Planning a Breakfast Meeting - TCT
Planning a Breakfast Meeting - TCT
Planning a Breakfast Meeting - TCT
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tct<br />
In Partnership with the ACC<br />
Reinventing The Future<br />
Every Year<br />
GUIDE TO PLANNING A<br />
<strong>Breakfast</strong><br />
<strong>Meeting</strong> at tct<br />
Directors<br />
Martin B. Leon, MD<br />
Gregg W. Stone, MD<br />
Co-Directors<br />
Gary S. Mintz, MD, Managing Co-Director<br />
George D. Dangas, MD, PhD<br />
William A. Gray, MD<br />
Ajay J. Kirtane, MD, SM<br />
Roxana Mehran, MD<br />
October 27-November 1, 2013<br />
San Francisco, CA<br />
www.tctconference.com
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Overview<br />
Table of contents<br />
This guide is designed to assist companies<br />
sponsoring a <strong>Breakfast</strong> <strong>Meeting</strong> in planning<br />
and conducting their programs at <strong>TCT</strong> 2013.<br />
Included in this guide are specifics pertaining<br />
to logistical management, promotion<br />
opportunities, and important deadlines to<br />
ensure a successful <strong>Breakfast</strong> <strong>Meeting</strong>.<br />
If you have any questions or would like<br />
more information, please contact:<br />
Elizabeth DeVita-Coyle<br />
Program Project Manager<br />
Cardiovascular Research Foundation<br />
Tel: 646-434-4381<br />
Fax: 646-434-4713<br />
E-mail: ecoyle@crf.org<br />
Faculty Information .................................................................................................................................2<br />
Utilizing <strong>TCT</strong> Faculty...............................................................................................................................2<br />
Utilizing Non-<strong>TCT</strong> Faculty......................................................................................................................2<br />
Faculty Conflicts.....................................................................................................................................2<br />
Honoraria................................................................................................................................................2<br />
Speaker Ready Room............................................................................................................................2<br />
- Speaker Ready Room Hours...........................................................................................................2<br />
Logistical Information..............................................................................................................................3<br />
Audiovisual.............................................................................................................................................3<br />
Badge Policies........................................................................................................................................3<br />
Program Agendas...................................................................................................................................4<br />
Food and Beverage................................................................................................................................4<br />
Housing..................................................................................................................................................4<br />
Room Setup...........................................................................................................................................4<br />
Signage...................................................................................................................................................4<br />
Satellite Symposium Registration...........................................................................................................5<br />
Advance Registration (Preregistration)...................................................................................................5<br />
On-site Registration................................................................................................................................5<br />
Post-<strong>Meeting</strong> Reporting.........................................................................................................................5<br />
Promoting a Satellite Symposium...........................................................................................................6<br />
Promotion by the Cardiovascular Research Foundation........................................................................6<br />
- Attendance......................................................................................................................................6<br />
- Premeeting Promotion....................................................................................................................6<br />
- On-site Promotion...........................................................................................................................6<br />
Promotion by the Sponsoring Company................................................................................................7<br />
- Premeeting Promotion....................................................................................................................7<br />
- On-site Promotion...........................................................................................................................7<br />
<strong>TCT</strong>MD...................................................................................................................................................8<br />
Enduring Material Options from MedReviews........................................................................................8<br />
Official <strong>TCT</strong> Publications........................................................................................................................9<br />
Important Deadlines...............................................................................................................................10<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
1
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Faculty Information<br />
<strong>Breakfast</strong> <strong>Meeting</strong>s generally have between two<br />
and four presenters including a program chair.<br />
The sponsoring company or its organizing<br />
agency is responsible for confirming presenters<br />
and communicating important information about<br />
the <strong>Breakfast</strong> <strong>Meeting</strong> directly to the presenters.<br />
Utilizing <strong>TCT</strong> Faculty<br />
<strong>TCT</strong> faculty may be invited to speak at a<br />
<strong>Breakfast</strong> <strong>Meeting</strong>, and there is no limit to the<br />
number of <strong>TCT</strong> faculty included in a satellite<br />
symposium. The Cardiovascular Research<br />
Foundation (CRF) will invoice <strong>Breakfast</strong><br />
<strong>Meeting</strong> sponsors for one night’s stay for<br />
each <strong>TCT</strong> faculty member involved in the<br />
<strong>Breakfast</strong> <strong>Meeting</strong>, estimated at $350 per<br />
faculty (nightly rate plus taxes; this is an<br />
average cost and subject to change). If a<br />
faculty member is scheduled to speak at<br />
several satellite symposia on the same day, the<br />
housing cost will be equally divided among<br />
sponsoring companies. Please note that<br />
housing arrangements for <strong>TCT</strong> faculty are made<br />
by CRF. <strong>Breakfast</strong> <strong>Meeting</strong> sponsors will be<br />
invoiced for the faculty member’s housing on or<br />
before January 1, 2014, and payment must be<br />
received within 30 days of receipt of invoice.<br />
Utilizing Non-<strong>TCT</strong> Faculty<br />
While <strong>Breakfast</strong> <strong>Meeting</strong> sponsors are not<br />
required to use <strong>TCT</strong> faculty, CRF is not<br />
responsible for any costs associated with<br />
non-<strong>TCT</strong> faculty participation in a <strong>Breakfast</strong><br />
<strong>Meeting</strong> including, but not limited to, travel,<br />
housing, <strong>TCT</strong> registration fees, and incidentals.<br />
Faculty Conflicts<br />
The Cardiovascular Research Foundation<br />
requests that <strong>TCT</strong> faculty not commit to<br />
conflicting speaking engagements. Whenever<br />
possible, the Cardiovascular Research<br />
Foundation will notify the sponsoring company<br />
or its organizing agency of any scheduling<br />
conflicts. However, the Cardiovascular<br />
Research Foundation is neither required to nor<br />
responsible for notifying sponsoring companies<br />
or their organizing agencies of faculty conflicts<br />
or for resolving scheduling conflicts.<br />
Honoraria<br />
Although not mandatory, it is industry standard<br />
to pay honoraria to satellite symposium<br />
presenters. On average, satellite symposium<br />
chairs are compensated $2,500 and other<br />
presenters are typically compensated $1,500<br />
for participation. Sponsoring companies are<br />
required to compensate presenters directly,<br />
regardless of whether the presenter is a <strong>TCT</strong><br />
faculty member.<br />
Speaker Ready Room<br />
<strong>Breakfast</strong> <strong>Meeting</strong> presenters must visit the<br />
Speaker Ready Room, located in the Moscone<br />
North Lobby, one day prior to the <strong>Breakfast</strong><br />
<strong>Meeting</strong> to allow for sufficient time to review<br />
slides. Speakers may not download their<br />
presentations in the <strong>Breakfast</strong> <strong>Meeting</strong> room<br />
or use their own laptops.<br />
Please note the following presentation format<br />
instructions:<br />
• Microsoft Office PowerPoint (PPT and PPTX<br />
formats) with linked or embedded videos<br />
will be accepted<br />
• Only fonts standard with Microsoft Office may<br />
be used<br />
• All original video files, even if embedded,<br />
must be submitted<br />
• Videos must be saved in one folder;<br />
subfolders are not permitted<br />
The Speaker Ready Room may be visited during<br />
the following hours:<br />
Speaker Ready Room Hours<br />
Saturday, October 26<br />
3:00 pm-7:00 pm<br />
Sunday, October 27<br />
6:00 am-6:30 pm<br />
Monday, October 28<br />
6:00 am-6:30 pm<br />
Tuesday, October 29<br />
6:00 am-6:30 pm<br />
Wednesday, October 30<br />
6:00 am-6:30 pm<br />
Thursday, October 31<br />
6:00 am-6:30 pm<br />
Friday, November 1<br />
6:00 am-12:00 pm<br />
Please note that if a presentation is not<br />
uploaded in Speaker Ready Room at least<br />
three hours (3) prior to the presentation time (or<br />
the day before if you have one of the first<br />
presentations in the morning), the presentation<br />
may not be properly recorded or included in<br />
any media distributed post show (eg, DVDs or<br />
online distribution of the session’s content).<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
2
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Logistical Information<br />
Audiovisual<br />
Standard audio/visual (A/V) setup is included<br />
in the <strong>Breakfast</strong> <strong>Meeting</strong> application fee,<br />
which includes:<br />
• LCD projector<br />
• Front screen projection<br />
• A computer on the podium to<br />
advance slides<br />
• Podium with microphone<br />
• Head table microphones (max 6)<br />
• One audience microphone for Q&A<br />
• Technical support<br />
All <strong>Breakfast</strong> <strong>Meeting</strong> rooms will be networked<br />
to the Speaker Ready Room.<br />
Additional A/V equipment and services such as<br />
videotaping may be ordered through PSAV.<br />
For additional information, including pricing,<br />
please contact:<br />
Stuart Wood<br />
Sales Manager, PSAV Presentation Services<br />
925 Freeport Parkway, Suite 100<br />
Coppell, TX 75019<br />
Tel: 214-210-8111<br />
Fax: 866-312-4404<br />
E-mail: swood@psav.com<br />
Session Recording: MP4 Video<br />
File or DVD<br />
Recordings of your session are available for<br />
purchase and will be delivered as an MP4 video<br />
file or DVD. The recording captures the audio<br />
and slides of each presentation automatically<br />
synchronized. The final product is an electronic<br />
landing page with links to individual<br />
presentations. When the page is launched, the<br />
menu will contain a list of presentation titles<br />
and speaker names as well as the <strong>TCT</strong> and<br />
company logos. Once downloaded, the landing<br />
page and linked videos can be opened on a<br />
local computer or on the Web if the company<br />
chooses to upload the files to a web server.<br />
Companies will also have the ability to<br />
download individual presentation files in their<br />
native MP4 video format.<br />
Ovation will provide the download link by<br />
December 17, 2013. Files will be available for<br />
download until January 17, 2014. A single<br />
master DVD with the files can be provided for<br />
an additional charge.<br />
Pricing<br />
Format: Audio-synced with slides as MP4 file*<br />
Electronic Delivery: $800<br />
DVD Deliverable: $1,000<br />
Delivery: Guaranteed by December 17, 2013<br />
* Screenshots are available by request. For<br />
more information, please contact Micaela<br />
England at mengland@ovationevents.com.<br />
Badge Policies<br />
All persons associated with a <strong>Breakfast</strong><br />
<strong>Meeting</strong>, including presenters, organizers, and<br />
employees of the sponsoring company, are<br />
required to wear a <strong>TCT</strong> badge to grant them<br />
admission into the Moscone Center. <strong>Breakfast</strong><br />
<strong>Meeting</strong>-only badges will be available in the<br />
rare instance that someone is not registered for<br />
<strong>TCT</strong> (eg, non-<strong>TCT</strong> faculty or medical education<br />
staff). These badges are clearly marked and will<br />
not grant access to any other areas within the<br />
Moscone Center. Those wishing to attend<br />
sessions in addition to the <strong>Breakfast</strong> <strong>Meeting</strong><br />
must register for <strong>TCT</strong> and pay appropriate<br />
registration fees. There is a limit of ten (10)<br />
<strong>Breakfast</strong> <strong>Meeting</strong> badges per sponsoring<br />
company.<br />
A list of names for <strong>Breakfast</strong> <strong>Meeting</strong><br />
badges must be submitted via e-mail to<br />
Elizabeth DeVita-Coyle, ecoyle@crf.org,<br />
by October 4, 2013.<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
3
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Logistical Information<br />
Program Agendas<br />
Program agendas must be submitted to the<br />
Cardiovascular Research Foundation by<br />
August 30, 2013. Agendas submitted after<br />
that date will not be included in the <strong>TCT</strong><br />
Satellite Symposia Guide but will be<br />
posted on the <strong>TCT</strong> conference Web site,<br />
www.tctconference.com.<br />
Program agendas must be submitted<br />
through our online agenda system. Once<br />
sponsors enter the agenda and click<br />
‘submit,’ the agenda will be sent to CRF<br />
for review.<br />
Upon approval by CRF, the agenda will be<br />
published on the <strong>TCT</strong> conference Web site,<br />
www.tctconference.com.<br />
The online agenda submission site can be<br />
accessed at industry.crf.org. In order to<br />
create your program in the online agenda<br />
system, you will need to enter your user<br />
name and password that will be provided to<br />
you by e-mail.<br />
If you are unable to locate your user name<br />
and password, please contact Elizabeth<br />
DeVita-Coyle at ecoyle@crf.org.<br />
Food and Beverage<br />
A continental breakfast is included in the<br />
<strong>Breakfast</strong> <strong>Meeting</strong> application fee. This includes<br />
coffee, tea, fruit juices, and breakfast pastries<br />
(the Cardiovascular Research Foundation<br />
reserves the right to make minor adjustments to<br />
the menu). Additional menu items may be<br />
ordered through the official Moscone Center<br />
caterer. <strong>Breakfast</strong> will be served each morning<br />
at 6:30 am. If ordering additional menu items,<br />
the Moscone Center requires that all menus be<br />
ordered by October 4, 2013, and finalized 10<br />
business days prior to the <strong>Breakfast</strong> <strong>Meeting</strong>.<br />
For additional information, including pricing,<br />
please contact:<br />
Robert Duncan<br />
The Moscone Center, Catering<br />
Tel: 415-974-4040 (office)<br />
Tel: 415-267-6427 (direct)<br />
E-mail: rduncan@moscone.com<br />
Housing<br />
Housing arrangements may be made through<br />
the official <strong>TCT</strong> Housing Bureau, Convention<br />
Management Resources (CMR), and can be<br />
made online when registering for <strong>TCT</strong>.<br />
Sponsoring companies with representatives<br />
who are not registered for <strong>TCT</strong> but require<br />
housing should contact Julie Noto at<br />
jnoto@cmrus.com or 504-872-9805.<br />
Room Setup<br />
<strong>Breakfast</strong> <strong>Meeting</strong> rooms are set up with one<br />
head table, one podium, and theater-style<br />
seating for approximately 100 attendees.<br />
This setup maximizes attendance and may<br />
not be adjusted. <strong>Breakfast</strong> <strong>Meeting</strong> rooms<br />
cannot accommodate tables for product<br />
displays or demonstrations. Due to security<br />
issues, sponsoring companies will not have<br />
access to <strong>Breakfast</strong> <strong>Meeting</strong> rooms until<br />
6:00 am on the day of the meeting.<br />
Signage<br />
The sponsoring company or its organizing<br />
agency is responsible for providing<br />
one 28” x 44” sign to be placed outside the<br />
meeting room. Easels will be provided by the<br />
Moscone Center. Signs for <strong>Breakfast</strong><br />
<strong>Meeting</strong>s placed elsewhere in the Moscone<br />
Center are prohibited (with the exception of<br />
the commercial supporter’s booth) and will be<br />
removed and discarded. Signs do not require<br />
approval by the Cardiovascular Research<br />
Foundation nor does the <strong>TCT</strong> logo need to<br />
appear on the sign. Directional signs to the<br />
<strong>Breakfast</strong> <strong>Meeting</strong> rooms are produced and<br />
placed by the Cardiovascular Research<br />
Foundation throughout the Moscone Center.<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
4
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Satellite Symposium Registration<br />
Convention Management Resources (CMR),<br />
the official <strong>TCT</strong> Registration Bureau, will<br />
manage registration for all <strong>TCT</strong> satellite<br />
symposia. The registration process will include<br />
pre-program and on-site registration, and<br />
post-program reporting.<br />
Advance Registration<br />
(Preregistration)<br />
Physicians and allied health professionals will<br />
be prompted to register for satellite symposia<br />
when they register for <strong>TCT</strong> in early August<br />
2013. Industry professionals will not be<br />
permitted to register for satellite symposia.<br />
Attendees registering online will be directed to<br />
the complete satellite symposium schedule and<br />
can register for programs of interest with a<br />
simple mouse click. Additionally, those<br />
attendees who have already registered for the<br />
meeting will receive e-mail notification from<br />
CMR with a link to the online satellite<br />
symposium registration page encouraging them<br />
to register for satellite symposia.<br />
Although online registration is preferable,<br />
attendees may also register for a satellite<br />
symposium by e-mail at <strong>TCT</strong>Reg@cmrus.com.<br />
In early August 2013, the sponsoring<br />
company’s contact listed on the application will<br />
receive a link and login credentials to CMR’s<br />
registration reporting portal. This reporting<br />
portal will allow sponsors on-demand access to<br />
the list of registered attendees for their satellite<br />
program. The sponsoring company will also<br />
receive this list directly from CRM every Friday<br />
starting in early August 2013. The reports will<br />
include the following attendee information:<br />
• Name<br />
• Affiliation<br />
• Mailing address<br />
• Phone*<br />
• Fax*<br />
• E-mail*<br />
* Registrants may “opt out” of supplying phone, fax,<br />
and/or e-mail information. It is the Cardiovascular<br />
Research Foundation’s policy that the sponsoring<br />
company send a communication to registrants who<br />
have supplied their phone, fax, and/or e-mail<br />
information requesting permission to be contacted in<br />
the future instead of adding registrant details directly to<br />
sales and marketing databases.<br />
On-site Registration<br />
CMR will continue to collect registrations for<br />
satellite symposia on-site at <strong>TCT</strong>, at the <strong>TCT</strong><br />
Attendee Registration Desk, and at selfregistration<br />
kiosks in the Moscone Center.<br />
Sponsoring companies or their organizing<br />
agency may pick up the most recent list of<br />
registrants for their programs at the<br />
registration desk on the afternoon before<br />
their <strong>Breakfast</strong> <strong>Meeting</strong>.<br />
Sponsoring companies will receive two<br />
lead-retrieval systems on-site to track program<br />
attendance. The lead-retrieval systems require<br />
one person per machine to swipe badges as<br />
registrants arrive for the program.<br />
Lead-retrieval systems may be picked up<br />
by the sponsoring company between<br />
6:00 am-7:00 am at the lead-retrieval desk in the<br />
Moscone South Lobby.<br />
<strong>Breakfast</strong> <strong>Meeting</strong> sponsors are responsible for<br />
dropping off the lead-retrieval systems at the<br />
same location between 8:00 am-8:30 am. The<br />
systems are battery operated and do not<br />
require electricity.<br />
Post-<strong>Meeting</strong> Reporting<br />
A complete list of <strong>Breakfast</strong> <strong>Meeting</strong> attendees<br />
collected from the lead-retrieval systems will be<br />
provided to the sponsoring company or<br />
organizing agency two business days after the<br />
close of <strong>TCT</strong> via e-mail. Additionally, all<br />
sponsoring companies or their organizing<br />
agency will receive a comprehensive report<br />
seven business days from the close of the<br />
meeting via e-mail.<br />
This report will contain a list of:<br />
• Those who preregistered for the satellite<br />
symposium and attended<br />
• Those who preregistered for the satellite<br />
symposium but did not attend<br />
• Those who registered for the satellite<br />
symposium on-site<br />
For additional information or to order additional<br />
lead-retrieval machines, please contact:<br />
Crystal Naylon<br />
Registration Director<br />
Convention Management Resources, Inc.<br />
Tel: 415-979-2244<br />
E-mail: cnaylon@cmrus.com<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
5
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Promoting a Satellite Symposium<br />
Promotion by the Cardiovascular<br />
Research Foundation<br />
The Cardiovascular Research Foundation<br />
promotes the satellite symposium schedule<br />
through several methods prior to as well as<br />
on-site at <strong>TCT</strong>.<br />
Attendance<br />
While CRF makes every effort to promote and<br />
encourage attendees to attend your satellite<br />
symposium, CRF cannot guarantee attendance.<br />
It is the sponsoring company’s responsibility to<br />
create awareness of its event at <strong>TCT</strong> through<br />
premeeting mailings and on-site promotions to<br />
drawn attendees to their satellite program.<br />
Premeeting Promotion<br />
The Satellite Symposia Guide is a brochure<br />
that includes a complete listing of all satellite<br />
symposia and includes each satellite<br />
symposium’s agenda (assuming the agenda<br />
has been submitted to the Cardiovascular<br />
Research Foundation and has been approved),<br />
the invited faculty, and the location of each of<br />
the satellite symposia. The Satellite Symposia<br />
Guide is mailed to the <strong>TCT</strong> preregistration list<br />
one month prior to <strong>TCT</strong>. Included in the Satellite<br />
Symposia Guide is a registration mechanism<br />
instructing attendees on how to register for<br />
satellite symposia (online and e-mail).<br />
The Satellite Symposia Guide is disseminated<br />
at the registration counters on-site at <strong>TCT</strong> and<br />
distributed at the satellite symposia kiosks<br />
and in the <strong>TCT</strong> daily bags. Please see<br />
Promotion by the Sponsoring Company for<br />
information about additional advertising<br />
opportunities in the Satellite Symposia Guide.<br />
The Cardiovascular Research Foundation will<br />
also e-blast the satellite symposium schedule<br />
to over 70,000 prospective and confirmed<br />
attendees of <strong>TCT</strong> at least three times prior<br />
to <strong>TCT</strong>. In addition, satellite symposia<br />
schedules will be included online at<br />
www.tctconference.com and listed in<br />
the official <strong>TCT</strong> app.<br />
On-site Promotion<br />
Brochures promoting satellite symposia may be<br />
placed at official satellite symposia kiosks located<br />
in several strategic places throughout the<br />
Moscone Center. In compliance with ACCME<br />
guidelines, distributing industry-sponsored<br />
meeting information in any other location in the<br />
Moscone Center is strictly prohibited with the<br />
exception of in the sponsoring or supporting<br />
company’s booth.<br />
Satellite Symposia Agenda Wall<br />
We are excited to share an on-site promotional<br />
opportunity to enhance awareness of your<br />
satellite symposia. The Satellite Symposia<br />
Agenda Wall will be located in the main<br />
registration area, and you will be able to add a<br />
22” x 28” sign for each satellite symposium the<br />
day before. Please note that each day’s signs<br />
will be removed at the end of that day. Signs<br />
should be created on posterboard and will be<br />
affixed to the Satellite Symposia Agenda Wall<br />
with Velcro by staff.<br />
You may either mail satellite symposia signs<br />
prior to <strong>TCT</strong> to the address below or deliver<br />
signs on-site to the Exhibit Service Desk in the<br />
Exhibit Hall.<br />
Advanced mail Signs<br />
For advanced mail of signs, signs must arrive<br />
on or before October 18, 2013. Please<br />
label boxes:<br />
<strong>TCT</strong> 2013 c/o NexxtShow<br />
Rush: Show Management Material Hold for<br />
<strong>TCT</strong> 2013/Satellite Symposia Agenda Wall<br />
Attn: Steve Holt<br />
YRC<br />
201 Haskins Way<br />
South San Francisco, CA 94080<br />
Tel: 650-952-1112<br />
Delivered On-site<br />
Freight will be accepted on October 24, 2013.<br />
Shipments delivered before this date will be<br />
refused and returned to sender.<br />
For signs delivered on-site, please label boxes:<br />
The Moscone Center<br />
<strong>TCT</strong> 2013 c/o NexxtShow<br />
Show Management - Satellite Symposia<br />
Agenda Wall<br />
Attn: Steve Holt/Eddie Lareivere<br />
747 Howard Street<br />
San Francisco, CA 94103<br />
Please note that CRF will not provide signs for<br />
the Satellite Symposia Agenda Wall. Signs for<br />
the Satellite Symposia Agenda Wall are the<br />
responsibility of the sponsoring company.<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
6
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Promoting a Satellite Symposium<br />
Promotion by the<br />
Sponsoring Company<br />
Premeeting Promotion<br />
Although the Cardiovascular Research<br />
Foundation promotes all scheduled satellite<br />
symposia, sponsoring companies and their<br />
organizing agencies are strongly encouraged<br />
to promote satellite symposia independently<br />
as creating awareness does have an impact<br />
on symposium attendance. There are a<br />
variety of ways to accomplish this.<br />
First, sponsoring companies may advertise in<br />
the Satellite Symposia Guide. The cost of<br />
placing a four-color 8.5” x 11” advertisement in<br />
the Satellite Symposia Guide is as follows:<br />
• $6,500 for one advertisement<br />
• $10,000 for two advertisements<br />
• $15,000 for three advertisements<br />
Advertisements must be approved by<br />
the Cardiovascular Research Foundation and<br />
must be sent via e-mail to Elizabeth DeVita-<br />
Coyle, ecoyle@crf.org, by September 11, 2013.<br />
Payments must be received prior to this date.<br />
Additionally, <strong>Breakfast</strong> <strong>Meeting</strong>s may be<br />
promoted by mailing a marketing piece to the<br />
<strong>TCT</strong> preregistration list. The preregistration list<br />
(value $3,500) is included in the <strong>Breakfast</strong><br />
<strong>Meeting</strong> application fee. The list will be sent via<br />
e-mail to sponsoring companies or their<br />
organizing agency as an Excel spreadsheet.<br />
The list includes mailing addresses only for<br />
preregistered physicians and health care<br />
providers (industry representatives are<br />
excluded) and contains approximately<br />
2,500-3,000 names (subject to change). The list<br />
is seeded and companies who mail to the list<br />
more than once will be billed $3,500 for each<br />
additional use.<br />
Advertisements, brochures, flyers, and<br />
postcards must be approved by the<br />
Cardiovascular Research Foundation before<br />
printing. Submissions must be sent via e-mail<br />
as PDF attachments with page divisions<br />
clearly defined to Elizabeth DeVita-Coyle,<br />
ecoyle@crf.org, by September 11, 2013.<br />
Marketing materials must include registration<br />
details. Attendees may register for satellite<br />
symposia by visiting the Web site address:<br />
http://www.tctconference.com/satelliteprograms<br />
The <strong>TCT</strong> logo must be included on marketing<br />
pieces promoting <strong>Breakfast</strong> <strong>Meeting</strong>s, except<br />
for signage. Logos may be downloaded online:<br />
http://www.tctconference.com/logos<br />
The <strong>TCT</strong> logo may be anywhere on the printed<br />
piece, but the phrase “A <strong>Breakfast</strong> <strong>Meeting</strong> at”<br />
must be placed directly above the <strong>TCT</strong> logo<br />
(see example below). The logo may not be<br />
altered in any way.<br />
Marketing materials should instruct attendees<br />
wishing to register by fax or e-mail to include<br />
their name, contact information, and the<br />
symposium for which they are registering.<br />
The mandatory information to be included in<br />
order for your brochure to be approved includes:<br />
• Title of meeting<br />
• Location<br />
• Date<br />
• Time: <strong>Breakfast</strong> will be served at 6:30 am,<br />
the <strong>Breakfast</strong> <strong>Meeting</strong> runs from<br />
7:00 am-8:00 am, and the breakfast time must<br />
be separated on all invitations from the<br />
program time<br />
• CME statement for meetings supported<br />
through an educational grant<br />
• Faculty<br />
• <strong>TCT</strong> logo (as described herein)<br />
• Registration details (as described herein)<br />
Sponsoring companies or their organizing<br />
agency may send 500 brochures for distribution<br />
at the satellite symposia kiosks for arrival on or<br />
before October 18, 2013. All boxes must be<br />
labeled:<br />
<strong>TCT</strong> 2013 c/o NexxtShow<br />
Rush: Show Management Material<br />
Satellite Symposia<br />
(insert sponsoring company name)<br />
(insert date of meeting)<br />
YRC<br />
201 Haskins Way<br />
South San Francisco, CA 94080<br />
Tel: 650-952-1112<br />
On-site Promotion<br />
Tristar Publishing is the official daily bag<br />
provider for <strong>TCT</strong>. This shared marketing<br />
opportunity offers sponsoring companies the<br />
opportunity to deliver brochures, flyers, and<br />
invitations directly to the attendees as they<br />
enter the convention center. Promotional pieces<br />
must be approved by the Cardiovascular<br />
Research Foundation. Please contact Tristar<br />
Publishing for additional information, including<br />
quantities, pricing, and shipping labels.<br />
For more information, please contact:<br />
Nan Blunk, Melanie Johnson,<br />
or Darcey Tenbrink<br />
TriStar Publishing, Inc.<br />
7285 W. 132nd Street, Suite 300<br />
Overland Park, KS 66213<br />
Tel: 913-491-4200<br />
Fax: 913-491-4202<br />
E-mail: Nan Blunk, nblunk@tristarpub.com<br />
Melanie Johnson, mjohnson@tristarpub.com<br />
Darcey Tenbrink, dtenbrink@tristarpub.com<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
7
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Promoting a Satellite Symposium<br />
<strong>TCT</strong>MD<br />
<strong>TCT</strong>MD offers many opportunities to promote a<br />
satellite symposium. E-blasts (electronic e-mail<br />
messages) distributed to members of the opt-in<br />
<strong>TCT</strong>MD database reach over 40,000<br />
subscribers. The cost to distribute one e-blast<br />
is $18,000 for peak dates. <strong>TCT</strong>MD is available<br />
to design the e-blast for an additional $2,500.<br />
Sponsoring companies will receive e-blast<br />
metrics two weeks following the e-blast<br />
distribution.<br />
Sponsoring companies may also host an online<br />
version of a satellite symposium on <strong>TCT</strong>MD for<br />
up to one year, extending the life of the satellite<br />
symposium. This year, <strong>TCT</strong>MD is pleased to<br />
offer two opportunities to extend a satellite<br />
symposium far beyond <strong>TCT</strong> 2013:<br />
Option 1: Within the “<strong>TCT</strong> 2013 Slide<br />
Presentation” section of <strong>TCT</strong>MD, there will be a<br />
Satellite Symposium tab. This tab will take you<br />
to a listing of satellite symposia by day. The<br />
page for each day will list that day’s satellite<br />
symposia with links to individual pages on<br />
which the presentations will be posted. The<br />
presentations will be listed in a table. On this<br />
page, each presentation title will launch a<br />
webcast of the presentation slides with<br />
synchronized audio that progresses without<br />
user intervention.<br />
Cost: $12,500<br />
Option 2: CRF will design and develop a<br />
webcast console within <strong>TCT</strong>MD’s multimedia<br />
section under “Educational Webcasts” or “CME<br />
Programs” (depending on CME accreditation).<br />
A webcast program will be developed that<br />
starts with a symposium-specific landing page<br />
designed with the symposium’s themes and<br />
providing information about the topics being<br />
discussed as well as the presenters<br />
participating. Links will be placed in a table<br />
along with profile photos and affiliations for<br />
each presenter. These links will launch the<br />
presentation slides with synchronized audio<br />
that progresses without user intervention<br />
Cost: Starting at $25,000<br />
Both options include the recording and<br />
synchronizing of all slide presentations that are<br />
part of the satellite symposium and hosting for<br />
six months (longer terms available). Should you<br />
wish for your satellite symposium (Option 2<br />
only) to be CME accredited by CRF or another<br />
accrediting agency, <strong>TCT</strong>MD can also host<br />
pre-test, post-test, and evaluation forms for<br />
CME-accredited programs (additional fees<br />
apply). <strong>TCT</strong>MD will promote the enduring<br />
materials through advertisements in an edition<br />
of the <strong>TCT</strong>MD weekly electronic newsletter and<br />
also distribute a stand-alone e-mail on a<br />
mutually agreed upon date during the<br />
life of the program.<br />
For more information about <strong>TCT</strong>MD,<br />
please contact:<br />
Joshua D. Hartman<br />
Director, Educational Services and<br />
Strategic Relations<br />
CRF Center for Education<br />
Cardiovascular Research Foundation<br />
Tel: 646-434-4604<br />
E-mail: jhartman@crf.org<br />
Enduring Material Options<br />
from MedReviews<br />
• Review Article: A 6-8-page printed article<br />
summarizing your satellite symposium<br />
written by a key opinion leader (KOL) or<br />
faculty from your satellite symposium. The<br />
review article will be published in Reviews in<br />
Cardiovascular Medicine and distributed to<br />
all 26,000 US cardiologists or a list of your<br />
choice. It will be archived online at PubMed<br />
and Index Medicus and available for<br />
download at www.medreviews.com.<br />
Cost: $65,000<br />
• Journal Supplement: A 24-48-page printed<br />
supplement that is poly-bagged with Reviews<br />
in Cardiovascular Medicine and mailed to all<br />
26,000 US cardiologists or a list of your<br />
choice. The publication will be archived online<br />
at PubMed and Index Medicus and available<br />
for download at www.medreviews.com. The<br />
supplement will open with an introduction<br />
from the chairperson and consist of articles<br />
that summarize each presentation given at<br />
the satellite symposium.<br />
Cost: $130,000<br />
• Monograph: An 8-page printed booklet<br />
that is poly-bagged with Reviews in<br />
Cardiovascular Medicine and mailed to all<br />
26,000 US cardiologists or a list of your<br />
choice. The monograph will contain a<br />
summary of the satellite symposium with<br />
key corresponding thumbnails (slides), as<br />
developed by your presenting faculty.<br />
Slides will also be accessible for download<br />
at www.medreviews.com.<br />
Cost: $50,000<br />
For more information about MedReviews,<br />
please contact:<br />
Jeff Arnold<br />
Vice President, Marketing<br />
MedReviews, LLC<br />
Tel: 860-430-1086<br />
E-mail: arnold@medreviews.com<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
8
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Promoting a Satellite Symposium<br />
Official <strong>TCT</strong> Publications<br />
Extend your educational reach at <strong>TCT</strong> when<br />
you advertise in official <strong>TCT</strong> publications.<br />
<strong>TCT</strong> Daily<br />
<strong>TCT</strong> Daily is distributed on-site each morning<br />
during the conference. Advertising in <strong>TCT</strong> Daily<br />
allows your satellite program to stand out and<br />
get noticed. After your satellite program,<br />
change your ad to a corporate or product ad to<br />
make the most of your <strong>TCT</strong> exhibition.<br />
<strong>TCT</strong> Daily Pricing<br />
(Three issues, four-color included)<br />
Full page: $9,231 net<br />
Half page: $7,471.50 net<br />
Deadlines for <strong>TCT</strong> Daily<br />
Ad close: September 9, 2013<br />
Materials due: September 23, 2013<br />
Opening Issue of <strong>TCT</strong> Daily<br />
Distributed on-site Sunday and Monday and<br />
featuring articles on 25th anniversary of <strong>TCT</strong><br />
from the Interventional Cardiologists who have<br />
shaped the field, this special opening issue will<br />
let you reach <strong>TCT</strong> attendees prior to the start<br />
of exhibits.<br />
<strong>TCT</strong> Daily Opening Issue Pricing<br />
(One issue, four-color included)<br />
Full or half page: $3,527.50 net<br />
Deadlines for <strong>TCT</strong> Daily Opening Issue<br />
Ad close: September 9, 2013<br />
Materials due: September 23, 2013<br />
Cardiology Today’s Intervention<br />
Extend your educational reach with enduring<br />
materials provided by Cardiology Today’s<br />
Intervention.<br />
Satellite program sponsors can take advantage<br />
of a special rate to advertise their event in the<br />
September-October issue of Cardiology<br />
Today’s Intervention. Produced in association<br />
with CRF, Cardiology Today’s Intervention<br />
allows your satellite program to reach 20,000<br />
interventional cardiologists by mail plus every<br />
<strong>TCT</strong> 2013 attendee through distribution in bins<br />
thoughout the convention center for a total<br />
reach of 28,000.<br />
This special rate is only available to advertisers<br />
promoting their satellite programs at <strong>TCT</strong> 2013<br />
and may not be applied to premium positions.<br />
Cardiology Today’s Intervention Pricing<br />
(Four-color included)<br />
Full page: $3,900 net<br />
Half page: $2,950 net<br />
Deadlines for Cardiology Today’s<br />
Intervention<br />
Ad close: August 7, 2013<br />
Materials due: August 22, 2013<br />
Sponsored Supplements and Monographs<br />
A 16-page write up of your satellite program will<br />
be created based on transcripts, slides, and<br />
faculty interviews. This supplement will be<br />
distributed with a selected issue of Cardiology<br />
Today’s Intervention to 20,000 interventional<br />
cardiologists worldwide (15,000 US and 5,000<br />
international cardiologists, all verified).<br />
Please Call for Pricing<br />
The sponsor will also receive 1,000 overruns of<br />
the supplement for corporate use.<br />
For more information about <strong>TCT</strong> Daily,<br />
Cardiology Today’s Intervention, or sponsored<br />
supplements and monographs, please contact:<br />
Nicole Rutter<br />
National Account Manager<br />
SLACK, Inc.<br />
Tel: 856-848-1000 ext. 305<br />
E-mail: nrutter@slackinc.com<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
9
Guide to PLANNING A<br />
<strong>Breakfast</strong> <strong>Meeting</strong> at tct<br />
Important Deadlines<br />
August 30, 2013<br />
Program agendas due; submit via the <strong>TCT</strong> satellite symposia agenda<br />
Web site, industry.crf.org<br />
September 11, 2013<br />
Advertisements must be submitted to the Cardiovascular Research Foundation for the<br />
Satellite Symposia Guide; payment must be received<br />
September 11, 2013<br />
Promotional pieces must be submitted for approval to Elizabeth DeVita-Coyle,<br />
ecoyle@crf.org<br />
September 24, 2013<br />
Shipping deadline for brochures to be included in satellite symposia kiosks<br />
October 4, 2013<br />
<strong>Breakfast</strong> enhancement order deadline for the Moscone Center<br />
October 4, 2013<br />
Names of those not registered for <strong>TCT</strong> but require <strong>Breakfast</strong> <strong>Meeting</strong>-only badges<br />
must be submitted to Elizabeth DeVita-Coyle, ecoyle@crf.org<br />
Transcatheter Cardiovascular Therapeutics 2013<br />
10