Exhibitor Kit - Healthcare Design

Gaylord Palms Resort - Florida Exhibit Hall A-F 

Kissimmee, FL 

November 16-19, 2013 

Dear Exhibitor: 

Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming 

Healthcare Design 2013 conference. We recognize that your participation in this event is a vital part of your 

firm's marketing program, and we want to do everything possible to make it profitable and rewarding for you. 

Included in this service manual are forms for ordering various services and equipment. The Brede forms are to 

be returned to our office, the others to the specific contractors who are providing the services. Please review, 

complete, and submit your order forms as early as possible to take advantage of our discount pricing. 

Please refer to the enclosed Show Details page for vital facts and information about this event. If you have any 

additional questions about Brede's services, please do not hesitate to call or email Brede’s Healthcare Design 

2013 Customer Service Representative at csarizona@brede.com. 

A Brede Service Desk will be maintained in the exhibit area during exhibitor move-in to answer any questions 

that arise and to assist with any last minute requirements. 

We look forward to working with you and your company toward a successful show. 

Thank you. 

Brede Exposition Services | 2501 East Magnolia Street | Phoenix, AZ 85034-6918 | USA | p: 602.275.5900 | f: 602.275.0584 | csarizona@brede.com


Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

Please be sure to inform your show site representative of the following 

Exhibitor Badge Registration information. 

Exhibitor 

Badge 

Registration 

Deadlines 

• Per your exhibitor contract, you will receive complimentary passes. 

• A unique Exhibitor ID and a link to your booth administration website has 

been emailed to the contact we have on file from hcdregistration.com. 

• If you have not received this information, email hcdregistration@rhq.com 

with your exhibiting company name per your contract or call 702.944.8753 

for further assistance. 

• All booth personnel must be registered before: 

Monday, October 14, 2013. 

Find more on Brede.com 

phone 602.275.5900 

fax 602.275.5959 

e-mail csarizona@brede.com 

Exhibitor Badge Registration

HEALTHCARE DESIGN DISPLAY 

RULES & REGULATIONS 

VENDOME GROUP, LLC 

6 East 32nd Street, New York, NY 10016 

Display Rules and Regulations have been with us since expositions began. Each of us 

recognize the need for certain limitations but many have never taken the time to understand 

the intent of such rules, why the rules were written, what the rules are expected to accomplish 

and most importantly, how you as an exhibitor can use them effectively. 

The International Association for Exhibitions & Events (IAEE) Guidelines for Display Rules and 

Regulations were originally created to promote continuity and consistency among North 

American exhibitions. Since their introduction, they have become the model for most domestic 

exhibitions. 

These IAEE Guidelines are offered as a resource to create consistent and fair exhibiting 

standards for events. The text and illustrations have been clarified and updated with the intent 

of affording exhibitors a maximum return on their exhibit investments. 

The tenet on which all show management is based can be summed up as follows: 

“All exhibitors are equal regardless of size and should be given an equal opportunity, within 

reason, to present their product in the most effective manner to the audience.” 

Experience proves that exposition management must establish rules or guidelines to make this 

possible while allowing the greatest flexibility within each exhibit. 

The exhibitor’s responsibility can be summed up far more simply: “Be a good neighbor.” 

With these thoughts in mind, please review the rules and regulations outlined on the following 

pages. By following these regulations you can be reasonably sure you will always be “a good 

neighbor”. 

Table of Maximum Allowable Heights 

Booth Type and Definition 

LINEAR / IN-LINE BOOTH - (10x10, 10x20, 

etc. bounded by 1 or 2 aisles.) 

PERIMETER BOOTH - An in-line booth on the 

outer perimeter wall of exhibit floor. 

PENINSULA BOOTH - Bounded by 3 aisles 

and at least 10x20 in size. 

ISLAND BOOTH - Bounded by 4 aisles and at 

least 10x20 in size. 

Height Limit 

8’ (with a 4’ height limit in line of sight 

areas) 


areas) 


areas) 

16’ 

Note: the International Association for Exhibitions & Events (IAEE) changed their name in November 2006 from 

the International Association for Exhibition Management (IAEM).

Linear Booth 

(3.048M) 

10' 

Linear Booths, also called “in-line” booths, are 

generally arranged in a straight line and have 

neighboring exhibitors on their immediate right and 

left, leaving only one side exposed to the aisle. 

Dimensions 

For purposes of consistency and ease of layout and/ 

or reconfiguration, floor plan design in increments 

of 10ft (3.05m) has become the de facto standard 

in the United States. Therefore, unless constricted 

by space or other limitations, Linear Booths 

are most commonly 10ft (3.05m) wide and 10ft 

(3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m). 

A maximum back wall height limitation of 8ft 

(2.44m) is generally specified. 

(3.048M) 

10' 

(1.524M) 

5' 

(1.524M) 

5' 

PLAN VIEW 

Use of Space 

Regardless of the number of Linear Booths utilized, 

e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m 

by 9.14m), 10ft by 40ft (3.05m by12.19m), etc. display 

materials should be arranged in such a manner so as 

not to obstruct sight lines of neighboring exhibitors. 

The maximum height of 8ft (2.44m) is allowed 

only in the rear half of the booth space, with a 4ft 

(1.22m) height restriction imposed on all materials 

in the remaining space forward to the aisle. (See 

Line-of-Sight exception on page 8.) Note: When three 

or more Linear Booths are used in combination as a 

single exhibit space, the 4ft (1.22m) height limitation 

is applied only to that portion of exhibit space which 

is within 10ft (3.05m) of an adjoining booth. 

10' 

LEFT SIDE VIEW 

(1.524M) 

5' 

5' 

4' 

(1.219M) 

8' 

5' 

4' 

Corner Booth 

A Corner Booth is a Linear Booth at the end of a 

series of in-line booths with exposure to intersecting 

aisles on two sides. All other guidelines for Linear 

Booths apply. 

4' 

10' 

(1.219M) 

4' 

(2.438M) 

8' 

FRONT VIEW 

10' X 10' LINEAR BOOTH 

This edition of IAEE’s Guidelines for Display Rules and Regulations is made possible by a generous grant from 

4 

© 2009 IAEE. No part may be reproduced without the express consent of IAEE. 

For pricing on quantity discounts, or electronic licensing for reproduction, go to www.tradeshowstore.com.

Perimeter Booth 

A Perimeter Booth is a Linear Booth that backs 

to an outside wall of the exhibit facility rather 

than to another exhibit. 

Dimensions and Use of Space 

All guidelines for Linear Booths apply to 

Perimeter Booths except that the typical 

maximum back wall height is 12ft (3.66m). 

(3.048M) 

10' 

(1.524M) 

5' 

(3.048M) 

10' 

PLAN VIEW 

(2.438M) 

8' 

10' 

5' 

4' 

(3.658M) 

12' 

(1.219M) 

4' 

FRONT VIEW 

(1.524M) 

5' 

(3.658M) 

12' 

(2.438M) 

8' 

(1.524M) 

5' 

4' 

(1.219M) 

12' 

5' 


8' 

4' 

10' X 10' PERIMETER BOOTH 


5 



End-cap Booth 

An End-cap Booth is exposed to aisles on three 

sides and comprised of two booths. All sides 

of the exhibit must be finished. 

(3.048M) 

10' 

(1.524M) 

5' 

Dimensions 

End-cap Booths are generally 10ft (3.05m) deep 

by 20ft (6.10m) wide. The maximum back wall 

height of 8ft (2.44m) is allowed only in the rear 

half of the booth space and within 5ft (1.52m) 

of the two side aisles, with a 4ft (1.22m) height 

restriction imposed on all materials in the 

remaining space forward to the aisle. 

4' 

(1.219M) 


(1.524M) 

(3.048M) 

(1.524M) 

5' 10' 5' 

PLAN VIEW 

5' 

10' 

4' 

(1.219M) 

(2.438M) 

8' 

AISLE 

(3.0484M) 

10' 

AISLE 

(1.524M) 

5' 

5' 10' 5' 

(1.524M) (3.048M) (1.524M) 

AISLE 

(1.219M) 

4' 

(2.438M) 

8' 

FRONT VIEW 

20' 

10' 

END-CAP BOOTH 

6 

Signature: PleaseThis edition of IAEE’s Guidelines for Display Rules and Regulations is made possible by a generous grant from 

Signature: _____________________________________ 

Date: _________________ 



Peninsula Booth 

A Peninsula Booth is exposed to aisles on three sides, and 

comprised of a minimum of four booths. There are two 

types of Peninsula Booths: (a) one which backs to Linear 

Booths, and (b) one which backs to another Peninsula 

Booth and is referred to as a “Split Island Booth.” 

AISLE 

AISLE 

Dimensions 

A Peninsula Booth is usually 20ft by 20ft (6.10m by 

6.10m) or larger. When a Peninsula Booth backs up to two 

Linear Booths, the back wall is restricted to 4ft (1.22m) 

high within 5ft (1.52m) of each aisle, permitting adequate 

line of sight for the adjoining Linear Booths. (See 

Line-of-Sight exception on page 8.) A typical maximum 

height range allowance is 16ft to 20ft (4.88m to 6.10m), 

including signage for the center portion of the back wall. 

Double-sided signs, logos and graphics shall be set back 

ten feet (10’) (3.05m) from adjacent booths. 

(6.096M) 

20' 

5' 10' 5' 

(1.524M) (3.048M)(1.524M) 

20' 

(6.096M) 

AISLE 

PLAN VIEW 

(1.524M) 

(3.048M) 

(1.524M) 

5' 10' 5' 

(1.524M) 

5' 

(6.096M) 

20' 

4' 

(1.219M) 

(1.219M) 

4' 

MAX. PERMISSIBLE 

4' 

(1.219M) 


FRONT VIEW 

5' 

10' 


20' 20' 

PENINSULA BOOTH 


7 



Split Island Booth 

A Split Island Booth is a Peninsula Booth which shares 

a common back wall with another Peninsula Booth. 

The entire cubic content of this booth may be used, up 

to the maximum allowable height, without any back 

wall Line-of-Sight restrictions. A typical maximum 

height range allowance is 16ft to 20ft (4.88m to 6.10m), 

including signage. The entire cubic content of the space 

may be used up to the maximum allowable height. 

Double-sided signs, logos and graphics shall be set 

back ten feet (10’) (3.05m) from adjacent booths. 

WALL 


AISLE 

20' 

(6.096M) 

20' 

(6.096M) 

(4.877M) 

16' 

WALL 

AISLE 

20' 

(6.096M) 

WALL 

WALL 

AISLE 

FRONT VIEW 

AISLE 

SPLIT ISLAND BOOTH 


8 



Island Booth 

An Island Booth is any size booth exposed to aisles on all 

four sides. 

Dimensions 

An Island Booth is typically 20ft by 20ft (6.10m by 6.10m) 

or larger, although it may be configured differently. 

AISLE 

(6.096M) 

20' 

Use of Space 

The entire cubic content of the space may be used up to the 

maximum allowable height, which is usually a range of 16ft 

to 20ft (4.88m to 6.10m), including signage. 

AISLE 

(6.096M) 

20' 

AISLE 

AISLE 

PLAN VIEW 

(4.877M) 

16' 

FRONT VIEW 

ISLAND BOOTH 


9 



Extended Header Booth 

20ft (6.10m) or Longer 

An Extended Header Booth is a Linear Booth 20ft 

(6.10m) or longer with a center extended header. 

Dimensions and Use of Space 

All guidelines for Linear Booths apply to 

Extended Header Booths, except that the center 

extended header has a maximum height of 8ft 

(2.44m), a maximum width of 20 percent of the 

length of the booth, and a maximum depth of 9ft 

(2.7m) from the back wall. 

(3.048M) 

10' 

(1.524M) 

5' 

(.305M) 

1' 

(6.096M) 

20' 

(1.219M) 

4' 

(2.438M) (1.219M) (2.438M) 

8' 4' 8' 

PLAN VIEW 

(3.048M) 

10' 

(.305M) 

1' 

8' 

4' 

8' 

8' 

4' 

(.305M) 

1' 

(2.438M) 

8' 

(2.438M) 

8' 

(1.524M) 

5' 

4' 

(1.219M) 


1' 

8' 

5' 

4' 

5' 

20' 

10' 

10' X 20' EXTENDED HEADER BOOTH 


10 



Other Important Considerations 

Canopies and Ceilings 

Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors 

from ambient light or to allow for hanging products). Canopies for Linear or Perimeter Booths should comply with Line-of-Sight 

requirements. (See “Use of Space” for Linear or Perimeter Booths). 

The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle. Canopy supports should 

be no wider than three inches 3in (.08m). This applies to any booth configuration that has a sight line restriction, such as a Linear 

Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings, and other similar coverings. Check 

with the appropriate local agencies prior to determining specific exhibition rules. 

(3.048M) 

10' 

10' 10' 

5' 

(3.048M) 

10' 

(1.524M) 

5' 

(2.438M) 

8' 

8' 

5' 

4' 

(1.219M) 

4' 

FRONT VIEW 

PLAN VIEW 

(1.524M) 

5' 

(1.524M) 

5' 

CANOPIES AND CEILINGS 

4' 

(1.219M) 


Hanging Signs & Graphics 

Most exhibition rules allow for hanging signs and graphics in all standard Peninsula and Island Booths, usually to a maximum height 

range of 16ft to 20ft (4.88m to 6.10m) from the top of the sign. End-cap Booths do not qualify for hanging signs and graphics. The 

distance is measured from the floor to the top of the sign. Whether suspended from above, or supported from below, they should 

comply with all ordinary use-of-space requirements. For example, the highest point of any sign should not exceed the maximum 

allowable height for the booth type. 

Hanging Signs and Graphics should be set back 10ft (3.05m) from adjacent booths and be directly over contracted space only. 

Approval for the use of Hanging Signs and Graphics, at any height, should be received from the exhibition organizer at least 60 days 

prior to installation. Variances may be issued at the exhibition management’s discretion. Drawings should be available for inspection. 

Towers 

A Tower is a free-standing exhibit component separate from the main exhibit fixture. The height restriction is the same as that which 

applies to the appropriate exhibit space configuration being used. 

Towers in excess of 8ft (2.44m) should have drawings available for inspection. Fire and safety regulations in many facilities strictly 

govern the use of towers. A building permit or safety lines may be required. 

Multi-story Exhibit 

A Multi-story Exhibit is a booth where the display fixture includes two or more levels. In many cities, a Multi-storied Exhibit requires 

prior approval by the exhibit facility, and/or relevant local government agency, as well as show management because it is deemed to be 

a “structure” for building purposes. The city building department generally needs to issue a building permit based on an application 

and drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early on 

to ensure that all time constraints are met. Exhibition organizers should be prepared to assist exhibitors in this application process. 


11 



Issues Common To All Booth Types 

Americans with Disabilities Act (ADA) 

All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA), and are 

encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information 

regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line, (800) 514-0301, 

and from the ADA Web site at www.usdoj.gov/crt/ada/adahom1.htm. 

Structural Integrity 

All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by 

neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able 

to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building 

codes that regulate temporary structures. 

It is recommended that all 20ft by 20ft (6.10m by 6.10m) and over exhibits require a drawing, plans or renderings, 

preferably digital, to be submitted to the show organizer. 

Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to 

support the product or marketing materials to be displayed. 

Flammable and Toxic Materials 

All materials used in display construction or decorating should be made of fire retardant materials and be certified as 

flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements 

should not be used. A flame-proofing certificate should be available for inspection. Exhibitors should be aware of local 

regulations regarding fire/safety and environment which must be adhered to. 

Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines 

established by the Environmental Protection Agency and the facility. 

Electrical 

Every exhibit facility has different electrical requirements. However, minimum guidelines are suggested: 

• All 110-volt wiring should be grounded three-wire. 

• Wiring that touches the floor should be “SO” cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify 

for “extra hard usage.” 

• Cord wiring above floor level can be “SJ” which is rated for “hard usage.” 

• Using zip cords, two-wire cords, latex cords, plastic cord, lamp cord, open clip sockets, and two-wire clamp-on fixtures is 

not recommended and is often prohibited. Cube taps should be prohibited. 

• Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors. 

(continued on next page) 


12 



Issues Common To All Booth Types (continued) 

Lighting 

Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting: 

• No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space. 

Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval. 

• Lighting, including gobos, should be directed to the inner confines of the booth space. Lighting should not 

project onto other exhibits or exhibition aisles. 

• Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules 

and be approved in writing by exhibition management. 

• Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and not 

interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event. 

• Currently, some convention facilities are not allowing quartz halogen lighting fixtures in exhibits due to potential 

fire hazards. Check with exhibition management. 

• Reduced lighting for theater areas should be approved by the exhibition organizer, the utility provider, and the 

exhibit facility. 

Storage 

Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers, or packing 

materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply 

of literature or product appropriately within the booth area, so long as these items do not impede access to utility 

services, create a safety problem, or look unsightly. 

Demonstrations 

As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product 

demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted 

exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to 

arrange displays, product presentation, audio visual presentations, and demonstration areas to ensure compliance. 

Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to. 

Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking 

equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish 

a minimum setback of 3ft (.91m) and/or install hazard barriers as necessary to prevent accidental injury to 

spectators. Additionally, demonstrations should only be conducted by qualified personnel. 

Sound/Music 

In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the 

activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound 

into the booth rather than into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels when 

measured from the aisle immediately in front of a booth. (Refer to OSHA at www.osha.gov for more information.) 

Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws 

governing the use of copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing 

organizations that collect copyright fees on behalf of composers and publishers of music. 


13 




Kissimmee, FL 

November 16-19, 2013 

Brede 

Customer 

Service 

• 602.275.5900 Fax 602.275.5959 e-mail: csarizona@brede.com 

• Office Hours: 8:00 AM - 4:30 PM 

• No telephone orders accepted; please complete and submit your order and credit card information to Brede. 

Show 

Management 

Booths 

• Mike Goff, Vendome Healthcare Media, LLC 

• 603.836.0332 

• mgoff@vendomegrp.com 

Each 10’ booth includes: 

• 8' high Blue back drape 

• 3' high Blue side drape 

• (1) one-line booth ID sign with booth number 

Drape Colors: Blue 

Aisle Carpet Color: Blue 

The exhibit hall is not carpeted. Carpet or flooring is mandatory for all exhibitors. Exhibitors may bring their own floor 

covering or rent carpet through Brede Exposition Services using the Carpet Requirement form. If no carpet is ordered or 

provided, per show management, carpet will be installed at the exhibitor’s expense. 

Material 

Handling 


Schedule 

Advance to Warehouse 

Late to warehouse charges apply after: November 7, 2013 

Direct to Show Site 

Do not deliver prior to: November 15, 2013 

TO: Exhibiting Company Name and Booth # TO: Exhibiting Company Name and Booth # 

FOR: Healthcare Design 2013 FOR: Healthcare Design 2013 

Brede Exposition Services 

c/o Brede Exposition Services 

2502 Lake Orange Drive Gaylord Palms Resort - Florida Exhibit Hall A-F 

Orlando, FL 32837 

6000 Osceola Parkway 

Kissimmee, FL 34746 

Exhibitor Move-in: Friday November 15, 2013 7:00 AM — 7:00 PM 

Saturday November 16, 2013 7:00 AM — 7:00 PM 

Sunday November 17, 2013 7:00 AM — 2:00 PM 

Show Hours: Sunday November 17, 2013 4:30 PM — 7:30 PM 

Monday November 18, 2013 10:30 AM — 1:30 PM 

Tuesday November 19, 2013 10:30 AM — 1:00 PM 

Exhibitor Move-out: Tuesday November 19, 2013 1:00 PM — 9:00 PM 

Wednesday November 20, 2013 7:00 AM — 3:00 PM 

Show Details 

• Drivers for all carriers must be checked in at the Brede Service Desk for pick-up of freight by: 

11:00 AM on Wednesday, November 20, 2013. 

Utilities & 

Services 

• For booth utilities and additional booth services, please contact the individual suppliers using the enclosed order forms. 


phone 602.275.5900


Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

Please make your show site representative aware of the following policies. 

Important 

Deadlines 

• Take advantage of advance order discount pricing! Orders must be received with payment in full no later than the 

following dates. Orders received with payment in full after discount deadline dates will be invoiced at "standard floor" 

pricing. 

Carpet and furnishings rentals October 31, 2013 

Custom exhibits rentals October 31, 2013 

Labor orders October 31, 2013 

• Freight received at the warehouse after the deadline will incur an additional charge. 

Advance shipments to warehouse to arrive by: November 7, 2013 

Shipments to show site to arrive no sooner than: November 15, 2013 

Add to my 

calendar 

Payment 

Policies 

Cancellations 

& 

Adjustments 

Tax 

Exemption 

Third Party 

Payment 

Billing 

Miscellaneous 

• Orders received without full payment or credit card information will not be processed. 

• A credit card on file is required when using Brede Exposition Services. 

• All charges must be paid prior to close of show. 

• For your convenience, we accept the following methods of payment: cash; checks and money orders drawn on U.S. 

banks in U.S. funds; and credit cards including VISA, MasterCard and American Express. 

• Purchase Orders are not considered payment; therefore, a check or credit card is required. 

• Cancellations are invoiced at 50% of original price, unless otherwise noted on order form. 

• No adjustments will be made after close of the show. 

• If tax exempt, a copy of your tax exempt certificate must accompany your order. This is not a resale certificate. 

• No adjustments for tax exempt status will be made after close of the show. 

• The exhibiting company is ultimately responsible for the payment of all charges. If no arrangements are made for 

payment of invoice(s) by the third party prior to the last day of the show, charges will revert back to the exhibitor. 

• Rental items not ordered, yet found in booths, are invoiced at "Standard Floor" pricing. 

• All prices are in U.S. dollars ($). 

• All rental items are subject to applicable taxes. 

• All rental items remain the property of Brede Exposition Services. 


phone 602.275.5900 

fax 602.275.5959 


Payment & Pricing Policies


Kissimmee, FL 

November 16-19, 2013 

Required 

Form 

This form must accompany any completed order form(s) submitted to Brede. 

Payment Method must be completed to process orders. 

Orders received without full payment or credit card information will not be processed. 

Advance Order Discount Deadline: October 31, 2013 

Add to my calendar 

Order 

Summary 

Payment 

Method 

Exhibiting 

Company 

Carpet $ 

Sub-Flooring $ 

Tables & Accessories $ 

Brede Rental Exhibits $ 

Material Handling $ 

Labor $ 

Forklift $ 

Booth Cleaning $ 

Graphics $ 

• For your convenience, we accept cash, checks and money orders drawn on U.S. banks in 

U.S. funds, VISA, MasterCard and American Express. 

• Purchase Orders are not considered payment. 




Company: 

Address: 

Pay By Credit Card 

• Please complete the Credit Card Authorization form and submit with your order. 

Phone: Fax: Email: 

Exhibiting Company 

Third Party Payer 

Tax Exempt 

include certificate 

Pay By Check or Money Order Payable to Brede Exposition Services 

• International checks must be drawn on a U.S. bank, U.S. funds account only—processing fee of $25.00. 

• Please include Healthcare Design 2013 and booth number on all payments. 

Check Number 

Total Due $ 

Dated 

Contact: 

City, State, Zip: 

Amount 

Our Federal ID # 

86-0896466 

Booth Number 

Order Summary / Payment Method 

COMPLETE and SUBMIT this form: 

by mail Brede Exposition Services | 2501 East Magnolia Street | Phoenix, AZ 85034-6918 | USA by fax 602.275.0584


Kissimmee, FL 

November 16-19, 2013 

Required 

Form 

This form must accompany any completed order form(s) submitted to Brede. 

A credit card must be on file prior to the delivery of any goods or services. 



Terms 




• Submitting credit card information and signature indicates agreement with the terms below. 

Credit 

Card 

I authorize Brede Exposition Services to charge any additional amounts incurred 

by me or my show representative, including material handling and/or labor charges. 

If credit card is declined, Standard Floor pricing prevails and a $25.00 service 

charge will be added. 

Third Party Payer 

Cardholder’s name (please print): 

Cardholder’s Signature: 

Cardholder’s Billing Address: 

City: State: Zip: 

Phone: 

Fax: 

Email: 

VISA MC AMEX 

EXP 

Credit Card Authorization 

Booth Number 





Kissimmee, FL 

November 16-19, 2013 

Standard 

Carpet 

Colors 

Burgundy Blue Red Plum 

Teal Black Forest Green Grey 

Plush 

Custom 

Carpeting 

Charcoal White Blue Mist Jade Grey Pearl 

Display 

Table 

Drape 

Colors 

French Beige Red Emerald Black Colony Blue 

Black Blue Burgundy Forest Green 

Color Guide 

Gold Grey Red Teal White 


phone 602.275.5900 

fax 602.275.5959 

e-mail csarizona@brede.com


Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you wish to rent carpet, visqueen, or padding from Brede. 

Enter the Carpet Total below on Order Summary / Payment form. 


Carpet 

Requirement 


The exhibit hall is not carpeted. Carpet/Flooring is required for this show. 

We are providing our own carpet/flooring. Please select shipment method: 



Advance Warehouse 

Direct to Show Site 

Standard 

Carpeting 

Select from Standard Colors (if no color is selected, show colors will prevail.) 

Black Blue Teal Forest Green Burgundy 

Red Plum Grey 

Options 

Plush 

Custom 

Carpeting 

Important 

Notes 

Qty Size Advance Standard Subtotal 

• Standard carpets ordered in multiples of 2 or more do not include seaming and exact color match is not guaranteed. 

Select from Custom Colors 

Charcoal White Blue Mist Jade Grey Pearl 

Red Emerald Black Colony Blue 

• Includes poly covering for protection. 

• To guarantee availability, orders must be received 30 days prior to show move-in. 

• Cancelled orders for custom carpet will be charged 100%. 

• Orders cancelled prior to move-in will be 

charged 50% of the original price. 

• Orders cancelled after move-in begins will be 


• A credit card on file is required when using 

Brede Exposition Services. 



10’ Carpet $ 157.00 $ 204.25 $ 

20’ Carpet $ 314.00 $ 408.50 $ 

30’ Carpet $ 471.00 $ 612.75 $ 

40’ Carpet $ 628.00 $ 817.00 $ 

Full Coverage ______ x ______= ______ sq. ft $ 3.00 $ 4.00 $ 

(100 sq. ft. minimum) per sq. ft. 

Carpet Padding ______ x ______= ______ sq. ft $ 1.00 $ 1.25 $ 

Visqueen ______ x ______= ______ sq. ft $ .75 $ 1.00 $ 

Calculate 

per sq. ft. 

Full Coverage ______ x ______= ______ sq. ft $ 3.50 $ 4.50 $ 

(100 sq. ft. minimum) per sq. ft. 

Subtotal $ 

7% FL Tax $ 

Carpet Total $ 

French Beige 

• Transfer this total to the Order Summary / Payment form. 

Payment Method must be completed to process orders. 

Orders received without full payment or credit card will 

not be processed. 

Booth Number 

Carpet Requirement 




Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you wish to rent sub-flooring from Brede. 

Enter the Total below on Order Summary / Payment form. 




Options 

# of 10’ x 10’ 

booth spaces 

Advance Standard Subtotal 

Sub-Flooring per 10’ x 10’ booth 

space (includes labor to install) 

X 

$150.00 $187.50 

$ 

Important 

Notes 








Calculate 

Subtotal $ 

7% FL Tax $ 

Total $ 


• Payment Method must be completed to process orders. 

• Orders received without full payment or credit card will not 

be processed. 

Sub-Flooring 

Booth Number 





Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you wish to rent tables, risers or furnishings from Brede. 

Enter the Table & Accessories Total below on Order Summary / Payment form. 




Tables 

Accessories 


Important 

Notes 

Qty Item Advance Standard Subtotal 

30” High Display Tables (includes white vinyl top, 3 side drape) 

4’ x 2’ draped table $ 116.25 $ 151.25 $ 

6’ x 2’ draped table $ 136.25 $ 177.00 $ 

8’ x 2’ draped table $ 161.50 $ 210.00 $ 

4th side drape $ 26.75 $ 34.75 $ 

4’ x 2’ undraped table $ 42.50 $ 55.25 $ 



42” High Display Tables (includes white vinyl top, 3 side drape) 

4’ x 2’ draped table $ 152.75 $ 198.50 $ 

6’ x 2’ draped table $ 172.75 $ 224.50 $ 

8’ x 2’ draped table $ 198.00 $ 257.50 $ 

4th side drape $ 26.75 $ 34.75 $ 




12” Tabletop Risers (includes white vinyl top) 

4’ x 12” draped riser $ 47.25 $ 61.50 $ 

6’ x 12” draped riser $ 64.75 $ 84.25 $ 

Select Drape Color (if no color is selected, show colors will prevail.) 

Black Blue Teal Gold Burgundy 

White Red Forest Green Grey 








Calculate 


Padded Side Chair - Grey $ 64.50 $ 84.00 $ 

Padded Arm Chair - Grey $ 71.25 $ 92.75 $ 

Counter Stool with Back $ 82.50 $ 107.25 $ 

30”h x 30”d Pedestal Table $ 107.00 $ 139.25 $ 

Coffee Table $ 67.75 $ 88.00 $ 

Waste basket $ 19.50 $ 25.50 $ 

Floor Easel $ 39.25 $ 51.00 $ 

Garment Rack $ 55.25 $ 72.00 $ 

Perfboard 8’ x 4’ 

horizontal only $ 149.75 $ 194.75 $ 

3’ high drapery (per ft) $ 10.75 $ 14.00 $ 

8’ high drapery (per ft) $ 13.50 $ 17.50 $ 

Subtotal $ 

7% FL Tax $ 

Table Total $ 




be processed. 

Tables & Accessories 

Booth Number 





Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you wish to rent a hardwall exhibit from Brede. 

Please contact Brede if you would like to inquire about our Custom Rental Exhibits. 

Enter the Rental Exhibits Total below on Order Summary / Payment form. 




Black 

Exhibits 


White Hardwall Panels 

Plan A –10’ exhibit $ 1,748.00 $ 2,272.50 $ 

Plan B—20’ exhibit $ 3,494.00 $ 4,542.25 $ 

Plan C—20’ exhibit $ 3,847.00 $ 5,001.00 $ 

Plan D—20’x20’ exhibit $ 7,504.50 $ 9,755.75 $ 

Color Hardwall Panels (with Choice of Color) 

Plan A –10’ exhibit $ 1,992.00 $ 2,589.50 $ 

Plan B—20’ exhibit $ 3,974.25 $ 5,166.50 $ 

Plan C—20’ exhibit $ 4,385.75 $ 5,701.50 $ 


Color Options 

Select Panel Color (Hardwall Color/Velcro Panels) 

Black Blue Grey 

Select Carpet Color 

Black Blue Teal 

Forest Green Red Plum 

Grey 

Burgundy 

Exhibits and panel colors are subject to availability. 

Please call to ensure colors and units desired are available. 

Additional Options 

Important 

Notes 

Velcro Compatible Panels (with Choice of Color) 

Plan A –10’ exhibit $ 2,184.00 $ 2,839.25 $ 

Plan B—20’ exhibit $ 4,368.75 $ 5,679.50 $ 

Plan C—20’ exhibit $ 4,809.00 $ 6,251.75 $ 


Includes: 

Standard expo carpeting with your choice of color (see options) 

Material handling (for rental exhibits where Brede is the official show 

contractor) 

Standard counter—18” x 39” x 40” 

Labor to install and dismantle exhibit 

Header—One line with black block letters 

HEADER COPY (Please print clearly): 

(logos, color, & special lettering available 

at an additional cost. Call for quote.) 

• Electricity is not included with rental. 

• Cancelled orders will be charged 100% of the 

original price. 






Standard Counter 18”x39”x40” $ 194.25 $ 252.50 $ 

Adjustable Shelves $ 26.25 $ 34.00 $ 

Spot Lights (use w/ rental only) $ 32.00 $ 41.75 $ 

Additional booth furnishings can be found throughout manual. Look for 

upgraded carpet, carpet pad, graphics, chairs, etc. 

Calculate 

Subtotal $ 

7% FL Tax $ 

Est. Total $ 




be processed. 

Booth Number 

Brede Rental Exhibits 




Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you wish to rent a customized exhibit from Brede. A Brede Representative 

will contact you with a price quote for your customized needs. 



Why 

Choose 

Custom? 

Exhibitors have full access to Brede Exposition Services’ exhibit design expertise. Your Brede designer will create an attractive 

and functional exhibit that complements your marketing strategy, maximizes your booth space, and enhances your presence on 

the show floor. With a Brede custom booth design, you will enjoy the following benefits: 

• Photorealistic renderings show you exactly what your booth will look like prior to the show. 

• Renting a custom designed booth is a cost-effective alternative to buying and storing at an exhibit fabrication warehouse. 

• Turn-key Brede project management throughout production will ensure that your display installs exactly as promised for a worry-free 

show. 

Custom 

Order 

Details 

Important 

Notes 

Please complete the form below so that we may begin to utilize Brede’s professional expertise and talent and better understand 

the image you wish to project. A Brede designer will contact you to begin the creative process. 

Marketing Objectives Please describe your goals for exhibiting at the Healthcare Design 2013: 

Exhibit Requirements 

Reception Area Focal Point Literature Access Theater Monitors 

Seating Work Stations Hospitality Interactive Kiosks 

Lead Retrieval Conference Area Live Presentation Stage Product Display (please describe product & requirements) 

Pantone Colors: 

Corporate Website : 

Budget Guidelines Custom booth designs are available at a variety of price points and will be quoted individually. 

What is your budget? Does the budget include graphics? Yes No 

• Electricity is not included with rental. 

• Orders must be paid in full prior to production. 




Custom Rental Exhibits 


Booth Number 




Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

Brede Exposition Services’ liability shall be limited to the physical loss or damage 

to the specific article which is lost or damaged as described below. 

Please make your show site representative aware of the following policy. 

Limitations of Brede Exposition Services’ Liability and Responsibility 

1. Brede Exposition Services shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. 

2. Brede Exposition Services shall not be responsible for loss, theft, or disappearance of exhibitor's materials after same have been delivered to exhibitor's booth. 

3. Brede Exposition Services shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor's booth for re-loading after 

the show. Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors, will be checked at time of actual 

pickup from booth and corrections made where discrepancies occur. 

4. Brede Exposition Services shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, 

which may result from any loss or damage to an exhibitor's material which make it impossible or impractical to exhibit same. 

5. The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor, or by any shipper on behalf of any exhibitor shall be construed as an 

acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in this bulletin. 

6. Brede Exposition Services shall exercise ordinary diligence and care in the receiving, handling and storage of all shipments. Brede Exposition Services shall not 

be liable for loss or damage by fire, acts of God, or causes beyond its control. Brede Exposition Service's liability shall be limited to the physical loss or damage to 

the specific article which is lost or damaged. In any case, the liability of Brede Exposition Services is limited to $ .30 per pound per article, with a maximum of 

$50.00 per item, and a maximum of $1,000.00 per shipment. This applies while these goods are in Brede's warehouse, in vehicles for delivery, or at show site. 

7. Claims for loss or damage which are not submitted to Brede Exposition Services within thirty (30) days of the close of the show on which the loss or damage 

occurred shall be considered waived. No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one (1) year after the 

accrual of the cause of action therefore. 

8. Shipments received without receipts, freight bills, or specified unit counts on receipts or freight bills (i.e., one lot, 800 cu. ft., etc.), such as UPS or van lines will be 

delivered to the exhibitor's booth without guarantee of piece count or condition. No liability will be assumed by Brede Exposition Services for such shipments. 

9. Empty container labels will be available at the service desk. Affixing the labels is the sole responsibility of the exhibitor or his/her representative. All previous 

labels should be removed or completely covered. Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure, removal of 

containers with old empty labels and without Brede Exposition Services labels, improper information on empty labels, or valuables stored in containers with empty 

labels. 

10. Exhibitors should arrange for outgoing shipments during the show or immediately after its close. Brede will assist in the preparation of Brede bills of lading. 

Be sure that your material has been carefully crated or packed, and properly tagged or marked. 

11. In order to expedite removal of materials, Brede Exposition Services shall have authority, without further clearance with exhibitors, to change designated carriers. 

12. Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors. Payment for all labor and 

services will be the responsibility of the exhibitor. 

13. Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned. Also, charges for loading out freight shipments are the 

responsibility of the exhibitor from whose booth shipments are made. Exhibitors may not assign this responsibility to suppliers or customers. 

The exhibitor agrees, in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment, that they will 

not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset 

against the amount of the alleged loss or damage. Instead, they agree to pay Brede Exposition Services at the close of the show for all such charges, and they 

further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be 

resolved on its own merits. 

14. Service charge of 1-1/2% per month on any unpaid balance will be made starting 30 days after date of invoice. 

15. Where an exhibitor indicates choice of carrier for pickup it is the exhibitor's responsibility to arrange with such carrier for said pickup service. If the carrier does not 

pick up within the time limited for the removal of exhibitor's materials at the Exhibit Hall, we reserve the right to forward such material by the shipping method of our 

choice or to remove said material to our warehouse for disposition, at an additional charge to the exhibitor in accordance with prevailing rates for the service 

performed. 

16. Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned. The Drayage Contractor shall not be responsible for 

same. We are not responsible for any delay of rush shipments. We will expedite such rush shipments to the best of our ability, but will not assume any financial 

responsibility for shipments which do not arrive at their destination at a dated time. 

17. EXHIBITORS ARE URGED TO CARRY ALL-RISK INSURANCE covering your materials against damage, loss and all other hazards from the time shipments are 

made prior to the show until shipments are received back after the show. This can generally be done by adding "riders" to existing insurance policies, often at no 

additional cost. It is understood that Brede Exposition Services is not an insurer, that insurance, if any, shall be obtained by the exhibitor and the amounts payable 

to Brede Exposition Services hereunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth 

above. 

Limits of Liability 


phone 602.275.5900 

fax 602.275.5959 



Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

Brede Exposition Services will receive your materials shipped in advance at our local 

warehouse, or shipped directly to show site. For detailed information regarding material 

handling services provided by Brede and the associated charges, please see below. 

Please make your show site representative aware of the following information. 

Exhibitors may choose to ship freight to the advance warehouse or directly to show site. Brede will receive and manage the freight at the 

warehouse and on show site as described in the following pages. Material handling fees are paid to Brede for these material handling services, 

and are separate from and independent of freight transportation charges, which are paid to a freight carrier such as YRC, ABF, FedEx, or any 

other carrier of the exhibitor’s choosing. Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation 

to and from the event, and all associated transportation fees. 

Advance Shipments to the Warehouse 

Deadlines • Receiving begins 30 days prior to exhibitor move-in. 

and Info 

• Shipments received at the warehouse after November 7, 2013 are subject to additional charges. 

• Ship pre-paid; collect shipments will be refused 

• Uncrated, pad wrapped or specialized equipment will not be accepted at the warehouse. 

• Hazardous materials will not be accepted at the warehouse. 

Advantages 

There are several advantages to shipping advance to the warehouse versus directly to the show site: 

• Exhibitors can confirm shipment has arrived and is intact in advance of the move-in date. 

• Materials will be delivered to your booth prior to your arrival on site. 

• Delivery dates and times are more flexible. 

Advance Warehouse Rates 

See below for definitions and descriptions of warehouse rates, and the Material Handling Rates form for the associated fees. 

All material handling fees are calculated on a CWT basis (per hundredweight, or fraction thereof) per shipment, and vary depending on the type 

of shipment, the amount of handling and the time of day. Separate shipments will not be combined. Minimum charges will apply as shown on the 

Material Handling Rates form. Be sure to review these costs when you prepare your show budget. Contact Brede for assistance in estimating 

your material handling charges, based upon your specific needs. 

Rates 

Include 

Crated or 

Skidded 

Special 

Handling 

Small 

Package 

Warehouse material handling rates include the following: 

Receiving exhibitor shipment at the advance warehouse, and storage beginning 30 days prior to the show. 

Movement of all exhibitor freight from warehouse to exhibit site. 

Materials unloaded and delivered to booth by move-in time. 

Pick-up and storing of shipping containers and boxes labeled EMPTY, and returning empty shipping containers to 

your booth at the close of the show. Empty labels may be obtained at the Brede Service Desk on show site. 

Empty containers are not accessible during the show. 

Removal of freight from booth, and reloading onto exhibitor’s designated outbound carrier from the loading dock. 

Use this rate for shipments that arrive via common carrier such as YRC, ABF, etc., and can be unloaded at the dock with 

no additional handling required. Material that is skidded or is in any type of shipping container that can be unloaded at 

the dock with no additional handling required. 

Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling, 

such as ground loading, side door loading, constricted space loading and designated piece loading or stacked 

shipments. Also included are mixed shipments without certified weight tickets or delivery receipts, such as Fedex, UPS, 

POVs (personally owned vehicles). 

Use this rate for cartons/envelopes weighing less than 25 lbs. per shipment without documentation. These will be 

delivered to the booth without guarantee of piece count or condition. 


phone 602.275.5900 

fax 602.275.5959 


Material Handling Information


Kissimmee, FL 

November 16-19, 2013 

Information 

Form 





Direct Shipments to Show Site 

Deadlines 

and Info 

Rates 

Include 

Crated or 

Skidded 

Special 

Handling 

Uncrated, 

Unskidded, or 

Wrapped 

• Do not ship to the facility prior to November 15, 2013. Early shipments to show site may be refused. 

Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move-in hours. 

• Ship pre-paid; collect shipments will be refused. 

• Hazardous materials will not be accepted at show site. 

Direct to Show Site Rates 

See below for definitions and descriptions of direct to show site rates, and the Material Handling Rates form for the associated fees. 

All material handling fees are calculated on a CWT basis (per hundredweight, or fraction thereof) per shipment, and vary depending on the type 

of shipment, the amount of handling and the time of day. Separate shipments will not be combined. Minimum charges will apply as shown on the 

Material Handling Rates form. Be sure to review these costs when you prepare your show budget. Contact Brede for assistance in estimating 

your material handling charges, based upon your specific needs. 

Direct to show site material handling rates include the following: 

Materials unloaded at loading dock and delivered to booth by move-in time. 

Pick-up and storing of shipping containers and boxes labeled EMPTY, and returning empty shipping containers to 

your booth at the close of the show. Empty labels may be obtained at the Brede Service Desk on show site. 

Empty containers are not accessible during the show. 

Removal of freight from booth, and reloading onto exhibitor’s designated outbound carrier from the loading dock. 

Use this rate for shipments that arrive via common carrier such as YRC, ABF, etc., and can be unloaded at the dock with 

no additional handling required. Material that is skidded or is in any type of shipping container that can be unloaded at 

the dock with no additional handling required. 

Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling, 

such as ground loading, side door loading, constricted space loading and designated piece loading or stacked 

shipments. Also included are mixed shipments without certified weight tickets or delivery receipts, such as Fedex, UPS, 

POVs (personally owned vehicles). 

Use this rate for shipments that are not in crates, 

cases, or boxes and/or pad wrapped, specialized 

equipment, unskidded machinery or uncrated POV 

shipments. Uncrated shipments are received at 

show site only. 

Small 

Package 


Use this rate for cartons/envelopes weighing less 

than 25 lbs. per shipment without documentation. 

Will be delivered to booth without guarantee of 

piece count or condition. 

Overtime Charges 

Inbound Overtime charges apply on inbound shipments if: 

• Your shipment is to be delivered to your booth before 8:00 am or after 4:00 pm on weekdays, or anytime on a 

Saturday, Sunday and/or Holiday, or 

• Your shipment is received at the warehouse, and is delivered to show site before 8:00 am or after 4:00 pm on 

weekdays, or anytime on a Saturday, Sunday and/or Holiday, or 

• A vehicle driver checks in at the Exhibit Site Check-In Area after 3:00 pm on weekdays, or anytime on a Saturday, 

Sunday and/or Holiday. 

Outbound 

Overtime charges apply on outbound shipments if: 

• Your shipment is loaded after 4:00 pm on weekdays, or anytime on a Saturday, Sunday and/or Holiday, or 

• Your carrier driver checks in at the Exhibit Site Check-In Area after 3:00 pm on weekdays, or anytime on a Saturday, 

Sunday and/or Holiday. 

phone 602.275.5900 

fax 602.275.5959 




Kissimmee, FL 

November 16-19, 2013 

Information 

Form 





Material Handling Documentation 

Inbound 

Bill of Lading 

Advance 

Warehouse 

Shipping 

Address 

Direct to 

Show site 

Shipping 

Address 

Empty 

Containers, 

Labels 

Outbound 

Bill of Lading 

All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces, type of merchandise and 

weight. Shipments received without this information will be delivered to exhibitor's booth without guarantee of piece count 

or condition. No liability will be assumed by Brede for such shipments. Billed weight is based on incoming weight, whether 

outbound services are used completely or in part. The weight is rounded up to the next one hundred pounds (100 lbs) 

and is taken from the inbound Bill of Lading and/or the certified weight ticket. Separate shipments will not be combined. 

Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede. This 

weight will prevail. 

TO: Exhibiting Company Name and Booth # 

FOR: Healthcare Design 2013 

Brede Exposition Services 

2502 Lake Orange Drive 


TO: Exhibiting Company Name and Booth # 

FOR: Healthcare Design 2013 

c/o Brede Exposition Services 

Gaylord Palms Resort 

Florida Exhibit Hall A-F 



Outbound shipping is not an automatic process. Outbound Bills of Lading must be completed and turned in to the Brede 

Service Desk: do not leave outbound Bills of Lading in your booth. Exhibitors who wish to ship outbound materials via 

any carrier other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check-in 

time specified on the Show Details page. Drivers are placed in line for loading on a first-come, first-serve basis, provided the 

exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk. Drivers whose Bills of Lading 

have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in. Should 

your carrier fail to check in by the designated time, Brede reserves the right to re-route shipment via the official show carrier 

as necessary, at the exhibitor’s expense. 


• Use this address and information on your inbound bill of lading if 

shipping your freight to the Advance Warehouse. 

• Please use the freight labels provided in this service manual. 

• Receiving hours: M - F 8:00 a.m. to 4:00 p.m. 

• All shipments must be prepaid: collect shipments will be refused. 

• Brede does not accept shipments that are not consigned to 

Brede Exposition Services. Such shipments will be refused. 

• All shipments to the Advance Warehouse must arrive by 

November 7, 2013 to avoid late charges. 

• Use this address and information on your inbound bill of lading if 

shipping your freight Direct to Show site. 

• Please use the freight labels provided in this service manual. 

• All shipments must be prepaid: collect shipments will be refused. 

• Brede does not accept shipments that are not consigned to 

Brede Exposition Services. Such shipments will be refused. 

• Shipments will be received at the facility no sooner than 

November 15, 2013 during move-in hours. 

Exhibitors with crates or boxes that need to be returned to pack up booth equipment at the end of the show must affix empty 

labels on the containers as soon as they are empty. Empty labels will be available at the Brede Service Desk. Affixing the 

labels is the sole responsibility of the exhibitor. Brede assumes no responsibility for removal of containers with old empty 

labels, improper information on labels or valuables stored in containers with empty labels. Empty containers will be removed 

from the floor and stored until the close of the show. You will not have access to empty containers during the show. In most 

cases, empty containers may not be stored in your booth during the show as it is a fire hazard. 

phone 602.275.5900 

fax 602.275.5959 




Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you will be shipping materials to the advance warehouse or show site. 

Use the rates and calculator below to estimate your material handling charges. 

Enter the Material Handling Estimate below on Order Summary / Payment form. 


Material Handling Rate Schedule 

• For full definitions and descriptions of all rates, and rules, see the Material Handling Information forms included in this manual. 

• All material handling fees are calculated on a CWT basis (per hundredweight, or fraction thereof) per shipment, and vary depending on the 

type of shipment, the amount of handling and the time of day. Separate shipments will not be combined. Minimum charges will apply as 

shown below. Be sure to review these costs when you prepare your show budget. Contact Brede for assistance in estimating your material 

handling charges, based upon your specific needs. 

Material Handling Rate 

per 100 lbs 

Description 

Additional Services 

Late shipments, off-target shipments & site shipments received before published move-in or after show 

opening. Freight received at the warehouse after November 7, 2013 or at show site prior to published move-in or after 

show opening, add an additional charge per 100 lbs. Additional transportation charges may apply. 

$27.00 

per 100 lbs. 

Shipments handled on overtime. Freight handled on overtime, add an additional 25% each way per 100 lbs. 25% 

Special Services. Shipments returned to warehouse will be charged $15.00 per 100 lbs. with a $250.00 minimum. Storage will be charged if 

shipment is not routed or picked up after three working days. Storage fees prior to 30 days before show, or after 3 days following the show are $1.25 

per 100 lbs. per day with a $35.00 minimum. On-site container storage for freight brought in by exhibitors is $30.00 per piece. 

Calculate Estimated Material Handling Charges 

Carrier(s) 

Transfer this total to the Order Summary / Payment form. Payment Method must be completed 

to process orders. Orders received without full payment or credit card will not be processed. 

Show Site Contact Name 

200 lb minimum charge 

Advance to Warehouse: Crated $68.00 

Direct to Show site: Crated $72.00 

Advance to Warehouse: Special Handling $90.00 

Direct to Show site: Special Handling $85.00 

Direct to Show site: Uncrated, Unskidded, or Wrapped $103.25 

Advance to Warehouse/Direct to Show site: Small Packages 

Tracking # or 

Shipped From 

Date of 

Arrival 

# Pieces 

Est. Weight 

CWT 

Show Site Phone 

Select: 

Rate 

per CWT 

Advanced 

X = $ 

X = $ 

X = $ 

TOTAL $ 

$45.00 each 

Direct 

Estimated Cost 

200 lb minimum 

Material Handling Rates 


phone 602.275.5900 

fax 602.275.5959 



Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

By completing and submitting the Material Handling order form, exhibitor acknowledges 

reading and accepting the terms and conditions included on the Material Handling 

Information forms, as well as the Limits of Liability form. Please review these moneysaving 

tips to make the most efficient use of your material handling budget. Please make 

your show site representative aware of the following information. 

Money-Saving Tips 

In General 

Consolidate 

Your Shipment 

• Ship via common carrier to avoid possible special handling surcharges. 

• Ship early to avoid overnight charges whenever possible. 

• Furnish accurate weight tickets with your shipment. 

• Properly label/address all shipments to avoid time-consuming re-routes, mis-deliveries, and delays. 

Remove old shipping labels before you send materials, and attach new labels with complete information. Shipping 

labels are provided in this service manual for your convenience. 

• When shipping direct to show site, confirm in advance that your carrier can guarantee delivery of your freight to the 

exhibit facility during move-in dates. When possible, schedule shipments to arrive during straight time rather than 

overtime periods. 

• Label your freight with the number of total pieces – example 1 of 3, 2 of 3 and 3 of 3. 

• Take a copy of tracking numbers to the show, as well as origination and destination points, piece counts, arrival dates 

and phone numbers for tracking purposes. 

• Separate shipments received by Brede will not be combined. The minimum 200 lb. charge applies to each shipment 

Brede receives. 

• Consolidate your shipment whenever possible to avoid multiple minimum charges. 

For example: 

o 1 piece weighing 36 lbs. charged @ 200 lb. minimum x $68.00 per CWT = $136.00 



TOTAL cost of three shipments arriving separately: $408.00 

OR 

o 3 pieces totaling 152 lbs @ 200 lb minimum x $68.00 per CWT = $136.00 

TOTAL cost of one consolidated shipment: $136.00 Savings of $272.00 

• Shipments arriving at the same time from different destinations are considered separate shipments. 

• Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments. 

Material Handling Tips 


phone 602.275.5900 

fax 602.275.5959 


ADVANCE WAREHOUSE 

EXHIBIT MATERIAL 

Rush to: 

Healthcare Design 2013 


Kissimmee, FL 

November 16-19, 2013 




Booth 

Late to warehouse charges apply after: 

November 7, 2013 

ADVANCE WAREHOUSE 


Rush to: 



Kissimmee, FL 

November 16-19, 2013 




Booth 

Late to warehouse charges apply after: 


• These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse. 

• Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse. 

• Please make additional copies of these labels as needed. 

Important notes: Warehouse is not temperature controlled. 

Hazardous materials will not be accepted at the warehouse.

DIRECT TO SHOW SITE 


Rush to: 



Kissimmee, FL 

November 16-19, 2013 






Booth 

Do not deliver prior to: 


DIRECT TO SHOW SITE 


Rush to: 



Kissimmee, FL 

November 16-19, 2013 






Booth 

Do not deliver prior to: 


• These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site. 

• Please cut along dashed lines and affix one to each piece of your shipment direct to the show site. 

• Please make additional copies of these labels as needed. 

Important note: Hazardous materials will not be accepted at show site.


Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Complete this form to request a pre-printed outbound bill of lading and shipping labels for 

your outbound shipment. Forms and labels will be delivered to your booth at show site. 

Notes 

Requests must be submitted by: October 31, 2013 

 

 

 

Please complete one form per shipment. 

Please review the Material Handling Information, Material Handling Rate Schedule, 

and Limits of Liability forms. 

Do not leave Bills of Lading in your booth! 


Outbound 

Shipping 

Information 

Method 

Freight 

Charges 

Guaranteed 

By 

Label 

Request 

To: 

Consigned to (Ship to:) 

Attention: 

Destination (Street Address): 


Ground 

Air 

ABF Freight 


Other Ground 

ABF Freight Other Air Next Day 2nd Day Deferred 

Company/Exhibitor: 

Attention: 

Permanent Street Address: 



Phone: 

Shipping Labels Request 

# of Shipping Labels Requested: 

Exhibitors using FedEx or UPS must provide pre-printed labels with the account number. 

Booth Number 

by mail Brede Exposition Services | 2501 East Magnolia Street | Phoenix, AZ 85034-6918 | USA by fax 602.275.0584 

Fax: 

Bill of Lading & Labels Request

ABF FREIGHT SYSTEM, INC.® 

• TRADE SHOW SERVICES 

Show Name____________________________________________________________________________ Booth Number _____________ 

Show Date_________________________________________________ Show City ______________________________________________ 

Contractor ___________________________________________________________________________________________________________ 

Name_______________________________________________________ Title_____________________________________________________ 

Company ____________________________________________________________________________________________________________ 

Street Address ______________________________________________________________________________________________________ 

P.O. Box _____________________________ City __________________________________________ State _______________________ 

Zip (P.O. Box) _________________________ Zip (Street Address) _______________________________________________________ 

Phone _________________________________ Fax ______________________________ E-mail ___________________________________ 

Estimated Exhibit Value____________________________________________________________________________________________ 

Normal Exhibit Weight_______________________ Number of Shows Per Year_______________________________________ 

Normal Number of Exhibit Pieces __________ Crates_________ Cartons _________ Cases _________ Carpet _________ 

Would you like to be included on future mailings? Yes No 

Would you like an ABF Trade Show coordinator to call you with a quote or information? Yes 

No 

Please send me a detailed information packet on ABF's Trade Show Service. 

Please fax completed form back to 800-836-3320. 

ABF Freight System, Inc. • Trade Show Services • P.O. Box 697 • Cherryville, NC 28021


Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

We have provided these definitions to acquaint you with specific guidelines for labor. Trade shows, 

conventions and special events in this vicinity are governed by local union contracts. Please review 

the following information in order to better understand the applicable union jurisdictions. If you have 

any questions once you have read this, please address them directly to Brede Exposition Services. 

Material 

Handling 

Brede Exposition Services has the responsibility of receiving and handling all exhibit materials and empty containers. It is their 

responsibility to manage the docks and schedule vehicles for a smooth and efficient move-in and move-out of exhibits. Brede 

will not be responsible however, for any material Brede does not handle. Brede will have complete control of the docks at all 

times. Vehicles must not be left unattended at the loading dock. Any unattended vehicles will be towed at the owner's expense. 

The fire marshal absolutely prohibits the storage of any empty containers in the exhibit hall. Arrangements have been made 

with Brede to store empty crates. Please refer to the Material Handling form for rates on storage of any empty containers that 

were not moved in to the show by Brede. 

Booth 

Labor 

Safety 

Gratuities 

In General 

Since Florida is a right-to-work state, exhibitor personnel may set up their own exhibits if so desired. Labor is available to assist 

in the erection and dismantling of exhibit booths. Exhibit labor, freight labor, rigging labor, electricians and plumbers can be 

arranged by using the enclosed order forms. 

Exhibit labor claims jurisdiction for the installation, dismantling and initial cleaning of pre-fabricated exhibits and displays, when 

this work is done by persons other than company personnel. Exhibit labor may be employed by completing the labor forms 

enclosed in this manual. Labor is not required to put your product on display, open cartons containing your products, nor are 

they required to perform testing, maintenance and/or repairs on your products. However, if you hire any labor to assist you, the 

hiring must be done through the official contractor of the current trade show. 

Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing 

weight. Brede cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in 

the assembly/dismantle of your booth, please order labor on the enclosed Labor Order form and the necessary ladders and 

tools will be provided. 

Brede Exposition Services requests that exhibitors do not tip our employees. Do not give coffee breaks other than mid-morning 

and mid-afternoon when union employees have a fifteen minute paid break. Any attempts to solicit a gratuity by an employee 

for any service should be reported immediately to a Brede supervisor. Employees of Brede are paid at an excellent wage scale 

denoting a professional status, and we feel that tipping is not necessary. This applies to all Brede employees. 

Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any 

exhibitor. All questions originated by labor are to be expressed directly to Brede management personnel. It is recommended 

that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of 


Labor Guidelines: Florida 


phone 602.275.5900 

fax 602.275.5959 



Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you would like to order labor from Brede. Labor is available for installation 

and dismantling of exhibits, and for shrink wrapping and banding of materials. 





Option A: 

Brede 

Supervised 

Option for installation to occur prior to exhibitor’s arrival. 

Reduce at-show expenses and time spent. 

Labor under Brede supervision is straight time when possible. 

Check for Brede Supervised Labor 

Installation 

Shipped: 

Warehouse 

Show site 

Shipment : 

Crates 

Boxes 

Carpet/Pad 

Carpet: 

From Brede 

Shipped 

None 

Blueprints/Instructions: 

Attached 

with Display-Crate # 

Electrical under carpet: 

Yes No 

Location: 

Delivery Date: 

Special Equipment Required: 

Brede Supervision costs 30% of total labor bill. 

There is a $50.00 minimum charge for supervision 

per installation and dismantle. 

Dismantle 

An Outbound Bill of Lading must be completed and 

turned in at the Brede Service Desk. 

Please provide the following information: 

Ship to: 

Attn: 

Address: 

City, ST, Zip: 

Official show carrier: Ground Air 

Other carrier*: 

*Show site Bill of Lading prevails. 

Option B: 


Supervised 

All work is performed under direction of the exhibitor. 

Exhibitor must meet labor at Brede Service Desk at scheduled time. 

Check for Exhibitor Supervised Labor 

Show Site Contact: 

Phone #: 

Labor 

Rates 

Estimate 

Costs 

Straight Time 

Monday-Friday 8:00a.m.-4:30p.m. 

Overtime 

Monday-Friday 4:30p.m.-12 am Monday—Friday 

8:00 a.m.—12 a.m. Saturday and Sunday 

Double Time 

12 a.m.-8 a.m. Monday—Sunday and 

observed union holidays 

Date 

Time 

# Laborers 

Requested 

Est. Hrs. 

per laborer 

$76.50 

per person per hour 

$114.75 


$153.00 


Total 

Hrs. 

One hour minimum per laborer. Labor is then charged in 1/2 

hour increments per laborer. 

*Use labor rates at left to complete “Rate per laborer” column 

based on Straight, Overtime, or Double Time. 

Add Brede Supervision column only if using Option A. 

Multiply Subtotal Labor Cost by .30 for Brede Supervision cost. 

Rate* 

per person 

per hour 

Subtotal 

Brede 

Supervision 

(Subtotal X .30) 

Estimated 

Cost 

Labor 

Installation $ X = 

X = $ + $ = $ 

Dismantle $ X = 

X = $ + $ = $ 

Important 

Notes 

• A 30% surcharge will be assessed to all Late/Floor orders. 

• Orders not cancelled prior to move-in will result in a 

minimum one-hour charge per laborer requested. 

• A credit card on file is required when using Brede 

Exposition Services. 


Calculate 

Total 

Est. Total $ 



• Orders without payment source will not be processed. 

Booth Number 





Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you wish to rent forklift labor from Brede Exposition Services.. 





This service is available to assist you with your setup, unskidding, and/or spotting of machinery once it has been delivered to your booth. 

You do not need to order forklifts to unload your truck or deliver your freight to your booth from the loading dock. 

Please call your Brede Customer Service Representative for a quote if you require a forklift for over 5,000 lbs. capacity, a cage, or a crane. 

Forklift 

Rates 

Up to 5,000 lbs. capacity 

forklift & operator per hour 

Helper 


Straight Time 

Monday-Friday 8:00a.m.-4:30p.m. 

Overtime 

Monday-Friday 4:30p.m.-12 am Monday—Friday 

8:00 a.m.—12 a.m. Saturday and Sunday 

$147.50 $76.50 

$185.75 $114.75 

One hour minimum per laborer. 

Labor is then charged in 1/2 hour 

increments per laborer. 

Order 

Details 

Double Time 

12 a.m.-8 a.m. Monday—Sunday and 

Describe work to be done: 

Spotting of Equipment 

Installation/Dismantle of Header 

Other 

$224.00 $153.00 

Please specify other equipment: 

Straps 

Chains 

Fork Extensions 

Four (4) Stage Forklift Required: Yes No 

Estimate 

Costs 

Contact responsible for move-in:___________________________ 

Date 

Time 

Heaviest Piece 

(lbs.) 

# of Forklifts 

up to 5,000 lbs. 

(w/Operator) 

Phone #: _______________________________________ 

Est. Hrs. 

per Forklift 

Rate 

per hour 

Installation $ X X $ = $ 

Dismantle $ X X $ = $ 

Estimated 

Cost 

Forklift 

Important 

Notes 

• 30% surcharge will be assessed to all Late/Floor 

orders. 

• One hour will be charged on orders cancelled 

without 48 hour notice. 

• A credit card on file is required when using Brede 

Exposition Services. 


Calculate 

Total 

Est. Total $ 




be processed. 

Booth Number 





Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you will wish to order Brede’s cleaning service for your booth in 

order to maintain booth cleanliness post set-up and throughout the show. 





Cleaning 

Options 

Select Service Days Booth Size 

(100 sq. ft. minimum) 

Advance 

(per sq. ft.) 

Standard 

(per sq. ft.) 

Vacuum once prior to show opening. 

Includes emptying of waste baskets 1 X X $0.50 $0.62 $ 

Vacuum once prior to show opening 

and daily thereafter. 

Includes emptying of waste baskets 3 X X $0.45 $0.56 $ 

Subtotal 

Daily 

• Includes emptying of your booth’s wastebasket(s) and policing of your exhibit area at one-hour intervals during show hours. 

Porter 

Services Select Service Advance Standard Subtotal 

Exhibit Area / Under 500 sq ft $85.75 $119.75 $ 

Important 

Notes 

Exhibit Area / 500 - 1,500 sq ft 

$120.00 $167.75 $ 

Exhibit Area / 1,501 - 2,500 sq ft $151.25 $211.75 $ 

Exhibit Area / Over 2,500 sq ft Contact Brede for Quote $ 

If special cleaning services are required, please call the Brede Customer Service Department. 








Calculate 

Subtotal $ 

7% FL Tax $ 

Cleaning Total $ 




be processed. 

Booth Cleaning 


Booth Number 




Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

Accessible storage will be available to you at this show. If you need to store and access materials 

that you do not have space for in your booth, such as back up equipment or hand-outs for attendees, 

accessible storage is an area at show site designated to hold these items for you. 

This is not an order form. This service must be ordered on-site. 

Notes 

• You must sign up for this service and pick up your labels at the Brede Exposition Services desk. 

• All freight received at the show will be delivered to your booth space first, and will be placed in accessible storage when 

properly labeled. 

• This is not secured storage. 

• This is not empty storage. 

• Accessible storage items may not be the first items returned to your booth at the close of the show. 

• There will be a 1/2 hour labor charge (minimum) each time something is placed into or removed from accessible 

storage. The charge will be applied at the corresponding rate for the time it is accessed. 

• There is a one time set up charge of $100.00. 

Storage 

Rates 

Access 

Rates 

Size of Storage Space 

sq. ft. 

Rate 

per day 

0-25 $ 100.00 

26-50 $ 150.00 

51-100 $ 200.00 

101-150 $ 250.00 

151-200 $ 300.00 

There is a 1/2 hour labor charge (minimum) each time something is placed into or removed from 

accessible storage. The charge will be applied at the corresponding rate for the time it is accessed. 

Accessible Storage 


phone 602.275.5900 

fax 602.275.5959 



Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if the exhibiting company intends to use a contractor other than Brede Exposition 

Services. If the exhibiting company fails to comply with any or all of the requirements listed below, 

the non-official contractor will not be permitted to service your exhibit, and Brede Exposition Services 

must be hired for installation and dismantle labor. The non-official contractor will be able to provide 

supervision only. 


Contractor 

Requirements 

Non-official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled: 

• Exhibitors must return this completed form to Brede Exposition Services at least thirty (30) days prior to the show. 

• Non-official contractors must submit proof of adequate insurance, in the form of an original policy rider, listing 

Brede as an additional insured, furnished by their broker to Brede's office no later than thirty (30) days in advance 

of actual installation dates. This must include a copy of your Worker's Compensation Insurance. 

Contractor 

Information 

• Non-official contractors must furnish show management the names, addresses and telephone numbers of key 

executives for emergency contact. 

• All personnel must be properly badged at show site. 

Non-official installation and dismantle contractors may provide supervision. Non-official contractors are allowed on the exhibit 

floor only during official installation and dismantle hours, providing the information above is supplied. 

NON-OFFICIAL CONTRACTOR: 

ADDRESS: 

PHONE#: 

EMAIL ADDRESS: 

CONTACT IN BOOTH: 


FAX#: 

CELL#: 

Booth Number 

Non-Official I&D Contractor 




Kissimmee, FL 

November 16-19, 2013 

Order 

Form 

Submit this form if you wish to order signage from Brede. 

Enter the Graphics Total below on Order Summary / Payment form. 




Standard 

Sizes 

Standard signs are digitally produced with color copy, mounted on white foam 

board, and include up to 10 words. 

Indicate sign copy & layout here 

Qty Size Advance Standard 

Subtotal 

11” X 14” $ 41.00 $ 53.50 $ 

14” X 22” $ 48.25 $ 62.75 $ 

22” X 28” $ 75.00 $ 97.50 $ 

28” X 44” $ 113.50 $ 147.50 $ 

*File conversion, retouching, cloning or color 

correcting may incur additional labor charges. 

Custom 

Sizes 

Important 

Notes 

Brede can provide digital graphic reproduction in custom sizes. Please contact us for full-color, photo-quality, high resolution digital 

printing in virtually any size for banners, exhibit graphics and more. 

Length Width Square footage Advance Standard Subtotal 

$17.50 

$24.00 

$ X = 

X 

= $ 

per sq. ft. 

per sq. ft. 

Vertical 

Horizontal 








Ten (10) sq. ft. 

minimum order 

Foamcore Masonite PVC Plexi Gatorfoam Other 

Select one 

Special instructions 

Calculate 

Subtotal $ 

7% FL Tax $ 

Signs Total $ 




be processed. 

Graphics 


Booth Number 




Kissimmee, FL 

November 16-19, 2013 

Information 

Form 

Please be sure to inform your show site representative of the following fire regulations 

to ensure the safety of all parties throughout the duration of the show. 

Booth 

Construction 

Booths, platforms and space dividers shall be of materials that are rendered flame-retardant, satisfactory to the 

local fire department representatives. Coverings for counters or tables used within or as a part of the booth shall 

be flame-retardant. All electrical wiring and apparatus shall be of a 3-wire UL type approved. 

Permits 

A permit shall be required for the following: 

• Display and operation of any heater, barbecue, heat-producing or open flame device, candles, 

lamps, lanterns, torches, etc. 

• Display or operation of any electrical, mechanical, or chemical device which may be deemed 

hazardous by the local fire department. 

• Use or storage of flammable liquids and dangerous chemicals. 

• Display of any internal combustion engine (special requirements available upon request). 

• Use of any compressed gases (permit required for 32CF bottles 1/2 full or less). 

Obstructions 

Flame 

Retardant 

Treatment 

Combustibles 

Aisles and exits, as designated on approved show plans, shall be kept clean, clear and free of obstacles. Booth 

construction shall be substantial and fixed in position in specified areas for the duration of the show. Easels, 

signs, etc., shall not be placed beyond the booth area into aisles. Firefighting equipment shall be provided and 

maintained in accessible, easily-seen locations and may be required to be posted with designating signs. 

All decorations, drapes, signs, banners, acoustical materials, cotton, paper, hay, straw, moss, split bamboo, 

plastic cloth and similar materials shall be flame-retardant unless smaller than 1,232 square inches (28" x 44") if 

separated from other combustibles by a minimum of 12" horizontally and 24" vertically. Oil cloth, tar paper, nylon 

and certain other plastic materials cannot be made flame-retardant, therefore their use is prohibited . 

Literature on display shall be limited to reasonable quantities (one-day supply). Reserve supplies shall be kept in 

closed containers and stored in a neat and compact manner in a location approved by the fire department. All 

exhibit and display empty cartons must be stored in an approved drayage area. If show is under a 24-hour 

approved manned security program, automobiles are allowed to retain 1 gallon or less of fuel, and gas caps must 

be taped. Batteries are to be disconnected and taped. 

Storage behind booth backwall is strictly prohibited. 

Fire Regulations 


phone 602.275.5900 

fax 602.275.5959 


Greetings Exhibitors, 

We’re proud to have been selected by Healthcare Design 2013 as the host facility for your 

upcoming trade show, held November 17-19, 2013. 

In 2007, Gaylord Palms Resort was named a Certified Green Lodging facility by the state of 

Florida. In addition, we have launched a new ongoing initiative, called “GET Green” to identify and 

spearhead ways to lessen our environmental impact. 

As part of this program, we measure energy consumption, water use and waste, setting targets for 

continuous reductions in these areas. We invite you to join us in protecting the environment by 

utilizing the programs in place. 

During your trade show, you will have opportunities to help with the following: 

Cardboard recycling 

Paper recycling 

Plastic recycling 

Towel & linen reuse program in guest rooms 

Surplus “show floor” donations to local charities 

For more information about these exhibitor-specific programs, please contact your Gaylord Palms 

Exhibit Hall Floor Manager, by calling 407-586-2217. For details about Gaylord Palms’ “Eco- 

Logical” programs, please visit www.gaylordhotels.com/getgreen. 

Conveniently stay connected to the dining options and amenities available during your trade show 

at Gaylord Palms with our iPhone app, available for download at www.gaylordhotels.com. 

Sincerely, 

Jennifer Linkugel 

Exhibit Hall Floor Manager 

Gaylord Palms Resort & Convention Center 

Marriott Confidential and Proprietary Information

A discounted rate is provided to exhibitors who order services in advance. Full payment must be received at Least Fourteen 

(14) days prior to the first day of show to qualify for the Advance Price. Payment is accepted through exhibit services in the 

form of VISA, MASTERCARD, AMERICAN EXPRESS, DISCOVER, DINERS CLUB and Money Order (U.S. funds drawn on U.S. 

banks only). Florida State Sales Tax (7%) will be applied to all equipment & service orders. Checks and cash are not accepted. 

All pricing is subject to change without notice. 

The hotel is not responsible for any injury, loss, or damage that may occur to the exhibitor, the exhibitor’s agents, employees, 

or property, or the any other person or property prior, during, or subsequent to the period covered by the exhibit contract. 

In accordance with the Osceola County Fire department, no exhibit, display or drape will obstruct, impede or otherwise hinder 

access to fire strobes, fire speakers, fire department access cabinets or fire pulls. 

The Gaylord Palms Resort and Convention Center has deployed a wireless management system in its exhibit halls that assists 

Gaylord Palms IT representatives with the delivery of flawless high speed internet access. The use of any UNORDERED 

wireless access point or any other device that broadcasts open internet access is strictly prohibited. At no time will an 

exhibitor or customer power up any wireless device not provided by Gaylord Palms Resort and Convention Center without 

prior authorization. See the “Information Technology Terms, Conditions & Regulations” and “Network & Telecommunication 

Services” forms enclosed in this service kit for additional information as well as ordering procedure and pricing. 

Credit will not be given for services ordered and not used. Cancellations must occur prior to the installation of services. All disputes 

must be filed by the exhibitor with the Exhibitor Services Department prior to the close of the show. 

Exhibits, displays, and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only. 

Stick-on decals (except name tags) may not be distributed or used in the convention center. 

Holes may not be drilled or punched into any surface in the convention center. 

The painting of exhibits or signs is not allowed inside the convention center. 

Decorations, banners, signs, etc. are not to be affixed to any wall, door, window, column, ceiling, or any painted surface in the convention 

center. 

Static helium balloon displays are permitted in the convention center. Helium balloons may not be used as giveaways. Helium tanks 

must be removed daily. Storage of tank within the building is not permitted. 

Tape used on the floor of the exhibit must be low residue carpet tape and low residue safety tape. Accepted brand are Polyken 105C, 

Renfrew #147, and Asiachem SST-736 or approved equivalent. All tape is to be removed from the floor at the end of the event. 

 

 

 

 

 

The hotel reserves the right to purchase, prepare and provide all food and beverage items. 

Cooking permit must be obtained before any cooking activity is permitted within the convention center. A 3A40 B.C. fire extinguisher 

must be in the booth, within 30 feet of the each cooking device. Compliance with all Osceola County Health Department rules and 

regulations is required. Holding tanks for cooking residue (oils, grease, etc.) are required. Cleaning of equipment is not permitted in 

hotel restrooms. Clean-up arrangements must be coordinated in advance through show management. 

The use of “Day tanks” bottled gas may be used in conjunction with an approved exhibit or display for cooking or demonstration 

purposes. Tanks must have a release valve and be removed from the convention center at the close of daily activities. Storage of tanks 

inside the building is prohibited. 

Vehicles that are used as part of a display should have no more than a ¼ tank of fuel or 10 gallons whichever is less. The tank must be 

taped shut or have a locking gas cap and the battery cables must be disconnected. 

Multi-level exhibit booths or any covered exhibit booths over 300 sq ft must be protected by an automatic extinguishing system. In 

accordance with the Life Safety Code subject to the approval of the Fire Marshall, booth may be attended and protected by Osceola 

County Emergency Services Fire Watch Personnel in lieu of automatic sprinkler requirements. A battery operated smoke detector will be 

required for each covered booth, structure or tent regardless of square footage. Two sets of drawings, signed and sealed by a licensed 

engineer must be submitted for approval. Cost of fire watch personnel is determined by Osceola County Fire and Rescue. Contact the 

Fire Marshall’s office for more information at 407-742-6200 or visit: 

http://www.osceola.org/index.cfm?lsFuses=Department/FireMarshal/36748. 

Haze and/or smoke producing devices must use water-based fluids. The use of these devices must be approved in advance through 

Conference Services in conjunction with Osceola County Fire and Rescue Services. 

Freight Services: Material Handling/Freight Deliveries including but not limited to, small package, overnight, LTL & van line carriers will 

not be accepted by Gaylord Palms Resort & Convention Center Exhibit Hall representatives prior to your event, during your event & after 

your event. Shipments during the event contract dates should be in the attention of the events Official Service Contractor. Those events 

without a service contractor should contact FED EX. The Official Service Contractor material handling includes unloading your exhibit 

material, storage up to 30 days in advance at the warehouse address, delivering to the booth, the handling of empty containers to and 

from storage, and the removing of material from the booth for reloading onto outbound carriers. Please call your Official Service 

Contractor with any shipping questions. 

FED EX provides Executive Shipping Solutions and can be contacted at 407.586.2599. 

 

 

 

 

 

 

 

RULES AND REGULATIONS FOR EXHIBITS AND DISPLAYS 

Fax or Mail to: Gaylord Palms Resort & Convention Center 

Attn: Exhibit Service Representative 

3208 Gaylord Way, Kissimmee, Florida 34746 

407-586-2217 Fax 407- 586-2279 

GPExhibits@gaylordhotels.com 

ADVANCE PRICE DEADLINE – October 31, 2013 

GUIDELINES FOR ALL CARPETED AREAS 

The following policy and procedure will be in effect for all areas of the hotel with existing carpet. 

Gaylord Palms Resort does not provide cleaning supplies, vacuums, large waste receptacles, whales or janitorial services for the exhibit 

hall area unless it is included in the sales contract. Trash removal from the exhibit hall and/or ballroom is the responsibility of the 

decorating/production company. Any property damaged or destroyed must be replaced to its original condition. 

It is the responsibility of the decorating/production company to return exhibit hall and/or ballroom space to “Move-In Condition”. All tape 

and tape residue as well as stains and debris must be removed. The decorating/production company is responsible for vacuuming the 

exhibit hall and/or ballroom prior to departure. 

Chalk marks or the use of chalk lines will be prohibited on any carpeted area for event layout. 

All carpeted areas must be covered with visqueen or Polytac before any decorating/production equipment or freight is brought into the 

space. 

Prior to installation, the exhibit hall staff must approve any tape applied to the hotel carpet. It is required that low tack tape is applied to 

the carpet and contractor’s double-face tape be applied to the low tack tape. 


NOTICE OF INTENT TO USE EXHIBITOR-APPOINTED CONTRACTOR 




407-586-2217 Fax 407-586-2279 


Event Name: Healthcare Design 2013 Event Dates: November 17-19, 2013 

Company Name: 

Contact Name: 

Booth Number: 

Contact Number: 

A non-Official Contractor is a company other than the “general or official” service provider on the show, or third party service 

provider designated by show management in the exhibitor manual as the provider of a specific service and requires access to you 

booth during installation and dismantling. 

Due to security purposes, exhibitors who choose to use these contractors must complete this form and supply Gaylord Palms 

Resort & Convention Center with the contractors Certificate of Insurance. Listed below are the insurance requirements and 

Indemnification. 

Contract/Display House: 

Address: 

City: 

Telephone No.: 

State/Zip: 

Fax No.: 

Email Address: 

On-Site Contact 

Cell Phone: 

On-Site Vehicles: 

INSURANCE CLAUSE 

At all times during the term, contractor shall carry and maintain in full force and effect, at his sole expense, the following insurance policies 

with insurance companies reasonably acceptable to the hotel and admitted to do business in the State of Florida. Upon execution of this 

agreement, contractor shall provide an insurance certificate naming the hotel as an additional insured and evidencing the insurance coverage 

described below 

a) Comprehensive General Liability insurance with limits of not less than $2,000,000 each occurrence and annual aggregate; 

b) Business Automobile Liability insurance covering all vehicles used in connection with this agreement with limits of not less than 

$1,000,000 each accident; and 

c) Workers’ Compensation insurance in accordance with the provisions of the Workers’ Compensation Act in the State of Florida. 

INDEMNIFICATION 

a) Indemnification of the Hotel. To the fullest extent permitted by applicable law, contractor agrees to release, indemnify, defend and hold 

harmless the hotel and all affiliated parties, their officers, shareholders, directors, agents and employees of and from any and all liability, 

claims, liens, demands, actions and causes of action whatsoever (including reasonable attorney’s fees and costs) arising out of or related 

to any loss, cost, damage or injury, including death, caused or arising from contractor’s misconduct or negligent acts, error or omissions 

of contractor, its employees, officers, directors, agents, independent contractors or subcontractors in connection with the services or any 

breach of this agreement by contractor. 

b) Indemnification of Contractor. To the fullest extend permitted by applicable law, the hotel agrees to release, indemnify, defend and hold 

harmless contractor and his affiliates, officers, directors, agents and employees of and from any and all liability, claims, liens, demands, 

actions and causes of action whatsoever (including reasonable attorney’s fees and costs) arising out of or related to any loss, cost, 

damage or injury, including death, caused by or arising from the hotel’s misconduct or negligent acts, errors or omissions of hotel’s 

employees, officers, directors, agents, independent contractors or subcontractors in connection with the services or any breach of this 

agreement by the hotel. 

c) The provisions contained in this section shall survive the termination of this agreement, as provided herein. 


CREDIT CARD AUTHORIZATION FORM 




407-586-2217 Fax 407-586-2279 


ADVANCE PRICE DEADLINE - October 31, 2013 


Company Name: 

Contact Name: 


Booth Number: 

I, __________________________________, the undersigned agree to give Gaylord Palms Resort and Convention Center 

authorization to charge for the following services: Telecommunications, Long Distance Services, Electrical Service (labor and 

materials), Compressed Air, Water and Drain, Food and Beverage, Rigging and Security Services to my credit card. Payment is 

accepted through exhibit services in the form of VISA, MASTERCARD, AMERICAN EXPRESS, DISCOVER, DINERS CLUB and 

Money Order (U.S. funds drawn on U.S. banks only). Florida State Sales Tax (7%) will be applied to all equipment & service 

orders. Checks and cash are not accepted. Credit will not be given for services ordered and not used. Cancellations 

must occur prior to the installation of services. All disputes must be filed by the exhibitor with the Exhibitor Services 

Department prior to the close of the show. 

I further authorize the following named person(s) to use the below listed credit card to pay of any additional services either in 

advance or on-site. 

Print Name: 

Signature: 

_______________________________________________ 

_______________________________________________ 

_______________________________________________ 

_______________________________________________ 

________________________________________________ 

________________________________________________ 

________________________________________________ 

________________________________________________ 

Credit Card: Visa MasterCard American Express Discover Diners Club 

Credit Card: * 

Expiration Date: 

Name of Cardholder (Print) 

Cardholder’s Signature: 

Billing Address: 

City: 

Telephone No.: 

State/Zip: 

Fax No.: 

Email Address: 


ELECTRICAL/UTILITY SERVICES 




407-586-2217 Fax 407-586-2279 




Company Name: 

Contact Name: 

Ordering Instructions 


Booth Number: 

1. Fill out this form completely, including the Credit Card Authorization Form, and mail or fax to the above address. Checks and cash are not accepted. 

2. Fax a layout of your booth to Gaylord Palms Resort and Convention Center Exhibit Services at 407-586-2279. Please mark where your connections 

should be dropped and located. Include booth orientation to the show hall. Charges may apply for changes made after order is processed and changes 

made within 14 days of show will bear Standard Price. 

3. All equipment and services are subject to a 7% sales tax. 

SCALED FLOOR PLANS - A scaled floor plan must accompany orders showing requested location of electrical 

source. If a drawing is not provided, Gaylord Palms Resort & Convention Center will install the service in the most 

convenient location and charges will apply for relocation. 

Prices are per outlet, or combination of outlets with electrical load not to exceed watt and/or ampere rating indicated. 

All power provided is 24 hour. For your convenience, the Gaylord Palms Resort & Convention Center will staff a 

service desk during exhibitor set-up. 

WATER AND DRAINAGE - Water – Hotel supplies ½” male threaded hose connector. Exhibitor is responsible for 

bringing connector to adapt. Drainage – Depending on location of exhibit, a pump may be required at an additional 

cost. 

EQUIPMENT - All equipment must be properly tagged or marked with complete information as the type and/or 

amount of current, voltage, phase, frequency, horsepower, etc. required. 

All material and equipment provided by Gaylord Palms Resort & Convention Center shall remain the property of the 

hotel and shall be removed only by the hotel at the close of the show. 

The hotel reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by the hotel’s 

electrical department. 

The use of open clip sockets, latex, or lamp cord wire, unapproved multiplex attachment plugs is not permitted. 

Permanent building electrical outlets are not part of the booth space and may not be used as part of the exhibitor’s 

electrical order. 

All exhibitors’ 120-volt cords must be of the 3 wire, grounded type. 

VOLTS 

MAX 

WATTS 

AMPS PHASE ADVANCE 

PRICE 

STANDARD 

PRICE 

QTY 

120 500 4 Single $158.00 $226.00 $ 

120 1,000 8 Single $185.00 $264.00 $ 

120 1,500 12 Single $217.00 $311.00 $ 

120 2,000 20 Single $257.00 $367.00 $ 

*208 3,300 20 Single $304.00 $433.00 $ 

*208 5,700 20 Three $434.00 $620.00 $ 

*208 5,000 30 Single $411.00 $587.00 $ 

*208 8,600 30 Three $610.00 $871.00 $ 

*208 9,900 60 Single $867.00 $1,237.00 $ 

*208 17,000 60 Three $1,250.00 $1,786.00 $ 

Compressed Air (Hotel supplies 1/2" D quick release 

female connection CFM required. Labor included.) 

Water (Per hook-up. Labor included. Not available in 

Ballrooms) 

Drainage (Available depending on location of exhibit. 

Labor included. Not available in Ballrooms) 

One-Time Fill & Drain (up to 100 gallons, labor included 

$185.00 $ 

$185.00 $ 

$140.00 $ 

$125.00 

AMOUNT 

ELECTRICAL LABOR 

Island, Peninsula and In-line booths requiring 

power to be installed other than the back of the 

booth will be charged time and materials. 

Please include a scaled floor plan showing the 

requested location of electrical source. Labor 

and materials will be charged to the credit card 

on file. 

The Hotel will charge time and materials for 

exhibitor-installed cords requiring 

troubleshooting and/or redistribution in the 

booth. 

LABOR RATES: 

Mon – Fri: 8:00a.m. To 5:00p.m. $90.00 

Mon – Fri: 5:00p.m. To 8:00a.m. $140.00 

Sat, Sun and all recognized holidays $140.00 

Labor will be billed at the end of the show. 

ELECTRICAL CONNECTIONS 

Rates quoted for electrical connections cover 

only the delivery of services to the booth in the 

most convenient manner. Rates do not include 

connecting or running electrical inside the 

booth area. All electrical to be installed will be 

on the floor in the back of the booth for in-line 

booths. Power for island booths will come from 

the ceiling or floor, in the most convenient 

manner. 

Each outlet is considered one actual plug in. 

* All equipment utilizing nominal 208 

voltages must have appropriate male plug. 

Please list (NEMA) No. 

NOTE: Labor and materials will be billed at 

the end of the show. All pricing is subject 

to change without notice. 

Charges: $ 

Subtotal: $ 

7% Tax: $ 

TOTAL: $ 

Cable Television (Labor included) 

1 Outlet Extension-cord 

6 Outlet Multi-strip 

6 Outlet European Multi-strip 

120V to 220V Transformer (For Europen power) 

$210.00 $ 

$25.00 $ 

$15.00 $ 

$28.00 $ 

$150.00 $ 

Office Use Only 

ELO: __________________________ 

AUTH: __________________________ 


INFORMATION TECHNOLOGY TERMS CONDITIONS & REGULATIONS 




407-586-2217 Fax (407) 586-2279 

Email to: GPExhibits@gaylordhotels.com 

Gaylord Palms Resort and Convention Center Information Technology Terms, Conditions and Regulations 

GENERAL: 

 

 

 

 

 

 

 

 

Installation of telephone, telecommunications, network and cabling services within the Gaylord Palms Resort and Convention Center is exclusive. 

Telecommunication services (voice and data) are to be ordered by each exhibitor separately and are not to be shared with other exhibitors. Routine 

audits are preformed to ensure adherence. 

All prices are for rental of services only. Material and equipment furnished by the Gaylord Palms Resort and Convention Center for telecommunication 

services shall remain the property of the Gaylord Palms Resort and Convention Center's unless otherwise specified, and shall be returned to the 

Gaylord Palms Resort and Convention Center's Exhibitor Service desk at the close of show. There will be a $600.00 charge for lost or damaged 

Polycom device, a $150.00 charge for lost or damaged telephone sets and a $500.00 charge for lost or damaged network equipment. The Gaylord 

Palms Resort and Convention Center is not responsible for lost or damaged equipment while in the exhibitor's possession. 

Under no circumstances shall anyone other than the Gaylord Palms Resort and Convention Center's Information Technology technicians make any 

special wiring within the resort property. Only the Gaylord Palms Resort and Convention Center's Information Technology technicians are authorized to 

modify system wiring or cabling. Any wiring or cabling damage costs (plus administration fees) will be billed to the exhibiting firm name. 

Delivery of all voice and data transmission lines ordered from an outside vendor will only be allowed to the second floor Data Center. All circuit installs 

must be coordinated with the Gaylord Palms Resort and Convention Center's Information Technology group at least 9 weeks in advance of show date. 

All exhibitor telephone and network services will be disconnected on the last day of the event, sixty (60) minutes after the show's official closing time. 

Rates quoted for all services include bringing the requested communication services to the booth in the most convenient manner and do not include 

special wiring, over-head drops and/or special placement of communication services, computer equipment or intranet working cabling. All island booths 

will require a scaled diagram with orientation. Additional labor and materials will be charged for precise placement of communication services. 

Additional labor charges will be required for relocating service after installation. The Gaylord Palms Resort and Convention Center will not be 

responsible for any cutting or altering of any floor coverings in order to bring voice or data services to a booth. 

Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service and any associated labor. Labor is 

charged in ½ hour increments (minimum charge is ½ hour). Labor rate is $105.00/hour (advanced -- scheduled) and $160.00/hour (standard -- nonscheduled). 

Notification of cancellation must be received in writing a minimum of five (5) days prior to the scheduled opening date. Credit will not be given for 

connections installed and not used. No credit will be given for service canceled less than forty-eight (48) business hours prior to the scheduled event 

opening. Disputes concerning services must be filed by the exhibitor with the Exhibitor Services Department prior to the close of show. The Gaylord 

Palms Resort and Convention Center will resolve disputes in a timely manner. 

NETWORK | INTERNET | WIRELESS: 

 

 

 

 

 

 

 

 

 

The network connections provided by Gaylord Palms Resort and Convention Center may be used only by the directors, officers and employees of the 

company; exhibitors, agents and consultants while performing service for the exhibiting company and cannot be resold or distributed to other 

companies. The services being provided by Gaylord Palms Resort and Convention Center will facilitate communications between the Gaylord Palms 

Resort and Convention Center's authorized users and the entities reachable through the Internet. Users of Gaylord Palms Resort and Convention 

Center services shall use reasonable efforts to promote efficient use of the network to minimize, and avoid if possible, unnecessary network traffic and 

interference with the work of other users of the interconnected networks. 

Users of Gaylord Palms Resort and Convention Center services shall not disrupt any of the Gaylord Palms Resort and Convention Center network or 

other associated networks as a whole or any equipment of system forming part of their systems, or any services provided over, or in connection with 

any of the Gaylord Palms Resort and Convention Center or other associated networks. Gaylord Palms Resort and Convention Center services shall 

not be used to transmit any communication where the meaning of the message, or it's transmit distribution, would violate any applicable law or 

regulation or would likely be highly offensive to the recipient or recipients thereof. 

Gaylord Palms Resort and Convention Center reserves the right to troubleshoot with tools such as Wireshark, Sniffer Pro, FLUKE network analyzers, 

etc. Gaylord Palms Resort and Convention Center reserves the right to immediately disconnect network connections when activity such as denial of 

service attacks, port scans, or any other form of network performance degradation activities is observed. After disconnection, isolation and quarantine 

assistance will be given. 

All devices for which the Gaylord Palms Resort and Convention Center provides Internet or Networking connectivity shall be required to obtain a 

Gaylord Palms Resort and Convention Center assigned IP address. At no time, while connected to Gaylord Palms Resort and Convention Center 

network, will the customer use or run their own DHCP server. Physical layer network audits are preformed to ensure adherence. 

The Customer must provide the node equipment (personal computer, etc.) properly configured, as well as an On Site Ethernet adapter card, rated for 

10/100Mbps with an RJ-45 jack. The Customer is responsible for the proper configuration of computing machinery and software for Internet and 

Ethernet communications. 

Wireless Specific (802.11a,b,g): The Gaylord Palms Resort and Convention Center has deployed an 802.11a/b/g wireless management system in its 

meeting facility. This management system assists Gaylord Palms IT representatives with the delivery of flawless high speed internet access. The use 

of any unsecured wireless access point or any other device that broadcasts open internet access is strictly prohibited. At no time will an exhibitor or 

customer power up any wireless device not provided by Gaylord Palms Resort and Convention Center without prior authorization. To be considered for 

authorization to use an 802.11a/b/g/n wireless device, please contact the Gaylord Palms IT department via e-mail to dcrawford@GaylordHotels.com 

and provide your access point SSID and the total number of devices you plan on connecting to your access point. Failure to do so will result in 

automatic suppression of your access point rendering your wireless devices incapable of communications. 

Internet Performance Disclaimer: Gaylord Palms Resort and Convention Center does not guarantee the performance, routing, or throughput, either 

expressed or implied, of any data circuit connectivity with regards to the Internet and/or Internet backbones beyond any facility we service. The Gaylord 

Palms Resort and Convention Center is the exclusive supplier of Internet connectivity for all events within the facility. We are equipped with a 100Mbps 

and a DS3 (45Mbps) dedicated Internet connection to a tier 1 provider, and can provide Internet and networking connectivity to almost any location on 

property. 

Internet Security Disclaimer: Gaylord Palms Resort and Convention Center does not provide security, such as but not limited to intrusion detection and 

suppression, virus protection, etc. for any Internet services we provide. It is the sole responsibility of the exhibitor or customer to provide all necessary 

security. With execution of this document the Customer is agreeing to the Terms and Conditions of this document and will hold Gaylord Palms Resort 

and Convention Center; its agents and contracts harmless for any and all liabilities arising from the use of non-secured data circuits. 

All bandwidth in this document refers to bits, never bytes. Example: Mbps is megabits-per-second. 


NETWORK & TELECOMMUNICATION SERVICES 




407-586-2217 Fax (407) 586-2279 



Event Name: Healthcare Design 2013 

Company Name: 

Contact Name: 



Event 

Dates: November 17-19, 2013 

Booth 

Number: 

1. Fill out this form completely, including the Credit Card Authorization Form, and mail or fax to the above address. Checks and cash are not accepted. 

2. Fax a layout of your booth to Gaylord Palms Resort and Convention Center Exhibit Services at 407-586-2279. Please mark where your 

connections should be dropped and located. Include booth orientation to the show hall. Charges may apply for changes made after order is processed 

and changes made within 14 days of show will bear Standard Price 

3. All equipment and services are subject to a 7% sales tax. 

NETWORK & TELECOMMUNICATIONS CONNECTIONS - Rates quoted for voice and data connections cover only the delivery of services to the booth in the 

most convenient manner. Rates do not include connecting or the routing of cables inside the booth area. All telecommunication services installed will be on the 

floor in the back of the booth for in-line booths. Telecommunications for island booths will come from the ceiling or floor, in the most convenient manner. 

Telephone Usage Rates: 

QTY Advance Rate Standard Rate Total 

Wireless Shared Internet Access 

Wireless Internet $200.00 $250.00 

Please choose a User ID (Minimum 4 characters) :_________________________ 

Please choose a Password (Case sensitive) : _________________________ 

Wired Shared Internet Access 

High-Speed Internet Access (1st Device) $790.00 $1,050.00 

Additional Connection $315.00 $370.00 

Additional Device (customer provided hub/switch) $265.00 $315.00 

Private Static IP Address $55.00 $80.00 

Wired Dedicated Lite Internet Access – Dedicated 

1.0 Mb/sec (One Device Only, Routers/Switches Prohibited) $1,050.00 $1,315.00 

Wired Dedicated Internet Access – Dedicated Private VLAN 

3.0 Mb/sec $6,300.00 $7,875.00 

6.0 Mb/sec $9,450.00 $11,815.00 

12.0 Mb/sec $15,750.00 $19,700.00 

Public IP Address $30.00 $40.00 

Telecommunication (Telephone) Services 

Standard DID telephone/fax/modem line $315.00 $370.00 

ISDN BRI service $735.00 $895.00 

Standard Desk Telephone $35.00 $45.00 

Labor - Troubleshooting / Move / Change $105.00 $160.00 

Local 

9 + Number (There is no access charge for the 

first 20 minutes. A $.10 per minute charge will be 

billed beginning on the 21st minute.) 

Direct Long Distance (Gaylord Palms Resort’s 

Long Distance Carrier is AT&T) 

9 + 1 + Area code + number - Gaylord Palms 

Resort long distance calls are billed at AT&T 

operator assisted day rates plus $2.25 access 

charge plus 65% surcharge. 

Toll-Free Calls 

9 + 1 + Toll number (There is no access charge 

for toll-free calls (including 800 modems) under 

20 minutes. A $.10 per minute charge will be 

billed beginning on the 21st minute.) 

Credit Cards 

To access carrier of choice for calling card calls: 

For Example: For AT&T: Dial 9 - 1010 - 2880, 

Wait for instructions. 

International 

9 + 011 + Country code + City code + number - 

Gaylord Palms Resort international calls are 

billed at AT&T operator assisted day rates plus 

$4.50 access charge plus 65% surcharge. 

For Operator Assistance, Credit Card or 

Collect Calls 

Dial 9 + 0 and follow the automated instructions. 

Auto Collect, Operator Assisted and Calling Card 

calls will be billed through your local serving 

telephone company, or AT&T, or through 

Integretel, 2540 Fourtune Way, Vista, CA 92083. 

Directory Assistance 

Local/Long Distance 9 + 411 $1.00 access fee 

AT&T Operator 9 + 00 $1.00 access fee 

Applicable taxes will be added. *Rates subject 

to change. 

The first (20) minutes of all local, 800 number, 

credit card and third party billed calls are included 

in the $10.00 Resort Service fee. Each 

additional minute after the first (20) minutes 

will be billed at a rate of ten (10) cents per 

minute. 


ELO: __________________________ 

AUTH: __________________________ 

Charges: 

$ 

Subtotal: 

$ 

7% Tax: 

$ 

TOTAL: 

$ 

Consumer complaints may be directed to: 

F.C.C. Common Carrier Bureau Enforcement 

Division Informal Complaints Suite 6202 

Washington D.C. 20554. For Customer 

inquiries and rate information, dial 1-800-777- 

2522. 


FOOD & BEVERAGE 


Attn: 6000 W. Affiliates Osceola Coordinator Parkway 

6000 Kissimmee, W. Osceola Florida Parkway 34746 

407-586-2217 Kissimmee, Fax (407) Florida 586-2279 34746 

(407) 586-2271 Fax (407) 586-2299 


Company Name: 

Contact Name: 

Booth Number: 


Ordering Instructions: 

1. Fill out this form completely, including Credit Card Authorization Form, and fax to 407-586-2279. 

2. Gaylord Palms Resort & Convention Center hold exclusive rights to all food and beverage. No outside food or beverage is allowed 

in the exhibit hall without prior permission from a hotel representative 

3. All Food and Beverage items listed are subject to a 24% taxable service charge and 7% sales tax denoted by the “++”. All non-food 

items are subject to 7% sales tax. 

4. Prices subject to change without notice. 

5. Food and beverage ordered through the hotel will be supplied with proper service ware and utensils. 

6. Vendor product samples are permitted in 2-3 ounce sample sizes. Fees for necessary storage, ice, and set-up will apply. 

BOOTH ENHANCEMENTS 

Item Cost Quantity 

Old Fashioned Popcorn Machine 

Freshly Popped Buttered Popcorn 

Minimum Order: (100) Bags 

$4.50++ per bag 

$175 Attendant fee (3 hours) 

Cookie Oven 

Freshly Baked Cookies –Chocolate Chip or Oatmeal Raisin 

Minimum Order: (10) Dozen Cookies 

Haagan Daz Ice Cream Cooler 

Frozen Ice Cream & Fruit Bars 

Minimum Order: (100) Bars 

Nitrogen Ice Cream Bar 

The World’s Most Unbelievable Ice Cream! 

Made to Order, Choose 2 Flavors 

Espresso Events Machine and Barista 

Full Service In-Booth Coffee Bar 

Island Oasis Machine 

Frozen Non-Alcoholic & Alcoholic Beverages 

Strawberry, Mango, Pina Colada and Ice Cream Flavors 

Minimum Order: (100) Beverages 

Cookies - $59++ per Dozen 

$150 Daily Machine Rental 


$6.25 Each 

No Attendant Needed 

Call for pricing 

Includes Attendant 

*Pricing based on tradeshow volume and hours of service. 

Call for pricing* 

Includes Attendant 

*Pricing based on tradeshow volume and hours of service. 

Alcoholic $9.00 Each 

Non-Alcoholic $6.00 Each 


RECEPTION PLATTERS 

Item Cost Quantity 

Fiesta Chips & Dips 

Tri-Color Tortilla Chips, Queso Dip, Salsa, Sour Cream Guacamole (Serves 25) 

$300.00++ per Platter 

Chilled Fresh Vegetable Platter 

Baby Carrots with Orange Cilantro Sauce 

Celery Sticks with Gorgonzola Spread 

Belgian Endive Leaves with Hummus Dip 


Cucumber with Vidalia Onion and Fresh Dill Sauce (Serves 25) 

Imported & Domestic Cheese Platter 

Gourmet Crackers (Serves 25) 


Antipasto Display 

Cubed Italian Meats & Cheeses 

Grilled Marinated Vegetables 


Sliced Italian Bread & Breadsticks (Serves 25) 

Individual Bowls of Cubed Fresh Fruit 

Honey Yogurt Dip (Serves 25) 


Pastry Chef’s Selection of Miniature Desserts 

Cream Puffs, Petit Fours, Fruit Tartlets and 

Other Individual Desserts (Serves 25) 



A LA CARTE 

Item Cost Quantity/Type 

Freshly Brewed Regular and Decaffeinated Coffee 

White Lion Hot Tea 

Iced Tea, Natural Lemonade or Tropical Fruit Punch 

Assorted Soft Drinks 

Sparkling and Non-Carbonated Mineral Waters 

Bottled Gatorade, Bottled Fruit Juices, 

Energy Drinks 

Water Station 

Bakeshop Specialties, Preserves & Butter or Bagels & Cream Cheese 

Assorted Granola & Popular Candy Bars 

Individual Bags of Chips, Pretzels & Popcorn. Peanuts or Trail Mix 

Jumbo Homemade Cookies Or Brownies 

Gourmet Cupcakes 

Pineapple Rum, German Chocolate, Red Velvet & White Chocolate Raspberry 

Cake Pops 

Rice Krispy Treats 

Original, S’mores & Candy 

Whole Fruit 

Ice 

$85.00++ per Gallon 



$5.50++ Each 

$5.75++ Each 

$5.75++ Each 

$5.75++ Each 

$125.00 Daily Rental (includes One (5) Gallon 

Water Jug) Additional Jugs $125.00 Each 

$61.00++ per Dozen 

$4.75++ Each 

$4.50++ Each 





BEVERAGE LIST 

(Unopened Items are Non-Returnable) 

$4.00++ Each 

$1.00 per Pound (10 Pound Minimum) 

Domestic Beer 

$7.00++ Each 

(Requires Bartender) 

Imported Beer 

$7.75++ Each 


Wine 

$46.00++ per Bottle 


(please indicate # of each) 

____ Miller Light 

____ Sierra Nevada Pale Ale 

____ Michelob Ultra 

____ Non-Alcoholic 


____ Milk Stout 

____ Stella Artois 

____ Corona Light 


____ Cabernet Sauvignon 

____ Merlot 

____ Chardonnay 

____ White Zinfandel 

____ Freixenet Blanc de Blancs 

1 st DATE SERVICE IS REQUIRED: START/END TIME: 

2 nd DATE SERVICE IS REQUIRED: START/END TIME: 

3 rd DATE SERVICE IS REQUIRED: START/END TIME: 


SECURITY SERVICES 




407-586-2217 Fax 407-586-2279 




Company Name: 

Contact Name: 



Booth Number: 

1. Fill out this form completely, including the Credit Card Authorization Form, and mail or fax to the above address. 

Checks and cash are not accepted. 

2. Fax a layout of your booth to Gaylord Palms Resort and Convention Center Exhibit Services at 407-586-2279. 

Please mark where your connections should be dropped and located. Include booth orientation to the show hall. 

Charges may apply for changes made after order is processed and changes made within 14 days of show will bear 

Standard Price. 

Gaylord Palms Resort & Convention Center will provide Security Services exclusively. Security labor rates are subject to 

change. A 4-hour minimum is required on all security labor. 

Advance Rate: 

Standard Rate: 

Fire Watch: 

$35.00 per Man-hour 



‣ A worker may be released if they are no longer needed after they have worked the minimum 4 hours. 

‣ Any changes or elimination of a worker will require 24-hour notice. Without 24-hour notice, the event will be required to 

pay the original charges for the worker that is canceled. 

‣ All worker hours over 40 will be considered overtime and charged at the rate of time and ½. 

‣ In the event Gaylord Palms Security cannot fill the required shifts with Gaylord Palms Personnel, the Security 

Department will be required to hire staff from an outside agency. The staffing fees will be at the standard rate. 

‣ Subject to 7% Sales Tax. 

Security Personnel 

Date Begin Time End Time # Security Personnel Hourly Rate 


ELO: __________________________ 

AUTH: __________________________ 

Charges: $ 

Subtotal: $ 

7% Tax: $ 

TOTAL: $ 


BOOTH LAYOUT 




407-586-2217 Fax 407-586-2279 




Company Name: 

Contact Name: 

Booth Number: 


Please indicate placement of Electrical/Utility and Telecommunication services ordered if outside of standard 

placement. 

BACK 

LEFT 

RIGHT 

FRONT 

NOTE: Island, Peninsula and In-line booths requiring power to be installed other than the back of the booth will be charged time and 

materials. Please include a scaled floor plan showing the requested location of electrical source. Labor and materials will be charged to the 

credit card on file. 


Gaylord Rigging Rates and Regulations 

PS-AV is proud to serve as the exclusive in-house rigging contractor for the Gaylord Palms, Gaylord Texan and the 

Gaylord Opryland. These Hotels are equipped with permanent rigging point systems in the Ballrooms as well as the 

Exhibit Halls. As part of a comprehensive overhead safety and risk management program, the systems are annually 

load tested and inspected. 

We are required to approve all rigging designs and provide all rigging labor and chain hoists for your event. We look forward to 

providing you with outstanding service and equipment. 

Rigging Equipment Guidelines 

A scissors lift is required for all rigging calls at the hotel. PS-AV has lifts on site and available for rental. All lifts used 

in the Hotel must have white, non-marking tires and be in good repair, construction or outdoor lifts will not be allowed 

in the hotel 

All equipment and materials flown must pass ANSI guidelines and be approved. 

Any dynamic (moving) element requires an arrester device. 

A steel "safety" is required on each individual item suspended with a nylon sling. 

All nuts and bolts used overhead must be rated and all wire rope clips and overhead hardware (eyebolts etc.) must 

be forged, unless approved by PS-AV. 

PS-AV on-site practices 

All rigging calls shall consist of one Rigging Supervisor and one Rigging Assistant. If there is a need for additional 

riggers, PS-AV will fulfill any and all needs. Any calls extending past (4) hours will be billed hourly per the rate card. 

The number of Rigging Assistants required will be decided by PS-AV based on the size and production schedule of 

the event. 

PS-AV will make all connections to the ceiling and assist your staff in attaching those connections to your truss and 

equipment. Please contact our offices for clarification of what services and equipment we have to offer to assist you 

in a safe and cost effective event. 

PS-AV will not "dead hang" items over 100lbs or 10' in length with a scissors lift. Chain hoists or crank towers must 

be used. 

Banner & Signage 

All signs, banner, and decorations must be hung by PSAV whether in the ballroom, Exhibition Hall, Lobbies, Atriums 

or Gazebos. Banner placement inside or outside of ballrooms and/or meeting rooms, must be approved in advanced 

through Conference Services. 

Banners and Sign exceeding quantities (3) will be priced on a (4) hour minimum basis. 

Banners or Signs with weights over 20 lbs may require a Chain Motor and truss. 

A scissor lift is required to hang all banners, signs, truss, etc. SCISSOR LIFT CHARGES ARE IN ADDITION TO 

THE LABOR RATES QUOTED. 

The following federal Holidays are billed at double time: Christmas, Veteran’s Day, Thanksgiving Day, Independence Day, 

President’s Day, New Years Day, Memorial Day, Martin Luther King Day, Presidential Election Day, and Labor Day. 

Please allow us the opportunity to provide you with an estimated budget that will clearly identify your labor costs and 

overtime rules. 

Time and one half rates will apply after eight (8) hours and double time rates will apply after sixteen (16) hours. 

Short turnaround rates will apply if there is less than eight (8) hours off between calls. 

4 hour minimum calls apply. 

A Meal break is required every (5) hours. 

Services that are cancelled with less than (72) hours notice will be billed at published rates. 

Services that are scheduled with less than (14) days notice will be billed at double time rates. 

All changes in labor calls must be called to the Presentation Services Rigging Supervisor. 

Onsite staff cannot change call times. All prices and rates are subject to change.

in accordance with the National Electrical Code and Straight Time - 8:00am-5:00pm (m-f) $ 90.00 24% Service charge 

electricity ordered in advance through your electrical provider Overtime - 5:00pm - 12:00am (m-f) $ 135.00 24% Service charge 

● All signs, banners and decorations must be hung and dismantled Double Time -12:00am - 8:00am (m-s) $ 180.00 24% Service charge 

by PSAV whether in the ballroom, exhibition hall, lobbies, atriums Saturday - 8:00am - 12:00am (sat only) $ 90.00 24% Service charge 

or gazebos. Banners placement must be approved in advance by Sunday - All Day (sun only) $ 180.00 24% Service charge 

Conference Services. Holidays - All Day $ 180.00 24% Service charge 

● ALL rigging of banners and signs require a minimum 3 person 

Scissor / Boom Lifts 

$ 300.00 24% Service charge 

rigging team @ 4 hour minimum 

CLICK LOGO TO ORDER RIGGING SERIVCES 

● The total charge per item is determined as a Show 

Customer Information … 

RIGGING FOR YOUR EXHIBIT BOOTH 

RATE , that is the requested items selected are 

charges of the actual show days of the exhibition. 

Company Name: 

● A service charge of 24% will be added to the subtotal before Tax. 

Address: 

● Please include applicable Sales Tax on equipment 

rental. TAX EXEMPT STATUS - If you are exempt 

City: 

from payment of sales tax, we require you to forward State: Zip: 

an exemption certificate for the state in which the 

services are to be provided. 

Ordered By: 

Telephone #: 

● To guarantee equipment availability and advanced rate, 

submit your request 20 days prior to delivery. 

On Site Cell # 

On Site Contact Name 

● Operator labor, if requested, is subject to the prevailing 

hourly rate with a 4 hour minimum. 

Email: 

● NO equipment charges for set-up day required. 

● 

http://partner.psav.com/GaylordPalmsResort/Products_and_Services/Exhibitor_Services.aspx 

Ordering Instructions … 

Please call for package pricing for single PSAV approved 

PSAV is the exclusive Rigging provider for Gaylord Hotels. (Rigging equipment includes 

signage (4' X 6' or smaller / less than 20 lbs.) to include rigging 

chain motors, truss, span sets, shackles, steel, deck chain, etc.) 

labor and scissor lift. PSAV reserves the right to deem the 

signage as qualifying for the package guideline. Please contact 

● All ceiling rigging must conform to Show Management 

rules and regulations and facility limitations 

us for quotation. 

● All overhead signs and banners must be assembled 

All rigging crews will be a 3 person team @ 4 hour minimum 

and disassembled by the exhibitor company. Labor 

On Site Rate & Service Charge 

● All electrical signs must be in good working order and 

** Additional Labor per person / per hour (4hr. Min)** 

CANCELLATIONS: 

A) Cancellation of equipment ordered must be received 

48 hours prior to delivery date to avoid a 

minimum one day charge. 

B) If services have already been provided at the time of 

cancellation, 100% of original charges will be applied. 

Contact us at gaylordpalms.exhibitsales@psav.com 

Pricing Information… 

This document is incomplete without a formal 

confirmation and proposal. If confirmation is not 

received within 3 days, please contact us at 

407.586.2251. 

ORDER ONLINE ONLY 

PSAV 

This form expires 1/1/14 

Gaylord Palms Resort and Convention Center 

6000 W. Osceola Parkway 


PH: 407-586-2251 FAX: 407-586-2255 

PSAV exclusively provides rigging & banner 

hanging services.

Find out what Convention and 

Convenience have in common at 

Gaylord Palms! 

Save on 

Producing Your Event 

MATERIALS 

& Avoid Shipping Costs 

Presentations 

Newsletters 

Program Guides 

Conference Manuals 

CEU Packets 

Addendums 

Registration Forms 

Booklets 

Resolutions 

All printed prior to your event and 

delivered to the meeting room of 

your choice at no extra charge. 

Equipment 

Rentals 

24/7 Tech Support 

2 Hour Response Time 

and an army of equipment at 

your disposal to meet your 

Color & B/W Copiers 

Color & B/W Desktop Printers 

Fax Machines 

Shredders 

PARCEL 

Management 

As an added convenience, we 

can provide shipping and 

receiving of the hotel guest 

packages. We receive and track 

your packages from the minute 

they reach the hotel receiving 

department until you sign for 

them. 

Last Minute Office 

SUPPLIES 

Did you forget your stapler? 

Are you out of tape? 

We stock those little things you need to 

run your event or booth smoothly. 

Alexandra Salazar 

Convention Services Sales Specialist 

Mobile: 407.552.2954 

Email: Alexandra.Salazar@fedex.com 

Jay Sousa 

FedEx Office Parcel Manager 

Mobile: 407.586.9546 

Email: amp5519@fedex.com 

6000 W. Osceola Parkway - Kissimmee, FL 34746 - FedEx Office Business Center - Ph: 407-586-9544 - Fax: 407-586-9556

This is not a rental form. Equipment orders must be placed online. See below for more information. 

Tripod Screen (6' , 7' , 8') 

20" LCD Monitor 

32" Plasma Monitor w/ Floor Stand 



60" Plasma Monitor w/ d Floor Stand 

Monitor Cart (size may vary) 

VGA Distribution Amplifier 

BlueRay or DVD Player 

LCD Video Projector w/ 6' Screen 

Larger Screens and custom options available 

Call PSAV for additional requests or information 407.586.2251 

EXHIBITOR AV ORDER DETAIL 

All Audio visual equipment orders must be placed online HERE. 

http://partner.psav.com/en/GaylordPalmsResort/Products_and_Services/Exhibitor_Services.aspx 

Video/Projection Equipment 

contact us at 

Customer Information 

gaylordpalms.exhibitsales@psav.com 

THIS IS NOT AN ORDER FORM. ALL REQUEST 

MUST BE SUBMITTED VIA the Audio Visual 

Exhibitor Request form online, found here. 

ALL FORMS OF PAYMENT MUST BE RECEIVED PRIOR 

TO LOAD IN UNLESS ORDERED ON SITE. 

Call or email PSAV for additional requests or information 

Computer Display Equipment 

PC based Laptop w/ CDR / DVD / Microsoft Office (latest) 

Please list any specific details needed 

PSAV 

Gaylord Palms Resort and Convention Center 

MAC based Laptop or Desktop 

6000 W. Osceola Parkway 

LCD Data Projector w/ 6' Screen Kissimmee, FL 34746 

25' VGA Cable PH: 407-586-2251 FAX: 407-586-2255 

Wireless Mouse 


Lighting Equipment 

Uplight Par Can Lighting fixture (each) 

4 Par Can Uplighting Package 

Leko Lighting Tree Package (2 lekos / single stand) 

LED Color Lighting Fixture (LED PAR 54) uplighting only 

LED Lighting Package (6 lights) uplighting only 

Custom Metal Gobo 

10' 12" X 12" Truss 

Let PSAV create a custom lighting design for your booth! 

Lighting requires PSAV labor and may require rigging (additional) 

Lighting requires electrical and is NOT provided by PSAV 


Powered Speaker with stand 

CD Player 

5 Channel Mixer 

Audio Equipment 

Wireless Headset Microphone 

Sound System:(2) powered speakers w/stands ; (1) 

Wireless Handheld or Lavaliere Mic (List preference in 

notes) 

This form expires 1/1/14 

To guarantee equipment availability and advanced rate, submt your request 30 

days prior to delivery 

Operator labor, if requested, is subject to the prevailing hourly rate with a 5 hour 

minimum 

NO equipment charges for set-up day required. 

CANCELLATIONS: 

A) Cancellation of equipment ordered must be received 48 hours prior to 

delivery date to avoid minimum one day charge. 

B) If services have already been provided at the time of cancellation, 100% of 

original charges will be applied

TLC Convention Plant Services 

Mailing Address: P.O. Box 962 Apopka Florida 32704-0962 

Street Address: 2553 Valerie Ave. Apopka Florida 32712-5724 (USA) 

(407) 889-3033 (407) 880-0655 FAX, Email: tlcorl@aol.com 

Web Site: WWW.TLCCONVENTIONPLANTS.COM 

NOTE: If order was faxed with a credit card, you need not send original. 

SHOW NAME ____________________________________________ 

DATE ____________________________________________ 

LOCATION ____________________________________________ 

ADDITIONAL SERVICES 

AVAILABLE 

Hospitality Suites 

Fountains 

Gardens 

For information please call 

us at 

(407) 889-3033 

WE WOULD LIKE TO ORDER THE FOLLOWING ITEMS FOR OUR EXHIBIT: 

QUANTITY ITEM / DESCRIPTION UNIT PRICE TOTAL PRICE 

HAVE A TLC DESIGNER CALL OUR BOOTH AT SHOW SITE 

Small Flower Arrangements $65.00 

Medium Flower arrangements $85.00 

Custom designed arrangements Starting at $100.00-$300.00 

Size_________Height_________Color_________ 

6” Table Top (circle one: (SPATH, CROTON) $20.00 

Azaleas (preferred color: (if available________)) $33.00 

Mums (circle one: white yellow bronze lavender $28.00 

Large Fern $40.00 

Ivies $40.00 

Bromeliads $40.00 

2 foot green plants $40.00 





7 and 8 foot green plants $100.00 

8 foot & up…priced upon request 

Containers – (Black), (White), (Wicker) 

Brass and other containers available 

Please call for pricing 

DATE:______________ TIME:____________ 

DELIVERY FEE 

SUB TOTAL 

6.5% SALES TAX 

TOTAL 

If tax exempt, you must include a copy of your tax-exempt form. 

$10.00 

FLORAL ORDER FORM 

Rental price includes: container, top dressing, maintenance, installation and pick up. ALL ORDERS MUST BE PAID-IN-FULL PRIOR TO SHOW 

OPENING. We accept cash, company check, DINERS CLUB, VISA, MASTER CARD, AMERICAN EXPRESS. Adjustments cannot be made after the 

close of the show. A 100% cancellation fee will be charged on all orders canceled. 

Exhibitor Name: _____________________________________ 

Firm Billing Name: _______________________________________ 

Firm Billing Address: City:________________ State_______ Zip______ 

Credit Card Address: City:_________________ State_______ Zip______ 

BOOTH NO# 

Contact Name: ___________________________ PO#________________ Phone: _____________________ 

Email Address: ___________________________________________ Fax: ___________________ 

Credit Card: American Express / Visa / MasterCard CID Exp date 

Name on Credit Card: ____________________________________________ 

Authorized Signature; ____________________________________________

TLC Convention Plant Services 

(Seasonal if Available) 

2’ GREEN PLANTS 

LARGE IVY LARGE FERN 

RUBBER ARBORICOLA CROTON 


ROBELLINI RUBBER ARBORICOLA SPATH JANET CRAIG 


5’ TO 12’ GREEN PLANTS 

FLORAL ORDER FORM 

CAT TAIL FICUS ARECA 

MAJESTY FICUS CAT TAIL 

POTTED BLOOMIN PLANTS 

( Seasonal if Available) 

KALANCHOE ORCHID BEGONIA SPATH CROTON ANTHURIUM GERBER DAISY

SmartExpo Tools BC600 

LEAD CAPTURE PRE-ORDER FORM 

Pre-Order Discount Deadline: 

Friday, October 25 th , 2013 

Fax Order To: (917) 591-8021 | Email Order To: Leads@SmartSourceRentals.com | Pre-Orders Close: Friday, November 1 st 

BUNDLED PACKAGES 

PACKAGE DESCRIPTION 

DISCOUNT AVAILABLE UNTIL 

Fri., October 25th 

PRE-ORDERS CLOSE 

Fri., November 1st 

QUANTITY 

TOTAL 

SmartExpo Tools BC600 Lead Capture 

Package 

Includes: 

(1) SmartExpoTools BC600 Handheld Unit 

Custom SmartQual Qualifiers 

(1) SmartPrint Wireless Printer 

Standard SmartSet Delivery and Set-up 

Damage Waiver Coverage 

Save 15% 

$500 Not Available 

Subtotal 

DON’T WAIT! PRE-ORDER YOUR BUNDLED PACKAGES TODAY AND SAVE 15%. 

Includes Delivery, Set-up, In-booth Training PLUS Custom Qualifiers and Damage Waiver 

A LA CARTE RENTALS 

PRODUCT/SERVICE DESCRIPTION 

DISCOUNT AVAILABLE 

UNTIL Fri., Oct 25th 

PRE-ORDERS CLOSE 

Fri., November 1st 

QUANTITY 

TOTAL 

SmartExpo Tools BC600 Lead Capture Device 

Utilizes the latest technology to scan, qualify and print leads. Compact 

and lightweight, this handheld device can be wirelessly linked to any 

laptop or SmartPrint portable printer. Data is displayed on a graphic LCD 

display and stored on a removable memory card. *Electricity is NOT 

required. This unit is battery-operated. 

$350 $495 

SmartPrint Wireless Printer 

Includes paper roll for hard copy printouts. 

$59 $79 

SmartQual Customized Qualifiers/Action Codes $95 Not Available 

SmartSet Booth Delivery & Setup 

A representative must be present in your booth for delivery to take place. 

SmartSource Developer’s Kit (For those using their own 

Lead Retrieval system) Enables you to configure your Lead Retrieval 

system to scan badges and output attendee information. 

$29 $39 

$295 $395 

Subtotal 

Tax 7.0% 

Service & Handling $19.00 

Total 

Unless you check the box to the left, a 10.5% Damage Waiver fee will be added to your a la carte order. This waiver protects you from costs associated with 

damaged and lost equipment. If you decline this damage waiver, you are required to keep all of our property insured against theft, fire and other risks. 

ALL RENTALS INCLUDE 24/7 SERVICE AND SUPPORT

SmartExpo Tools BC600 LEAD CAPTURE DEVICE 

SmartExpo Tools 

BC6000 Lead 

Capture Handheld 

Device (with LCD 

display) 

SmartPrint Wireless 

Printer 

Standard Qualifiers Included: 

Specific Product/Need 

Plan to Buy w/in Year 

Long-term Plan to Buy 

Budget in Place 

Decision Maker 

Project Manager 

Influences Decision 

Product/Service Info 

Follow-up Info 

Setup Post-Show Call 

Setup Post-Show Demo 

Setup Post-Show Meeting 

CUSTOMER ORDER INFORMATION 

Company: 

Address: 

Booth Number: 


Phone: 

Ordered By: 

Onsite Contact: 

Onsite Cell: 

Other Name: 

Fax: 

Email: 

Email: 

Email: 

Email Event Access Code, Username & Password to: 

Person Placing Order Onsite Contact Other 

Email confirmation including rental agreement and credit card receipt will be sent within (1) one business day of submitting this form. 

If order is not confirmed within this time period, please call (800) 955-5171. 

PAYMENT INFORMATION 

Visa MCard Discover AmEx Check # Credit Card Billing Address: Same as above 

Cardholder: 

Address: 

Credit Card #: City: State: Zip: 

Exp. Date: 

Security Code: 

Security code is the last 3 digits found on the back of Visa, Discover & MasterCard. 

AmEx has a 4-digit code on the front. 

Please Note: 

Rental rates extend through the entire length of the show and include 

training, onsite usage and support. No refunds will be made to any order 

where cancellation is made within 7 days of delivery. Prices are subject to 

change without notice. Drayage and union fees are not included. 

Unless SmartSet Booth Delivery & Setup has been requested, all 

equipment must be picked up from a SmartSource ® service desk within 

(2) two hours of the show floor opening. Upon close of show, all devices 

and supporting equipment must be returned to a SmartSource ® 

representative within (1) one hour. 

Cardholder acknowledges and agrees to the Terms and Conditions attached hereto and 

authorizes this credit card to be used as payment for this rental. 

Cardholder Signature _____________________________________________________ 

ALL LEAD RETRIEVAL ATTENDEE INFORMATION PROVIDED IS AT THE DISCRETION OF SHOW MANAGEMENT 

Show Name: Healthcare Design Conference 2013 Show Venue: Gaylord Palms Convention Center, FL Show Code: HECD1113 

Comments/Special Instructions: 

SmartSource ® Computer & A/V Rentals | 3322 Longmire Dr. | Suite 200 | College Station, TX 77845 

www.SmartSourceRentals.com

A CCENT 

Tradeshow & Event Furnishings 

v012.1 

www.GetAccent.com 

A CCENT 

A CCENT 

On Service... 

On Excellence

LOUNGE AREAS 

Uptown 

A-1 Sofa, Black Suede 

83”L x 32”D x 32”H 

A-2 Loveseat, Black Suede 

59”L x 32”D x 32”H 

A-3 Chair, Black Suede 

39”L x 32”D x 32”H 

A-4 Bench, Black Suede 

61”L x 20”D x 17”H 

A-5 Cocktail Table, Nickel & Glass 

52”L x 31”D x 19”H 

A-6 End Table, Nickel & Glass 

26” Diameter x 22”H 

2

A-7 Corner, Black Suede 

33”L x 33”D x 28”H 

A-8 Center, Black Suede 

31”L x 33”D x 28”H 

A-9 Half Ottoman, Black Suede 

72”L x 36”D x 18”H 

LOUNGE AREAS 

A-10 Cocktail Table, Black & Glass 

48”L x 24”D x 17”H 

A-11 End Table, Black & Glass 

21”L x 21”D x 21”H 

Newport 

A-12 Floor Lamp 

Black, 72”H 

B-1 Sofa, Tan Suede 

79”L x 34”D x 32”H 

B-2 Loveseat, Tan Suede 

54”L x 34”D x 32”H 

B-3 Chair, Tan Suede 

32”L x 34”D x 32”H 

B-4 Cocktail Table, Natural 

48”L x 24”D x 17”H 

B-5 End Table, Natural 

24”Diameter x 21”H 

B-6 Ottoman, Green Suede 

32”L x 19”D x 17”H 

B-7 Chair, Green Suede 

32”L x 34”D x 32”H 

3

LOUNGE AREAS 

Laredo 

C-1 Sofa, Black Leather 

77”L x 34”D x 32”H 

C-2 Loveseat, Black Leather 

54”L x 34”D x 32”H 

C-3 Chair, Black Leather 

32”L x 34”D x 32”H 

C-4 Oval Cocktail Table, 

Black & Chrome 

46”L x 23”D x 18”H 

C-5 Round End Table, 



C-6 Table Lamp, 


22”H 

Bristol 

D-1 Sofa, Grey Upholstery 

77”L x 33”D x 31”H 

D-2 Loveseat, Grey Upholstery 

54”L x 33”D x 31”H 

D-3 Chair, Grey Upholstery 

32”L x 33”D x 31”H 

4 

D-4 Cocktail Table, Black Cube 

30”L x 30”D x 16”H 

D-5 Cocktail Table, Black Cylinder 


D-6 End Table, Black Cube 

24”L x 24”D x 20”H

South Beach 

E-1 Sofa, White 

77”L x 34”D x 32”H 

E-2 Chair, White 

53”L x 34”D x 32”H 

E-3 Bench, White 

53”L x 27”D x 16”H 

LOUNGE AREAS 

E-4 Sofa, Red 

77”L x 34”D x 32”H 

E-5 Chair, Red 

53”L x 34”D x 32”H 

E-6 Bench, Red 

53”L x 27”D x 16”H 

E-7 Square Cocktail, White & Chrome 

31”L x 31”D x 15”H 

Barcelona 

E-8 Rectangle Cocktail, White & Chrome 

46”L x 23”D x 11”H 

E-9 End Table, White & Chrome 

20”L x 20”D x 19”H 

F-1 Chair, Red Barcelona 

31”L x 35”D x 33”H 

F-2 Ottoman, Red Barcelona 

24”L x 24”D x 17”H 

F-3 Chair, White Barcelona 

31”L x 35”D x 33”H 

F-4 Ottoman, White Barcelona 

24”L x 24”D x 17”H 

F-5 Chair, Black Barcelona 

31”L x 35”D x 33”H 

F-6 Ottoman, Black Barcelona 

24”L x 24”D x 17”H 

5

LOUNGE AREAS 

Melrose 

G-1 Sofa, Red Swirl 

78”L x 41”D x 30”H 

Monte Carlo 

G-2 Chair, Red Swirl 

40”L x 36”D x 30”H 

G-3 Bench, Red Swirl 

61”L x 21”D x 17”H 

H-1 Black Leather Sectional Loveseat 

50”L x 38”D x 29”H 

H-2 Black Leather Sectional Corner 

40”L x 40”D x 29”H 

H-3 White Leather Sectional Loveseat 

50”L x 38”D x 29”H 

H-4 White Leather Sectional Corner 

40”L x 40”D x 29”H 

6

Contempo 

LOUNGE AREAS 

I-1 Curved Sofa, White Leather 

71”L x 34”D x 30”H 

I-2 Curved Bench, White Leather 

71”L x 34”D x 17”H 

I-3 Round Ottoman, White Leather 

40”L x 40”D x 17”H 

I-4 Curved Sofa, Black Leather 

71”L x 34”D x 30”H 

I-5 Curved Bench, Black Leather 

71”L x 34”D x 17”H 

I-6 Round Ottoman, Black Leather 

40”L x 40”D x 17”H 

I-7 Cocktail Table, Chrome & Glass 

45”L x 32”D x 18”H 

I-8 End Table, Chrome & Glass 


I-9 White Leather Glove Chair 

30”L x 30”D x 32”H 

7

LOUNGE AREAS 

Havana 

J-1 Sofa, Havana Leather 

88”L x 38”D x 37”H 

J-2 Chair, Havana Leather 

47”L x 38”D x 37”H 

J-3 Cocktail Table, Havana 

48”L x 24”D x 18”H 

J-4 End Table, Havana 

24”L x 22”D x 22”H 

J-5 Wingback Chair, Burgundy 

35”L x 36”D x 45”H 

J-6 Desk Chair, Cherry 

16”L x 18”D x 39”H 

J-7 Writing Desk, Cherry 

48”L x 24”D x 30”H 

J-8 Table Lamp, Brass 

28”H 

J-9 Half Round Banquette 

59” L x 29”D x 39”H 

Seat Height = 17” H 

J-10 White Suede Cube 

18”L x 18”D x 17”H 

J-11 Black Leather Cube 

18”L x 18”D x 18”H 

8

Table, Black (Textured Top) 

K-1 24”Diameter Top x 29”H 




K-5 Chair, Black Euro 

22”L x 23”D x 28”H 

K-6 Chair, Jet Black 

16”L x 18”D x 31”H 

TABLES & CHAIRS 

Tall Bar Table, Black (Textured Top) 




K-10 Bar Stool, Black 

21”L x 20”D x 41”H 

K-11 Bar Stool, Jet Black 

16”L x 18”D x 42”H 

Stage Chairs 

K-12 Stage Chair, Mocha Leather 

28”L x 26”D x 32”H 

K-13 Chair, Black Tub 

25”L x 25”D x 33”H 

K-14 Chair, Grey Tub 

25”L x 25”D x 33”H 

K-15 Chair, Black Tulip 

22”L x 19”D x 36”H 

9


Table, Maple & Chrome (Laminant Top) 

L-1 30”Diameter Top x 29”H 


L-3 Chair, Maple & Chrome 

16”L x 18”D x 31”H 

Tall Bar Table 

Maple & Chrome (Laminant Top) 



L-6 Bar Stool, Maple & Chrome 

16”L x 18”D x 42”H 

Table, Black & Chrome (Textured Top) 



L-9 Chair, Black & Chrome 

16”L x 18”D x 31”H 

10 

Tall Bar Table 

Black & Chrome (Textured Top) 



L-12 Bar Stool, Black & Chrome 

16”L x 18”D x 42”H 

L-13 Bar Stool, Chrome Back 

19”L x 14”D x 42”H

L-14 Table, Black & Glass 


L-17 Tall Bar Table, Chrome & Glass 


L-15 Table, Chrome & Glass 

36”Diameter Top x 29”H 

L-18 Wht & Chrome Swivel Stool 

15”L x 15”D x 25”-33”H 

L-16 Chair, Black 

21”L x 20”D x 28”H 

L-19 Blk & Chrome Swivel Stool 

15”L x 15”D x 25”-33”H 


L-20 Table, Chrome 


L-21 Chair, Chrome 

24”L x 18”D x 29”H 

L-22 Tall Bar Table, Chrome 


L-23 Bar Stool, Chrome 

20”L x 16”D x 39”H 

11


M-1 Chair, Black & Blue 

20”L x 20”D x 32”H 

M-3 Chair, Black & Red 

20”L x 20”D x 32”H 

M-2 Bar Stool, Black & Blue 

20”L x 22”D x 45”H - Swivel 

M-4 Bar Stool, Black & Red 

20”L x 22”D x 45”H - Swivel 

M-5 Tall Bar Table, White & 

Chrome (Laminant Top) 

30” Diameter x 42”H 

M-6 Bar Stool, White & Chrome 

17”L x 18”D x 35”H 

Seat Height 25” - 31” - Swivel 

12 

Gelato Table 

24”Diameter x 31” to 40” Adjustable Height 

M-7 White 

M-8 Grey 

M-9 Black 

Scoop Chair 

17”L x 22” to 33” Adjustable Height 

M-10 Red 

M-11 Grey 

M-12 Black 

M-13 White

Pedestal, Black 

N-1 12”L x 12”D x 30”H 

N-2 12”L x 12”D x 36”H 

N-3 12”L x 12”D x 42”H 

Pedestal, Grey 

N-4 12”L x 12”D x 30”H 

N-5 12”L x 12”D x 36”H 

N-6 12”L x 12”D x 42”H 

Pedestal, Black 

N-7 18”L x 18”D x 36”H 

N-8 18”L x 18”D x 42”H 

Pedestal, Grey 

N-9 18”L x 18”D x 36”H 

N-10 18”L x 18”D x 42”H 

DISPLAY PEDESTALS 

N-11 Pedestal, Black 

24”L x 24”D x 42”H 

N-12 Pedestal, Grey 

24”L x 24”D x 42”H 

N-13 Pedestal, Black w/ Optional 

Tray & Locking Door 

24”L x 24”D x 42”H 

N-14 Pedestal, White w/ Optional 

Tray & Locking Door 

24”L x 24”D x 42”H 

13

BARS 

O-1 Martini Bar 

50”L x 50”D x 47”H 

O-2 Martini Bar with colored 

lighting option. 

No Electric Required 

Suggested Layouts 

O-3 Cosmopolitan Bar 

72”L x 27”D x 42”H 

Suggested Layouts 

14 

O-4 Cosmopolitan Bar with colored 

lighting option. Electric Required

O-5 Reception Counter 

48”L x 16”D x 42.5”H 

O-6 Contour Reception Counter 

with Literature Holder - Black 

45”L x 21”D x 41”H 

O-7 Contour Reception Counter 

with Literature Holder - Grey 

45”L x 21”D x 41”H 

ACCESSORIES 

O-8 Tall Computer Table 

36”L x 30”D x 42”H 

O-9 Computer Table 

48”L x 30”D x 30”H 

O-10 Parson Desk 

48”L x 24”D x 29”H 

O-11 Refrigerator 

20”L x 20”D x 34”H 

O-12 Coat Rack 

21” Square Base x 68”H 

O-13 Mirror, Black Free Standing 

15”L x 71”H 

O-14 Literature Stand, 

6 Pocket 

10”L x 9”D x 64”H 


Silver Folding 


Black Folding 

O-17 Floor Lamp, 

Off-White Paper Shade 

11”L x 15”D x 60”H 11”L x 15”D x 60”H 10”L x 10”D x 61”H 15

CONFERENCE TABLES 

Conference Table, Maple 

P-1 6 Ft.- 72”L x 36”D x 29”H 

P-2 8 Ft.- 96”L x 48”D x 29”H 

Conference Table, Black Oval 

P-7 6 Ft.- 72”L x 36”D x 29”H 

P-8 8 Ft.- 96”L x 48”D x 29”H 

P-9 10 Ft.- 120”L x 48”D x 29”H 

Conference Table, Mahogany 

P-3 6 Ft.- 72”L x 36”D x 29”H 

P-4 8 Ft.- 96”L x 48”D x 29”H 

P-5 10 Ft.- 120”L x 48”D x 29”H 

Conference Table, Grey Oval 

P-10 6 Ft.- 72”L x 36”D x 29”H 

P-11 8 Ft.- 96”L x 48”D x 29”H 

Conference Table, Honey Oak 

P-6 6 Ft.- 72”L x 36”D x 29”H 

Conference Table, Black & Glass 

P-12 5 Ft.- 60”L x 36”D x 29”H 

P-13 Chrome Table, Frosted Glass 

53”L x 33”D x 29”H 

P-14 Table, Honey Oak Round 


P-15 Table, Mahogany Round 


16

Q-1 Leather Executive 

25”L x 28”D x 43”H 

Q-5 Black Jr. Executive 

24”L x 25”D x 38”H 

Q-2 Mesh Executive 

28”L x 23”D x 38”H 

Q-6 Grey Jr. Executive 

24”L x 25”D x 38”H 

Q-3 White Leather Izzo 

25”L x 28”D x 42”H 

Q-7 Black Sled 

24”L x 24”D x 32”H 

Q-4 Black Leather Izzo 

25”L x 28”D x 42”H 

Q-8 Grey Sled 

24”L x 24”D x 32”H 

CONFERENCE CHAIRS 

Q-9 Black & Chrome Breuer 

19”L x 23”D x 31”H 

Q-10 Grey & Chrome Breuer 

19”L x 23”D x 31”H 

Drafting Stool 

20”L x 23”D x 51”H Seat Height: 23”-33” 

Q-11 Black 

Q-12 Grey 

Secretarial Chair 

20”L x 23”D x 36”H Seat Height: 16”-21” 

Q-13 Black 

Q-14 Grey 

17

SHELVING / STORAGE 

R-1 Etagere, Black (Glass Shelves) 

30”L x 14”D x 67”H 

R-2 Etagere, Chrome (Glass Shelves) 

30”L x 14”D x 67”H 

Bookcase, 48” 

36”L x 12”D x 48”H 

R-3 Grey 

R-4 Black 

Bookcase, 72” 

36”L x 12”D x 72”H 

R-5 Grey 

R-6 Black 

Filing Cabinet, 2-Drawer 

15”L x 25”D x 29”H 

R-7 Grey 

R-8 Black 

18 

R-9 Filing Cabinet, Black 4-Drawer 

15”L x 25”D x 52”H 

Storage Cabinet, 42” 

36”L x 18”D x 42”H 

R-10 Grey 

R-11 Black 

R-12 Storage Cabinet, Black 72” 

36”L x 18”D x 72”H

OFFICE 

S-1 Desk, Natural & Black 

60”L x 30”D x 29”H 

S-2 Credenza, Natural & Black 

60”L x 20”D x 29”H 

S-3 Desk, Honey Oak 

60”L x 30”D x 29”H 

S-4 Credenza, Honey Oak 

66”L x 20”D x 29”H 

S-5 Desk, Mahogany 

60”L x 30”D x 29”H 

S-6 Credenza, Mahogany 

60”L x 20”D x 29”H 

S-7 Desk, Grey 

60”L x 30”D x 29”H 

S-8 Credenza, Grey 

60”L x 20”D x 29”H 

19

CABANA 

Catalina 

T-1 Corner Lounge 

35”L x 35”D x 27”H 

T-2 Center Lounge 

35”L x 35”D x 27”H 

T-3 Cocktail Table 

35”L x 35”D x 11”H 

T-3C Cocktail Table w/ Cushion 

T-3G Cocktail Table w/ Glass 

T-4 End Table 

19”L x 19”D x 19”H 

20

CABANA 

Barbados 

T-6 Small Backrest Section 

50”L x 33”D x 28”H 

T-7 Large Backrest Section 

50”L x 33”D x 28”H 

T-8 Curve Section 

50”L x 33”D x 11”H 

T-9 End Section 

31”L x 18”D x 11”H 

T-9C End Section w/ Cushion 

T-9G End Section w/ Glass 

21

CABANA 

Antigua 

T-11 Corner Lounge 

30”L x 30”D x 28”H 

T-12 Center Lounge 

23”L x 32”D x 28”H 

T-13 Right Arm Lounge 

52”L x 32”D x 28”H 

T-14 Left Arm Lounge 

52”L x 32”D x 28”H 

T-15 Lounge Chair 

33”L x 32”D x 28”H 

T-16 Cocktail Table, White 

25”L x 51”D x 15”H 

T-17 End Table , White 

17”L x 17”D x 15”H 

22

CABANA 

T-18 Lounge 

86”L x 43”D x 31”H 

Montego 

T-19 Ottoman 

74”L x 36”D x 14”H 

T-20 6.5’ Table 

78”L x 35”D x 30”H 

T-21 Chair 

20”L x 21”D x 34”H 

23

ACCENT Tradeshow & Event Furnishings 

3438 Maggie Blvd. * Orlando FL 32811 * Phone 407.648.7474 v012.1_405 

A-1 Black Suede Sofa $405 I-7 Chrome/Glass Ckt Table $195 M-8 Grey Gelato Table $215 Q-8 Grey Sled Chair $155 

A-2 Black Suede Loveseat $370 I-8 Chrome/Glass End Table $170 M-9 Black Gelato Table $215 Q-9 Blk/Chrome Breuer Chair $135 

A-3 Black Suede Chair $260 I-9 Wht/Chrome Glove Chair $270 M-10 Red Scoop Chair $165 Q-10 Gry/Chrome Breuer Chair $135 

A-4 Black Suede Bench $230 J-1 Havana Sofa $490 M-11 Grey Scoop Chair $165 Q-11 Black Drafting Stool $165 

A-5 Nickel/Glass Ckt Table $170 J-2 Havana Chair $315 M-12 Black Scoop Chair $165 Q-12 Grey Drafting Stool $165 

A-6 Nickel/Glass End Table $155 J-3 Havana Ckt Table $195 M-13 White Scoop Chair $165 Q-13 Black Secretarial Chair $135 

A-7 Black Suede Corner $260 J-4 Havana End Table $170 N-1 12x12x30 Black $165 Q-14 Grey Secretarial Chair $135 

A-8 Black Suede Armless $260 J-5 Burgundy Chair $305 N-2 12x12x36 Black $175 R-1 Black Etagere $175 

A-9 Blk/Half Round Ottoman $325 J-6 Cherry Desk Chair $165 N-3 12x12x42 Black $190 R-2 Chrome Etagere $175 

A-10 Black/Glass Ckt Table $170 J-7 Cherry Writing Desk $235 N-4 12x12x30 Grey $165 R-3 48" Grey Bookcase $140 

A-11 Black/Glass End Table $155 J-8 Brass Lamp $85 N-5 12x12x36 Grey $175 R-4 48" Black Bookcase $140 

A-12 Black Floor Lamp $85 J-9 Wht/Suede 1/2 Banquette $345 N-6 12x12x42 Grey $190 R-5 72" Grey Bookcase $165 

B-1 Tan Suede Sofa $405 J-10 White Suede Cube $105 N-7 18x18x36 Black $200 R-6 72" Black Bookcase $165 

B-2 Tan Suede Loveseat $370 J-11 Black Leather Cube $105 N-8 18x18x42 Black $210 R-7 2-Dr Grey File Cabinet $140 

B-3 Tan Suede Chair $260 K-1 24" Black Table $125 N-9 18x18x36 Grey $200 R-8 2-Dr Black File Cabinet $140 

B-4 Natural Ckt Table $170 K-2 30" Black Table $125 N-10 18x18x42 Grey $210 R-9 4-Dr Black File Cabinet $160 

B-5 Natural End Table $155 K-3 36" Black Table $140 N-11 24x24x42 Black $220 R-10 42" Grey Storage Cabinet $160 

B-6 Green Suede Ottoman $140 K-4 42" Black Table $170 N-12 24x24x42 Grey $220 R-11 42" Black Storage Cabinet $160 

B-7 Green Suede Chair $260 K-5 Black Euro Chair $115 N-13 24x24x42 Black w/ Tray $305 R-12 72" Black Storage Cabinet $185 

C-1 Black Leather Sofa $405 K-6 Jet Black Chair $115 N-14 24x24x42 White w/ Tray $305 S-1 Natural/Black Desk $385 

C-2 Black Leather Loveseat $370 K-7 24" Black Tall Bar Table $165 O-1 Martini Bar $895 S-2 Natural/Black Credenza $345 

C-3 Black Leather Chair $260 K-8 30" Black Tall Bar Table $165 O-2 Martini Bar (w/ Light Kit) $1,060 S-3 Honey Executive Desk $385 

C-4 Black/Chrome Ckt Table $165 K-9 36" Black Tall Bar Table $175 O-3 Cosmopolitan Bar $820 S-4 Honey Credenza $345 

C-5 Black/Chrome End Table $155 K-10 Black Barstool $140 O-4 Cosmo Bar (w/ Light Kit) $950 S-5 Mahogany Desk $385 

C-6 Black/Chrome Lamp $85 K-11 Jet Black Bar Stool $165 O-5 Reception Counter $225 S-6 Mahogany Credenza $345 

D-1 Grey Sofa $380 K-12 Mocha Stage Chair $155 O-6 Black Contour Reception $370 S-7 Grey Executive Desk $385 

D-2 Grey Loveseat $340 K-13 Black Tub Chair $230 O-7 Grey Contour Reception $370 S-8 Grey Credenza $345 

D-3 Grey Chair $255 K-14 Grey Tub Chair $230 O-8 42"h Computer Table $215 CATALINA 

D-4 Black Cube Ckt Table $175 K-15 Black Tulip Chair $165 O-9 30"h Computer Table $195 T-1 Corner Lounge $290 

D-5 Black Round Ckt Table $175 L-1 30" Maple Table $140 O-10 Parson Desk $215 T-2 Center Lounge $240 

D-6 Black Cube End Table $160 L-2 36" Maple Table $155 O-11 Refrigerator $195 T-3 Cocktail Table $240 

E-1 White Sofa $490 L-3 Maple/Chrome Chair $135 O-12 Coat Rack $110 T-3C Cocktail Table w/ Cushion $240 

E-2 White Chair $315 L-4 30" Maple Tall Bar Table $170 O-13 Black Mirror $140 T-3G Cocktail Table w/ Glass $240 

E-3 White Bench $230 L-5 36" Maple Tall Bar Table $175 O-14 Literature Stand $120 T-4 End Table $180 

E-4 Red Sofa $490 L-6 Maple/Chrome Bar Stool $165 O-15 Silver Folding Lit. Stand $160 BARBADOS 

E-5 Red Chair $315 L-7 30" Black/Chrome Table $130 O-16 Black Folding Lit. Stand $160 T-6 Small Backrest Section $290 

E-6 Red Bench $230 L-8 36" Black/Chrome Table $145 O-17 Floor Lamp - Off White $85 T-7 Large Backrest Section $290 

E-7 White Square Ckt Table $165 L-9 Black/Chrome Chair $135 P-1 6' Maple Conf. Table $335 T-8 Curve Section $240 

E-8 White Rectangle Ckt Table $165 L-10 30" Blk/Chrome Tall Bar Tb $170 P-2 8' Maple Conf. Table $425 T-9 End Section $220 

E-9 White End Table $155 L-11 36" Blk/Chrome Tall Bar Tb $175 P-3 6' Mahogany Conf. Tbl $335 T-9C End Section w/ Cushion $220 

F-1 Barcelona Chair Red $345 L-12 Black/Chrome Bar Stool $165 P-4 8' Mahogany Conf. Tbl $425 T-9G End Section w/ Glass $220 

F-2 Barcelona Ottoman Red $175 L-13 Blk/Chrome Back Stool $165 P-5 10' Mahogany Conf. Tbl $545 ANTIGUA 

F-3 Barcelona Chair White $345 L-14 Black/Glass Table $145 P-6 6' Honey Oak Conf. Tbl $335 T-11 Corner Lounge $290 

F-4 Barcelona Ottoman White $175 L-15 Chrome/Glass Table $145 P-7 6' Black Conf. Table $320 T-12 Center Lounge $240 

F-5 Barcelona Chair Black $345 L-16 Black / Black Chair $115 P-8 8' Black Conf. Table $425 T-13 Right Arm Lounge $490 

F-6 Barcelona Ottoman Black $175 L-17 Chrome/Glass Tall Bar Tbl $195 P-9 10' Black Conf. Table $545 T-14 Left Arm Lounge $490 

G-1 Red Swirl Sofa $490 L-18 Wht/Chrome Swivel Stool $140 P-10 6' Grey Conf. Table $320 T-15 Lounge Chair $325 

G-2 Red Swirl Chair $315 L-19 Blk/Chrome Swivel Stool $140 P-11 8' Grey Conf. Table $400 T-16 Cocktail Table $240 

G-3 Red Swirl Bench $230 L-20 30" Chrome Table $145 P-12 36x60 Glass Table $300 T-17 End Table $180 

H-1 Black Sectional Loveseat $430 L-21 Chrome/Chrome Chair $135 P-13 Frosted Glass Table $395 MONTEGO 

H-2 Black Sectional Corner $315 L-22 30" Chrome Tall Bar Tbl $175 P-14 42" Honey Table $230 T-18 Cabana Lounge $990 

H-3 White Sectional Loveseat $430 L-23 Chrome/Chrome Bar Stool $165 P-15 42" Mahogany Table $230 T-19 Cabana Ottoman $285 

H-4 White Sectional Corner $315 M-1 Blue/Black Chair $135 Q-1 Leather Executive Chair $215 T-20 Cabana / Glass Table $605 

I-1 White Curve Sofa $470 M-2 Blue/Black Bar Stool $165 Q-2 Mesh Executive Chair $215 T-21 Cabana Chair $170 

I-2 White Curve Bench $305 M-3 Red/Black Chair $135 Q-3 Wht/Leather Exec Chair $265 

I-3 White Round Ottoman $230 M-4 Red/Black Bar Stool $165 Q-4 Blk/Leather Exec Chair $265 

I-4 Black Curve Sofa $470 M-5 30" Wht/Chrome Tall Bar $170 Q-5 Blk Jr. Executive Chair $180 

I-5 Black Curve Bench $305 M-6 White/Chrome Bar Stool $175 Q-6 Grey Jr. Executive Chair $180 

I-6 Black Round Ottoman $230 M-7 White Gelato Table $215 Q-7 Black Sled Chair $155 

Please fax order to 407.648.2542

ACCENT Tradeshow & Event Furnishings 

3438 Maggie Blvd. Orlando, FL 32811 Ph: 407-648-7474 

Company Information Delivery Information 

Company Name: ___________________________________________ 

_________________________________________________ 

Event: 

Location: 

Address: ________________________________________________ Booth #: 

_________________________________________________ 

Phone: ________________________ Fax: ______________________ 

Open Date: 

Close Date: 

E-Mail: ___________________________________________________ 

Event Contact: 

ACCENT will send an email or fax confirmation of your order, once we receive and reserve the product for your show. 

Item # Description Qty Price Total 

Credit Card Information 

Credit Card #:_____________________________________________ 

TOTAL ORDER 

Exp. Date:_______________ Security Code # MISCELLANEOUS 

Mastercard Visa AMEX Discover SUBTOTAL 

Cardholders Name: ________________________________________ 

(Please Print) 

TAX 

Cardholders Signature:_____________________________________ 

TOTAL DUE 

- Orders received within 14 days of event are subject to a 20% Late Fee. 

- 25% cancellation will be applied if canceled 7 days prior to event opening 

- Check or Credit Card must accompany order. 

- 100% cancellation will be applied if canceled on day of deliver. 

- All showsite orders are subject to a 25% service charge. 

- Additional drayage fees may apply from the Contractor. Refer to your Exhibit Manual. 

Please fax order to 407.648.2542

Exhibitor Kit - Healthcare Design

Create successful ePaper yourself

Delete template?

Save as template?