THE ALMA MATER SOCIETY OF THE UNIVERSITY OF BRITISH ...

THE ALMA MATER SOCIETYOF THE UNIVERSITY OF BRITISH COLUMBIA VANCOUVERAMS Student Society6138 SUB BoulevardVancouver, BC V6T 1Z1www.ams.ubc.caAMS Executive Committee MeetingMinutes of May 3, 2013AttendancePresent: Caroline Wong (President), Joaquin Acevedo (VP Finance), Derek Moore (VPAdministration), Tanner Bokor (VP External), Ross Horton (General Manager),Matthew Duguay (ECSS), Sheldon Goldfarb (Archivist & Clerk of Council)Regrets: Kiran Mahal (VP Academic)Recording Secretary: Sheldon GoldfarbCall to OrderThe meeting was called to order at 12:40 pm.MinutesMOVED TANNER, SECONDED JOAQUIN:“That the minutes of April 26 be approved.”… CarriedBusiness Arising Tanner: ABCS Bylaws going to Unecorn and Council.Cell Phone Limit Joaquin: Cell phone allocations (for Execs) being decided; last year it was $70 permonth. We could follow the permanent staff model: $75 if you have a data plan, $50 ifjust a cellphone. Tanner said he spends $1,000 a month (because of conferences etc.). Others expressedastonishment. It was suggested he find ways to spend less. Policy says the Budget Committee sets the limit. The Executive recommended a $60 limit to Budget Committee.Referendum Caroline: Want to decide early, before budgeting.o Possible fee reshuffle.1

THE ALMA MATER SOCIETYOF THE UNIVERSITY OF BRITISH COLUMBIA VANCOUVERAMS Student Society6138 SUB BoulevardVancouver, BC V6T 1Z1www.ams.ubc.cao Possible bylaw changes:• Entrenching non‐partisanship.• Council representation for DAP students, the future Vantage Collegestudents, unclassified students.• Student Court.• AGM timing.• Records.• SAC.Tanner: May want to pass something to say we can’t join an association by referendum,to avoid issues re joining the CFS. Make it that only Council can decide.Caroline: No, if the students want it, they should be able to vote on it in a referendum.Tanner: Another possible bylaw change: reshuffling Executive portfolios.Caroline: The most urgent issue is reshuffling fees.Ross: There’s also asset disposal, e.g., Whistler Lodge.Joaquin: How much would it cost to hold a referendum?Sheldon: Have to pay for hiring a coordinator to run a campaign, paying the ElectionsCommittee more.Tanner: We may have to do another U‐Pass referendum for an extra fee that TransLinkwants to charge, and that could be as early as September.Action Item: Joaquin to budget for a referendum in September.Sponsorship Money needed for SUDS, All‐Presidents Dinner, FarmAde, etc. Where are we pullingmoney from? Studentcare? VP Students Office? Outside sponsors like Molson’s? Action Item: Tanner to contact Serena Ng about costs of All‐Presidents Dinner.Committee Review Tanner: Really all we need is tweaking. The only major changes would include shiftinghiring from LPC to Extraordinary Hiring and combining SAC, Fincom, and the BudgetCommittee.Joint Fund with UBCO Tanner drafting an MoU. Have to determine acceptable uses for the money: travelbetween the campuses, joint projects, outreach and engagement. Can’t be political.Covering fees for SUDS? Then everyone would try tapping into it. Joint researchprojects? Action Item: Tanner to contact Presidents Office to see how long the funding will last.2

THE ALMA MATER SOCIETYOF THE UNIVERSITY OF BRITISH COLUMBIA VANCOUVERAMS Student Society6138 SUB BoulevardVancouver, BC V6T 1Z1www.ams.ubc.caBrewery MoU in process with the Farm. Caroline: It will need to go to BAGB. Ross: Don’t put money on the table until details are worked out.Whistler Lodge Joaquin doing a report for next week. Motion at Council May 15. May need legalopinion.U‐Pass Tanner: There may be difficulties integrating the U‐Pass with the Compass card.There being no further business, the meeting adjourned at 1:47 pm.4