Form no. 2 – other than regular stationery.

LOK SABHA SECRETARIAT
(General Store Branch)
Form No. 2
(other than regular stationery articles as indicated in Form No. 1)
( ................................................................... Branch/Office)
(Name of indenting Branch/office)
Branch Strength....................... Voucher No................................. Dated ..................................
Please see the guidelines overleaf before filling up the form
Day / Month / Year
Requisition for local purchase Items/Computer/Fax Consumables for the block of two months
SI. No. Name of articles Qty. in hand Qty. required Qty. supplied Sig. of rec. clerk
Signature of the Head of the Branch/PA/PS to officers

2
GUIDELINES
1. No article shall be issued without the indent in Proper format (indent) (forms prescribed by the General Store Branch.
2. Indent(s) in duplicate, duly signed by the head of the Branch or the officer concerned should be sent to General Store Branch at
least one day prior to the issuance of the stationeries/stores.
3. There shall be two separate indent forms: Form No. 1 is meant for stationery articles which are generally required for day to
day office work (name of the articles and are normally available in the stock (as specified in the form). Form No, 2 is meant for
local purchase items that are required occasionally and for specific purpose and are normally not available and have to be
purchased from the local market. This form shall also be used for indenting consumable for computers/Fax such as cartridges
etc. and other machines/equipments. New computer cartridges shall be issued only on return of the old and used cartridges.
Similarly new plastic jugs and other few items /articles (to be specified from time to time) shall be issued on return of the
old/defective ones.
4. No overwriting shall be allowed, corrections made if any, should be made after striking out the errors, entry duly attested by the
Head of the Branch.
5. While filling up the indent form the column (3) i.e. the quantity of articles indented, available with the Branch/Officers
concerned, should invariably be mentioned.
6. Blank columns should be cross-marked while forwarding the indent to General Store Branch and indented items should be
serially numbered.
7. Notwithstanding the quantity indented for, supplies shall be made/regulated/adjusted as per the availability of the articles and
demands received from other Branches/Officers. Other relevant parameters shall also be taken into account for the sake of
economy.
8. If any particular indented item is not issued or quantity reduced/regulated for various reasons for the same shall be indicated in
the following abbreviated form.
O.S. = Out of stock N.E. = Not entitled N.A. = Not applicable
E.M. = Economy measures I.F. = Incomplete form OR = Other reasons
9. While every effort shall be made to make available the indented articles instantly, General Store Branch shall not be
responsible for the delay, if any, for the supply of the said article for any reasons which are /would be beyond its control.
10. Normal entitlement/eligibility for stationery articles and other items etc. shall be made known to the Branches/officers from time
to time through Circulars as per decisions of the competent authority.
11. Notwithstanding the annual requirement placed by the Branches/Offices /Officers, which is primarily a projection of the likely
consumption in a year, the indents for the items for each block of two months shall be placed as per exact requirement for that
particular block of months. For the purpose the balance quantity of the items indented for in hand with the Branches/Officers at
the time of filling the form should also be taken into account and the same has to be reflected in the indent form under its
column 3 (balance in hand, head). Head of the Branches/Officers signing the indent shall be responsible for correctness of the
entries and maintaining economy.
12. Stationery/articles once issued after completing all the necessary formalities, should be lifted from the Store instantly by the
indenting Branches/officers. Store Branch shall not be responsible in any manner for the articles after their issuance.
13. The stationery shall be issued once in two months for the block of January-February, March-April,. May-June, July-August,
September-October and November-December.
14. Supplementary indents shall be entertained during the period of two months subject to citing of specific reason(s) duly
approved by the Divisional Officer(s) concerned.
15. The store shall remain closed once in a week (on Friday). The articles /stores shall be issued from Monday to Thursday
without assigning any specific day(s) to any Branch/Officer for issuance/collection of articles.
16. The normal timings for distribution of stores shall be 1100 hours to 1300 hours and 1430 hours to 1700 hours (Monday to
Thursday).
17. Any clarifications on various other points which are not covered under the above clauses may be had from the General Store
Branch B-16, PHA (Ph. No. 5496, 5238 and stationery store 4493).
18. Branches/Officers are requested to kindly cooperate in smooth distribution of stationery/other articles and bear with
inconvenience, if any, due to any reason, which would be beyond the control of the General Store branch
Received the articles mentioned overleaf
Signature of recipient
For use in Store Branch
Stationery keeper
Issued as per column 5
(Head of Store Branch)