The Tenth Annual - Healthcare Design Magazine

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Audio Visual Request Form ORDERING: To order audio visual equipment for your booth, fill out the necessary information and return to Southwest Audiovisual, 1734 N. 22nd Ave, Phoenix, AZ 85009. You will receive notification confirming your order within two business days. If you do not receive notification of receipt, please call our office. PRICING: PAYMENT: Orders must be received 14 days in advance of show date to insure availability. Prices are based on a "per day" usage with a 2 day maximum charge up to 5 days. Setup days with NO equipment usage will NOT be charged! There is a $90.00 service fee which includes the delivery and pick-up of equipment. Any additional labor required must be specified in advance and will be quoted accordingly. All orders must have 100% of estimated charges plus sales tax remitted with order. We accept checks, Visa, Mastercard, or American Express for payment. CANCELLATIONS: Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid charges. If services have already been provided at the time of cancellation, 50% of original charges will be applied with a minimum charge of one full day. Name Phone Show Name CO Fax Show Site Healthcare Design Conference, The Tenth Annual Phoenix Convention Center North Building Halls A-E Address Show Dates November 3-6, 2012 City State Zip On Site Contact Email Booth # Contact's Cell # VIDEO MONITORS ( IF MOUNTING, PLEASE CALL WITH SPECS FOR PRICING! ) 20" LCD (for computer use only!) $55.00 32" LCD $195.00 42" PLASMA ON FEET W/COBRA STAND (check one) $395.00 50" PLASMA ON FEET W/COBRA STAND (check one) $495.00 VIDEO PLAYERS STANDARD DVD $25.00 BLU-RAY DVD $95.00 DATA PROJECTORS 1000 LUMENS $125.00 2300 LUMENS $250.00 SCREENS & ACCESSORIES 6 FT. TRIPOD W/SKIRT $25.00 8 FT. TRIPOD W/SKIRT $35.00 CART W/SKIRT 34" 44" 54" (check one) $30.00 AUDIO P.A. SYSTEM (1 SPEAKER) W/WIRED MIC. Lavalier Hand Held (check one) $55.00 P.A. SYSTEM (2 SPEAKER) W/WIRED MIC. Lavalier Hand Held (check one) $95.00 WIRELESS MIC. (USE W/SYSTEMS ABOVE) Lavalier Hand Held (check one) $95.00 CD PLAYER (USE W/SYSTEMS ABOVE) $25.00 Price Quantity Total Cost PLEASE NOTE: This form is only a partial list of equipment featuring commonly requested items. We stock a full line of audio and video equipment. For items not found above, please inquire about availability and prices. Sub Total $ Visa MasterCard American Express # Show Days (2 Day Max) x Credit Card Number Card Address (if different then above) Card Code Equipment Total =$ 9.3% Sales Tax +$ Delivery/PU + $90.00 Additional Labor +$ X TOTAL AMOUNT DUE $ Signature By purchasing services from Southwest Audio Visual, Inc., customer agrees to all Terms and Conditions of Service Agreement. (See reverse side) Expiration www.swav.net - Office (602) 258-4911 - Toll-Free (800) 266-SWAV - Fax (602) 254-4226 1734 N. 22nd Avenue Phoenix, AZ 85009 BREDE 0109
RENTAL TERMS AND CONDITIONS You acknowledge that prior to taking the rented item(s), you examined it, saw it in operation, and are aware of its condition and that it is in good condition. Any defects are noted on the work order. It is your responsibility to return the item(s) to Southwest Audio Visual in the same condition. 1. USE OF AND MAINTENANCE OF EQUIPMENT You agree that you are satisfied with the instruction given by Southwest Audio Visual in the proper and safe manner of using the item(s) or that you are familiar and told Southwest Audio Visual that you were. You further agree that the item(s) will be used only at the address designated and only for the purpose for which the item(s) was manufactured for and intended. Subleasing or improper use is prohibited. You have read and understand all manuals, written operating instructions, and warnings as supplied for the equipment.. 2. RESPONSIBILITY FOR USE AND DISCLAIMER OF WARRANTIES You are responsible for the use of the rented item(s). You assume all risks inherent in the operation and use of the item(s) and agree to assume the entire responsibility for the defense of and to pay, and indemnify and hold Southwest Audio Visual harmless from, and hereby release Southwest Audio Visual from any and all claims for damage to property or bodily injury (including death) resulting from the use, operation or possession of the Item(s), whether or not it be claimed or found that such damage or injury in whole or in part from Southwest Audio Visual negligence from the defective condition of the item(s) or from any cause. YOU AGREE THAT NO WARRANTIES EXPRESSED OR IMPLIED, INCLUDING MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE HAVE BEEN MADE IN CONNECTION WITH THE EQUIPMENT RENTED. Rentor’s obligation to Renter shall be limited to the repair or substitution of equipment which when delivered was defective. Renter agrees that this shall be its sole and exclusive remedy against Rentor. Equipment problems must be reported immediately to Rentor. Validity of all reported claims will be determined by Rentor. No adjustments will be made for problems reported after termination of rental. Rentor shall not be liable to Renter for, and Renter should indemnify and hold Rentor harmless from, all liability, claim, suit, or expense of any kind asserted against Rentor arising from claims of the inadequacy, operation, use, or performance of the equipment, any interruption or loss of service, of business, or any other consequential damages, whether or not resulting from the foregoing 3. EQUIPMENT OPERATORS. If operator is not an employee, contractor, or agent of Southwest Audio Visual, Inc., nor paid through Southwest Audio Visual, Inc., Rentor makes no representation as to an operator’s ability and accepts no liability for an operator’s actions. Renter agrees to indemnify Rentor from any claim, suit, liability, damages or expense which results from an operator’s actions or performance. 4. RESPONSIBILITY FOR EQUIPMENT For the time that the item(s) is rented out to the time it is returned or picked-up, you are responsible for it. If the Item(s) is lost or stolen or damaged under any circumstances while rented, regardless of fault, you shall be responsible for all charges, including labor costs to replace or repair the item(s). 5. ITEM(S) FAILURE You agree immediately to discontinue to attempt the use of said rented item(s) should it at any time become unsafe or in a state of disrepair, and will immediately (one hour or less) notify Southwest Audio Visual of the facts. Southwest Audio Visual, Inc. agrees in its discretion to make the item(s) operable within a reasonable time, or provide you with a like item(s) if available, or make a like item available at another time, or adjust the rental charges. This provision does not relieve you from your obligations imposed by other paragraphs, including consequential damage, resulting from failure or defect from rented item(s). 6. RETURN OF ITEM(S) The rented item(s) is Southwest Audio Visual’s property and is rented to you subject to this agreement and for rental charges and for the period of time noted on the work order. If you desire to extend the term of this rental beyond the time and date specified on the work order, you must immediately notify Southwest Audio Visual to obtain approval, the terms to the extension and any modifications of this agreement. If this agreement has not been extended and you fail to return the item(s) when due in; Southwest Audio Visual, Inc., to enforce its property ownership of the item(s) and to protect the interest of this agreement, may retake the item(s) at any time (see paragraph 8). In addition, renter acknowledges that the failure to return the rented item(s) within the contracted time and sale or concealment of rented item(s) are prohibited, AND THAT ANY SUCH ACTION MAY CONSTITUTE IN A CRIME. Southwest Audio Visual, in addition to any other action we may take, may notify the authorities which may result in the filing of criminal complaints, subjecting you to prosecution. 7. ALTERATIONS OR IMPROVEMENTS Renter shall not make any alterations or improvements to the equipment and agrees at termination and expiration of the rental agreement to return the equipment to the Rentor in good repair, in the same condition it was at the time of delivery to the Renter. Ordinary wear and tear resulting from proper use is excepted. If equipment is altered, modified, or damaged, Renter agrees to pay Rentor all costs and expenses incurred by Rentor to return the equipment to its original condition, including the daily rental rate while the equipment is being repaired. Spare bulbs and blown lamps must be paid for if not returned. 8. BREACH OF AGREEMENT AND COLLECTION COSTS Upon Renter’s default or breach, of any provision of this agreement, Southwest Audio Visual, Inc. has, in addition to legal remedies available, the right to take possession of any or all items of equipment, wherever it is located, without the demand, notice, court order, or the process of law and Renter waives all damages occasioned by said taking. Further, Rentor shall have the right to terminate the agreement of the whole or in part. Should Rentor take any action to collect any monies due, rentor should be entitled to attorney’s fees and cost of interest at 18% per annum from the date the monies are first due. Should any dispute arise from said parties, the dispute shall be resolved based upon Arizona law and under the jurisdiction of the Arizona court. 9. CHARGES AND PAYMENTS You are responsible for rental charges from the time the item(s) is “Out” as specified on the work order until the unit is returned and other charges hereunder. Return the item(s) promptly, and in good Condition. You and your representative, agent or principal shall be responsible for and shall pay Southwest Audio Visual, Inc. all charges hereunder. If the rental charges are charged to someone other than the customer, customer represents he/she is the agent of such party and have the right to charge this rental; the customer will nevertheless will remain liable for the charges and for the other obligations and responsibilities of the Customer hereunder. 10. MODIFICATION OF AGREEMENT This paper represents our entire agreement, and there are no collateral, oral, or any other agreements outstanding. None of Southwest Audio Visual, Inc.’s rights may be changed and no extension of the term on this agreement may be made except in writing by Southwest Audio Visual Inc. and made part of this agreement.
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The Tenth Annual Phoenix Convention
Page 3 and 4:
HEALTHCARE DESIGN DISPLAY RULES & R
Page 5 and 6:
Perimeter Booth A Perimeter Booth i
Page 7 and 8:
Peninsula Booth A Peninsula Booth i
Page 9 and 10:
Island Booth An Island Booth is any
Page 11 and 12: Other Important Considerations Cano
Page 13: Issues Common To All Booth Types (c
Page 16 and 17: The Tenth Annual Phoenix Convention
Page 24: The Tenth Annual Phoenix Convention
Page 34 and 35: ADVANCE WAREHOUSE EXHIBIT MATERIAL
Page 36: The Tenth Annual Phoenix Convention
Page 47 and 48: Welcome to the Phoenix Convention C
Page 49 and 50: tents, trailers, etc.). Covered exh
Page 51 and 52: PROPANE (LPG) POWERED EQUIPMENT AND
Page 53 and 54: Rates Effective July 1, 2012‐June
Page 55 and 56: Smart City-029NT 7/9/12 Smart City
Page 57 and 58: Network Security Declaration Center
Page 59 and 60: SMART CITY 5795 W. BADURA AVE, SUIT
Page 61: 2012 Convention Plant Rental Form P
Page 65 and 66: UNION & MATERIAL HANDLING FEES: All
Page 67 and 68: PREMIERE COLLECTIONS SEE INDIVIDUAL
Page 69 and 70: SOFAS & SECTIONALS NEW NEW SFA003 S
Page 71 and 72: NEW NEW NEW NEW OTTOMANS NEW NEW NE
Page 73 and 74: CONFERENCE TABLES NEW OCT6W CG1 CE1
Page 75 and 76: BAR TABLES 30"-VTK 36"-VTP 30"-VTJ
Page 77 and 78: Martini Bar Configurations BARS BR1
Page 79 and 80: LAMPS NEW NEW NEW NEW LA15 LA14 TRW
Page 81 and 82: NEW FUSION Contemporary white-frame
Page 83 and 84: EXHIBITOR: BOOTH NUMBER(S) CODE QTY
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