2009-2010 WSF Implementation Manual FY2009-10 - Hawaii ...

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Weighted Student Formula / School Financial Plan Implementation Manual – FY2009-2010 Glossary of Terms Term Academic and Financial Plan (AFP) Allocation Allotment Appropriation Carryover Categorical Centralized Collective Bargaining (CB) Committee On Weights (COW) Complex Area Superintendent (CAS) Continuous Improvement (CI) E-rate English Language Learners (ELL) Expenditure Definition The document which provides guidance to a school for the next school year to improve student achievement and meet targets. Official notification of spending authorization to expending agency or office. This is the distribution of appropriated funds to schools and offices. Crediting the financial accounts with the amounts specified in the approved expenditure plan. Expenditures can only be charged against allotments. The allotment period is for one fiscal year. An amount of money set aside by law for a specific public purpose. Unless otherwise allowed by law, no government funds can be expended by any department unless first appropriated by the legislature through law. These appropriated amounts are usually based on the budget requests submitted by the departments. Funds which were not spent in the prior year, and are still available for spending in the current year. Funds which are expended at the school, and must be expended for the specific purpose for which the funds are provided. Funds which are expended by the complex area, district, or state office on behalf of the school or in support of schools. Examples include school food services, related services for special education students, utilities, state administration, and complex area administration. The process of negotiating agreements between employer and unions. Also used to refer to the additional funding required to pay negotiated pay increases. A group of educators and community members which annually recommend, to the Board of Education, a “weighted student formula” for allocating money to public schools. The composition of the Committee on Weights is determined by the Board based on recommendations by the Superintendent of Education and the Dean of the College of Education at the University of Hawaii. The person who supervises schools in a complex area and provides areawide program coordination and support of special education, special services, and federal-funded programs. The section of the AFP which addresses procedures, operations, systems, practices development or refinement, communication systems, data management systems, and culture building programs. The Schools and Libraries Universal Service Support Mechanism which provides discounts to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program which provides federally-mandated instruction, transitional bilingual support, and multicultural education services for students of limited English proficiency in accordance with: • the Department’s Identification, Assessment, and Programming System (IAPS) for Students in the English Language Learners (ELL) Program • Title VI Civil rights laws • No Child Left Behind Legislation. The process of spending monies. The payout or outlay of cash for services and goods. Draft Version 7.0 Page 32 of 35
Weighted Student Formula / School Financial Plan Implementation Manual – FY2009-2010 Term Expenditure Plan Fiscal Year (FY) Geographic Exception (GE) Hawaii Government Employees’ Association (HGEA) Hawaii Revised Statutes (HRS) Hawaii State Teachers’ Association (HSTA) Information Resource Management (IRM) Definition A detailed plan of expenditures which shows how the allocated amounts will be spent during the year by programs, by sources of funds, and by objects of expenditure. The expenditure plan occurs right before or during the implementation of the budget. It is an updated version of the authorized budget. The purpose of the expenditure plan is to make sure sufficient funds are set aside for planned expenditures. In this way, the necessary funds are in the proper allotment ledgers when the charges, whether they occur through payroll or purchase orders, are processed. The period from July 1 through June 30. The Fiscal Year is often referred to by the year in which the FY ends. For example, FY 2009 is the period from July 1, 2008 through June 30, 2009. A process which allows students to apply for enrollment at a school other than the school in their home geographic area. Students are granted a GE status for a variety of reasons. While anyone may apply for a GE, students who attend one of the schools identified as “in need of improvement” is given priority to transfer to a school located on the same island that is not identified as needing improvement. A GE request for a special Program of Study (for example, Learning Centers and Hawaiian Immersion) will also receive priority consideration. The labor organization chosen as the exclusive representative by bargaining units 2, 3, 4, 6, 8, 9, and 13, representing supervisory, clerical, scientific and professional employees, and professional nurses. Employees represented include: • Principals • Vice Principals • Athletic Directors • Secretaries • Clerks • Data Processing Systems Analysts • Personnel Technicians • Psychologists • Speech Language Pathologists • Occupational Therapists • Physical Therapists • Educational Assistants • Educational Specialists • Administrators The laws of the State of Hawaii. The HRS can be viewed online from the Hawaii State Legislature site (www.capitol.hawaii.gov) from the Status and Documents page. The labor organization chosen as the exclusive representative by bargaining unit 5 representing Hawaii state public school teachers. Employees include: • Teachers • Counselors • Librarians • Student services coordinators • Registrars The Information Resource Management Branch of the Office of Information Technology Services develops policies, procedures, and guidelines relating to information resource management, coordinates the development of operational plans for the information systems and services of the public school system, and provides information technology support services for various Department-wide computer applications. The branch sections include the Student Information Services Section, the Information Access Support Section, the Lotus Notes Support Section, the Information Management Architecture Section, and the Student Services Application Draft Version 7.0 Page 33 of 35
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2009-2010 WSF Implementation Manual FY2009-10 - Hawaii ...

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