tender document - Software Technology Park of India, Noida - Stpi
tender document - Software Technology Park of India, Noida - Stpi
tender document - Software Technology Park of India, Noida - Stpi
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SOFTWARE TECHNOLOGY PARKS OF INDIA<br />
Department <strong>of</strong> Electronics & Information <strong>Technology</strong>,<br />
Ministry <strong>of</strong> Communications & Information <strong>Technology</strong>, Govt. <strong>of</strong> <strong>India</strong><br />
Ganga <strong>S<strong>of</strong>tware</strong> <strong>Technology</strong> Complex, Sector-29, <strong>Noida</strong>-201303<br />
Phone: +91-120-2470400; Fax: +91-120-2470403<br />
Website: www.noida.stpi.in<br />
TENDER DOCUMENT<br />
(Tender No. STPIN/PUR/QUO/12-13/13 dated: 29.03.2013)<br />
TENDER FOR LIVE WEBCAST OF THE EVENT ADB -AM 2013<br />
1. Mode <strong>of</strong> Tendering: Open short term <strong>tender</strong>; Sealed Two-Bid System as follows:<br />
a) Technical Bid<br />
b) Financial Bid<br />
2. Tender Fee: Rs.500/- (Rupees one thousand only) in the form <strong>of</strong> DD or<br />
Banker’s cheque from any nationalized bank in an acceptable<br />
form in favour <strong>of</strong> STPI NOIDA payable at <strong>Noida</strong> (non-refundable).<br />
3. EMD/Bid Security: Rs. 10,000/-(Rupees Ten Thousand Only) in the form<br />
<strong>of</strong> DD or Banker’s cheque from any nationalized bank in an<br />
acceptable form in favour <strong>of</strong> STPI NOIDA payable at <strong>Noida</strong>.<br />
4. Date & Time <strong>of</strong> Publishing <strong>of</strong> Tender: 29/03/2013; 9:30 HRS<br />
5. Date, Time & Venue <strong>of</strong> Pre-Bid Meeting: 03/04/2013; 12:00 HRS at STPI <strong>Noida</strong><br />
6. Last Date & Time for submission <strong>of</strong> Bid : 08/04/2013; 14:00 HRS<br />
7. Date & Time for opening <strong>of</strong> Technical Bid : 08/04/2013; 15:30 HRS<br />
8. Date & Time for opening <strong>of</strong> Financial Bid: Shall be conveyed separately<br />
9. Validity <strong>of</strong> Bid: 30 days from the specified date <strong>of</strong> closing <strong>of</strong> bids<br />
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CONTENTS OF TENDER<br />
S. No. Content Page No.<br />
1. General Terms & Conditions & Instructions to Bidders 3-5<br />
(A) Technical Bid Form containing following: 6<br />
i) EMD forwarding Letter as per Annexure-I 7<br />
ii) Bidder Qualification Criteria as per Annexure-II 8<br />
iv) Details <strong>of</strong> scope for webcasting Annexure-III 9<br />
vi) Declaration for Non-Blacklisting as per Annexure-IV 10<br />
(B) Financial Bid Form as per Annexure-V 11<br />
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GENERAL TERMS AND CONDITIONS & INSTRUCTIONS TO BIDDERS<br />
<strong>S<strong>of</strong>tware</strong> <strong>Technology</strong> <strong>Park</strong>s <strong>of</strong> <strong>India</strong> on behalf <strong>of</strong> Department <strong>of</strong> Economic Affairs, Ministry <strong>of</strong> Finance,<br />
Government <strong>of</strong> <strong>India</strong> requires TENDER FOR LIVE WEBCAST OF the ADB Annual Meeting 2013 at Delhi,<br />
<strong>India</strong>.<br />
Asian Development Bank (ADB) holds an Annual Meeting (AM) <strong>of</strong> its Member Countries around the first<br />
week <strong>of</strong> May every year. This is normally a four day event comprising seminars, workshops and two days<br />
<strong>of</strong> formal meetings attended by Finance Ministers/their representatives <strong>of</strong> 67 Member Countries. A<br />
large gathering <strong>of</strong> approximately 4000 people including delegates from different countries, economists,<br />
investment bankers, corporate leaders, Nobel laureates, Civil Society, media etc. participate in the<br />
event. <strong>India</strong> would be hosting the AM <strong>of</strong> ADB in Delhi/NCR from 2 nd to 5 th May 2013. The venue <strong>of</strong> the<br />
event is <strong>India</strong> Expo Mart Limited, Greater <strong>Noida</strong>.<br />
Sealed bids are invited through short term open <strong>tender</strong> for Live Webcast <strong>of</strong> the Event ADB-AM 2013 as<br />
per following:<br />
1. The bidder can download <strong>tender</strong> <strong>document</strong> from www.noida.stpi.in &<br />
https://eprocure.gov.in/cppp. Tender has to be submitted latest by 14:00 hrs; 8 st April, 2013.<br />
2. The <strong>tender</strong> should be submitted in Sealed Two-Bid system as follows:<br />
a) Cover-I:Technical Bid & Earnest Money<br />
b) Cover-II: Financial Bid.<br />
Both the Cover should be kept in single sealed cover duly filled with all supporting <strong>document</strong>s &<br />
annexure. The bids <strong>of</strong> all the parties whose Financial Bid is not in a separate sealed cover or the<br />
rates quoted by them find mention in their Technical Bid shall be rejected forthwith. The<br />
Financial bids <strong>of</strong> only those persons/bidders shall be opened whose Technical bids are found to<br />
be eligible.<br />
3. Bid should be submitted with forwarding on letter head <strong>of</strong> Bidder. Each page <strong>of</strong> bid <strong>document</strong><br />
must be signed and stamped by authorised signatory to ensure the compliance with the scope &<br />
services and general terms and conditions. No overwriting, corrections and cutting is permitted.<br />
4. Bid validity should be 30 days from the specified date <strong>of</strong> closing.<br />
5. Earnest Money Deposit/Bid Security: EMD <strong>of</strong> Rs. 10,000/- (Rupees Ten Thousand) should be deposited in<br />
the form <strong>of</strong> a Demand Draft/Banker’s Cheque in favour <strong>of</strong> “STPI <strong>Noida</strong>” drawn on any<br />
Nationalized/Scheduled bank and payable at <strong>Noida</strong>. Demand Draft issued should be on/after published<br />
date <strong>of</strong> <strong>tender</strong>. The EMD will be returned to all un-successful bidders after finalization <strong>of</strong> <strong>tender</strong> and<br />
bears no interest.<br />
6. Pre-bid meeting will be held on 03.04.2013 at 12:00 hours in STPI <strong>Noida</strong> Office. The pre-bid queries, if<br />
any, should reach to The Director, <strong>S<strong>of</strong>tware</strong> <strong>Technology</strong> parks <strong>of</strong> <strong>India</strong>, Ganga <strong>S<strong>of</strong>tware</strong> <strong>Technology</strong><br />
Complex, Sector – 29, <strong>Noida</strong>, (UP) 201303 upto 17:00 hours <strong>of</strong> 02.04.2013. In case, the bidder has any<br />
doubt about the meaning <strong>of</strong> anything contained in the Tender <strong>document</strong>, he shall seek clarification on or<br />
before specified date <strong>of</strong> Pre-Bid meeting. The queries may be submitted by mail/courier/faxed/by hand.<br />
Bidders/ their authorized representatives may attend the meeting even if they themselves do not have<br />
any clarifications to seek. Phone: +91-120-2470451, Fax: +91-120-2470403; email:<br />
sanjaykumar@noida.stpi.in. Any such clarification, together with all details on which clarification had<br />
been sought, will also be published on STPI website.<br />
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7. The completely filled bid <strong>document</strong>, duly sealed (with sealing wax/sealed with tape from all four sides)<br />
should be addressed to “The Director, <strong>S<strong>of</strong>tware</strong> <strong>Technology</strong> <strong>Park</strong>s <strong>of</strong> <strong>India</strong>, Ganga <strong>S<strong>of</strong>tware</strong> <strong>Technology</strong><br />
Complex, Sector-29, <strong>Noida</strong> (UP) 201 303 and should reach on or before 14:00 hrs on 21/03/2013. The Bid<br />
should be duly super scribed as “Tender for Live Webcast <strong>of</strong> the Event ADB-AM 2013”. STPI will not be<br />
responsible for postal or any other delays. Quotations received in an envelope that is damaged/torn or<br />
merely stapled will be summarily rejected.<br />
8. Bid once submitted shall not allowed to be withdrawn. Any default after acceptance <strong>of</strong> bid shall be<br />
deemed to be non compliance to the terms <strong>of</strong> contract and would be liable to forfeiture <strong>of</strong> EMD deposit<br />
and cancellation <strong>of</strong> contract.<br />
9. Award Criteria: STPI <strong>Noida</strong> will award the Contract to the successful Bidder whose bid would be<br />
determined to be substantially responsive, technically complied and determined as the best evaluated bid<br />
in terms <strong>of</strong> lowest rates. In case L1 refuses to accept the work order/ Contract, EMD would be forfeited.<br />
10. Payment Terms: Payment will be released at the end <strong>of</strong> the event against the invoice subjected to<br />
satisfactory performance report by concerned STPI <strong>of</strong>ficer/event organizers. The invoice should be raised<br />
in the name <strong>of</strong>, Deptt <strong>of</strong> Economic Affairs, Ministry <strong>of</strong> Finance (GOI).<br />
11. The successful bidders should organise a mock-drill for the event on 28-04-2013.<br />
12. STPI <strong>Noida</strong> reserves the right to terminate the agreement at its discretion at any time without assigning<br />
any reason, there<strong>of</strong>.<br />
13. STPI <strong>Noida</strong> reserves the right to reject any or all <strong>of</strong> the <strong>tender</strong>s or accept them in part or to reject lowest<br />
<strong>tender</strong> without assigning any reason there<strong>of</strong>.<br />
14. Termination By default:<br />
The STPI <strong>Noida</strong> may, without prejudice to any other remedy for breach <strong>of</strong> contract, by written notice <strong>of</strong><br />
default sent to supplier, terminate the Contract in whole or part:<br />
(a) If the Supplier fails to provide services /rectify the fault within the time period specified in the<br />
contract or any extension there<strong>of</strong> granted by the STPI <strong>Noida</strong>.<br />
(b) If the Supplier fails to perform any other obligations under the Contract.<br />
15. Forfeiture <strong>of</strong> EMD /Security deposits:<br />
(a) If the successful bidder refuse/fails to accept purchase/work order, EMD will be forfeited.<br />
(b) If the Bidder withdraws <strong>tender</strong> before/after finalization <strong>of</strong> the <strong>tender</strong>, EMD will be forfeited.<br />
(c) If the successful bidder abandons the contract, security deposit will be forfeited.<br />
(d) If the contract is terminated by STPI <strong>Noida</strong> due to poor performance/variation <strong>of</strong> any clause <strong>of</strong><br />
agreement or any bad act <strong>of</strong> selected bidder, security deposit will be forfeited.<br />
16. Rejection <strong>of</strong> the bid<br />
(a) The bidder is expected to examine all instructions, formats, terms & conditions, & scope <strong>of</strong> work<br />
in the bid <strong>document</strong>. Failure to furnish all information required as per bid <strong>document</strong> or<br />
submission <strong>of</strong> bid which is not substantially responsive to the bid <strong>document</strong> in every respect may<br />
result in rejection <strong>of</strong> bid. In respect <strong>of</strong> interpretation/clarification <strong>of</strong> this bid <strong>document</strong> and in<br />
respect <strong>of</strong> any matter relating to this bid <strong>document</strong>, the decision <strong>of</strong> STPI-<strong>Noida</strong> will be final.<br />
(b) No prices are to be indicated in the Technical bid and if price is mentioned in the “Technical Bid”<br />
it may lead to rejection <strong>of</strong> the bid.<br />
(c) Bid without Tender Fee will be summarily rejected.<br />
(d) Bid without EMD will be summarily rejected.<br />
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(e) Bids not submitted as per two bid system will be summarily rejected.<br />
(f) The bidder will have to furnish the requisite <strong>document</strong> supporting the qualification/eligibility<br />
criteria and credential as specified in the bid <strong>document</strong>, failing which the bid is liable to be<br />
rejected.<br />
(g) The discount, if any, should be merged with the quoted prices. If the bidder does not follow this<br />
stipulation, the bid is liable to be rejected.<br />
(h) The bids received after specified date & time will not be considered.<br />
(i) The bids received through Fax / Telex/photocopy will not be considered.<br />
17. Blacklisting<br />
Company/Firm blacklisted by Govt./PSU/Corporate organization as on the date <strong>of</strong> closing <strong>of</strong> bid are not<br />
eligible to Bid. If at any stage <strong>of</strong> bidding process or during the currency <strong>of</strong> contract, such information<br />
comes to knowledge <strong>of</strong> STPI, the STPI shall have right to reject the bid and forfeit the EMD or terminate<br />
the contract, as the case may be, without any compensation to the bidder.<br />
18. Arbitration<br />
All disputes or difference whatsoever arising between the parties out <strong>of</strong> or relating to the construction,<br />
meaning and operation or effect <strong>of</strong> the purchase order/work order or the breach there<strong>of</strong> shall be settled<br />
by reference to arbitration by the Director, STPI <strong>Noida</strong>. The award made in pursuance there<strong>of</strong> shall be<br />
binding on both parties. The venue <strong>of</strong> arbitration shall be <strong>Noida</strong>.<br />
19. Force Majeure<br />
If, at any time, during the continuance <strong>of</strong> the agreement, the performance in whole or in any part by<br />
either party <strong>of</strong> obligation under the agreement shall be prevented or delayed by reasons <strong>of</strong> any war,<br />
hostile acts <strong>of</strong> the enemy, civil commotion, subrogate, fire, floods, earthquakes, explosions, epidemics,<br />
strikes and quarantine restrictions by acts <strong>of</strong> God,(herein after referred to as eventualities) then provided<br />
notice <strong>of</strong> the happening <strong>of</strong> any such eventualities is given by either party to the other within two days<br />
from the date <strong>of</strong> occurrence thereon, neither party shall, by reason <strong>of</strong> such eventualities be entitled to<br />
terminate this contract agreement nor shall either party have any claim <strong>of</strong> damages against the other in<br />
respect <strong>of</strong> such non performance or delay in performance. Performance <strong>of</strong> the contract agreement shall,<br />
however be resumed as soon as practicable after such eventuality has come to an end.<br />
I have read and understood all the terms and conditions and agreed upon.<br />
__________________________<br />
Signature & Seal <strong>of</strong> the Bidder<br />
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(A) TECHNICAL BID FORM<br />
TENDER FOR LIVE WEBCAST OF<br />
THE EVENT ADB-AM 2013 AT STPI NOIDA<br />
Please supply the following information along with <strong>document</strong>ary evidence wherever possibly ONLY in this form<br />
(each page should be signed). However, if the space provided for any entry is insufficient, give information on<br />
additional sheets as appendices, and give the number <strong>of</strong> appendices at the appropriate place. All appendices<br />
must be signed.<br />
Bidder Details:<br />
(a) Name <strong>of</strong> the Bidder:<br />
(b) Contact Person Details:<br />
(c) Postal Address:<br />
(d) Telephone No. :<br />
(e) Fax No. :<br />
(f) Email ID:<br />
I…………………………………..(designation)………………………<strong>of</strong> (Name <strong>of</strong> the<br />
company)……………………………………………………………………………….hereby declare to accept the Terms &<br />
Conditions <strong>of</strong> the Tender.<br />
Signature------------------------<br />
COMPANY SEAL<br />
Name----------------------------<br />
Date: _________________<br />
Place: _________________<br />
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ANNEXURE-I<br />
EMD FORWARDING LETTER<br />
From (Name & Address <strong>of</strong> the Bidder)<br />
___________________________<br />
____________________________<br />
____________________________<br />
To<br />
The Director<br />
<strong>S<strong>of</strong>tware</strong> <strong>Technology</strong> <strong>Park</strong>s <strong>of</strong> <strong>India</strong><br />
Ganga <strong>S<strong>of</strong>tware</strong> <strong>Technology</strong> Complex<br />
Sector-29, <strong>Noida</strong><br />
Sub: Earnest Money Deposit for bid no. STPIN/PUR/QUO/12-13/10 dated 12/03/2013<br />
Ref.: Bid <strong>document</strong> STPIN/PUR/QUO/12-13/10 dated 12/03/2013<br />
Dear Sir,<br />
We, M/s. __________________________________, having read and examined in detail the bid <strong>document</strong> and<br />
amendments for “live webcast <strong>of</strong> the Event ADB-AM 2013”.<br />
We, M/s. _______________ hereby submit EMD <strong>of</strong> Rs. _________(Rupees_____________only) in the form <strong>of</strong><br />
Demand Draft / Banker's Cheque. The details are as under:<br />
a. Name <strong>of</strong> Issuing Bank:<br />
b. Demand Draft/ Banker's Cheque :<br />
c. Amount:<br />
d. Dated:<br />
We, M/s. __________________ having read and understand the clause no. ______________ towards forfeit <strong>of</strong><br />
EMD.<br />
Yours sincerely,<br />
Authorized signatory:<br />
Name and title <strong>of</strong> Signatory:<br />
Name <strong>of</strong> Firm:<br />
Postal Address:<br />
]<br />
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ANNEXURE-II<br />
Sr.<br />
No.<br />
Eligibility Criteria <strong>of</strong> Bidder(Attach relevant <strong>document</strong>s as<br />
specified)<br />
1. Bidder should be a registered company under ROC. Certificate <strong>of</strong><br />
ROC to be furnished.<br />
2 The Bidder should have turnover <strong>of</strong> minimum <strong>of</strong> Rs. 25,00,000/-<br />
each in the last two financial years i.e. 2010-11 & 2011-12. Copy <strong>of</strong><br />
audited balance sheets/CA Certified Statement showing Turnover<br />
in similar services.<br />
3 Vendors should have executed to atleast two events <strong>of</strong> duration<br />
not less than 3 days, organised by the government and / or quasi<br />
government agencies / financial / multilateral agencies in the last 3<br />
years.<br />
4 Vendor should have sufficient number <strong>of</strong> persons / skilled<br />
manpower having sufficient skill to perform the activity<br />
5 Vendor should be an Income Tax Assessee and should have filed<br />
Income Tax return for the last 3 Assessment Years.<br />
6 Bidder should not have been blacklisted. Declaration as per<br />
Annexure-V to be furnished.<br />
7 The bidders should have an <strong>of</strong>fice in Delhi/NCR<br />
Attached<br />
Document<br />
at page No.<br />
_________________________<br />
Signature & Seal <strong>of</strong> the Bidder<br />
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ANNEXURE-III<br />
SCOPE OF SERVICES<br />
Live Webcast:<br />
1. Live Audio + Video Streaming.<br />
2. Encode the audio/Video in Windows Media/Flash format at single speed with<br />
one master and one back up encoder.<br />
3. Provide Streaming server for Live Webcast on Internet. dual stream low<br />
(minimum 220kbps) & high(min. 700kbps) bit rate.<br />
4. Webcast on Internet for unlimited viewers.<br />
5. Hosting or Archival facility.<br />
6. To provide Embed code in html format, e.g.
ANNEXURE-IV<br />
DECLARATION<br />
(on letter head)<br />
We declare and confirm that we have not been blacklisted or deregistered by any central/ state government<br />
department or public sector undertaking and none <strong>of</strong> our works had ever been terminated by client after award<br />
<strong>of</strong> contract, during last three years; and (ii) no agent, middleman or any intermediary has been, or will be engaged<br />
to provide any services, or any other item <strong>of</strong> work related to the award and performance <strong>of</strong> this Contract. We<br />
acknowledge the right <strong>of</strong> the Employer, if he finds to the contrary, to declare our Tender to be non-compliant and<br />
if the Contract has been awarded to declare the Contract null and void.<br />
__________________________________<br />
Signature & Seal <strong>of</strong> the Bidder<br />
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(B) FINANCIAL BID FORM<br />
ANNEXURE-V<br />
FORMAT FOR PROVIDING COMMERCIAL QUOTE<br />
(B)<br />
(A)<br />
WEBCASTING MODULES /<br />
SERVICES from 2-5 May, 2013<br />
(Webcast on Internet for<br />
unlimited viewers).<br />
Live Audio + Video Streaming<br />
+<br />
Demand View (Archival for 2<br />
months)<br />
+<br />
Specially designed webpage with<br />
web link.<br />
Total (in words)<br />
(C ) Applicable Taxes<br />
(D) Grand Total (B+ C) (in words)<br />
DESCRIPTION FEATURES COST(Rs)<br />
Webcast from<br />
client’s location<br />
with necessary<br />
equipments /<br />
staff from Service<br />
providers.<br />
Audio + video<br />
(dual stream<br />
low(minimum<br />
220kbps) &<br />
high(min.<br />
700kbps) bit<br />
rate)<br />
1. No advance payment would be made.<br />
2. L1 bidder will be evaluated on basis <strong>of</strong> total cost quoted inclusive <strong>of</strong> all charges.<br />
3. The price should include all relevant taxes etc. and should be an all inclusive one. The Bidder shall be<br />
entirely responsible for all taxes, duties, octroi, license fees, etc., incurred for performance <strong>of</strong> the<br />
services.<br />
4. The rates should be quoted in <strong>India</strong>n rupees. Price to be quoted both in figures and in words.<br />
___________________________<br />
Signature & Seal <strong>of</strong> the Bidder<br />
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