AMS Executive Committee Meeting - Alma Mater Society of UBC

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THE ALMA MATER SOCIETY OF THE UNIVERSITY OF BRITISH COLUMBIA VANCOUVER AMS Student Society 6138 SUB Boulevard Vancouver, BC V6T 1Z1 www.ams.ubc.ca • Action Item: It was agreed to ask the Budget Committee to meet to discuss the question. Ombuds contract • Tristan: We have a new Ombuds fee, but no contract with UBC to set out terms on which we should provide them the money for their Ombudsoffice. • Matt: Originally, we agreed to start-up money for their office. This is us going above and beyond. • Tristan: We will collect about $41,000. Do we want to hold back $10,000 for our own Ombudsoffice? • Matt: They’ll be expecting the full amount. • Tristan: We should at least be able to direct where the money goes, i.e. for student cases. • Kiran: Most of the money will just go pay salaries. • Matt: We have an interest in making sure the Ombudsperson is paid in part by bodies not being scrutinized. That’s why the AMS and the GSS should pay. • Tristan: There should still be a contract in place. • Action Item: Tristan to start an MoU discussion. Other Contracts • Caroline: What’s happening with the proposed amendment to the Aquatic Centre contract? Will the amended contract carry over to the new pool? • Action Item: Matt and Caroline to meet on this. • Action Item: Matt to look into getting the verbal agreement on Athletics in writing. Referendum/SGM • What is best to discuss at a referendum or Special General Meeting? • Matt: Entrenching the Endowment Fund in the Bylaws through an SGM would be great; it’s not contentious. • Quorum reduction could be contentious. • Tristan: Also want to put in fee questions: lowering CPAC (Student Spaces) and increasing the general fee. Business expenses shouldn’t come from CPAC. CPAC will still have hundreds of thousands of dollars if we lower the fee $7 and then raise the general fee. Keith and I are trying to shift away from collecting money and instead using credit. Also looking at amalgamating funds: SUB Management and SUB Repairs and Replacement. 4
THE ALMA MATER SOCIETY OF THE UNIVERSITY OF BRITISH COLUMBIA VANCOUVER AMS Student Society 6138 SUB Boulevard Vancouver, BC V6T 1Z1 www.ams.ubc.ca • Caroline: We were told we could use Student Spaces for anything not in the New SUB Fund. • Tristan: No, not for business use. For the student side, yes. • Caroline: Would an increase in general fees solve the deficit? • Tristan: I’m also thinking of lowering the Lobbying fee and not using it to cover office costs, but I know Kyle wants to raise it. By shifting the fees, we can create more flexibility, but there’s still nothing for future growth. • Matt: With the new SUB won’t there be a business upturn? • Tristan: There’s no way to predict. In the long term we should be fine, but we’re not sure about the short term. I would still propose a net decrease of $1 by lowering CPAC and increasing the general membership fee. • Kiran: Are we going to rely on the businesses to subsidize student services? That’s the fundamental question. • Matt: That’s why we created the Endowment. • Tristan: It will take 10-15 years to build up the Endowment enough to generate significant income. • Matt: Maybe we should talk more about this, but on the referendum question generally, we need to know what it’s going to look like in order to know what to budget for it. If it’s just U-Pass, it sells itself. If it’s about selling Whistler Lodge or lowering quorum, then we’ll need a larger campaign. • Action Item: Tristan to get Budget Committee to look at the maximum amount available. Block Party • Waiting for the return of the RCMP staff sergeant. WAVAW • Tracey: There seems no plan for the UBC project; someone is being hired to make a plan. We should come up with some criteria that we can present to WAVAW. Executive Interaction • Matt to arrange for monthly talks with each of the Vice-Presidents. Telus ads • It was agreed that Tracey has the authority to approve them. There being no further business, the meeting adjourned at 1:20 pm. 5
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AMS Executive Committee Meeting - Alma Mater Society of UBC

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