Procedure for Applications for accreditation Of CPD ... - saslha

Procedure for Applications for accreditation
Of CPD activities to
SASLHA Accreditation Committee
P O Box 10813
Linton Grange
6015
Tel: 0861 113 297
admin@saslha.co.za
February 2010
SASLHA is both an accredited service provider and an Accrediting body for individuals and
non-accredited service provider organisations who wish to have their activities accredited.
For your convenience, we have detailed pertinent information on the Accreditation of activities and
the application procedure for you to follow when submitting your activity to SASLHA to be
accredited.
This information has been drawn from Criteria and guidelines for accreditors, HPCSA, 2006, and
Criteria and guidelines for service providers, HPCSA, 2006.
Among other responsibilities, the role of the accrediting body is to:
Review and appraise applications for the provision of level 1 or level 2 activities by
non-accredited service providers, or individuals according to the guidelines
Assign CEUs to the activity as per guidelines
Monitor providers’ (i.e. the convenor of the activity) compliance with the guidelines in
providing the CPD activity
Revise the points awarded if the provider fails to comply with the guidelines
To clarify these statements, the role of an accreditation committee is to review applications from
individuals or groups, who are not already affiliated with a recognised service provider, and do the
quality control and administrative processes that, will culminate in the allocation of Continuing
Education Units (CEUs – what used to be called CPD points).
SASLHA’s accreditation committee is directly responsible to HPCSA.
Please note that the scope of this service is to allocate CEUs for time spent in CPD
activities and in no way is it the same as awarding qualifications, certifying as to
competence if skills are taught, licensing, etc.
In order to assist you, SASLHA has set up an accreditation committee that will function under the
auspices of the CPD Standing Committee. The accreditation committee will look after the
administrative side of point allocation, which is extensive, as well as appoint and liaise, with a
panel of experts who will review applications on an ad hoc basis to ensure quality assurance.
This will ensure that your application will be reviewed by someone who is knowledgeable in the
field. Should you wish to volunteer, please e-mail admin@saslha.co.za with your area of
expertise. Assignment of individuals to the expert review panel will be managed by the CPD
Standing Committee to prevent conflicts of interest i.e. those applying for accreditation of their
activities will not serve on the Accreditation Panel of experts during the review of their submission.
What information is needed for an application to have a CPD activity accredited by
SASLHA?
Electronic submission of the request at least three months prior to the activity.

Please bear in mind that the proposal has to be submitted to our panel of experts for their opinion;
then it returns to the accreditation committee for further processing. As this is a service offered by
volunteers, it is important that the time frame is adequate. While we will request that our experts
return the applications within two weeks’ of their receipt, we hope you understand that we cannot
insist on this.
Proof of payment
SASLHA will charge fees within the boundaries of what has been prescribed by HPCSA.
Level 1 activities
Small group = R350 per application
Large group e.g. refresher courses, conferences:
Local meetings = R350 per CEU
International meetings = R350 per CEU
Learning Portfolio = R1500 per application
Level 2 activities = R350 per application
See further details below
No applications will be processed without proof of payment.
The fee is not refundable should the activity be declined or sent back for refinement.
Our banking details are as follows:
Please use the following reference on your beneficiary description: CPD–followed by the
applicants surname e.g. CPDedwards
Account name: SASLHA
First National Bank – Centurion Branch – Branch code: 261550
Account: 50540051766
Swift address: FIRNZAJJ
Please fax proof of payments to 041 3795388 or email to admin@saslha.co.za
Application form
Presenter/s’ information
A completed HPCSA Form CPD 2A (available on website) which asks for all your
contact details and a suggestion of the level and points that may be allocated.
Please consult the HPCSA guidelines if you are unsure of this.
CV that must include: Certified copies of the presenter/s’ qualifications. (i.e.
degree/diploma certificates)
An indication that the presenter/s are currently in practice related to the health
services (clinical, teaching, research, or management) in the area, and have
been active in the context for at least three years.
An indication of attendance at a minimum of three national or local professional
activities or events of direct relevance to the field of interest during the last two
years (bear in mind that you need to have demonstrated the presenter/s’
expertise in the field).
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Activity programme
Venue information
Cost information
Attendance information
Evaluation information
A programme of events that is complete enough for us to assess the quality of
the subject content, with the main teaching focus outlined (a simple time table is
not adequate).
The facilities available for the presentation of the CPD activities (this pertains to
the venue, facilities and administrative support).
The scale of fees to be charged for the activity.
A sample of the attendance register that will be taken at the activity
An indication of the method that will be used to evaluate feedback or evaluation
of the event (note that this does not relate to the venue, refreshments etc., but
directly to the educational value of the activity).
Certificate
A sample of the certificate that will be issued (see HPCSA’s website for a
specimen Form CPD 3). The certificate must show: the accreditation number
which will be issued once the activity has been accredited, the topic and level of
the activity, the name and registration number of the attendee, and the number of
CEUs in the level allocated, as well as the date of the event. The convenor must
sign certificates prior to issue, which should preferably be on the day of the
event.
Organisers’ post activity responsibility
A copy of the completed attendance register (for example, on an excel spread
sheet) needs to be emailed to admin@saslha.co.za and must include:
1. Accreditation number
2. Activity title
3. Activity date/s
4. Participants’ names
5. Participants’ HPCSA registration numbers
6. Points allocated to each participant and presenter/s
The convenor must keep an attendance record plus a record of certificates
issued for at least three years after the event.

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Journal club applications (or programmes lasting one year)
The initial application for a journal club must include:
the schedule of journals to be discussed
The limitations placed on the age of articles permitted should be outlined (not
older than 5 years)
Journals should be peer-reviewed and of high scientific quality (try to choose
from a wide range of journals - remember that a portion of the points for
presenting is for sourcing the article). Trade journals will not be accepted; nor
will short articles from websites such as e-medicine etc.
Details of how copyright issues will be dealt with should be provided.
Three sample articles (representative of the journals to be presented). The
scientific quality and the length of the article should be taken into account to
ensure that the presentation stimulates debate and discussion (not too many
graphs and tables). As a guide, the article should be detailed enough to allow for
a 45 minute presentation and then allow for 15 minutes discussion.
At the end of the year/ programme the organiser must submit:
the attendance register as detailed above
the topics presented to confirm the initial application’s proposed programme.
Types of activities that can be accredited by the SASLHA Accreditation Committee
Level 1
These activities do not have a clearly measurable outcome and are presented on a once-off
basis. CEUs are allocated according to time (one per learning hour, to a maximum of eight per
day). Remember to structure the programme around teas and lunches so that whole hours are
earned each day. Presenters at these activities will be awarded 2 CEUs per hour for small
groups meetings, and if presenting at a large group (refresher courses, conferences) will earn
CEUs from level 2. Examples of level 1 activities are journal clubs, formal case study
discussions such as grand rounds, conferences, symposia and international conferences (which
must be approved by an SA accreditor if not recognised for points in the country where it was
held). Note that activities that are included in your job description, for example, ward rounds,
supervision and departmental business meetings are not regarded as CPD activities.
Level 2
Examples of level 2 activities are authoring or co-authoring a chapter in a book or other peerreviewed
publication; reviewing such publications; presenting a paper or poster at a congress,
refresher course or accredited short course, dedicated ethics activities, and professional interest
groups – where the provider of such activities has not already allocated CEUs.
For information about payment, please contact admin@saslha.co.za 0861 113 297
For more information about CPD rules, please consult the HPCSA or SASLHA websites.

PLEASE SUBMIT THE FOLLOWING FORM WITH YOUR APPLICATION, ENSURING ALL
THE RELEVANT DOCUMENTS ARE INCLUDED WITH YOUR APPLICATION.
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CPD Accreditation application
Cover Sheet
P O Box 10813
Linton Grange
6015
Tel: 0861 113 297
admin@saslha.co.za
TO BE COMPLETED AND SUBMITTED AS A COVER PAGE TO YOUR CPD ACCREDITATION APPLICATION
Name of Providing Organisation and/or Name Of
Provider/Name of Individual (Including
Registration Number)
Postal Address of Providing Organisation and/or
Provider and/or Individual
Contact Person
Telephone Number (Incl Area Code)
Fax Number (Incl Area Code)
e-Mail Address
Activity Title
SUPPORTING DOCUMENTS CHECKLIST
(PLEASE INCLUDE THESE DOCUMENTS WITH YOUR APPLICATION AND NOTE THAT
INCOMPLETE APPLICATIONS WILL BE RETURNED WITHOUT FURTHER PROCESSING.)
CONTACT THE SASLHA OFFICE FOR AN ACTIVITY INVOICE, BEFORE YOU MAKE YOUR PAYMENT, IN
ORDER TO HAVE YOUR PAYMENT ALLOCATED CORRECTLY.
Proof of payment of accreditation fee
A certified copy of the presenter/s’ HPCSA registration
A certified copy of the presenter/s’ qualifications
The presenter/s’ CV
An indication that the presenter/s are currently in practice related to the health services in
the area, and have been active in the context for at least three years
An indication of attendance at a minimum of three national or local professional activities
or events of direct relevance to the field of interest during the last two years.

The facilities available for the presentation of the CPD activities
The scale of fees to be charged for the activity
A sample of the attendance register that will be taken at the activity
A sample of the certificate that will be issued
A sample of the Event feedback or evaluation form
Completed HPCSA Form CPD 2A
A detailed programme of events
In the case of applying for a programme lasting for 1 year, include a proposed schedule
of journals and the limitations placed on the age of articles permitted should be outlined.
Details of how copyright issues will be dealt with should be provided. Three sample
articles should be submitted electronically.
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FOR OFFICE USE
COMPLETED BY:
DATE APPLICATION RECIEVED
FORMAT OF APPLICATION (HARDCOPY OR ELECTRONIC)
SUPPORTING DOCUMENTS RECEIVED. IF NOT COMPLETE,
DATE THAT PROPOSAL WAS RETURNED TO APPLICANT.
DATE PROPOSAL SUBMITTED FOR REVIEW
REVIEWERS’ NAMES USED
DATE RECEIVED FROM REVIEWERS
APPLICATION PROCESSED BY DATE
PROPOSAL ACCEPTED-TOTAL CEU’S AWARDED
PROPOSAL DECLINED - REASON
PRESENTER/ORGANISATION CONTACTED WITH OUTCOME