Gisenyi - Kigali Independent University ULK

REPUBLIC OF RWANDA 

KIGALI INDEPENDENT UNIVERSITY ULK 

P.O. Box 2280 KIGALI 

Cell phone: (+250) 0788304081; 0788309917; 0788304084; 0788303670; 0788302644; 0788302348 

E-mail: info@ulk.ac.rw 

Website: www.ulk.ac.rw 

THE REGISTRATION INFORMATION FOR UNDERGRADUATE STUDENTS 

ACADEMIC YEAR 2013-2014 (GISENYI CAMPUS) 

I. GENERAL INFORMATION 

1. Before registration, each applicant must read the text of the ULK regulations on ULK Website 

or at the Academic Affairs Directorate Office and must accept to conform to its content and to 

the educational philosophy of ULK. 

2. ULK aims to produce for the country the executives having : 

Knowledge (very high scientific education); 

Know -how (professional education); 

Good conduct (solid moral education). 

3. ULK runs four faculties: 

Faculty of Economics and Business Studies (Economics, Accounting, Finance and 

Management); 

Faculty of Law; 

Faculty of Social Sciences (Sociology, International Relations, Development Studies, 

Administrative Sciences and Population Studies); 

Faculty of Sciences and Technology (Computer Science). 

4. ULK offers: 

- Day courses (Monday to Friday from 8:00 a.m to 2:00 p.m); 

- Evening courses (Monday to Friday from 5:30 p.m to 9:30 p.m); 

- 

Weekend courses: 

- Friday (from 5:30 to 9:30 p.m); 

- Saturday (from 8:00 a.m to 16:00 p.m); 

- Sunday (from 8:00 a.m to 16:00 p.m). 

II. REGISTRATION 

To be registered at ULK, one must comply with the following conditions (extract from ULK 

Regulations): 

- A-level with at least two principal passes; 

- Passing an English language proficiency test (if the applicant is from a country not using 

English as medium of instruction); 

- Student requesting entry with credit transferred from another Higher Education Institution must 

do so by two months before the beginning of the programme for which entry is sought; 

Motto: Science and Conscience 

Values: Integrity-Humility-Determination-Excellence

- All students are required to supply Registry Services with telephone number, email, postal and 

residential addresses, and an address for the receipt of the Institution’s accounts. Any change of 

address must be notified within seven days of the change. 

- The names under which students are registered will be used on all Institution documents. Any 

request for change of name must be supported by legal document; 

- A student’s registration may be withdrawn at any time during the academic year by the 

competent organ in case of absence without permission or justification of more than a month 

during the academic year. Such exclusion shall valid for the very same year and all the results 

nullified; 

- A student’s registration may be withdrawn at any time during the academic year by the 

competent organ on the grounds of a serious omission, false declaration at registration and 

student’s serious misconduct; 

- In the case of a suspension that starts after the beginning of an academic year, any passing 

grades already earned during that year will be retained on the student’s record and the student 

will not be required to redo these assignments/ examinations but will rejoin the programme at 

an appropriate point to be agreed with the Head of the Department. 

In order to be registered for any degree course, the prospective student must hand in: 

1. A notified copy of the required certificate; 

2. A duly filled in registration form; 

3. Two passport photos taken at ULK (for year one students); 

4. A copy of the identity card (for prospective candidates); 

5. A proof of fees payment. 

- The registration is provisional up to the confirmation of the file by the Academic Director’s 

approval. 

- Checking on given documents does not stop with registration; it is an ongoing process. In case 

the student’s file contains a fraudulent academic document, the student will be excluded from 

the University once for all. 

- No one is allowed to attend lectures, do any practical work or sit for any exams unless he/she is 

registered as a regular student. 

- A student card is issued to each registered student. It must be produced in order to have access 

to the university premises, lectures, practical works, examinations and the library. It must bear 

the photography of the owner, the signature of the Academic Director and the seal of the 

university. 

- Class attendance is compulsory for all students. 

- Only student who have completed the course programmes (with at least 85% of attendance for 

each course) and who have paid their tuition fees and whose payment receipts have been 

processed at the ULK cashier’s office at least 24 hours before the exam, will be allowed to sit 

for the exams. 



- Marks lists and marked copies will be kept in the faculty offices. All complaints regarding 

material errors of marking or of question papers should be dealt with by the Department 

Commission. 

III. REGISRATION FEES AND TUITION FEES 

1. Registration fees amount to 30,000 Rwandan francs. 

2. The tuition fees 

The tuition fees are fixed as follows: 

- One hundred thousand francs ( RWF 100,000) per term for day section students, into the 

following faculties: Economics and Business Studies; Social Sciences as well as Law; 

- One hundred and twenty thousand francs (RWF 120,000) per term for evening and weekend 

sections students, into the following faculties: Economics and Business Studies; Social 

Sciences as well as Law; 

The tuition fees payment procedures is the following: 

- The tuition fee for each term is payable in advance, that is to say, it is paid at the beginning of 

the term; 

- Compulsory payment takes place at the beginning of the second month of the academic term; 

- Paying in instalments is negotiated and obtained from the Administrative and Financial 

Director (DAF) and the beneficiary must respect his/her written promise; 

- Due to several abuses (bouncing cheques and wrong signatures), cheques are not accepted. We 

accept banks’ deposit slips; 

- Tuition fees are paid into the following Bank accounts: 

• Account ACCESS BANK N° 1002100101067901 

• Account ECOBANK/Kigali N° 0040013803473201 

• Account KCB N° 4400464741 

• Account BCR N° 027-0014031-03-69 

• Account UNGUKA BANK LTD 224-2804818-15 

- Any duplicate official document issued by the University costs five thousands francs (5,000 

Frw) each; The duplicate of student card costs ten thousand francs (10,000 Frw); 

The diploma costs twenty thousand francs (20,000 Frw) and the degree costs twenty five 

thousand francs (25,000 Frw). 

- Trips, excursions of field’s work-related expenses are paid by students. 



VI. DISCIPLINE (extract from ULK regulations) 

- Any student who will be caught (with evidence) cheating during an exam, will be excluded for 

2 years from the University by the Academic Senate. The decision will be displayed on all the 

notice boards and walls at the campus. The reintegration will require a letter asking forgiveness 

to be examined by the Academic Senate; 

- Plagiarism is severely sanctioned by Academic Senate; 

- Any kind of ethnic and regional discrimination is strictly prohibited; 

- Any kind of corruption, intolerance and immorality is forbidden; 

- Any kind of moral, verbal and physical aggression, written or oral treatment toward teachers, 

classmates or any other person working with the ULK is punishable by a temporal or eventual 

exclusion, depending on the level of the offence; 

- Public nuisance that is contrary to good morals of our Rwandan culture, such as wearing of 

mini-skirts, skin-tight shorts and trousers, wearing earrings and nose-rings by men, is prohibited 

and punishable by exclusion; 

- Obedience, politeness, tolerance, integrity and respect are required from all members 

of ULK. 

N.B: - Registration and academic fees are not refundable, except in case of double 

payment; 

- To write clearly on bank deposit slips the students’ names, his/her registered 

student roll number (except new registered student), his/her class and section 

(day, evening, and weekends). 

WELCOME TO THE U LK AND MAY GOD BLESS YOU. 

Done at Gisenyi, July 5, 2013 

Dr. SEKIBIBI Ezechiel 

The Rector

Gisenyi - Kigali Independent University ULK

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