REGISTRAR TRANSFER PROCEDURE 1 ... - Education at BME

PROCEDURE 

Registrar Transfer Procedure 

1. Scope of this Policy 

This policy outlines the process a Registrar should follow if they wish to transfer between BME and 

another Regional Training Provider (RTP) and vice versa. 

The policy is based on the following principles: 

• Enquires about transfer must only be made by the Registrar themselves, not third parties 

on their behalf (e.g. spouses, friends, children). BME staff will only speak directly with the 

GP Registrar enquiring about the transfer. 

• All transfers are subject to approval by the BME CEO. 

• GPET manages the movement of Registrars within the AGPT program. 

• Appeals against the decision made can only be lodged if the applicant believes the correct 

procedure for processing of the application has not been adhered to. The appeals are 

lodged to the appeals committee via the Team Leader – Programs Delivery. 

• Registrars who do not agree with the decision in regards to their application for transfer are 

able to withdraw from the program without prejudice. This means that they can then 

reapply to the AGPT program and another RTP. Any training activities that have been 

completed and signed off by the Director of Training will be able to be counted towards their 

further training where applicable. 

• Registrars are not automatically entitled to a transfer, you must be able to demonstrate 

extenuating and unforeseen circumstances (see GPET policy on Registrar Transfers at 

http://www.agpt.com.au/Policies/Policies/). 

2. Transfer from BME to another Regional Training Provider (RTP): 

2.1 Contract the Team Leader – Program Delivery to discuss your desire to transfer to another 

RTP (either permanently or temporarily), please note the Team Leader - Program Delivery 

will advise the following: 

• If you are a rural Registrar and have received a 19AB exemption, you will not be 

granted a transfer to a metropolitan RTP transfer unless you can demonstrate that 

there are extenuating and unforeseen circumstances that could not be identified at the 

time you agreed to train with BME. You may however be eligible to transfer from rural 

to general within BME should the positions be available 

• You need to complete your GPT1 and GPT2 terms in a BME training practice before 

you will be considered for a transfer 

• You need to complete your current term/contracted period prior to being considered for 

a transfer, you cannot leave a practice mid-term or break your contract with them. 

• You will be advised to contact the RTP you wish to transfer into to discuss your 

intentions to train in their region, start dates, training practices etc. 

Registrar Transfer Procedure V3.0 30.09.2014.doc 

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2.2 Forms you need to complete: 

• You need to complete the GPET form ‘Application for Registrar Transfer’ which can be 

downloaded at http://www.agpt.com.au/Policies/Policies/ and submit to the RPM 

forms@beyondmedical.com.au 

• You will need to complete the Transfer out of BME form, along with supporting 

documentation as required. 

• You may be required to provide supporting documentation, for example, a medical 

certificate from your doctor if your request is on the grounds of a medical condition. 

2.3 Approval of the transfer: 

• Completed paperwork will be distributed to both of the BME Directors of Trainings they 

will make an assessment of the application and forward to the BME CEO with their 

recommendation. 

• The BME Directors of Training may seek further information from the Local Medical 

Educator, Education & Training Coordinator, and Registrar's training record including 

training advisory reports in order to formulate their recommendation. 

• If the CEO approves the transfer, the application for transfer will be forwarded to the 

RTP you wish to transfer into for approval and you will be notified of this step by the 

Senior Education and Information Administrator. 

• If the CEO does not approve your transfer, the Senior Education and Information 

Administrator will notify you of this outcome. 

• Please note the final step in the process is approval by GPET. 


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3. Transfer from another Regional Training Provider to BME: 

Please note all GP Registrars who wish to transfer into BME, must have received an initial national 

selection centre assessment score at or above the minimum requirement that is applied to BME 

Registrars. 

3.1 Seek approval from your current RTP, confirming you are eligible to transfer to BME. 

3.2 Contact BME and ask to speak to the Team Leader – Program Delivery to discuss your 

desire to transfer into BME, during this discussion they will advise the following: 

• Request you submit a completed Application for Registrar Transfer form, signed by 

your home RTP, form can be downloaded at: http://www.agpt.com.au/Policies/Policies/. 

• Request you complete the BME application for transfer into BME form and 

accompanying documentation as required. 

• Your hospital year or Recognition of Prior Learning (RPL) for you hospital year must 

have been approved prior to BME approving a transfer. 

• You must have completed all the mandatory educational training requirements for your 

current level of training at your home RTP prior to being considered for a transfer into 

BME. 

• Zone 2 requirements: 

o If you transfer into BME to complete GP terms, you must comply with the BME 

Zone 2 policy, which states that registrars must complete at least 6 months of 

their training in a Zone 2 location. 

o See http://www.beyondmedical.com.au/our_region.cfm for a full list of Zone 2 

locations. 

o Registrars transferring into BME to complete an ARSP/AST are exempt from the 

Zone 2 policy. 

• You must commence your training at the start of BME terms dates, you cannot 

commence with BME midterm. 

• Once your transfer has been approved by the BME CEO, your paperwork will be sent 

to AGPT for final approval. 

• Once AGPT confirms your transfer into BME you will be contacted by the Education & 

Training Coordinator to discuss the procedure you will need to undertake to be placed 

in a training post for your desired terms. 


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Initial Application for transfer made to Education & Training Coordinator 

Application forwarded to Team Leader – Program Delivery 

Application is Complete 

Team Leader – Program Delivery sends to SEIA. 

SEIA logs in Transfer Tracking Database and then 

forwards to Vic DOT and NSW DOT for comments. 

Application is Not Complete 

Team Leader – Program Delivery 

returns complete application to 

registrar. 

Registrar must complete application as 

per Team Leader – Program Delivery 

direction and then resubmit application. 

SEIA forwards decisions and comments from both 

DOTs to CEO for consideration. 

CEO makes final decision and advises SEIA. 

SEIA drafts appropriate letter and forwards to CEO 

to sign. CEO returns signed document to SEIA. 

Transfer In: 

SEIA sends to GPET 

and copies in owning 

RTP. 

Transfer Out: 

SEIA sends to RTP 

where GPR will be 

transferring. 

New RTP will send to 

GPET when 

complete. 

SEIA forwards signed letter to Team Leader – 

Program Delivery to send to GPR advising of 

outcome. 

SEIA forwards authorised transfer from GPET to 

CEO, COO, Vic and NSW DOTs, DOER, ETC, IM 

and IO. 

SEIA files all relevant documentation and emails 

(excluding DOT conversations). 


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REGISTRAR TRANSFER PROCEDURE 1 ... - Education at BME

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