concerned seat
-do-
-do-

3. To process the application in the
concerned seat (if the application is not
wanting in any respect) and mark it to
the Head Clerk.
4. Examination of the matter and
endorsement to Establishment Officer
5. Examination of the file and subsequent
endorsement to A.D.M.
Jr.Clerk/Sr.Clerk
Head Clerk
Estt.Officer
5 days
1 day.
2 days.
6. To sanction or endorse to Collector with Addl.Dist.Magistrate 2 days
recommendation as per Rule
7. Sanction by Collector or endorse to Collector Same Day
Govt. if required
8. Issue of order Establishment Next Day
Section
Flow process chart for sanction of pension
1. To receive application and put a diary Diarist
Same Day
number
2. To mark the application to concerned Diarist
Same Day
seat
3. To process the application and call for Jr.Clerks/Sr.Clerks 5 days
N.D.C. from required quarters.
4. On receipt of N.D.C. from requisite -do-
2 days
quarters endorsement of file to Head
Clerk for further examination.
5. Examination and endorsement of Head Head Clerk
1 day.
Clerk to Establishment Officer
6. Examination and endorsement to Establishment Officer 2 days
A.D.M.
7. Examine and recommendation to A.D.M.
2 days
Collector(pension sanctioning authority)
8. Final sanction by the Collector Collector 1 day
9. Issue of order Establishment
Section
Next Day
Manual - 4
As per Act, Rules & Circulars detailed at Manual – 5.
1.
Manual- 5

Orissa Service Code
2.
Pay fixation & service records etc
3.
Orissa Leave Rules,1966 Sanction of Leave
Orissa Pension Rules,1992 Sanction of Pension
/Gratuity/Commutation Value of
4.
Classification of control & Appeal
Pension etc.
5.
6.
Rules,1962
Orissa Ministrial Service Rules,1959
Orissa District Revenue Services
Suspension/Proceeding/Draft
charges etc.
Recruitment/Appointment &
Promotion etc.
Rules,1983
Recruitment/Appointment
of
7. Orissa Reservation vacancies in the post
of services (S.C. & S.T.) Act.1975
conserned Rule,1976
Amins/C.Ms/R.Is & Promotion etc.
Reservation of S.T. & S.C. category
8. Orissa G.P.F. Rules Sanction of G.P.F.
9. Orissa T.A. Rules Drawal of T.A.
10. Orissa General & Financial Rule (Vol.I & Deligation of powers etc.
II)
11. Orissa Treasury Code (Vol.I & II)
12. Orissa Govt. Sarvant conduct Rules,1959
13. Orissa Record Manual,1964

14. Book Circular – 42 Performing Tours of Gazetted
Officers
15. Book Circular – 46 Acceptance of C.C.Rs.
16. Guard files.
Manual - 6
Documents held under its control.
- Service Books of employees of Revenue Establishment in respect of when Collector is
the Head of the Office -Permanent
- Personal files of employees under its jurisdiction.
- Service history Registers of ministerial and field staff within its jurisdiction.
- Bill Registers -Permanent
- Acquittance Roll of employees - Permanent.
- T.A. Acquittance Roll 3 years & Advance Acquittance Roll.
- Roster Register for initial appointment & promotion.
- G.I.S. Register & G.I.S. pass books of employees.
- Register of employment under Rehabilitation Assistance -Permanent.
- Suspension Register
- Pension Register -Permanent
- Proceeding Registers -Permanent.
- Allotment Register.
- Grasdation List of Ministrial & Field Staff normally one year.
- File Register - Permanent.
Manual - 7
No such arrangement
Manual - 8
Sl.No. Name & Addresss of
the body
1. Dist. Board of
Examiners for
recruitment to the post
of Jr. Clerk
2. Dist. Level recruitment
committee for
recruitrment to the post
of R.I.,Amin & C.M.
Main functions of the
body
Collector
Colloector
Constitution of the body.
1.Collector-Chairman 2.Two
other Heads of Dist. Offices
nominated by the Chairman as
member.
-do-

3. Dist.Promotion
Committee(Ministrial
staff)
4. Dist.Promotion
Committee(Rev.Field
Staff)
5. Premature Retirement
Review Committee
Collector
Collector
Collector
1.Collector-Chairman
2.A.D.M. – Member
3.Estt.Officer-Member
4.D.W.O. – Member
1.Collector-Chairman
2.Sub-Collector’s- Member
3.Estt.Officer – Secretary
4.D.W.O. – Member
1.Collector-Chairman
2.A.D.M. – Member
3.Addl.Secretary to
R.D.C.(C.D.),Ctc.- Member
The meetings of these committees are not public in nature and so normally not open to
public.
Manual – 9
Information available in the task list of Gen. & Misc. section.
Manual – 11
The budget allocated to each agency
[Section 4(1)(b)(xi)]
Non-plan budget
Plan budget
Name of
the plan
scheme
Activities
to be
under
taken
Date of
commencement
Expected
date for
completion
Amount
sanctioned
Amount
disbursed/spent
Manual – 12, 13, 14, 15, 16, 17
No such arrangements.