SCHEDULE - A-1 WORKS & ESTIMATES Item No. Nature of Power ...

Item 

No. 

S C H E D U L E - A-1 

WORKS & ESTIMATES 

Page No.1 

Nature of Power Authority Extent of Powers Delegated to Remarks 

PHOD/CHOD/CPM/ Other Jr. Sr. Jr. Scale 

SAG in independent 

SAG Admn. Scale 

charge of Project 

Grade 

1. 2. 3. 4. 5 6 7 8 9 

A.1.01 

To sanction detailed estimates/ 

revised estimates for RE works, 

originally sanctioned at the time of 

inclusion in the budget provided 

the excess over the abstract cost is 

within their power of sanction. 

Item No. 40 (i) 

of Bd's L. No. 

F(X)II-2007/ 

PW/4 

dt.21.9.07 & 

16.3.09 

Upto 50 Cr. 

(CEE/CORE only) 

Nil Nil Nil Nil - 

Note : 

(i) Increase in cost due to escalation should not be more then 100% of the original estimate (abstract cost). 

(ii) Increase in cost due to reasons other then escalation should not be more then 20% of original cost or 10 Cr. whichever is less. 

(iii) The limit specified should not be exceeded even if more than one revised estimate is sanctioned. 

(iv) The change in scope of work shall be governed by powers of material modifications given in item No.A.1.03. 

A.1.02 To sanction part estimates. Item No. 40 (5) 

of Bd's L. No. 

F(X)II-2007/ 

PW/4 

dt.21.9.07 

A.1.03 

Sanction of material modification of 

estimate sanctioned by higher 

authority. 

Para 49 of Bd's 

L.No. F(X)II- 

2007/PW/4 

dt.21.9.07 

1% for works 

costing not more 

than 50 Cr. 

CEE/CORE only. 

Upto 50 lac 

(CEE/CORE) 

Nil Nil Nil Nil 

NIL NIL NIL NIL - 

Note: (1) Total value of material modifications in a work should not exceed 5 Cr. or 5% of the value of work, whichever is less. 

(2) The excess or the revised cost of the estimate should not go beyond the CEE's power of sanction. 

(3) A material modification estimated to cost more than 50 lac but below 1.5 Cr. should be certified and sanctioned personally by FA&ACO & GM 

(4) Material modifications which are beyond the competence of GM should sent to Board with the personal approval of FA&CAO & GM. 

A.1.04 ESTIMATE FOR DEPOSIT WORK : 

To sanction estimate for works 

chargeable to other Govt. Deptt. Local 

bodies or private parties/persons 

(except work to be executed in loco 

carriage workshop). 

734 E 

735 E 

Upto 50 Cr. NIL NIL NIL NIL Vetting of estimates by 

Associate Finance is 

necessary.


S C H E D U L E – A - 2 

TENDERS, CONTRACTS AND AGREEMENTS 

Item Nature of Power. Authority Extent of Powers Delegated to Remarks 


PHOD/CHOD/ Other Jr. Admn. 

Sr. 

Jr. 

CPM/SAG in 

SAG 

Grade 

Scale 

Scal 

independent 


e 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.2.01 To register/remove 

the names of 

Contractors in the 

approved list. 

Bd's L/No. 88/ 

CE-1/ CT/74 

dt. 30.04.1993 

& 94/CE- 

I/CT/4 

dt.22.10.01, 

17.10.02 & Bd's 

L.No.2003/CE- 

I/CT/4 Pt.I 

dt.16.5.06 

Full powers 

for Class A 

(CHOD only) 

CPM Upto 

Class B & C 

only. 

Full 

powers 

for Class 

B & C 

only. 

Full powers for Class 

D only. 

NIL NIL - 

Note : (1) A separate list of approved Contractors be maintained for the following 4 slabs of estimated value of the contract according to their 

capacity to take up such works. 

i) Class - A For works more than 50 lac & upto 1 Cr. 

ii) Class – B For works more than 25 lac & upto 50 lac. 

iii) Class – C For works more than 10 lac & upto 25 lac. 

iv) Class – D For works upto 10 lac. 

(2) Selection of Contractors should be carried out by the Selection Committee consisting of the following officers: 

Class of Contractors (Selection Committee Composition) 

Accepting Authority. 

Class - A One SAG (Executive) & SAG (Finance). PHOD/CHOD of Executive Department. 

Class - B & C One JAG (Executive) & JAG (Finance). SAG officer of the Executive Department. 

Class - D One Sr.Scale Officer (Executive) & Sr.Scale Officer (Finance). JAG of the Executive Department. 

Note : For registration in approved list of the contractors, the contractor will have to furnish a non refundable fee of 5,000/- for Class 'D', 

7500/- for Class 'C '. 10,000/- for Class 'B' and 15,000/- for Class 'A'. This fee will cover the entire period of 3 years or part thereof. 

Contractors desirous of registration should submit the application in the proforma prescribed by the Railway with the prescribed fee for 

each category of work in each slab.




PHOD/CHOD/CPM/ Other Jr. Admn. 

Sr. 

Jr. 


SAG 

Grade 

Scale 

Scale 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.2.02 Powers to dispense 

with calling of 

tenders and 

acceptance the same 

for works contract 

(calling of 

quotations). 

Rly. Bd's No. 

2007/CE- 

I/CT/18 Pt. 

dt.5.3.09, 

2007/CE-I/ 

CT/18 Pt.13 

dt.6.9.10. 

Full powers upto 

4 lac in each 

case subject to 

annual ceiling 

limit of 40 lac. 

Same as in 

Col.4. 

Full powers upto 2 lac 

in each case subject to 

annual ceiling limit of 

20 lac. 

Full powers upto 1 Lac 

(where Sr. Scale in 

independent charge of 

project) subject to ceiling 

limit of 5 lac in a 

financial year. 

NIL 

Finance 

concurrence 

is necessary. 

Note :- 

i) Normally the powers to dispense with calling of tenders should be exercised sparingly. The circumstances under which quotations have to be called 

should be spelt out. 

ii) The work should not be split up for the purpose of bringing it within the ambit of this dispensation. 

iii) The reasonableness of rates should be gone into objectively by the accepting authority. 

iv) Quotations should not be for items which can be executed through the existing contracts including zonal contracts. 

v) Quotations should not be for fancy (expensive but of low utility) items. 

vi) Quotations should only be for works which are urgent in nature. 

vii) Quotations should normally be invited from at least 3 well experienced contractors/agencies not necessarily borne on the approved list. 

viii) Accepting Authority must take precautions to see that the quotations are from genuine firms (and not from fictitious firms). 

ix) A register showing the full particulars of works authorized through quotations will be maintained by the officer having powers to dispense with calling 

of tenders. The register may also be sent to Associate Finance while seeking their concurrence. 

A.2.03 Single Tender: 


Approval 

to invite 

Single Tender: 

Bd's LN/97/CE/ 

I/CT/ 32 

dt.27.08. 97 

NIL NIL NIL NIL NIL i) Prior finance concurrence of FA&CAO's 

& GM's approval should be obtained for 

invitation of single tender. 

Single tenders should be invited in rare and emergent situation only after exhausting the open tender/special limited tender routes. Tight targets and urgency 

cannot be accepted as a reason for calling single tenders. The calling of single tender for specialized nature of work should be personally approved by the 

General Manager with prior concurrence of the FA&CAO (Para-1214-E). The instructions contained in Bd's letter No.93/W2/PQR/SC/4 dt.27.9.96 and 

97/CE-I/CT/32 dt.27.8.97 should be followed strictly. In case of single tenders, the Tender Committee and Accepting Authority should be one step higher than 

in case of Open Tender except where General Manager is the accepting authority. 

A 2.04 a) To invite 

limited tender 

from the list of 

approved contractors 

of RE. 


Rly. Bd's 

No. 2007/ CE- 

I/CT/18 

dt.28.9.07. 


Rs. 5 Cr. PHOD/ 

CHOD only. 

CPM/ SAG in 

independent 

charge of project 

1 Cr. only. 

Full 

powers 

upto 1 

Cr. 

Full powers 

upto 25 lac. 

NIL NIL 

Subject to observance of extant rules and orders issued by Railway Board's on the subject.




PHOD/CHOD/ Other Jr. Sr. Jr. 

CPM/SAG in 

SAG Admn. Scale Scale 

independent 


Grade 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

b) To invite 

Special Limited 

tender. 

A.2.05 To invite tenders 

by public 

advertisement in 

the most open 

public manner in 

respect of 

sanctioned 

estimates where 

no future 

decisions are 

required from 

CORE or Board 

regarding 

technical nature of 

work other than 

stores contract. 

Bd's L/No. 

94/CE-I/CT/4 

dt. 17.10.02 & 

2007/CE- 

I/CT/18 

dt.28.9.07 

1213-E & 94/ CE- 

I/CT/4 

dt.17.10.02 & 

11.6.03, F(X)II- 

2003/ PW/1 

dt.9.10.04, F(X)II- 

2006/PW/14 

dt.26.9.06, 

2007/CE-I/CT/13 

dt.3.9.07, 

2007/CE-I/CT/ 

18 dt.7.3.08, 

2008/CE-I/ CT/ 

Con/7 (PCE/GM) 

dt.15.12.08 & 

CORE's L.No.G- 

6/1 Pt.VIII 

dt.13.6.05. 

Full powers 

upto Rs. 5 Cr. 

PHOD (HAG 

only). 

Full 

Powers for 

PHOD/ CHOD 

& upto 8 Cr. 

for CPM/SAG 

in independent 

charge of 

project. 

NIL NIL NIL NIL i) SLT may be adopted in consultation with FA&CAO in 

the following cases:- 

(a) Works of urgent nature (to be approved by the GM 

personally). 

(b) Consultancy works (to be approved by the GM 

personally). 

(c) All other types of work depending upon merit of 

case to be approved by PHOD personally. 

ii) Special limited tenders may be invited from 

specialized & reputed contractors/organizations/ 

agencies. 

iii) Proposal detailing the circumstances and necessity 

for going in SLT should be initiated and got 

concurred by FA&CAO before personal approval of 

PHOD/GM is obtained. 

iv) Tenderers from whom special limited tenders are 

to be invited should preferably be more than six 

but not less than four. 

v) Tenderers need not necessarily be borne on the 

Approved List. 

Full 

powers up 

to 8 Cr. 

for SAG 

officers of 

CORE/ 

HQ & 

upto Rs.4 

Cr. for 

SAG 

officers in 

project. 

Full 

powers 

upto 

2 Cr. 

Full 

powers 

over 

upto 

20 lac. 

NIL 

Note: 

1. The discretion to invite tenders from abroad will 

vest with GM. 

2. The extant Codal rules & orders regarding 

invitation and consideration of tenders shall have to 

be observed. 

3. Tender schedule may be approved by the JAG/SAG 

officers. Vetting of tender schedule should be 

necessary only in the rare urgent cases where 

tenders are called without sanction of Detailed 

Estimate. Pre-vetting will also not be necessary in 

case of Zonal Works for which detailed estimate are 

not to be framed. 

4. Two packet system of tendering may be adopted 

wherever considered necessary. There is no need to 

link this mode of tendering to any financial value.





CPM/SAG in 


independent 


Grade 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.2.06 To accept limited/ 

open/Spl. limited 

tenders and to 

enter into contract 

in respect of 

sanctioned works 

provided the total 

cost of each 

contract does not 

exceed Rs. 100 Cr. 

F(X)II-2003/ PW/ 

10 dt9.10.04, 

F(X)II- 

2006/PW/14 

dt.26.9.06, 

2007/CE-I/CT/13 

dt.3.9.07 & 

15.10.07 , 

2007/CE-I/CT/ 

18 dt.7.3.08 & 

CORE's L.No. G- 

6/1Pt.VIII 

dt.13.6.05. 

Full powers up 

to 50 Cr. 

HAG only. Upto 

30 Cr. (CHOD 

in CORE) and 

upto 8 Cr. 

CPM/SAG in 

independent 


project. 

Full 

powers upto 

8 Cr. for 

SAG officers 

of CORE 

(HQ) and 

upto 4 

Cr. for SAG 

officers in 

project.) 

Full 

powers 

upto 2 

Cr. 

Full 

powers 

upto 

20 lac. 

NIL These powers are to be exercised where 

competent authority's approval under A.2.04 & 

A.2.05 has been obtained. 

The detailed TC constitution for all level are 

placed as Annexure-I & II. 

A.2.07 

To execute 

contract on behalf 

of the President of 

India (To sign 

agreement in 

other than Stores 

contracts). 

1259-E Full powers for 

the value of the 

contract 

accepted by 

GM. 

Full 

powers 

upto 50 

Cr. 

Full 

powers 

upto 8 

Cr. 

Full 

powers 

upto 2 

Cr. 

NIL 

1. The agreement for the contracts awarded 

(LOA issued) by CORE shall be executed by 

officers of appropriate level in project. In case 

appropriate level officer is not available in 

project, agreement would be executed by next 

higher authority in project like CPM/SAG 

(Authority No.G-6/1/Pt.VIII dt.13.6.05. 

2. Prior legal vetting of the draft agreement 

should be obtained before submitting the 

same to the project for signature. 

3. For all CORE contract for which work are to 

be executed in project, finance vetting of the 

agreement would be done by project finance. 

NOTE 

For contract to be approved by Rly. Bd., the agreement for such contracts will be signed by the Competent Authority in CORE Headquarters Office at Allahabad.


CONSTITUTION OF TENDER COMMITTEE AND AUTHORITY 

COMPETENT TO ACCEPT WORKS CONTRACT. 

Annexure-I of SOP Para A.2.06 

S.N. Value of tenders Tender Committee Accepting Authority 

Concerned Deptt. Sister Deptt. Finance Deptt. 

i) Up to 20 lac Jr. Scale - Jr. Scale Sr. Scale 

ii) Above 20 lac & up to 2 Cr. Sr. Scale Sr. Scale Jr. Scale JAG 

iii) Above 2 Cr. & up to 4 Cr. JAG JAG Sr. Scale SAG/CPM 

iv) Above 4 Cr. & up to 8 Cr. JAG JAG JAG SAG in CORE/CPM 

v) Above 8 Cr. & up to 30 Cr. SAG SAG JAG HAG/CHOD 

vi) Above 30 Cr. & up to 50 Cr. SAG SAG SAG HAG 

vii) Above 50 Cr. & up to 100 Cr. CHOD CHOD CHOD GM 

NOTE :- 

1. In case of single tender, Tender Committee and accepting authority should be one step higher than in case of open tender excepting 

where GM is the accepting authority. 

2. Tender committee members can not function as accepting authority also. In such case tender will be accepted at next higher level. 

3. Sister Deptt. means associate Technical Deptt. e.g. for Electrical Deptt., S&T Deptt. and Civil Engineering Department are sister 

department. CPMs can nominate the TC members of sister department for Project level tender. 

4. Corresponding to the above mentioned delegation the standing Tender Committee nominations for various Department of CORE are given 

in Annexure-II. 

5. The level of Tender Committee shall be decided on the basis of the lowest offer received. In case lower offer are found not acceptable and 

value of the other offers to be considered exceed the powers of the Tender Committee constituted for the purpose, all tender papers 

alongwith the offers, briefing notes and the accepted recommendations of the tender committee (confined to their passing over the lower 

offers) should be passed on the higher tender committee for their deliberation. 

6. In any tender committee case, if the accepting authority of respective grade is not available then the tender committee recommendations 

may be accepted by the next higher authority. 

7. In any tender committee case, if any TC member of respective grade is not available in a project then CHOD/PHOD can nominate officers 

either from HQ or any other project, otherwise next higher grade officer shall act as TC members and then the accepting authority shall 

be one grade higher than the highest grade member in the TC. 

8. In case the posts in the lower grade are not in operation, the member from that particular department and the accepting authority 

should be one step higher. 

9. In case the officer competent to accept the tender has to be a member of tender committee, the recommendations of the tender committee 

should be put up for acceptance to the next higher authority.


CONSTITUTION OF TENDER COMMITTEE 

FOR THE WORKS CONTRACT FOR CORE. 

ANNEXURE-II of SOP para A.2.06 

1. TENDERS OF ELECTRICAL DEPTT. 

i) Above 50 Cr. & up to 100 Cr. CEE, CE, FA&CAO 

ii) Above 30 Cr. & up to 50 Cr. - CEE(P&D), CSTE(P&D) & FA&CAO (SAG) 

iii) Above 8 Cr. & up to 30 Cr. - CEE(P&D), CSTE(P&D), & Dy. FA&CAO (G) 

iv) Above 4 Cr. & up to 8 Cr. - Dy. CEE (Concerned), Dy. CSTE (HQ) & Dy. FA&CAO/G 

V Above 2 Cr. & up to 4 Cr. Dy. CEE (Concerned), Dy. CSTE (HQ) & Sr. AFA-I 

2. TENDERS OF S&T DEPTT. 

i) Above 50 Cr. & up to 100 Cr. - CSTE, CE & FA&CAO 

ii) Above 30 Cr. & up to 50 Cr. - CSTE(P&D), CEE(P&D) & FA&CAO(SAG) 

iii) Above 8 Cr. & up to 30 Cr. - CSTE(P&D), CEE(P&D) & Dy. FA&CAO/G 

iv) Above 4 Cr. & up to 8 Cr. - Dy.CSTE (Concerned), Dy.CE & Dy. FA&CAO/Fx 

v) Above 2 Cr. & up to 4 Cr. Dy. CSTE (Concerned), Dy. CE & Sr. AFA-I 

3. TENDERS OF CIVIL ENGG. DEPTT. 

i) Above 50 Cr. & up to 100 Cr. - CE, CEE & FA&CAO 

ii) Above 30 Cr. & up to 50 Cr. - CE, CEE(P&D) & FA&CAO(SAG) 

iii) Above 8 Cr. & up to 30 Cr. - CE, CEE(P&D) & Dy. FA&CAO/Fx 

iv) Above 4 Cr. & up to 8 Cr. - Dy.CE, Dy. CEE(HQ) & Dy. FA&CAO/Fx 

v) Above 2 Cr. & up to 4 Cr. Dy. CE, Dy. CEE(HQ) & Sr. AFA 

NOTE : 

1. The above standing Tender Committee would not be applicable in cases where Railway Board have specified any other T.C. constitution 

for tenders of specific nature. 

2. The Tender specified to be called by CORE/Allahabad as per Administrative decision communicated earlier or existing from time to 

time would continued to be called and processed by CORE/ALD even if it is less than Rs.8 Cr. in value. 

3. For TC cases upto the acceptance level of CHOD/PHOD, the TC member of a department can be changed with the approval of 

concerned CHOD/PHOD taking in to account the available officers in the department and their workload. 

4. For TC cases up to acceptance level of JAG the TC members may be nominated by concerned CHOD/PHOD on case to case basis.



Nature of Power. Authority Extent of Powers Delegated to Remarks 



CPM/ SAG in 


independent 


Grade 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.2.08 To make minor variations in 

specifications, conditions of contract 

after signing it including minor changes 

in drawings, mode of dispatch, 

inspection/test, and programme station 

of delivery, dimensions, workmanship 

etc. 

- Full powers in 


tenders 

accepted by 

themselves. 

Same as in 

Col. 4 

Same as 

in Col. 

4. 

Same as 

in Col. 4. 

NIL - 

Note : 1. Standard Conditions, specifications shall not be varied without approval of G.M. 

A.2.09 

2. Finance concurrence shall be obtained in respect of variation involving financial implications. 

3. All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter duly 

Signed by the authority which signed the original contract. 

To make minor variations in rates 

arising out of circumstances not 

provided for in the contract. 

- For increase - NIL 

Full powers in 

respect of lowering 

of rates for 

contracts accepted 

by them. 

Same as in 

Col. 4 

Same 

as in 

Col. 4 

NIL NIL - 

Note : 1. Variation in rate for which provision has been made in the contract itself shall not be deemed to constitute a variation provided that they are carried out 

only to the extent and by order of the authority specified in the contract. 

2. Finance concurrence shall be obtained in respect of variation involving financial implications. 

3. All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter duly signed by the authority which signed 

the original contract. 

A.2.10 

To vary the quantity of any item or to 

introduce a new item in a contract, provided 

the value of the contract does not exceed the 

powers of the authority that accepted the 

original contract. 

Bd's L/No. 94/CE- 

I/CT/37 

dt.05.05.95 1265 E 

& 1268, 

94/CE-I/CT/4 

dt.22.10.2001, 

17.10.02, 2007/CE- 

I/CT/1 dt.31.8.07, 

2007/CE-I/CT/18 

dt.28.9.07 & 

2007/CE-I/CT/18 

Pt.xii dt.31.12.10 



contracts 

accepted by them. 

Same as in 

Col. 4 

Same 

as in 

Col. 4 

Same as 

in Col. 4 

NIL -



1. In works contract, if due to unavoidable and inescapable reasons introduction of new NS item is considered necessary, the same can be done 

without finance concurrence subject to a maximum of ceiling of 5 Lac in a contract (or) 10% of original value of the contract whichever is 

less. This power shall be exercised by SG/JAG level officer upto a value of 50,000/- in a contract and by SAG level officer upto a value of 

5 lac in a contract. N.S. items beyond these limits can be introduced with prior Finance concurrence only. 

2. Rates of such NS items accepted without finance concurrence cannot be quoted as Last Accepted Rate (LAR) for justifying similar rates in 

future tenders. Only rates obtained through competitive tender process can be adopted as LAR. 

3. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement 

rate. For this, no finance concurrence would be required. 

4.1 In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall 

be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item 

may be operated in excess of 125% of the agreement quantity subject to the following conditions: 

(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade; 

(i) 

(ii) 

(iii) 

Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate 

awarded for that item in that particular tender; 

Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item, shall be paid at 96% of the rate 

awarded for that item in that particular tender; 

Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable 

circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular 

tender. 

(b) The variation in quantities as per the above formula will apply only to the individual items of the contract and not on the overall contract 

value. 

(c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and, if found necessary, should be only 

through fresh tender or by negotiating with existing contractor, with prior personal concurrence of FA&CAO and approval of General 

Manager. 

4.2 In cases where decrease is involved during execution of contract: 

(a) The contract signing authority can decrease the items upto 25% of individual item without finance concurrence. 

(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade 

may be taken, after obtaining 'No Claim Certificate' from the contractor and with finance concurrence, giving detailed reasons for each such 

decrease in the quantities. 

(c) It should be certified that the work proposed to be reduced will not be required in the same work.


5. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value items for this 

purpose is defined as an items whose original agreement value is less than 1% of the total original agreement value." 

6. No such quantity variation limit shall apply for foundation items. 

7. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not on individual SOR items. 

However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single 

percentage rate or individual item rate). 

8. For tenders accepted at SAG level at CORE/Hd. Qtrs./Project, variations may be accepted by CPM/SAG independent in-charge of the project 

subject to the condition that revised value of the agreement lies within the acceptance power of SAG officer. 

9. For tenders accepted by General Manager, variations upto 125% of the original agreement value (even if the revised agreement value is 

beyond GM's competence to accept tenders) may be accepted by General Manager. 

10. For tenders accepted by Board Members and Railway Ministers, variation upto 110% of the original agreement value may be accepted by 

General Manager. 

11. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both 

for increase as well as decrease of value of contract agreement), sanction of the competent authority as per single tender should be obtained. 

12. These conditions would be equally applicable to single and limited tender cases, upto power delegated in each contract as per Para A.2.03, 

A.2.04 & A.2.05 of RE SOP. 

Note : Modified changes viz. Para 4.1, 4.2 & 11 shall be applicable with prospective effect in all future works contracts (Ref. Rly. Bd's 

letter No.2007/CE-I/CT/18 PtXII dated 31.12.2010





CPM/SAG in 


independent 


Grade 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.2.11 

To extend date of 

completion of 

contracts. 

Para 

1266-E 



contracts 

signed by them. 

Same as in 

Col. 4 

Same 

as in 

Col. 4 

Same 

as in 

Col. 4 

Note: Finance concurrence for extension would be required in the following cases: 

a) Where no loss, no inconvenience can not be certified. 

b) Where the contract was awarded on time preference basis. 

c) Where PVC clause is inherent part of the contract and extension proposed is with PVC. 

A.2.12 To vary the 

condition of any 

contract 

A.2.13 To impose any 

penalty provided 

therein. 

A.2.14 To cancel/terminate 

contracts 

in 

accordance with the 

conditions of the 

contract. 

A.2.15 

To dispose of stores 

rejected in terms of 

the contract. 

Para 1265-E Full powers in 


contracts 

accepted by 

them. 

1267-E Full powers in 


contracts 

signed by 

them. 

Para 1270E 

Para 762-S 



contracts signed 

by them. 



contracts 

accepted by 

them. 

Same as in 

Col. 4 

Same as in 

Col. 4 

Same as in 

Col. 4 

Same as in 

Col. 4 

Same as 

in Col. 4 

Same as 

in Col. 4 

Same 

as in 

Col. 4 

Same 

as in 

Col. 4 

Same as 

in Col. 4. 

Same as 

in Col. 4. 

Same as 

in Col. 4 

Same as 

in Col. 4 

NIL 

NIL 

NIL 

NIL 

1.Extension should be signed by the authority 

who had signed the original contract. 

2. For contracts accepted by GM, extension 

should be communicated by CPMs/CHOD only 

after obtaining approval of GM and the 

extension letter should indicate that the 

approval of GM has been obtained. 

i) Prior finance concurrence is necessary. 

ii) Provided Rly. Board's instructions on any 

specific conditions of contract have been 

issued. 

i) Provided Rly. Board's instructions on any 

specific conditions of contract have been 

issued. 

ii) Waiver of imposition of penalty is not 

governed by this para. 

Note: (i) Cancellation of contract should be conveyed to the 

contractor under the signature of the officer who signed the 

contract/agreement. 

(ii) For contracts accepted by GM or Rly. Bd. 

cancellation/termination of the contract should be 

conveyed to the contractors under the signature of 

CPMs/CHOD only after obtaining approval of GM and the 

communication should indicate that the approval of GM 

has been obtained. 

NIL -





PHOD/CHOD/ Other Jr. Admn. Sr. Jr. 

CPM/SAG in 

SAG Grade Scale Scale 

independent 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.2.16 

i) 

ii) 

iii) 

iv) 

Refund of cost of tender forms sold 

to the tenderers when tender notice 

is withdrawn. 

Refund of Earnest Money in cases 

where the tender is dropped/ 

discharged even before its opening, 

the cost of tender document (tender 

fee) should be refunded. 

Forfeiture of Earnest Money in 

connection with tenders. 

Refund of Security Deposit in 

connection with tenders. 

v) Refund of Earnest Money for 

unsuccessful tenderer. 

A.2.17 To sanction mobilization advance to 

contractor where such advance is 

provided for in the contract 

approved by the competent 

authority. 

Note 

Bd's L/No. 74- 

E3/ 3000 dt. 

14.01.75 

Bd's L.No. 

97/RS(G)779/8 

dt.4.8.97 

Bd's L/No. 74- 

EB 3000 

dt.14.1.75 

Bd's L.No.2007/ 

CE-I/CT/18 

dt.27.8.08 

Bd's L.No.2007/ 

CE-I/CT/18 (Pt.I) 

dt.10.9.08 & 

Para 1261 of 

Engg. Code 



F(X)II-2006/PW- 

17 dt.21.9.07 

Full 

Powers. 

Full 



the limit of their 

powers of calling 

of tenders. 

Full 


Full 


Full 


Full 


Same as 

in Col.4 

Full 


Full 


Full 


Full 

Powers 

Same as 

in Col. 4 

Full 


Full 


All advances mentioned above shall be levy of interest charges @ 12% or as prescribed by Railway Board. 

A.2.18 Claims, settled by Arbitration 

award against any dispute arising 

out of a contract. 

Para 36 of Bd's 

L.No.F(X)II- 

2006/PW-17 

dt.21.9.07 

Full powers. NIL - 

Full 


Same as in 

Col. 4 

NIL - 

NIL - 

NIL NIL - 

Full 


Nil - 

Full powers. NIL NIL NIL NIL All stipulation given 

from time to time by RB 

on the subject should be 

adhered to. 

Full powers to 

PHOD/CHOD only 

upto the limit of 

their powers of 

acceptance of 

tenders. 

NIL NIL NIL NIL 

Note: Full powers, subject to the conditions that the Railway Board should be informed of the details - 

(i) Where payment to the contractor as a result of the Arbitrator's award exceeded by more than Rs.50 thousand of the amount considered due by the Railway 

Administration before the arbitration proceedings began and; 

(ii) Where deficiencies in the General condition of contract or procedures laid down by the Railway Board came to light.




PHOD/CHOD/CPM/SAG in Other Jr. Admn. Sr. Jr. 



Project 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.2.19 

(i) 

To sanction payment of 

honorarium/ remuneration fee 

payable to arbitrator in cases in 

which Rly. Adm. is a party upto 

10,000/-per year in each case. 

Item No.33 of 

Board's letter No. 

F(X)II- 

2008/PW/6 

dt.15.10.09 

Full powers 

Full 

powers 

NIL NIL NIL SDGM for CHODs and CPMs. 

(ii) To sanction payment of 

honorarium/ remuneration fee 

including incidental expenditure 

i.e. stamps, Paper, stationary, 

Steno etc. demanded by 

arbitrator. 

Full powers to CHOD of 

respondent Deptt. 

NIL NIL NIL NIL i) SDGM for CHODs & 

CPMs in cases when 

they are appointed as 

arbitrator for the case 

of their own Deptt. 

ii) This will not apply to 

payment of fees to 

private persons to act 

as 

arbitrator 

appointed by Court. 

iii) Subject to observance 

of extant rules for 

arranging payment.

SCHEDULE A-3 

LAND AND BUILDINGS 





PHOD/CHOD/ 

CPM/SAG in 

independent 


Other SAG Jr. Admn. 

Grade 

Sr. Scale Jr. 

Scale 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

A.3.01 To accept awards for acquisition 

of land against provision 

made in the sanctioned 

estimate and land is acquired 

under land acquisition Act. 

- Full 


Full 


Full Powers for 

officers of Civil 

Engg. 

Deptt. only. 

NIL NIL - 

A.3.02 To allot licence for plots of Rly. 

land to Rly. employees and 

outsiders in accordance with 

rules and executing agreement 

thereof. 

A.3.03 Renting of Rly. Building: 

Rent vacant Rly. Building to 

persons outside the Rly. on the 

highest rent that can be 

secured in the circumstances. 

- Full 


Para 

1966-E 

Full 


NIL NIL NIL NIL In consultation 

with Open line 

Rlys. 

NIL NIL NIL NIL 

A.3.04 To change the classification of Rly. Buildings: 

(i) From residential to nonresidential 

and vice-versa. 

- Full 


Same as in 

col. 4 for 


Civil Engg. 

Deptt. Only 

NIL NIL NIL - 

(ii) From those intended for 

establishment on one class to 

those intended for Estt. for 

other class. 

- Full 


Same as in 

col. 4 for 


Civil Engg. 

Deptt. Only 

NIL NIL NIL - 


Subject to the restriction laid down in para 1906-E, and 1907 E, classification made by the Rly. Bd. in their directive.





CPM/ SAG in 


independent 


Project 

1. 2. 3. 4. 5. 6. 7. 8. 9. 


A 3.05 

Law Charges: 

i) To the engagement of a Railway 

Counsel borne on panel on scale of 

fees not higher than that 

prescribed by Ministry of Law & 

Justice/Rly. Board. 

Bd.'s L/No. 

F(X)II-2000 

/PW/2 

dt.13.9.02 

Full Powers 

Full 



all court cases 

other than 

Supreme Court. 

NIL NIL - 

ii) To incur Law charges by engaging 

counsel and sanction of fee thereof 

upto 1050/- per day in Supreme 

Court/High Court or 750/- per 

day in other courts, where there is 

no panel of Railway Advocates. 

Item No. 31 

of Bd's L.No. 

F(X)II- 

2007/PW/4 

dt.21.9.07 

Full 


Full 


NIL NIL NIL As per clarification of Director 

Finance (Exp.)/Rly.Bd.'s letter 

No.F(X)II-2000/PW/2 dt.13.9.02, 

this rate is applicable for counsel not 

borne on approved panel. 

iii) To incur Misc. Expenditure 

directly connected with court 

cases. 

- Full Powers. Full 



for all Court 

Cases other 

than Supreme 

Court. 

NIL NIL Finance concurrence is necessary 

beyond Rs.5,000/- in each case. 

A 3.06 

i) 

To allow an employee to store 

furniture in a Rly. quarter on 

payment of normal rent for a 

period of 4 months on leave or 

transfer temporarily within RE 

subject to conditions laid down in 

Para 1921-E. 



Full Powers. NIL NIL 

ii) 

To sanction occupation of quarters 

by non-gazetted staff free of rent in 

the circumstances laid down in 

para 1918-E. 



Full Powers. NIL NIL In case staff, who are provided with 

tented accommodation/huts built of 

bamboo framing, grass mat walling 

thatched roofs engaged in relaying 

surveys and construction.






CPM/SAG in 

independent 



1. 2. 3. 4. 5. 6. 7. 8. 9. 

iii) To exempt the incumbent of a 

post from occupying the 

quarter allotted to the post and 

paying the rent there of in 

circumstances laid down in 

Para 1918-E. 



Full 


NIL NIL 

Note : Powers under item A.3.06 are to be exercised by the officers, of Civil Engg. and personnel Deptt. only. However, Head of the projects, 

SAGs/CPMs can exercise these powers. 

A 3.07 

Hiring of Private accommodation 

for residential use of 

Non-Gazetted staff 

2005/LMB/12 

Master circular dt. 

April, 2006 

Full 


CE/CORE in HQ 

and CPM in 

Projects. 

NIL NIL NIL NIL The scale of rent paid in 

each case will be within the 

ceiling fixed for various 

categories of staff. Any other 

instructions on the subject 

should also be complied. 

A 3.08 

Hiring of private accommodation 

for use of office/camp 

office/ORH accommodation. 

Para 7 of Bd's L.No. 

F(X)II/2007/PW/4 

Dtd.21.9.07 

Full 


NIL NIL NIL NIL Finance concurrence is 

necessary. 

Note: 1. Subject to maximum of 150 Sq. Metre for individual accommodation for camp office/Rest House. 

For renting of bigger accommodation administrative approval of GM should be obtained. 

2. If more than one such building is proposed to be taken in one OHE Gr. (of not 

less than 100 RKM prior administrative approval of CE/CORE shall be obtained).

SCHEDULE – B – Pt.-I 

ESTT. MATTERS GAZETTED. 




Nature of Power 

Extant of Powers delegated to 

Sr. Scale 

Authority PHOD/CHOD/ Other Jr. Admn. 

Jr. 

CPM/SAG in 

SAG Grade 

Scale 

independent 


Project. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

Remarks 

B.1.1 

Transfer & Posting of officers 

within RE Org. 

S.N.5 of 

App. 

XXXICR-II 

A.C.S 

No.258 RII. 

146 & 147 

R-I. ACS 

No.226 R.I. 


upto SS 

(cadre 

controlling 

PHOD/CHOD 

only) 

Nil Nil Nil Nil CPMs/SAG, in independent 

charge of project can 

transfer the officer from one 

post to another at the same 

station with information to 

cadre controlling PHOD/ 

CHOD. 

Note:- 

1. Approval of GM is necessary in case the officer is transferred within one year of joining at a particular station. 

2. If transfer allowance is not admissible, it should be specified in the transfer order. 

B.1.2 

Handing over and taking 

over charge in cases in 

which several scattered 

works or stores have to be 

inspected before completing 

transfer or charge. Treatment 

of period up to a 

maximum period of 6 days 

as on duty. 

GOI's 

decision 

under FR 

(107) ACS 

No.228 App. 


up to JAG 

Full 


up to 

Sr. 

Scale 

Nil Nil Nil - 

B.1.3 

Grant of advance of Pay on 

transfer. 

IREM 1113 

& 1114 R-1 

Full Powers in 


officers 

working under 

them. 

Same 

as in 

Col.4 

Nil Nil Nil SDGM would exercise these 

powers on behalf of GM for 

PHOD/CHOD/CPMs & SAG 

holding independent charge 

of project.


Item Nature of Power Authority Extant of Powers delegated to Remarks 


PHOD/CHOD/ Other SAG Jr. Admn. Sr. Jr. 

CPM/SAG in 

Grade. Scale Scale 

independent 

charge of Project. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.4 

Grant of Advance 

of TA/DA. 


IREM-I. 


including for 

themselves. 


for officers 

working 

under their 

control. 



working under 

their control. 

Nil Nil - 

B.1.5 

Advance for purchase 

of Motor 

Cars/Motor 

Cycles/ Scooters. 

Para 1104 & 

1105 of IREM-I 



officers under 

them. 

Nil Nil Nil Nil SDGM on behalf of GM in respect of 

PHOD/CHOD/CPMs/SAG in 

independent charge of project 

subject to availability of fund. 

B.1.6 

Advance/Final 

withdrawal from 

provident fund. 

922 R.I. Full Powers for 

officers working 

under them. 

Nil Nil Nil Nil i) SDGM on behalf of GM in respect 

of PHOD/CHOD/CPMs/ SAG in 


subject to availability of fund. 

ii) Case to be processed through 

Personnel Department only other 

than Accounts. 

B.1.7 

Grant of traveling/ 

daily allowance 

Bd.'s letter 

No.F(E)-I/2008/ 

AL-28/14 dt. 

1.12.08. 


including their 

own TA Journal. 

Same as in 

Col. 4 

Full powers 

including their 

own TA 

Journal & in 



working under 


NIL Nil - 

B.1.8 

To authorise a Rly. 

servant to proceed 

on duty to any 

part in India 

outside his own 

Rly. (Project.) 

Para 1622 (2) R-II 




under them. 

Same as 

in Col.4 

Same as 

in Col.4 

Nil Nil -




Nature of Power Authority Extant of Powers delegated to Remarks 

PHOD/CHOD/CPM/ Other SAG Jr. Sr. Scale Jr. Scale 


Admn. 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.9 

To sanction 

transfer & packing 

allowances as per 

extant rules. 

RB/L.No. PC-III/ 

78TA/1 dt. 

12.5.78. 

Full powers for 


them. 

Same as in 

Col. 4. 

Nil Nil Nil SDGM for GM/PHOD/ 

CHOD of CORE & CPMs/ 

SAG officers in 

independent charge of the 

project. 

B.1.10 

B.1.11 

(i) 

(ii) 

Grant of TA/DA for 

continuous halt in 

accordance with 

Codal provisions. 

Permission to Gaz. 

Officers to attend 

conferences/ 

congress or 

meeting in India 

recognised by Rly. 

Bd. as duty. 

Grant of Spl. CL & 

Spl. passes to 

such conference/ 

meeting recognised 

by Rly. Bd. As 

specified in Rules 

335RI to an officer 

on his own request 

spent in attending 

Conference/ 

Meeting 

1648 R-II Ed.2005 Full Powers up to 

180 days. 


up to 120 

days. 

Nil Nil Nil - 

1689-RII Full Powers Nil Nil Nil Nil 1. Where payment of fee is 

involved, concurrence 

of Finance is necessary. 

2. The sanction for 

payment of fee will be 

taken from the 

appropriate authority 

as laid down under the 

extant rules. 

1689-RII 

Full Powers where 

no payment for 

meeting in India is 

involved. 

Nil Nil Nil Nil -







Admn. 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.12 

Grant of leave (LAP, 

LHAP, Maternity/ 

Paternity/Chilled Care 

Leave) including C.L. in 

accordance with the 

rules except special 

disability leave, study 

leave and leave out of 

India. 

B.1.13 Grant of Special 

disability leaves. 

B.1.14 

Grant of Ex-India leave 

subject to certification 

by Accounts and 

permission to go 

abroad. 

B.1.15 Grant of cash payment 

in lieu of unutilised 

leave on average pay to 

gazetted officers on the 

date of retirement/ 

superannuation. 

B.1.16 Grant of cash payment 

of 10 days leave on 

average 

pay 

(encashment on LAP in 

service) 

Para 514, 

523, 527 R-I 

552-IREC-I 





However CPMs 

will exercise this 

power upto 30 

days only. 




- Full Powers to 

PHOD/ 

CHOD only upto 

JAG officers 


IREC-I 

Bd's 

L.No.F(E)III/ 

2008/LE- 

1/1 

dt.29.10.08 



their administrative 

control. 



their 

administrative 

control 

Full powers 

upto 21 days 



under their 

control. 

Same 

as in 

Col.5. 

Full powers 


C.L. only in 



under their 

control. 

Nil - 

Nil Nil Nil Nil Subject to Extant codal 

provisions of Estt. Code. 


Same as in 

Col.4 

Same as in 

Col.4 

Nil Nil Nil Subject to certification of 

leave being due, by 

Accounts. SDGM on behalf 

of GM in respect of 

PHOD/CHODs/CPMs/SAG 

in independent charge of 

project. 

Nil Nil Nil Subject to fulfillment of 

latest instruction issued by 

Railway Board in this 

regard.







Admn. 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.17 Reimbursement of 

Medical expenses in 


extant orders. 

B.1.18 

B.1.19 

To grant leave to 

gazetted officers 

while abroad and 

not in foreign 

service as per 

extant orders. 

To sanction passes 

for family and kitwagon 

for 

transportation on 

transfer beyond 

normal time limit as 

per extant rules. 

607 RI & 617 RI. Full Powers for 

officers under their 


control. 

514 of 

IREC-I 


officers under their 


control. 

1646 of IREC-II Full 


Full Powers. Nil Nil Nil Case to be processed by the 

concerning branch subject to 

recommendation of authorised 

Rly. Medical attendant. SDGM 

on behalf of GM in respect of 

PHOD/CHODs/CPMs/SAG 


as per latest instruction. 

Nil Nil Nil Nil Subject to certification by 

Accounts that the leave is 

due. 

Nil Nil Nil Nil SDGM on behalf of GM in 

respect of PHOD/CHOD/ 

CPMs/SAG in independent 

charge of project. 

B.1.20 

Allotment of 

quarters. 

Bd's L/ No. 

E(G)2006-QRI-1-6 

dt.20.4.07. 

Full Powers to 

SDGM in CORE 

and CPMs in 

projects 

Nil Nil Nil Nil -





PHOD/CHOD/CPM/ SAG in Other Jr. Sr. Jr. 



Project. 

Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.21 Permission for retaining the quarters Bd's L/ No. Full Powers upto 4 Nil Nil Nil Nil - 

at original station to the officer E(G)2006-QRI-1- months to SDGM in 

transferred temporarily as per extant 

rules. 

6 

dt.20.4.07. 

CORE and CPMs in 

projects 

B.1.22 

To permit a Rly. servant transferred 

permanently from one station to 

another station on the Railway 

Electrification to retain quarter at the 

original station subject to fulfillment 

of conditions of para 1921-E as per 

extant rules 

Bd's L/ No. E(G)- 

2006-QRI-1-6 

dt.20.4.07. 

Full powers to SDGM 

in CORE and CPMs in 

projects 


B.1.23 

To allow a Rly. servant to retain his 

quarter during leave for a period 

exceeding two months as per extant 

rules 


E(G)2006-QRI-1- 

6 

Dt.20.4.07. 

Full Powers to SDGM in 


projects 


B.1.24 

To allow a Rly. servant to retain his 

quarter during deputation in India on 

Foreign service terms as per extant 

rules. 


E(G)2006-QRI-1- 

6 

dt.20.4.07. 

Full 

Powers to SDGM in 


projects 


B.1.25 

To allow the heirs of deceased Rly. 

servant to retain his quarters as per 

extant rules. 


E(G)98-QRI-11 

dt.22.1.1999. 



projects upto 24 

months on payment of 

normal rent from the 

date of the death of the 

employee. 

Nil Nil Nil Nil





PHOD/CHOD/CPM/ SAG in Other Jr. Sr. Jr. 


SAG Admn. Sca Scale 

Project. 

Grade. le 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.26 

To exempt the incumbent of a post 

from accepting the quarter allotted to 

the post and from paying rent up to a 

period of 4 months in the following 

circumstances as per extant rules 


IREM-II 

(i) When an employee temporarily 

transferred to a post. 

(ii) When the quarter is subject to 

extensive repairs such as renewal of 

roofing or such other special work 

necessitating the vacating of the 

whole quarter. 



projects. 



projects 



(iii) 

When an employee is required to 

vacate the quarter under Medical 

advice on account of infectious 

disease or epidemic. 



projects 


B.1.27 Permission to allow retention of 

quarter on retirement as per extant 

rules 


E(G)2006-QR I-6 

(Master circular 

No.49) 

dt.20.4.07 

- 

(i) Up to 4 Months. Full powers to SDGM in 


projects on payment of 

Normal rent. 


(ii) 

Beyond 4 months at rates and under 

conditions prescribed in Rly. Bd's 

Letter dt.01.6.01. 

-do- 



projects. 

Nil Nil Nil Nil -





PHOD/CHOD/CPM/SAG Other Jr. Sr. Jr. 

in independent charge 

SAG Admn. Sca Scale 

of Project. 

Grade. le 

1. 2. 3. 4. 5. 6. 7. 8. 9. 


quarter on resignation, dismissal/ 

removal from the service as per 

extant rules. 


E(G)2006-QR I-6 



dt.20.4.07 


SDGM in CORE and 

CPMs in projects 

upto one month only 

on payment of 

normal rent. 


B.1.29 

Permission for making an application 

for passport, issue of no objection 

certificate for going abroad. 

Bd's L. No. 

95/V(C)00/1 

dt.22.11.95 


CPO/CORE only for 

Gaz. Officers 

excluding PHOD/ 

CHOD/CPM/SAG 

officers incharge of 

project . 

Nil Nil Nil Nil Subject to no D&AR & 

Vig. cases pending. 

B.1.30 Reporting and sanction of 

transactions of immovable/ movable 

property under conduct rules 16 & 

18. 

Para 16 & 18 of 

CCS. 


SDGM only for 

officers up to JA 

grade. 


B.1.31 

To sanction release of funds against 

HBA within the budget allotment. 


IREM-I 


SDGM only for all 

officers. 

Nil Nil Nil Nil SDGM to exercise these 

powers on behalf of GM 

B.1.32 

To permit acceptance of honorarium 

for conducting disciplinary enquiries 

against Rly. officers arising out of 

Vigilance/CBI cases where the limit 

shall be Rs.6,750/- in a year. 

Item No.5(e) of 

Bd's L.No. F(X)II- 

2007/ PW/4 

dt.21.9.07 & 

15.10.09 



under their control. 

Nil Nil Nil Nil Subject to nomination 

as enquiry officer by 

competent authority & 

finance concurrence. 

SDGM on behalf of GM 


PHOD/CHOD/CPMs/S 

AG in independent 

charge of project.






CPM/ SAG in 

SAG Grade. Scale Scale 

independent 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.33 

To permit journey by road on duty 

between two stations connected by 

Rail. 


IREC-II 

Full Powers. 

Full 



in respect 

of officers 

working 

under 

them. 

Nil Nil SDGM on behalf of GM 

in respect of PHOD/ 

CHOD/CPMs/SAG in 


project. 

B.1.34 

To permit Rly. Officers to work 

and/or receive fee (recurring and non 

recurring) from Private sources upto 

5000/- in each individual case. 

B.1.35 To sanction reimbursement of 

membership (to the extant of 90% of 

the annual subscription) in cases of 

professional institutions approved by 

Rly. Board for officers. 

B.1.36 To issue KIT Wagon pass on 

transfer/retirement by Mail/ 

Exp./Passenger Train. 

B.1.37 

B.1.38 

To sanction dual charge allowance as 

per extant rules where such 

arrangements have the approval of 

GM/RE. 

To sign Vakalatnama on behalf of 

GM in respect of official law suits. 

Item No.5(b) of 

Bd's L.No. F(X)II- 

2007/ PW/4 

dt.21.9.07& 

15.10.09 


E(G)2004 FEI-5 

dt. 16.9.04. 

Full Powers up 

to 2000/- in 

individual cases. 

Full 


- Full powers for 


them. 


IREC-II 


officer under 


- Full Powers 

CORE(HQ) 

only. 

Same 

as in 

Col. 4. 

Nil Nil Nil - 

Nil Nil Nil Nil SDGM on behalf of GM 

for PHOD/CHOD of 

CORE and CPMs & 


charge of the project. 

Same 

as in 

Col. 4. 

Nil Nil Nil CPO for GM/PHOD/ 

CHOD and CPMs & 


charge of the project.. 

Nil Nil Nil Nil Prior finance 

concurrence is 

necessary. 

Full 


CORE( 

HQ) 

only. 


CORE(HQ) 

only. 

Full 


CORE( 

HQ) 

only. 

Nil i) Vakalatnama of SC – 

DGM, HC/CAT – JAG, 

Lower Court – JAG/SS 

officer. 

ii) Full powers to be 

exercised by CORE/HQ 

only.






CPM/ SAG in 


independent 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.1.39 

To sanction reward for meritorious 

work of outstanding nature for Gaz. 

Officers up to Sr. Scale. 

Para 5(d) of 


F(X)II-2007/ 

PW/4 

dt.21.9.07 & 

Bd's L. 

No.F(X)II- 

2008/PW/6 

dt.15.10.09 

B.1.40 Advance for purchase of computer Bd's L.No. 

F(E)Spel./95AD 

V/4/1 

dt.26.9.96 


1250/- each 

(PHOD/ CHOD 

only) subject 

to annual 

ceiling limit of 

5,000/- 




them 

Nil Nil Nil Nil Subject to availability 

of fund and fulfillment 

of latest instruction 

issued by Railway 

Board in this regard. 

Nil Nil Nil Nil Subject to availability 

of fund and fulfillment 

of latest instruction 

issued by Railway 

Board in this regard.

SCHEDULE "B" PT. II 

ESTABLISHMENT MATTERS (NON GAZETTED) 





Authority 


PHOD/CHOD/CPM/ Other Jr. Admn. Sr. Scale 


SAG Grade. 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.1 Creation, abolition and 

extension of work charged 

posts. 

B.2.2 To sanction dual charge 

allowance to a non-gazetted 

Rly. servant for holding 

charge of more than one 

post. 


B.2.3 

B.2.4 


E(G)98/EC2-3 

dt.3.8.98 


IREC-II 

Full 


Full 


Full 


Full 



for posts upto 

Gr. 9300- 

34800/- + 

GP 4200 

Full 


Jr. 

Scale 

Remarks 

Nil Nil Concurrence of Finance is 

necessary even if the posts are 

specifically provided in the 

sanctioned estimates. For any 

variation, from that provided in the 

sanctioned estimate i.e. in number, 

duration, category or scale of pay, 

fresh concurrence of Finance shall 

be obtained. 

Nil Nil - 

i) Prior Finance concurrence is necessary. 

ii) Such arrangements shall, not be made for periods shorter than 46 days and longer than 180 days. 

iii) Dual arrangement can be made in respect of the following categories of non-gazetted posts :- 

a) Similar posts of the same status but not in the same office. 

b) Different posts of equal status but carrying different duties in the same office. 

c) Different posts of unequal status carrying different duties whether in the same office or otherwise, provided the Incumbents of the higher posts do not 

hold the charge of a Rly. servant subordinate to him. 

d) A formal office order must be issued. 

Grant of extra ordinary 

leave for counting towards 

increments. 

To sanction Investigation of 

Arrear Claims of Pay & 

Allowances to Non-Gazetted 

Rly. Servants up to 3 years 

old claims irrespective of 

amount involved. 

S.No.8 of App. 

xxxii IREC-II 


IREM-I 


respect of staff 

for whom they 

are appointing 

authority. 

Full 


Same 

as in 

Col.4. 

Full 


Same as 

in Col.4. 

Same as in 

Col.4. 

Nil This would be subject to 

provision of Rules 1320 R-II. 

Full Powers. Full Powers. Nil 1) PHOD/CHODs/CPMs/SAG 


project may sanction 

investigation of claims over 

3 years old without any 

monetary limit. 

2) Prior finance concurrence is 

required for ordering 

investigation in such cases.



B.2.5 



PHOD/CHOD/CPM/ 



Other 

SAG 

Jr. Admn. 

Grade. 

Sr. Scale Jr. 

Scale 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

Grant of mileage allowance 

to be calculated by a route 

other than shortest or 

cheapest route for journeys 

within his jurisdiction, 

subject to limitation laid 

down in the Indian Rly. Estt. 

Code Vol.II. 

B.2.6 Provisional Payment of 

wages/salaries. 

B.2.7 Transfer of Gr.'C' & 'D' staff :- 

B.2.8 

a) Within the same project 

(including Temporary 

transfer for period not 

exceeding 180 days). 

b) Within CORE (between HQ 

and Projects/and between 

two projects). 

c) Repatriation to lien holding 

division/Railway. 

1607 IREC-II Full 


Chapter XI of 

Indian Railway 

& Finance 

Admn. 

Rule 226 & 231 of 

IREC Vol.I(2003) 

Full Powers upto 3 

months in respect of Gr. 

C & D staff holding posts 

which are within their 

powers of sanction. 

Full 


- Full Powers to PHOD/ 

CHODs only. 

Rule 226 & 229 of 

IREC Vol.I(2003) 


PHOD/CHODs (for 

Gr. 'C'&'D") CPM/ 

SAG independent 

incharge 

(for Gr; 'D') only. 

Same as 

in Col.4 

Same as 

in Col.4. 

Nil Nil Nil 

Nil Nil Nil Finance concurrence is 

necessary. 

Full Full Powers Full Powers Nil 

for Gr. D & as in Col. 6 


Artisan staff for officers 

under them 

within their 

jurisdiction. 

in 

independent 

charge. 


Nil Nil Nil Nil CPMs full powers for (Gr. 'C' 

& Gr. 'D') staff left with one 

year or less time for 

retirement. 

d) Induction to RE - Full Powers Nil Nil Nil Nil 

Treating as duty the period 

of handing over and taking 

over of charge in cases in 

which several scattered work 

or stores have to be 

inspected before completing 

the transfer of charge. 

FR(107) Adv. CS 

No.228 RII 

Compendium of 

Rulings App. 

XXXR.II 

Full 


Full 


Full 


Nil Nil




PHOD/CHOD/CPM/ Other Jr. Admn. Sr. Scale Jr. 


SAG Grade. 

Scale 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.9 

(a) 

GRANT OF LEAVE : 

Grant of CL. 

(b) Grant of LAP, LHAP, 

maternity/paternity 

leave/Child care leave 

in accordance with the 

rules. 

(c) Study leave as per 

extant rules. 

Rule 236-R-1 2003 & 

Bd's letter No.96/ 

LE1-4 of 31.12.96 

Rule 515, 525, 526 & 

527 of IREC Vol.I 

(2003) 

Rule 236-R-1 2003 & 


LE1-4 of 31.12.96 

Rule 515, 525, 526 & 

527 of IREC Vol.I 

(2003) 

556 IREC-I & App. 

V. IREC-I 

Full 


Full 


Full 


Full 


Full 


Full 

Powers upto 

30 days 

Full 


Full 


where he 

is incharge 

upto 30 

days. 

Full 


Nil - 

All Sr. Supervisors incharge in 

scale of pay Rs.9300-34800/- + 

4200 GP or above also 

authorized to sanction ordinary 

casual leave upto 08/10 days in 

a year to Gr. C & D staff working 

under them. 

Full Powers. Nil Nil Nil Nil Finance concurrence is 

necessary. 

(d) 

(e) 

(f) 

(g) 

B.2.10 

To grant Ex. India 

Leave and permission 

to go abroad. 

Grant of extra ordinary 

leave to Rly. servant. 

Grant of Hospital Leave 

as per extant Rules. 

Special disability leave 

in accordance with the 

rules. 

Grant of Special Casual 

Leave for Athletic meets/ 

Scouting/Cultural 

activities. 

- Full Powers. Nil Nil Nil Nil Subject to vigilance & D&AR 

(Major Penalty) clearance & 

instruction issued by GM/ 

CORE/ALD 

530 IREC-I Full Powers. Nil Nil Nil Nil Condition as per Para 530 R- 

I should be fulfilled. 

554 IREC-I Full Powers upto 

24 months. 

Rule 552, 553 of 

IREC Vol.I (2003) 

1104 IREM & Rly. Bd.'s 

L/ No. E(W) 74 SPL-4 of 

24.1.75 & (W)75 WE 6- 

13 dt.2.5.80 

Full 

Powers on 

recommendation of 

CMD 


Nil Nil Nil Nil The period of the leave shall be such 

as certified by the Medical Officer. It 

should not be extended except on 

the certificate of that authority & in 

no case be beyond 24 months.



PHOD/CHOD/CPM/ Other Jr. Admn. Sr. Jr. 




1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.11 

a) Sports. Full Powers up to 

90 days for 

National & Inter- 

National events & 

30 days in a 

Calendar year in 

all other cases. 

b) Scouting/Cultural 

activities. 

To grant leave to Rly. 

Servant who is unlikely to 

be fit to return to duty. 

B.2.12 Grant of special Casual 

Leave up to a total period of 

15 days in a Calendar year 

to Rly. staff who are 

members of managing 

committee for attending 

meeting including those of 

the Bd. of Directors and the 

Sub committees of Cooperative, 

Credit Societies 

and banks including 

consumer co-operative 

societies. 

B.2.13 

B.2.14 

Sanction of daily allowance 

for continuous halt not 

exceeding 180 days. 

To authorise a Rly. servant 

to proceed on duty to any 

part in India. 

- Full Powers up 

to 30 days in a 

Calendar year. 

Same as 

in Col.4. 

Same as 

in Col.4. 

522 IREC-I Full Powers. Full 


1104 

IREM 

1618 IREC-II Full 


1622, 1623, 

1624, 1625, 

1626, 1627 

RII. 

Full 

Powers up 

to 30 

days. 

Same as 

in Col.4. 

Same 

as in 

Col.6 

Same 

as in 

Col.4. 

Full Powers. Full Powers. Full Powers. Full 


where he 

is 

incharge. 



working under 

them. 

Same as in 

Col.4. 

Same as in 

Col.4. 

Nil - 

Nil - 


Nil Nil Nil Subject to the ceiling limits as 

provided in the rules. 

Same as in 

Col.4. 

Same as in 

Col.4. 

Full 

powers 

if he is 

incharge 

Nil 

Nil 

Nil Nil 

The Facility of special CL and 

special passes is not admissible to 

members for attending meeting 

Genl./ Annual Meeting ordinary or 

extra ordinary meeting of the share 

holders.





Authority PHOD/CHOD/CPM/ Other Jr. Sr. Jr. Scale 

Remarks 



SAG Admn. Scale 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.15 Grant of consolidated Conveyance 

Allowance :- 

a) Car & Scooter. 1641 of 

IREC-I 

B.2.16 

Full 


b) Cycle. Full 


Fixing Head quarters of Non-Gaz. 

Staff. 


IREC-II Sub 

Rules (3) 

Sec.I of 

App.XXXI 

R.II 

Full 


Full 


Full 


Full 


Nil Nil Nil Note: Finance concurrence 

will be necessary. 

Full 




Gr. D & 

Artisan 

Staff 

Nil Nil -do- 

Nil Nil - do - 

B.2.17 

To issue no objection certificate 

for issuing a pass port. 

- Full Powers. Nil Nil Nil Nil Subject to vigilance & D&AR 

(Major Penalty) clearance & 

instruction issued by GM/ 

CORE/ALD 

B.2.18 

To grant Certificate that a Rly. 

servant would have continued to 

officiate in the post but for his 

proceeding on leave. 

- Full Powers in 

respect of staff for 

whom they are 

appointing 

authorities. 

Same as 

in Col.4. 

Same as in 

Col.4. 

Same as 

in 

Col.4. 

Same as in 

Col.4. 

- 

B.2. 19 

(a) 

Grant of Cash payment in lieu of 

unutilised leave on average pay 

(encashment of unutilised LAP) on 

retirement. 

550 IREC-I Full Powers. Full 


Full Powers. Full 


where he 

is incharge 

Nil - 

(b) 

Grant of cash payment of 10 days 

leave on average pay (encashment 

on LAP in services) 

Rly.Bd's 

L/No. F(E)- 

III/2008/ 

LE-I/1 

dt.29.10.08 

& 11.6.09 

Full 


Full 


Full 


Full 


where he 

is incharge 

Nil 

Subject to fulfillment of 

latest instructions issued 

by Railway Board in this 

regard




PHOD/CHOD/ Other Jr. Admn. Sr. Scale Jr. 

CPM/ SAG in 

SAG Grade. 

Scale 

independent 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.20 

B.2.21 

To sanction under taking of 

work for which a fee is offered 

and acceptance of a fee from 

private sources. 

To sanction the undertaking 

of Work for which an 

honorarium is offered and the 

grant of acceptance of an 

honorarium (recurring & nonrecurring). 

Para 5 (b) of Bd's 

L.No.F (X)II/2007/ 

PW/4 dt. 21.9.07, 

F(X)/II-2008/PW/6 

15.10.09 & 1334 

R-II. 

Para 10 (a) of 


F(X)II/2007/P 

W/4 dt. 

21.9.07 & 

15.10.09 


to 5000/- in 

each individual 

case & if 

recurring up to 

5000/- to an 

individual during 

a financial year. 


to 10,000/- 

individual cases 

in a financial 

year. 

Same as in 

Co.4. 

Same as 

in Col.4. 

Nil Nil Nil Conditions laid down in para 1334 

R-II are to be satisfied. 

Powers up to 

a max. of 

5,000/- 

individual 

cases in a 

financial 

year. 

Nil Nil i) Finance concurrence beyond 

Rs. 6,000/- is required. 

ii) The grant of honorarium is 

subject to the conditions laid down 

in the para 1334 R-II. 

iii) In cases when the Addl. work to 

be done on honorarium basis 

arisen as a result of 

directives/orders from Rly. Bd. or 

HQ Office and it affects more than 

one Project the rate of honorarium 

should be got approved from Hd. 

Qrts. i.e. CHODs concerned and 

FA&CAO 

B.2.22 To sanction rewards for 

meritorious work of outstanding 

nature including 

RPF Staff. 

Bd's L/No.F(X) 

II/2007/ PW- 

4 dt.21.9.07 & 


F(X)/II- 

2008/PW/6/6 

dt.16.1.09 


to 1000/- in 

each case subject 

to ceiling limit of 

40,000/- (for 

CEE, CSTE/CORE 

& and for all 

others 

25,000/- per 

year for both item 

No. B.2.22 & 

B.2.23 


up to 

750/- in 

each case 

subject to 

ceiling limit 

of 

10,000/- 

per year 


up to 500/- 

in each case 

subject to 

ceiling limit of 

4,000/- per 

year. 

Nil Nil Subject to availability of fund and 

fulfillment of latest instructions 

issued by Railway Board in this 

regard







1. 2. 3. 4. 5. 6. 7. 8. 9. 


B.2.23 

To grant group award to 

staff employed under 

their control for service 

of an exceptional merit 

rendered to Rly. on any 

occasion subject to 

individual award not 

exceeding the prescribed 

limit. 

GM/RE 

Full powers up to 

5000/- for CORE 

PHOD/CHODs & 

2500/- for CPM 

/SAG in 

independent charge 


Nil Nil Nil Nil Subject to availability of fund and 

fulfillment of latest instructions 

issued by Railway Board in this 

regard 

B.2.24 

Rewards for 

apprehension of 

offenders in criminal 

cases. 

- Full powers up to 

100/- in each 

case without any 

annual ceiling limit. 

Same as 

in Col.4. 

Same as 

in Col.4. 

Nil Nil - 

B.2.25 

Grant of advance of pay 

in case of transfer/leave. 

1102 of IREM Full powers in 


under their control. 

Same as 

in Col.4. 

Same as 

in Col.4. 

Nil Nil No advance is admissible when 

leave taken is for less than 30 

days. 

B.2.26 

Grant of advance of pay 

under special 

circumstances. 

1517 GI Bd's 

L/No. F(E) 

56PW-7/2 

dt.11.7.60 

& 7.4.61 

Full powers for whom 

they are controlling 

officers upto 3 

months pay or 

5000/- whichever 

is less. 

Same as in 

Col.4. 

Nil Nil Nil The powers under this item can 

be exercised only when the GM or 

the Central Govt. as the case may 

have declared a particular 

calamity as one necessiating the 

grant of the concession and have 

prescribed the quantum of the 

advance. 

B.2.27 

Grant of Advance of 

TA/DA. 


IREM 

Full 


Full 




under their 

control. 

Full 

powers 

where he 

is 

incharge 

Nil - 

B.2.28 

To sanction advance 

for purchase of 

conveyance other than 

Motor Car. 

1106 & 1107 

of IREM. Bd's 

L/No. F 

(E)Spl.81 

Adv. 2/3 

dt.8.11.81. 

Full 


Full 




cycle. 

Full 

powers 

where he 

is 

incharge 

Nil




PHOD/CHOD/CPM/ Other Jr. Sr. Scale Jr. Scale 


SAG Admn. 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.29 

To sanction advance 

for festival to a nongazetted 

Rly. servant 

drawing Grade pay 

upto Rs.4800/- 

B.2.30 Sanction temporary/ 

final withdrawal from 

PF/ VPF. 

B.2.31 

B.2.32 

B.2.33 

To sanction release of 

funds against HBA 

subject to availability 

of funds thereof. 

To sanction 

educational 

assistance or 

reimbursement of 

tuition fees to staff in 


extant orders of Rly. 

Bd. 

To sanction payment 

of compensation 

under workmen's 

compensation Act. 


E(LL)2008/FA/1 

dt.5.11.08 & Para 

1102 of IREM-I. 

Full 


- Full powers in respect 

of staff under their 

control. 

F(E)Spl.74 Adv. 

3/10 dt.8.2.77 

Para 2204 of IREM- 

II & Bd's L/No. 

E(W)2008 ED-2/4 

dt.4.5.09 

Full 


Same as 

in Col.4. 

Full 


Same as 

in Col.4. 

Full 


Same as in 

Col.4. 

Full 


Full 

Powers for 

Gr.C staff 

in scale 

below 

9300- 

34800+GP 

4200/- 

and also 

Gr.D staff.. 


1) Only one advance may be 

sanctioned to an employee 

in a calendar year. 

2) Condition prescribed in 

Para 1625 IREM should be 

observed. 

1) These powers are to be 

exercised by Personnel 

officers or by officer 

discharging functions of 

Personnel Officer. 

2) Provision of Para 922 RI to 

925 RI should be observed. 

Full Powers. Nil Nil Nil Nil Subject to observance of 

conditions laid down in Bd.'s 

letters No. F(E)Spl.74/Adv/ 

3/40 dt.8.2.77 & No. F(E)/ 

Spl.80 Adv/3 dt.21.6.80 or 

latest 


Full 


XXXIII IREM Full Powers. Full 


Full 


Full 


Full 


Full 


where he 

is incharge 

Full 


Nil 

- 

Sanction to the payment of 

compensation under W.C. Act 

is subject to prior certification 

by the Accounts Deptt. All 

cases involving payment of 

compensation should be 

reported to the Head of Deptt.





Other Jr. Admn. Sr. Scale Jr. 


SAG Grade. 

Scale 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.34 Reimbursement of medical 

expenses in accordance with 

extant orders and Rules. 

B.2.35 To order postponement of 

payment of Govt. Contribution 

to SRPF when it has become 

due for payment upto a period 

of two months. 

B.2.36 To condone break in service in 

case of non-gazetted Rly. 

servant. 

B.2.37 To order recoveries of over 

payments in respect of nongazetted 

Rly. servants. 

B.2.38 

B.2.39 

To waive recoveries of amounts 

overdrawn by non-gazetted Rly. 

servants which have been 

detected after one year of 

payment. 

To waive irrecoverable amounts 

overdrawn by non-gazetted Rly. 

servants which have been 

detected within one year. 

B.2.40 To sanction write off of 

irrecoverable personal advances 

or amounts otherwise due from 

Non-gazetted Rly. servants i.e. 

rent etc. 

B.2.41 

To waive off the cost of training 

of a Rly. employee who has 

received training at Rlys's cost 

and who is required to serve the 

Rlys. for a minimum prescribed 

period upto the cost 

proportionate to the service 

rendered. 

607-IREC-I 

616-IREC-I 


Full 


944- IREC-I Full Powers. Full 


918-R-I 


up to 

12 months. 

1013 IREM Full 



IREM 


IREM 


IREM 

Item No.24 of 

Bd.'s L.No.F 

(X)II/2007/P 

W4 

dt.21.9.07 

Full 


Full 


Full 



respect of nongaz. 

staff subject 

to verification 

by Accounts. 

Same 

as in 

Co.4. 

Full 


Full 


Same 

as in 

Col.4. 

Full 


Same 

as in 

Col.4 


Nil Nil Nil Subject to processing by 

concerned Deptt. 

Full 


Full 


Nil - 

Nil Nil Nil - 

Full 



up to 

500/- in 

each case. 

Full 


Nil - 

Nil Nil 1. Conditions prescribed in para 

1013 to 1019 of IREM –I will 

have to be followed. 

2. Prior Finance concurrence is 

necessary. 

Nil Nil Nil 1. Condition prescribed in Para 

1013 to 1019 of IREM-I to be 

followed. 

2. Prior finance concurrence is 

necessary. 

Nil Nil Nil - do - 

Nil Nil Nil -






CPM/ SAG in 


independent 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

Allotment of quarters. 

B.2.42 To permit a Rly. servant 

transferred temporarily to 

another station to retain 

quarter at the original station. 


E(G)2006-QR I-6 


No.49) dt.20.4.07 


SDGM in CORE 

and CPM's in 

projects upto 

4 months. 


B.2.43 To permit a Rly. servant 

transferred permanently from 

one station to another station 

on the Railway Electrification to 

retain quarter at the original 

station subject to fulfillment of 

conditions of para 1921-E as 

per extant rules 

-do- 

(1) Upto 2 months. Full Powers to 

SDGM in CORE 

and CPM's in 

projects up to 2 

months on 

normal rent. 


2) Beyond 2 months at rates and 

under conditions prescribed in 

Rly. Bd's letter dt.17.12.83 & 

27.8.84. 


SDGM in CORE 

and CPM's in 

projects. 


B.2.44 

To allow a Railway servant to retain 

his quarter during leave for a 

period exceeding 2 months. 

1728(I)IREM & Bd's 

L.No E(G)2006-QR 

I-6 


No.49) dt.20.4.07 


SDGM in CORE 

and CPM's in 

projects. 

Nil Nil Nil Nil








1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.45 

To allow a railway servant to 

retain his quarter during 

deputation in India on foreign 

service for a period of 2 

months. 

1728(iv)IREM Bd's 

L.No.E(G)2006-QR I-6 

(Master circular No.49) 

dt.20.4.07 

Full Powers to SDGM 

in CORE and CPM's 

in projects. 


B.2.46 

To allow the heirs of deceased 

railway servant to retain his 

quarter. 

Bd's L.No E(G)2006-QR I-6 

(Master circular No.49) 

dt.20.4.07 



in projects up to 24 


normal rent from the 

date of death of the 

employee. 


B.2.47 

In case of subletting Rly. 

accommodation or a portion 

there of unauthorisedly by 

Rly. servant. 

(i) 

To cancel allotment of Rly. 

accommodation and to charge 

enhanced rent for the period 

of subletting @ 6 times/5 

times/4 times the assessed 

rent or 10% of emoluments 

whichever is higher. 

- Full Powers to SDGM 


in projects . 


(ii) 

To debar the employee from 

sharing Rly. accommodation 

for any length of time. 



in projects. 


(iii) 

To debar a Rly. employee 

eligible for allotment of Rly. 

accommodation for a period 

not exceeding 3 years. 



in projects. 

Nil Nil Nil Nil




PHOD/CHOD/CPM/ Other Jr. Sr. Jr. 

SAG in independent SAG Admn. Scale Scale 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.48 

To exempt the incumbent of a post 

from accepting the quarter allotted 

to the post and from paying rent 

therefore upto a maximum period of 

4 months in the following 

circumstances. 

i) When an employee is temporarily 

transferred to a post. 

ii) 

iii) 

When the quarter is subject to 

extensive repairs such as renewal of 

roofing or such other spl. work 

necessiating the vacation of the 

whole quarter. 

When an employee is required to 

vacate the quarters under Medical 

advice on account of infectious 

disease or epidemic. 


quarter after retirement :- 

i) Up to 4 months. 

ii) 

B.2.50 

Beyond 4 months as per extant 

order of Railway Board. 

Permission to allow retention of 

quarter of staff on resignation/ 

dismissal /removal from the service. 

B.2.51 Permission to allow the non 

residential accommodation not 

required for official purposes, for 

temp. residential accommodation. 


IREM-II 

Bd's L.No 

E(G)2006-QR 

I-6 (Master 

circular 


dt.20.4.07 

-do- 



in projects. 


-do- -do- -do- -do- -do- 

-do- -do- -do- -do- -do- 

Full powers to SDGM 


in projects upto 4 


normal rent. 



in projects. 


CORE and CPM's in 

projects upto one month 

only on payment of 

normal rent. 

1962-E Full Powers to SDGM 


in projects on 

payment of charges 

worked out in consultation 

with finance. 

Nil 

Nil 

Nil 

Nil 

Nil 

Nil 

Nil 

Nil 



Page No.38





PHOD/CHOD/CPM/ Other SAG Jr. Admn. Sr. Scale Jr. 


Grade. 

Scale 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.52 To issue service certificate to Rly. 

servants who have put in 12 

months service or more. 

1620(I) 

IREC-I. 



working under 

them. 

Same as in 

Col.4. 

Same as in 

Col.4. 

Same as in 

Col.4. 

Same 

as in 

Col.4. 

- 

B.2.53 To grant temporary exemptions 

from the limitation of hours of work 

and periodic rest as prescribed 

Under Sec.71(C) 1, 2, 3, 7 (1) & 2 of 

IR (Amend) Act, 1956. 

3504 Sec. B 

(6)IREM Sec 

71-C & sec.- 

71(1) of 

HOER, 1961 

Full 


Same as in 

Col.4. 

Same as in 

Col.4. 

Same as in 

Col.4. 

Same 

as in 

Col.4. 

- 

B.2.54 To permit non-gazetted Rly. servants 

to collect subscriptions from 

non-gazetted Rly. servants for 

religious and cultural activities. 

Rules 24 of 

RS Conduct 

Rules. 

Full 


Full Powers. Nil Nil Nil - 

B.2.55 Reporting and sanction for 

transactions in movable/immovable 

and valuable properties 

under conduct rules 16 & 18. 

Rules 24 of 

R.S. 

(Conduct) 

Rules. 


staff under their 

control. 


B.2.56 Forwarding of applications to posts 

outside the Rly. subject to the 

approval of the parent Railway. 

1402 of IREM Full Powers to 

CHOD only. 

NIL NIL NIL NIL - 

B.2.57 Payment of Deposit of decretal 

amount in satisfaction of the decree 

passed by Civil Court/Authority 

under payment of Wages Act. 



Full 


Nil Nil - 

B.2.58 To sanction passes for family & kit 

of Non-Gaz. Staff for transportation 

on transfer beyond normal time 

limit in special cases. 

- Full Powers. Nil Nil Nil Nil -





PHOD/CHOD/ Other SAG Jr. Sr. Jr. 

CPM/ SAG in 

Admn. Scale Scale 

independent 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

B.2.59 

To issue Kit wagon passes on 

transfer by passenger train. 

- Full Powers. Full Powers for 

staff under their 

Administrative 

Control. 

Nil Nil Nil - 

B.2.60 

To allow drawal of house rent 

allowance. 



Full 


Nil Nil - 

B.2.61 

To sanction increment in the 

sanctioned scale for Gr. C & D 

staff in accordance with Rules. 



Full 


Full 


Nil - 

B.2.62 To sanction overtime in 

accordance with the factory Act 

hours of employment regulation. 



Full 


Full 


Nil - 

B.2.63 

To recast Service Record of Gr. C 

& D staff in case it is 

damaged/lost in consultation with 

parent Rly. 

- Full 


Nil Nil Nil Nil In terms of extant 

orders by Rly. Bd. 

B.2.64 

To authorise senior subordinates 

for signing of passes/PTOs. 

- Full 


Nil Nil Nil Nil Subject to provision of 

Pass Rules. 

B.2.65 To permit journey by road 

between two stations connected 

by Rail for Official purposes. 

- Full 


Full Powers. Nil Nil Nil - 

B.2.66 

To grant extra-ordinary leave without 

leave salary to a Rly. servant without 

lien on a permanent post while 

officiating in a post or holding 

temporary post on a monthly rate of 

pay in the event of prolonged 

sickness. 

Para 

530 

IREC-I 

Full subject to 

maximum of 

one year. 

Nil Nil Nil Nil -





CPM/SAG in 


independent 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 


B.2.67 

Sanction for payment of gratuity 

under gratuity Act to Casual 

Labour/Temporary status Casual 

Labour in the event of 

disablement/retrenchment/death/s 

uperannuation or resignation. 

Rly.Bd's L/No. 

E/ 

LL/85/AT/GRA 

/ I-I dt.26.2.86. 

Full 


Full 


Full 


Full 


(SPO 

only). 

Nil 

Finance Concurrence is necessary. 

Case should be processed 

by 'P' branch. 

B.2.68 

Re-employment of retired 

Railway Employee upto age of 

62 years. 

Rly. Bd's letter 

No.E(NG)II/2007/ 

RC-4/CORE/1 

dated 11.5.07 & 

14.5.08 and RBE 

No.24/98 of 

E(NG)-II/97/RC- 

4/8 dated 3.2.98 

& 20.3.08. 


upto 25 

employees. 

Nil Nil Nil Nil 1. As per extant orders of 

Railway Board 

2. Subject to availability of 

vacancy against sanctioned 

post. 

3. Limit of 25 employee at each 

project to be kept, above 

which project should seek for 

CORE/ ALD's prior approval. 

B.2.69 To sanction advance for 

purchase of computer. 

B.2.70 

To sanction reimbursement of 

membership (to the extant of 90% 

of the annual subscription) in cases 

of professional institutions 

approved by Rly. Board for Sr. 

Supervisors in Gr. 9300-34800/- 

upto Grade Pay 

4600 & 4800/- 


F(E)Spel./95/ 

ADV/4/1 

dt.26.9.96 


E(G)2004 FEI- 

5 dt. 16.9.04. 

Full powers Nil Nil Nil Nil Subject to availability of fund 

and fulfillment of latest 

instructions issued by Railway 

Board in this regard 

Full 


Nil Nil Nil Nil SDGM on behalf of GM will 

exercise this power in CORE 

and CPMs for projects.

SCHEDULE – D.I. 

WRITE-OFF AND WAIVER 





Authority 

Extent of Powers delegated to 

PHOD/CHOD/ Other Jr. Admn. Sr. Scale 

CPM/SAG in 

independent 

SAG Grade. 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

Jr. 

Scale 

Remarks 

D.1.01 

To write-off amount due 

to the Rly. otherwise than 

when they are irrecoverable 

(this also applies to 

advertisement charges). 

Item No.27 Annex. 

II Chap. Vof FI 

Rly. Bd's No. 

F(X)II/2007/PW/4 

dt.21.9.07 


to 10,000/- in 

each case. 

Same 

as in 

Col.4. 


upto 

5,000/- in 

each case. 

Nil Nil Note:- Write-off of amount 

exceeding 5,000/- 

would require finance 

concurrence. 


This does not apply to wharfage, demurrage, storage and lost property charges which may be written off or referred to Rly. Board without 

sanction of higher authority. 

D.1.02 

To write-off irrecoverable 

losses of cash, stores, 

tools & plants. 

Item 44 of 

Annex.II Chap.-V 

& 1113 of F-I 

Rly.Bd's No. 

F(X)II/2007/PW/4 

dt.21.9.07 

a) When a Rly. employee is 

in any way responsible. 


to 50,000/- in 

each case. 

Same 

as in 

Col.4. 


up to 

10,000/- in 

each case. 


up to 

2,500/- in 

each case. 

Nil - 

b) When a Rly. employee is 

not in any way 

responsible. 


to One lac in 

each case. 

Same 

as in 

Col.4. 


up to 

25,000/- 

in each case. 


up to 

2,500/- in 

each case. 

Nil - 

Note 1) Finance concurrence should be taken in all cases relating to loss of cash. 

2) Cases of loss involving more than Rs.50,000/- or presenting unusual features or revealing serious defects in procedure should be reported to 

Board.


SCHEDULE - D-2 

CONTINGENT CHARGES. 




Authorit 

y 




Extent of Powers delegated to 

Other SAG Jr. Admn. 

Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.2.0 Contingencies : 

Sr. 

Scale 

Jr. 

Scale 

Remarks 

D.2.01 

To exercise the powers of Head 

of offices contained in paragraphs 

1011, 1013, 1015, 

1043, 1044 & 1045. 

Chapter 

X F-I 

Full Powers. Full Powers. Full Powers. Full 


Nil - 

Imprest : 

D.2.02 

To sanction cash imprest in 

accordance with prescribed 

rules. 

Para 

1050, 

1051 & 

1052F-I, 

CS No.7 

dt.1.11.02 



up to 

10000/-. 


for officers 

under their 

control up to 

5000/-. 

Nil Nil Prior Finance 


necessary. 

D.2.03 To sanction repairs to 

machines and rectification of 

stores supplied to Rly. by a 

firm subject to recovery of 

actual charges incurred on 

repairs/rectification from the 

supplier. 

- Full Powers up to 

25,000/- in each 

case. 


up to 

10,000/-in 

each case. 


up to 

10,000/-in 

each case. 

Nil Nil -

Item Nature of Power Authority Extent of Powers delegated to Remarks 



CPM/SAG in 


independent 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.2.04 

i) To sanction repairs of motor 

vehicles, trolleys, D.G. Sets, 

tools and plants, survey 

instruments etc. including 

purchase of materials required 

in connection therewith. 

ii) Servicing of vehicle i.e. 

LCV/HV/Passenger Road 

Vehicle by local firms of repute 

(Lubrication Oil changes etc. 

iii) Sanction for purchase, 

maintenance, hiring and 

repairs to office machines and 

other T&P etc. 

iv) 

Washing and re-conditioning of 

bed cushions, pillow covers i.e. 

washing of covers of pillows 

and getting the cotton of bed 

cushions and pillows ginned 

and pillows re-stuffed Dying or 

dry cleaning of carpets 

belonging to Rest Houses, Rest 

Rooms etc. 

507-FI Para 

713 to 715 

of Genl. 

Code Vol.I 

CS No.18 

dt.29.7.02 


to 50,000/- in 

each case. 


up to 

30,000/- 

in each 

case. 

- Full powers Full 

powers 

1001, 

1022 & 

1026 F-I 

v) Sanction to purchase of cycle. Para 1023 

of IRFC 

Vol.I 

Full 


- Full 


Full powers in HQ 

office and in 

projects 2500/- 

per cycle subject 

to maximum of 5 

cycles per annum 

Full 


Full 



upto 

20000/-in 

each case. 

Full 

powers 

Full powers 

upto 

10,000/- 

in each 

case. 

Full 


Full 

Powers up 

to 

10000/- 

in each 

case. 


up to 

5000/- in 

each case. 


i) Prior Finance concurrence is necessary in 

each case above 10,000/-. 

ii) Subject to annual ceiling limit of 

50,000/- on L.V., 75,000/- on H.V. 

i.e. truck & L.C.V. etc. & 50,000/- on 

D.G. Sets. 

iii) Sanction beyond 50,000/- or beyond 

annual ceiling limit would be given by 

SDGM on behalf of GM 

Nil Nil Annual ceiling limit of 10,000/- per 

vehicle. 

Nil Nil Finance concurrence is necessary beyond 

10,000/-. Annual ceiling limit of 

.50,000/- for each deptt. of CORE and 

for Project. 

Full 



Nil -



Nature of Power Authority Extent of Powers delegated to Remarks 




Other 

SAG 

Jr. Admn. 

Grade. 

Sr. Scale Jr. 

Scale 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

vi) 

Repairs to furniture 

including canning. 

GM/RE Full Powers Full 


(vii) Repairs to cycle - Full powers Full 

powers 

viii) 

ix) 

To sanction repairs 

of crane related tools 

& plants. 

To sanction repairs/ 

maintenance/ 

overhauling of tower 

wagons or any of its 

assemblies. 

GM/RE 

Full Powers upto 

Rs.7.5 lac in each 

case. 

- Full powers upto 6 

lac on engine on each 


the expenditure not 

more than 15 lac on 

each 4/8-wheelers 

T/W on each 

occasion. Subject to 

further ceiling limit of 

15 lac in a year on 

each T/W. 

Full 


upto 

50000 

in each 

case. 

Full 

powers. 

Full powers 

upto 

500/- per 

annum per 

cycle. 


upto 

25000 in 

each case. 

Full 

powers 

Full powers 

upto 

200/- per 

annum per 

cycle. 

Nil 

Nil 


Finance concurrence is necessary beyond 

5000/- 

- - i) Prior finance concurrence is necessary above 

10,000/- in each case. 

ii) Applicable in case of proprietary item on single offer 

with the finance concurrence in each case. 

iii) Mode of tendering and examination of rates shall be 

as per normal delegation. Since for invitation of 

single tender now no delegation below GM is 

permissible, if for repair of a crane, single tender is 

unavoidable, it shall require concurrence of CORE/ 

Finance and approval of GM/CORE. 

iv) In all such cases the certificate that the nature of 

repair is such that it can not be got done 

satisfactorily/economically other than 

manufacturer/dealer of their authorized dealer 

should be given by officer not below CEE/CPM. (Dy. 

CEE where CEE is not available with the project). 

Nil Nil Nil Nil Prior finance concurrence is necessary in each 

case. 

Note : 1. The proposal should be approved by CPM personally after finance concurrence. 

2. The reasonableness of rates etc. should be examined by the Tender Committee. 

3. Since for invitation of single tender now no delegation below GM is permissible, if for repair of a crane and transmission system single tender is un 

avoidable, it shall require concurrence of CORE finance and approval of GM/RE. 

4. In all such cases the certificate that the nature of repair is such that it cannot be got done satisfactorily/economically from other than manufacturer of 

their authorized dealers should be given by officer not below CEE/CPM (Dy.CEE where CEE is not available with project. 

5. For minor repair upto 10,000/- the power delegated in para D.2.04(I) can also be utilized for T/W subject to annual ceiling limit mentioned therein.



PHOD/CHOD/ Other SAG Jr. Admn. Sr. Jr. Scale 

CPM/SAG in 



Grade. Scale 

1. 2. 3. 4. 5. 6. 7. 8. 9. 


x(a) 

Sanction of expenditure and 

entering into contract for 

annual service maintenance 

contract for office 

machinery equipments M&P 

appliances. 

F(X)II 

87/PW/ 12 

dt. 20.9.89 & 

F(X)II 

99/PW/3 dt. 

20.10.99 & 

1001 F-1 


5 lac in each 

case CHODs only. 

Full Power upto 

2 lac in each 

case of CPMs/ 

SAGs in 

independent 



upto 

50000/- 

in each 

case. 


upto 

25000/- in 

each case. 

Nil Nil Finance concurrence is 

necessary. 

(b) 

To enter into contract for 

AMC on single tender basis 

from authorised dealer for 

equipments. 

F(X)II/99/ 

PW/3 dt. 

20.10.99 & 

F(X)II- 

2004/PW/8 

dt. 30.11.05 


Rs.10 lac per 

item per annum 

to CHODs & 

CPMs only. 

Nil Nil Nil Nil Finance concurrence is 

necessary. 

(c) 

Sanction for payment of 

interest free advance for 

AMC for office equipments. 

F(X)II/99/ 

PW/3 dt. 

20.10.99 

& dt. 

27.4.2000 


2 lac per item 

per annum to 

CHODs only and 

up to 1 lac to 

CPMs/ SAGs in 

independent 


Nil Nil Nil Nil Finance concurrence is 

necessary. 

Note :- 1. Indents for purchase of office machines whether on account of additional or replacement should be placed on DGS&D through COS/Dy. COS/Stores 

Officers of Projects. 

2. Concurrence of FA&CAO is necessary to the purchase of accounting machine for departmental offices. 

3. Prior finance concurrence is necessary for entering into service contract. (Service agreement shall be vetted by finance). 

4. Bank Guarantee need not be insisted upon in case of payment of advance in AMC contract for equipments up to 20,000/- per annum in case of 

OEM/authorised agent only. Advance exceeding 20,000/- per annum shall however be invariably covered by Bank Guarantee for equivalent amount. 

5. Indemnity bond invariably be taken particularly where equipment is taken out from Railway premises for repair/maintenance. 

6. Since AMCs are in the nature of service contracts and OEM/authorised dealers are often reluctant to submit earnest money or Security Deposits, this need 

not be insisted upon in such cases are may however be taken to enter into such contracts only with reputed dealers so as to ensure satisfactory 

performance of the firm and minimum downtime of the equipment.




SCHEDULE – D - 3. 

GENERAL SANCTIONS 






1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.3.0 GENERAL SANCTIONS :- 

D.3.01 

To grant diet charges to persons requiring 

assistance from the Rly. in emergent cases 

which involve living under difficulties as 

regards necessities of life. 

Item 50(c) 

of Annex.II 

Chap.VF-I 

Full 


Full 


Full 


500/- per 

case. 

Same 

as in 

Col.6. 

Nil - 

D.3.02 

To authorize expenditure for accident and 

emergencies to restore or safe guard 

communications without allotment of funds 

(subject to immediate report being submitted to 

the Hd. Qrs. Office) and its prompt 

regularization by obtaining sanction of 

competent authority to estimates and 

allotment. 

Para 

1103E 

Full 


Full 


Full Powers. Nil Nil - 

D.3.03 

To sanction expenditure upto Rs.2000/- in any 

single case for supplying food to labourers 

temporarily employed on breaches and other 

accidents. 

- Full 


Full 



up to 

1000/-. 

Nil Nil - 

D.3.04 

To sanction payment of rents, rates, taxes of 

buildings, occupied as offices and installations and 

residence of officers and subordinates under their 

control. 

- Full 


Full 


Nil Nil Nil To be exercised 

by Civil Engg. 

Officers and 

CPMs.





PHOD/CHOD/ Other Jr. Admn. Sr. Scale Jr. Scale 

CPM/SAG in 

SAG Grade. 

independent 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.3.05 

To issue plant from Engg. Plant 

Reserve to works and to transfer 

plant released from work direct 

from one work to another in R.E. 

except Road vehicle. 

Para 1905 & 

1921-S. 


including issue 

of plant from 

Engg. Plant 

Reserve on loan 

to other 

Rly./Govt. 

Deptt. or private 

firm. 

Full 


for issue 

of plant 

from the 

Engg. 

Plant 

reserve. 


issue of plant 

from the Engg. 

Plant reserve. 

Nil Nil - 

D.3.06 

Payment on behalf of the Rlys. for 

Registration fees and fees for 

licences or renewals of licences as 

prescribed under the Factory Act/ 

Contract Labour Act. 

- Full 


Full 


Full 




Asstt. Officers 

holding independent 

charge. 

- 

D.3.07 Payment of service charges/taxes 

to local bodies like Octroi, Toll Tax 

etc. 

Local Purchase : 

- Full powers Same as in 

Col.4 

Same as 

in Col.4 

Same as 

in Col.4 

Nil 

D.3.08 

(i) 

Purchase of non- stock items upto 

10,000/- per item but not 

exceeding 1,00,000/- in the 

aggregate per month for Deptts. of 

CORE and project. 

Bd's L. No. 

2008/RS 

(G)/779/97 

dt6.2.09 & 

Adv. 

Correction 

Slip No. 32 

of para 711- 

A of Stores 

Code. 

Full 


Full 



to 5000/- per 

item but not 

exceeding 

50000/- in 

aggregate p.m. 


up to 

2000/- 

per item 

but not 

exceeding 

20000/- 

in aggregate 

p.m. 


holding 

independent 

charge. Full 


1000/- per 

item but not 

exceeding 

4,000/- in 

aggregate 

p.m. 

Definition of Nonstock 

item 

CPMs of the 

project can decide 

in Adv. Regarding 

stock and nonstock 

item. 

Note : 1. For items costing more than 500/-, quotations from more than one firm shall be obtained. 

2. No non-stock article for which a standard pattern exists should be purchased, if it could be manufactured by the Railway. 

3. Local purchases should invariably be done through Super Bazar to the extent stocks are available there. In such cases a single quotation upto 

2,000/- per item can be accepted. 

4. In case of the proprietary items the above powers can be exercised on single offer with the finance concurrence in each case.




PHOD/CHOD/CPM/ Other Jr. Admn. Sr. Scale Jr. Scale 


SAG Grade. 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

(ii) In case of emergency 

purchase of stock items (if not 

available from stores stock) 

upto 5,000/- per item but 

not exceeding 50,000/- in 

aggregate per month for 

Deptts. of CORE and projects. 

- Full 


Full 




up to 

3000/- per 

item but not 

exceeding 

30,000/- in 

aggregate 

p.m. 


holding independent 

charge. 

Full Powers up to 

1000/- per 

item but not 

exceeding 

4,000/- in 

aggregate p.m. 

Prior Finance 


necessary. 

(iii) To sanction purchase of 

Periodicals/technical/non 

technical books in connection 

with official works (both Govt. 

and Non Govt. publications). 

GM/RE & 

Para 1001- 

FI. 


10,000/- in a 

financial year. 

Full 

powers 

upto 

7,000/- 

in a 

financial 

year. 

Full powers 

upto 

5,000/- in 

a financial 

year. 

Nil Nil 


(iv) 

1) The requirement of periodicals related to computers and Engg. Design is reviewed in a year by HOD personally. 

2) The list of books to be purchased is scrutinized by HOD personally in reference to the utility and relevance to Rly. working. 

3) Powers is not to be re-delegated to subordinate officers. 

4) In addition to the above, any officer who look after the works of CPO/CORE will exercise the powers up to 10,000/- in a financial year for 

purchase of Law Books/Journals. 

Purchase of stationery stores 

including rubber stamps and 

office seals etc. urgently 

required. 

Para I 

1109-S 


500/- per item 

subject to a maximum 

of 5,000/- 

per year. 

Note:- The exercise of above powers will be subject to the following conditions :- 

Same as 

in Col.4. 

Full powers 

upto 250/- 

per item 

subject to a 

maxi-mum of 

5,000/- per 

year. 

Full powers 

upto Rs.20/- 

per item 

subject to a 

maxi-mum of 

100/- per 

year. 

Nil - 

a) Local purchases should be so regulated that the overall procurement of stationery stores including those received through the Govt. of India 

Stationery/Regional Stationery Depot does not exceed the total requirement of the indenter calculated on the basis of Quantity/Scale prescribed by the 

Chief Controller of Printing & Stationery for the consumption of different items of Stationery by various categories of staff. 

b) These delegation do not extend to the purchase of paper for printing purpose except with the prior concurrence of Chief Controller of Printing & 

Stationery. 

c) A register showing details of such purchases should be maintained and copies of all sanctions should be sent to the concerned Accounts Officers to 

enable him to keep a watch over the ceiling limit.








1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.3.09 To sanction printing 

and binding work from 

outside 

press/agencies: 

a) Items generally 

supplied by Rly. 

Printing Press e.g. 

registers, forms etc. 

b) Tender papers, 

reports, brochures, 

safety bulletin etc. 

not printed in Rly. 

Printing Press. 

D.3.10 Maintenance of Records: 

To approve 

destruction of time 

expired records. 

Para 1030 FI 


10,000/- in each 

case. 

- Full powers up to 

50,000/- in each 

case. 

Same 

as in 

Col.4. 

Same 

as in 

Col.4. 

- Full Powers Same as 

in Col.4. 

Full powers 

up to 

5000/- in 

each case. 

Full powers 

up to 

25000/- in 

each case. 

Same as in 

Col.4. 

Nil Nil Prior finance concurrence is 

necessary. 

Nil Nil Prior finance concurrence is 

necessary for cases beyond 

10,000/- in each case. 

Sanction for individual cases 

above 50,000/- would be 

given by SDGM only. 

Same 

as in 

Col.4. 

Note :- 1. A list showing the periods after which the records may be destroyed shall be drawn and got approved by G.M. 

2. The conditions prescribed in appendix-IXth of Finance Code Vol.I will be observed. 

Nil 

D.3.11 Ceremonial Occasions : 

D.3.12 

(i)(a) 

To sanction expenditure 

on ceremonial 

occasions from their 

existing allotments 

upto 25,000/- on 

each occasion. 

Special 

Contingencies : 

Serving of light 

refreshment on 

official occasion. 

Bd's letter 

No.F(X)II-2004- 

Exp/6 dt.9.5.05 

Item 29(a) of 

Appendix-II of 

Chapter F-I 

Correction Slip 15 FI 

1005. Rly. Bd.'s 

L/No.F(x)II- 

95/exp./1 

dt.9.9.97,& F(x)II 

004/Exp/4 

dt.18.1.06 & 4/6/07 


1,000/- on each 


annual ceiling limit of 

1000/- for project 

officers only. 


10,000/- per year. 

Nil Nil Nil Nil SDGM on behalf of GM will 

exercise these powers in CORE 

for sanction upto 15,000/- on 

each occasion subject to annual 

ceiling limit of 1,00,000/- 

only. 

Full 


up to 

5,000/- 

per year.) 


to 2,500/- 

per year. 

Nil Nil The ceiling limit per head per 

meeting shall be 12/- 

Sanction beyond 10,000/- 

would be given by SDGM on 

behalf of GM.







1. 2. 3. 4. 5. 6. 7. 8. 9. 


D.3.12 

i)(b) 

Notes: 

(a) 

To sanction working lunches at 

formal inter departmental and 

other meetings and conferences. 

Bd.'sL/No. 

F(x)II- 

2003/PW-I 

dt.12/6/03 

&, 

F(x)II2004/ 

Exp/4 

dt.14/5/04 

& 28/7/04 


15,000/- per year 

subject to 75 per 

head per meeting. 

NIL NIL NIL NIL 1. Prior associate finance 

concurrence is necessary 

for working lunch. 

2. The enhanced limit of 

15000/- per annum is 

applicable upto March, 

2012. The limit shall be 

reviewed after that keeping 

in view the targets. 

Subject to the ceiling limit fixed for the year, expenditure on each occasion is left to the discretion of the officers delegated with the power subject to rules 

and instructions issued by the Govt. from time to time. 

(b) Expenditure can be incurred on following occasions: 

1. Committee meetings on which members of the public are represented like ZRUCC/DRUCC etc. 

2. P.O.M. and other inter-departmental meetings. 

3. Formal and informal meetings with Unions. 

4. Meetings where representative of Union are invited to attend like Central Housing Committee Meeting, Hospital Visiting Committee meeting etc. 

5. Entertainment of distinguished visitors i.e. distinguished official or nonofficial personages, representatives of trade and industry, over-seas visitors 

etc. 

ii) To sanction expenditure up to 

40,000/- per year in 

connection with entertainment of 

distinguished official or non 

official personages, representative 

of foreign technical associates/ 

experts, representatives of Trade 

& Industry including overseas 

companies. 


F(X)II/94/ 

PW/3 

dt.31.5.96, 

27.6.2000 & 

2007/PW/4 

dt.21.9.07 

Full Power 

SDGM only. 

Nil Nil Nil Nil For Luncheon parties & 

Dinner personal approval of 

GM is required. 

iii) To sanction hiring of lighting 

equipment, furniture and camp 

equipments etc. to meet emergent 

need and payment of hire 

charges. 

- Full 


Full 


Full Powers. Nil Nil -




PHOD/CHOD/CPM/ Other Jr. Admn. Sr. Scale Jr. 


SAG Grade. 

Scale 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.3.13 

To sanction charges for analysis 

and/or testing of samples in Govt. 

laboratories. 

Para 759-S 

Full 


Full 


Full Powers. Full Powers. Nil 

D.3.14 Electrical & Telegraph Crossing 

etc. 

a) To enter into contracts and to execute 

and review them for the crossing of 

Rly. land and track in connection 

with doubling restoration and new 

lines etc. 

b) To accept estimates and arrange 

advances of payments in connection 

with the shifting of line crossings, 

Rly. land and tracks in connection 

with execution of Railway work. 

- Full 


- Full Powers to 

accept estimates & 

advances within his 

power of sanction 

upto 25,000/- 

without finance 

concurrence. 

Beyond 25,000/- 

with finance 

concurrence. 

Full 


Same as 

in Col.4. 

Full Powers. Nil Nil 

Same as in 

Col.4. 

Nil Nil - 

D.3.15 

Hiring of Machine and Equipment 

like road cranes, heavy duty trailers, 

Road Rollers etc. for field works. 

- Full 


Nil Nil Nil Nil Prior finance concurrence 

is necessary beyond 

10000/-. 

D.3.16 

Purchase of Motor Vehicles for which 

provision has been made in the 

estimate sanctioned by the higher 

authority. 

Item 17 

Annex-II. 

Chap. V 

FI. 

Nil Nil Nil Nil Nil All purchases should have 

personal prior approval of 

GM (including purchases 

for handing over to open 

line against newly created 

assets by RE). 

D.3.17 To sanction exp. on 

ambulance/transport of injured 

employees/ passengers involved in 

accidents. 

- Full 


Full 



to 1000/- in 

individual 

case. 


up to 

500/- in 

individual 

case. 

Full 


upto 

200/- 

on each 

occasion.





CPM/SAG in 


independent 


Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 


D.3.18 

To sanction payment of TA to a person 

not in Govt. service when called upon 

to attend Commission of Enquiry, 

Conferences, meetings of committees 

Departmental enquiry or perform any 

other public duty in honorary capacity 

including tendering evidence for the 

Rly. in Court of Law. 

- Full 


Full 


Nil Nil Nil According to rates prescribed 

by Rly. Board. 

D.3.19 

To sanction payment of TA to Public 

witnesses attending departmental 

enquiries in vigilance cases. 


to 100/- per 

day according to 

status of person. 

Same as in 

Col.4. 

Nil Nil Nil Subject to observance of extant 

instructions of Rly. Board. 

D.3.20 

D.3.21 

To approve hiring out of Plant to non- 

Rly. parties in the interest of Public 

Service. 

a) To surrender/sanction installation 

of DOT land lines telephones at 

offices/residences of JAG and above 

officers, Traction substations and 

Remote control centre (SCADA) and 

payment of all charges connected with 

its installation. 

1923-S Full 



87/W- 

3/Tele/TN/23 

dt.6.8.99 


(CSTE/ CORE in 

HQ & CPM in 

Project. 

Full 


Full 


Nil Nil Rate of hire charges will be fixed 

in advance in consultation with 

finance and agreements in 

approved form shall be executed 

with the parties. 

Nil Nil Nil Nil i) For other officers and offices, 

DOT land line telephone may be 

provided with the concurrence 

of FA&CAO/ CORE and 

sanction of GM/RE. 

ii) For SCADA/TSS/JAG and 

above officer, an information to 

be given to HQ (CSTE) after 

sanction and installation within 

a month. 

b) Provision of Casual/Temporary P&T 

telephones for the use of V.I.Ps., high 

officials or till regular telephones 

connections are provided in project 

offices. 

Para 

1040 F-I 


(CSTE/ CORE 

only) 

Nil Nil Nil Nil Prior finance concurrence is 

necessary. 

c) To sanction payment to DOT for 

protective works :-




PHOD/CHOD/ Other SAG Jr. Admn. Sr. Jr. 

CPM/SAG in 

Grade. Scale Scale 

independent 


Project. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 



(i) For local protective works - Full Powers up Full Powers up Nil Nil Nil Prior finance concurrence is 

(Executed by territorial divisions of 

to 1 Cr. to 50 lac to 

necessary. 

DOT). 

CSTE/Project. 

To be exercised subject to verification of the estimate by the officer incharge of Telecom works in the project with reference to existing agreement between 

Rly./RE & DOT for such works. 

(ii) Long distance trunk circuits 

(Works executed by RE Project 

circle of DOT). 


CSTE/CORE 

only. 

Nil Nil Nil Nil Prior finance concurrence is 

necessary. 


Subject to verification of the estimate by project S&T Officer in charge of Telecom Works with reference to existing agreement between Rly./RE & DOT for 

such works. 

D.3.22 

Payment of Service connection 

charges for availing supply from 

State Electricity Board's and other 

power supply authority. 

- Full 



officers of Elect. 

Deptt. only. 

Nil Nil Nil For office building and 

residential accommodation in 

projects and CORE (not for 

Traction Sub-Stn.) 

D.3.23 Funeral expenses of indigent 

employees who die in Rly. 

hospital. 

Bd's L/No. 

E(W)2004/ 

WE-6/9 

dt.4.12.09 


to 8000/- in 

each case. 

Full powers 

upto 5,000/- 

in each case. 

Full powers 

upto 

2000/- in 

each case. 

Nil Nil Subject to amount being 

recovered from the settlement 

dues of the deceased. 

D.3.24 

i) 

To sanction condemnation of 

Machines, Tools & Plants on age 

cum condition basis, other than 

office equipment 

1147-I of 

Stores Code 

Full Powers. Nil Nil Nil Nil 

ii) For office equipment -do- Full Powers Nil Nil Nil Nil 

D.3.25 To approve participation in 

exhibition and sanction of 

expenditure in connection with the 

same. 

RB L/No. 

90/FF/8/ 

Policy 

dt.29.1.90 


SDGM only up 

to 1 lac in 

each case. 

Nil 

Full powers 

up to 

50,000/- 

in each case 

(DGM only) 

Nil Nil i) Prior finance concurrence 

would be necessary in 

each case. 

ii) The overall expenditure 

would be kept within the 

ceiling of 5 lac p.a.





CPM/SAG in 




Grade. 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.3.26 

Hiring of passenger 

road vehicle for 

specific occasions. 

RB's No.F 

(X)II/86/PW-6 

dt.5.5.87, F(X)II- 

2006/PW/11 

dt.15.5.07 & 

28.5.08, 

E(G)/2000/AL4/ 

13 dt.01.5.06 & 

E(G)/2007/AL4/ 

6 dt.8.8.07 


PHOD/CHOD for 

CORE and 

CPM/SAG in 


for projects. 

Nil Nil Nil Nil 1. CPM/SAG in independent charge in project 

can hire vehicles only for officers of SAG 

and above grade of Rly. Board, CORE & RE 

projects. 

2. For project officials up to JAG/SG, sanction 

for hiring of road vehicles would be given by 

respective PHOD/CHOD. 

3. The type of vehicle should be as per 

guidelines issued from Railway Board from 

time to time. 

4. The vehicle should be hired only if it is not 

possible to manage from the existing 

hired/Govt. vehicle at that location/ station 

and it is not economical to bring RE vehicle 

based at other near by stations. 

5. Monthly statement on the vehicle hired 

during the period should be sent to 'General 

Branch' 

D.3.27 


To the incurrence of 

expenditure for 

Printing of Visiting 

Cards (inclusive of 

Card) to the 


GM/RE 

Full Powers. Upto 

300/- p.a. for 

each JAG officer & 

above at HQ 

(CORE). 

Upto 300/- p.a. 

for each branch 

officer (not below 

Sr. Scale in project.) 


i) (Facility to Sr. Scale can only be extended in the project where in a particular branch JAG Officers is not available). 

ii) After obtaining sanction of the appropriate authority, the cards may be printed by the officer from non-Railway printing press and the amount 

reimbursed upto the monetary limits prescribed after submission of vouchers. It should be treated as contingent exp. for which necessary budget 

provision should be made/should exist.

SCHEDULE – D.4. 


SALES & DISPOSAL 

Item Nature of Power Authority PHOD/CHOD/CPM/ Other SAG Jr. Admn Sr. Jr. Remarks 



Grade Scale Scale 


1. 2. 3. 4. 5. 6. 7. 8. 9. 

Sales of Railway Assets : 

D.4.01 i) To sale of any Rly. 

Assets except portion 

of Railway lines 

costing up to Rs.3 

lac. 

ii) To sanction sale of 

Cinder. Sarkanda 

grass, Ordinary grass 

and Trees to 

outsiders. 

Revised Para 

94B-E & Item 

No.41(c) of 

Annex.II 

Chap. V F-I. 


50,000/-. 

Full powers 

up to 

35,000/-. 


to 25,000/-. 

Nil Nil These powers are to 

be exercised by the 

officers of Civil 

Engg. Deptt. only. 

However, Head of 

the Projects – 

SAGs/ CPMs can 

exercised these 

powers. 

Full Powers. Full Powers. Full Powers. Nil Nil -do-

SCHEDULE – D.5. 

Public Relations 




Head Quarters office 

Project office 

CPRO Sr. PRO PRO CPM/SAG in JAG 

independent officers 

charge of looking 

project. 

after PR 

works 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

D.5.01 a) Placing of Advertisement in 

newspapers and periodicals 

in accordance with DAVP 

rates 

(i) For release of classified 

advertisement without 

finance concurrence. 

(ii) For release of display 

advertisement with finance 

concurrence. 

D.5.02 Purchase/Printing of Brochure, 

Pamphlets poster, folders, 

handouts, visiting cards etc. 

Purchase and Printing of blank 

invitation cards, envelopes, 

plastic folders etc. 

2006/PR/5/63 

dt.30.5.07 

Full powers 

Full powers 

upto 

50,000/- per 

item. 

4.15 of manual Full powers 

upto 

10,000/- 

per occasion. 

Full powers 

upto 

20,000/- 

per item. 

Nil 

Nil 

Nil 

Full powers 

Full powers 

upto 

50,000/- 

per item 

Nil Nil Full powers 

upto 5000/- 

Nil 

Nil 

Nil 

Finance concurrence 

needed if expenditure 

in a case exceeds 5 

lac. 

Finance concurrence is 

necessary beyond 

10,000/- 

- 

D.5.03 (a) On entertaining perspective 

clients for sales promotion 

and commercial publicity, 

public relations. 

Bd's letter 

No.2003/PR/4/1 

1 dt.18.8.03 & 

2007/PR/4/5 

dt.13.7.07 

For hospitality 

– 250/- per 

meal per head 

or 500/- per 

head per day. 


(b) Press tours & reception 

Bd's letter 

No.2003/PR/4/1 

1 dt.18.8.03 & 

2007/PR/4/5 

dt.13.7.07 

500/- meal 

per head per 

day. 

Nil Nil Nil Nil


Item No. Nature of Power Authority Extent of Powers delegated to Remarks 

Head Quarters office 

Project office 

CPRO Sr. PRO PRO CPM/SAG in 

independent 

charge of project. 

JAG 


looking 

after PR 

works 

1. 2. 3. 4. 5. 6. 7. 8. 9. 

Note: 1. The expenditure can be incurred by the CPRO with administrative approval of GM. 

2. If the expenditure on one occasion does not exceed 25000/- it can be incurred by the CPRO with administrative approval of GM. 

3. The expenditure beyond 25,000/- on any occasion would require finance concurrence. 

4. The instructions contained in Board's letter No.89/PR/4/9 dt.24.4.89 should be followed. 

5. Annual ceiling limit for hospitality for press & other persons will be 50,000/-. Also CPRO is authorized to maintain a cash imprest of 4000/- for the 

purpose. 

D.5.04 

D.5.05 

D.5.06 

Direct purchase of photo goods, 

Audio & Video cassettes and 

accessories of video equipments, 

periodicals, CDs/VCD/DVD 

including small accessories like 

albums corners frames, etc. 

Repairs of still photographic 

equipments/video equipments. 

Still photography coverage/ VHS 

Video coverage for official purpose 

through a private agency. 

- Full powers 

upto 

10000/- 


upto 

3,000/- 


upto 

5000/- per 

occasion. 

D.5.07 Purchase of Momentos. - Full powers 

upto 

15,000/- 

in each case 

D.5.08 Preparation of suitable Art design 

matters/blocks/ case art pulls, etc. for 

release to news papers and periodicals 

and for use in 

(i) Poster leaflets folder handout etc. 

(ii) Hoarding 

(iii) Neon signs 

(iv) 

(v) 

Cinema Slides 

Time Table, advertisements date 

cards 

Manual for 

PR Deptt. 

2007 issued 

from PR 

Directorate 

Sept.'07 

Full 

powers 

upto 

2000/- 

Full powers 

upto 

1500/- 

Full powers 

upto 

5000/- 


upto 

3000/- 


upto 

5000/- on 

each occasion 

without 

finance 

concurrence. 

Nil 

Nil 

Nil 

Finance concurrence necessary 

if expenditure exceeds 5000/- 

in a case, subject to ceiling limit of 

20000/- per annum. 

Without finance concurrence 

(i) Finance concurrence necessary 

beyond 5000/- annual ceiling 

limit 20000/- 

(ii) Video coverage requirements of 

extra project offices located 

within the project will also be 

dealt under this item. 

Nil Nil Nil Nil Without finance concurrence. 

Annual ceiling limit is 50,000/- 

Full Powers. Nil Nil Full powers Nil Subject to finance concurrence if 

exp. Per case exceed 20000/- 

Annual ceiling limit is 50,000/-



D.6.01 

(a) 

SCHEDULE – D-6 

IT RELATED MATTERS 





SAG 

Jr. 

Admn. 

Grade 

Sr. 

Scale 

Jr. 

Scale 


1. 2. 3. 4. 5 6 7 8 9 

Sanction for 

Nil Nil Nil Nil Finance concurrence is necessary. 

procurement of PCs on 

additional account 

Bd’s letter No. 

2006/C&IS/Oth/ 

delegation of 

powers/ 36 dt. 

10.12.2008 

10 Nos. per financial year 

for CHODs/PHODs, 5 

Nos. per financial year 

for CPMs/SAGs in 


project. 

(b) 


Sanction for procurement 

of PC’s on replacement 

account after completing 

their codal life. 




powers/36 dtd. 

10.12.2008 

Full powers Nil Nil Nil Nil For codal life refer Bd’s letter no. 

2002/ AC-II/1/10 dated 24.05.2006 

(ACS F-I no.62) as amended from 

time to time should be on the 

recommendation of condemnation 

committee consisting of one finance 

member. 

1. All procurements to be done preferably on DGS&D rate contract and by local stores officer OR officer nominated to look after stores function. 

2. PCs to be procured subject to the ceiling limit of 40,000/- ( Forty thousand only) for CPU and TFT monitor etc. Use of thin clients may be encouraged 

as they are cheaper and also easy to maintain. It was suggested to use "Open Office" etc. a free software for official use vide Bd's letter No. 

2006/C&IS/OTH/Laptop/14 dt.26.5.08. 

3. The technical officer nominated shall ensure that necessary technical standards/guidelines as and when issued by C&IS Dte are always adhered to and 

that the plant holders maintain full record of the systems and their components within their jurisdiction. 

4. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life 

cycle cost into account. 

5. As per Rly. Bd's Letter No.2006/C&IS/OTH/LAPTOP dated 20/09/06, LAPTOP in lieu of desktop has been permitted to officers in JAG & above. LAPTOP 

specs. shall be technically certified centrally by Sr.EDPM/CORE/ALD only. 

6. Practice of providing every PC with a separate printer may be discouraged and Duplex Laser Printers may preferably be provided on the 

network which may be shared by a number of users, especially amongst the non-gazetted users or where confidentially is not an issue. 

7. Procurement to be done as per norms for standard non stock items circulated by Railway Board (Stores dte) from time to time. 

8. Technical clearance to be taken from Sr. EDPM in HQ and Dy. CSTE/nominated technical officer in project. 

9. Peripherals (UPS, Printers, Scanners, LaserJet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items 

circulated by Railway Board (Stores dte) from time to time,




PHOD/CHOD/CPM/SAG SAG Jr. Sr. Jr. 



Project 

Grade 

1. 2. 3. 4. 5 6 7 8 9 

D.6.02 

Sanction for procurement 

of proprietary software's 


C&IS/Oth/Laptop/14 

dt.26.5.08 Bd’s letter 

No. 2006/C&IS/Oth/ 

delegation of powers/ 

36 dtd. 10.12.08 

Full powers. Nil Nil Nil Nil 


Note : 1. The procurement shall be processed by Sr. EDPM in HQ and by Dy. CSTE/nominated technical officer in projects. 

2. Separate copies of licensed software should only be procured for each PC alongwith licenses for Antivirus and firewalls as a standard non-stock requisition 

through Stores Deptt. 

3. It was suggested to use "Open Office" etc. a free software for official use vide Bd's letter No. 2006/C&IS/OTH/Laptop/14 dt.26.5.08. 

4. In case procurement of priced software is unavoidable then the same may be justified on the basis of functional requirements. 

5. As has been reiterated vide Railway Board's letter No. 2006/C&IS/PRS/Audit/4/Pt.1 dt.16.4.08, no pirated software may be used. 

6. Associate Finance concurrence to be obtained for proposals costing more than 10,000/-. 

7. During procurement Stores Deptt. should follow the instructions related to purchase of Proprietary items issued vide Bd's letter No.2001/F(S)1/PW/7/2 

dated 12.7.06 and 2007/RS(G)/779/1 dated 04.04.08 as modified from time to time. 

D.6.03 


Sanction for procurement of 

non-stock consumables (viz. 

Storage media (including 

Pen drives)/ 

Cartridges/toners/ Batteries 

etc.) 

Bd's letter No. 



powers/36 dt. 

10.12.08 

Full powers 

Full 

powers 

upto 

5000/- 

p.m. 

Full 

powers 

upto 

2500/- 

p.m. 

Nil Nil - 

1(a) As per Rule 145 of General Financial Rules 2005, purchase of goods upto the value of 15,000/- (Rupees Fifteen Thousand) only on each occasion 

may be made without inviting quotations or bids on the basis of a certificate to be recorded by the competent authority in the following format. 

"I________________________, am personally satisfied that these goods purchased are of the requisite quality and specification and have been 

purchased from a reliable supplier at a reasonable price." 

1(b) Competent authority for above purpose shall be minimum JAG officer. 

2. Beyond 15,000/- procurement shall be done as standard non-stock requisition through Stores Deptt. 

D.6.04 Procurement of Local 

Area Network Infrastructure. 

Bd’s letter No. 2001/ 

C&IS/ Comp./ Policy 

dt.7.12.2001 & Bd's 

letter No. 



powers/36 dated 

10/12/2008 

Full powers PHODs/ 

CHODs only, Cost per 

case not to exceed 10 

lac. CPMs/SAG officers 

heading independent 

establishment cost per 

case not to exceed 5 

lac. 

Nil Nil Nil Nil -





PHOD/CHOD/ SAG Jr. Sr. Jr. 

CPM /SAG in 


independent 


Grade 

Project 

1. 2. 3. 4. 5 6 7 8 9 


D.6.05 

1. Prior concurrence of Associate Finance to be obtained in the usual manner. 

2. Where Railnet connectivity is provided, efforts should be made to use the Railnet network. 

3. It may be ensured that all PCs are connected to the Railnet unless for security reasons or otherwise they have to be kept away from 

Railnet, for which specific approval of the GM/CPM may be taken. 

4. Technical concurrence of Sr. EDPM to be obtained in HQ 

Annual Maintenance 

Contracts (AMC) for 

Hardware and 

Software (Including 

CORE Website) 

Bd's letter No. 

2006/C&IS/Oth 

/delegation of 

powers/36 dt. 

10/12/2008 

Full powers 

COS only in 

HQ & CPMs 

in projects 


Note :- 1. AMC shall be processed by Sr. EDPM in CORE(HQ) & by Dy. CSTE/ nominated technical officer in projects. 

2. Prior finance concurrence to be obtained. 

3. Bank Guarantee need not be insisted upon in case of payment of advance in AMC contract for equipments up to 20,000/- per annum in case of 

OEM/authorised agent only. Advance exceeding 20,000/- per annum shall however be invariably covered by Bank Guarantee for equivalent 

amount. 

4. Indemnity bond invariably be taken particularly where equipment is taken out from Railway premises for repair/maintenance. 

5. Since AMCs are in the nature of service contracts and OEM/authorised dealers are often reluctant to submit earnest money or Security Deposits, this 

need not be insisted upon in such cases are may however be taken to enter into such contracts only with reputed dealers so as to ensure satisfactory 

performance of the firm and minimum downtime of the equipment. 

D.6.06 

D.6.07 

D.6.08 

Repair/servicing of 

PC, Peripherals & 

other IT equipments 

in absence of AMC 

Buying of space on 

commercial services 

for hosting CORE 

Website. 

Modification/Develop 

ment of Software 

applications 

1001 F1 Full powers 

to COS only 

in HQ and 

CPMs in 

project. 

- Full powers 

to COS only. 

Chapter-X, F-1 

Upto 

50,000/- 

per year. 

Nil Nil Nil Nil (i) 

(ii) 

Prior finance concurrence to be obtained 

beyond 10000/- in each case. 

Certificate regarding absence of AMC to 

be given by Sr. EDPM in HQ and Dy. 

CSTE/ nominated technical officer in 

projects. 



(ii) 

Prior finance concurrence to be 

obtained beyond 10000/- in each 

case. 

Any other instructions issued from Rly. 

Board on the subject to be complied.




PHOD/CHOD/CPM/ SAG Jr. Sr. Jr. 




Grade 

1. 2. 3. 4. 5 6 7 8 9 


D.6.09 

Sanction for Broad-band 

Internet connection for 

non commercial usage 

in offices where Railnet 

facility is not available. 


2001/C&IS/ 

Comp/Policy 

dt.7.12. 01 and 

2000/ Tele/ TW/ 

1/Railnet works 

dt.24.1.06 & 

2004/Tele/TN/3 

dt.13.10.06 

Full powers. CPMs 

upto 6 (six 

connection) only. 


(ii) 

The usage charge per user should be less 

than 3,000/- per annum. 

The installation charges shall be as under : 

(a) Registration fee 100/- 

(b) Modem on rental of 150/- per month or 

1800/- on block. 

(c) Security deposit 500/- (refundable) 

(d) Installation 250/- 

D.6.10 

Sanction for Broadband 

internet connection at 

the residence of JAG & 

above officers if the 

facility of internet 

through broadband on 

Railway phone/ LAN is 

not already available. 


2004/Tele/TN/3 

dt.13.10.06, 12.2.07 

& 29.4.09 Bd's letter 

No. 2000/Tele/TW/1 

Railnet Works 

dt.04.12.08. 


PHOD/CHOD and 

CPMs in project. 


Note: 1. No additional DOT telephone shall be provided on this account. 

2. Lowest unlimited download plan of MTNL or BSNL for broadband, available in the area may be subscribed to. 

3. Officers may also opt for services of other service providers but the ceiling will be as per the lowest unlimited download plan of MTNL or BSNL available in 

that area. Nodal Deptt. for provision of this facility – S&T Deptt. 

4. Installation charges shall be as per note (ii) of SOP para D.6.09. 

5. Any other officer who is not eligible as per the above may also opt for Broadband connection on his/her official phone subject to payment of all charges on 

this account by the officer himself/herself. 

6. Instead of taking broadband internet connection on land line phone, JAG & above officers provided with Laptop may take wireless broadband internet 

connection on their own. In such a case the re-imbursement of the amount payable to the officer will be actual amount as billed by the service provider or the 

limit prescribed in Bd's letter No.2004/Tele/TN/3 dated 29.4.09 whichever is less sanction for which shall be given by PHOD/CHOD & CPMs in project. 

Note : Para D.6.01 to D.6.08 : For technical clearance, Sr. EDPM is nominated as the technical officer at CORE. In projects Dy. CSTE is nominated as 

technical officer. If Dy. CSTE is not available in the project CPM may nominate any other JAG officer in his place.

POWERS OF GENERAL MANAGERS OF INDIAN RAILWAYS. 


In supersession of existing orders on the subject, the President is pleased to make the following rules specifying the areas in which the 

General Managers may not sanction expenditure or deal with other matters without previous sanction of the higher authority. These rules will be 

applicable to General Managers of Zonal Railways and Production Units as well as Director General, Research Design and Standards Organisation 

and General Managers (Construction) in so far as they relate to them. 

Subject to the observance of these rules, the General Managers shall have powers to sanction expenditure and to delegate their powers to 

authorities subordinate to them alongwith powers to re-delegate them to lower authorities. 

Any delegation or re-delegation of powers by the General Managers to authorities subordinate to them should be made only in consultation 

with the Financial Adviser and Chief Accounts Officers of the Railways and will be subject to the existing codal provision as well as other 

regulations/instructions issued by Railway Board from time to time. In the event of a difference of opinion between the General Manager and 

Financial Adviser and Chief Accounts Officer, the matter should be referred to Railway Board for orders. 

The exercise of the powers delegated shall be subject to existing Codal Provisions, Rules and Regulations as well as restrictions imposed 

from time to time by Railway Board in the context of economy in expenditure or otherwise. 

The previous sanction of the higher authority is necessary. 

RULES 

A - Gazetted Staff 

1. To the creation and the abolition of a permanent post and to the alteration of the scale of pay of a service or a post. 

2. To the keeping of a post sanctioned by the Railway Board unfilled for more than twelve months up to JA Grade provided that if the post has 

remained unfilled for more than six months, its justification is established afresh with the concurrence of Financial Adviser and Chief 

Accounts Officer before operating the post. 

3. To the creation of a temporary post except that posts may be created without higher sanction in Senior Scale/Class-II Services for a period 

not exceeding six months/twelve months respectively in emergent situation with concurrence of Financial Adviser and Chief Accounts 

Officer and provided that the post will not be operated beyond six months/twelve months. 

4. (a) To the creation of work-charged posts above JA Grade against Construction/Survey/Scrap Sale/M&P estimates. 


: Temporary/Work-charged post/posts in JA Grade, Senior Scale, Junior Scale, Or Class II specifically provided for in a 

Construction/Survey/M&P/Scrap sale Estimate or in any Urgency Certificate sanctioned by the General Manager or by 

the Railway Board may be created/extended by the General Manager with prior concurrence of Financial Adviser and 

Chief Accounts Officer. 

Authority : Board's letter No.F(X)II-2009/PW/9 dated 25.8.2010


(b) 

To the grant of provisional payment beyond 3 months to incumbents of such posts which are proposed to be extended beyond 

available sanction. 

5. (a) To grant to a Railway Officer emoluments (whether as pay, honorarium or allowances of any sort) higher than that admissible under 

the Railway Rules or any orders of the Government of India. 

(b) 

(c) 

To permit a Railway Officer to undertake work and/or receive fee (non-recurring or recurring) from private sources exceeding 

5,000/- in each individual case. 

To permit Medical Officers including Chief Medical Officer to receive fees for professional attendance if they hold posts in which 

private practice is debarred under orders of a higher authority. 

(d) To grant to an officer above JA Grade a reward in excess of 3,000/- in each individual case for Zonal Railways and Production 

Units and 5,000/- in each individual case for RDSO. 

(e) To the acceptance of honorarium by a Gazetted Railway servant in excess of 10,000/- in a year for undertaking work as arbitrator 

in a dispute in which the Railway Administration is a party and in excess of 1,000/- in a year in all other types of cases, except 

cases of acceptance of honorarium for conducting Disciplinary Enquiries against Railway Officers arising out of Vigilance/CBI cases 

where the limit shall be 6,750/- (Rs. Six thousand seven hundred and fifty only) in a year. 

Note i) 

General Manager may grant to an Officer upto and including SA Grade in addition to his pay, special pay limited to 

10% of the presumptive pay of the additional post when he holds charge of another post in addition to his own, 

provided the additional charge is held for a period exceeding 45 days but not exceeding six months in the case of 

Officers up to and including JA Grade, and 3 months in case of Officers working in SA Grade. 

ii) 

The aggregate of pay and additional pay shall not exceed 

26,000/- per month. 

iii) 

The dual charge arrangement shall not be carried beyond six months in the case of JA Grade and three months in the 

case of SA Grade Officers under any circumstances. 

(Authority Board's letter No.F(X)II-94/PW/9 dt.29.12.1994, F(E)Spl.-98/FR/1/1/ dt.28.1.2000 &` F(X)II-2008/PW/6 dt.15.10.09) 

6. To the write-off of – 

(a) Advances. 

(b) Amounts overdrawn by Officers, or otherwise due from them, which were discovered in audit within a year. 

7. To the construction or purchase of a building for use as residence by and Officer or to hire a building for use as residence by an Officer or to 

hire a building for use as residence by an Officer under conditions which fall outside the framework of the extant instructions in regard to 

the ceiling of rental, minimum period for the lease and other conditions. 

8. To the acceptance of resignation of an Administrative Grade Officer.



: The General Manager, while accepting resignations of the Officers upto Senior Scale level, will have the power to waive 

the prescribed notice period in respect of Probationary Officers selected for IAS/IFS/IPS. 

B - Non-Gazetted Staff. 

9. To the grant of special pay or other additions to pay or to the grant of personal pay otherwise than in accordance with Rule 2003(23)(a)-RII 

and allowances other than those admissible under Railway Fundamental or Supplementary Rules or any other orders of the Government of 

India. 

10. (a) To the grant of honorarium in excess of 10,000/- in each individual case. 

Note : Where the honorarium is recurring, the limit of 10,000/- applies to the total amount paid in a financial year. 

(Authority – Board's letter No.F(X)II/94/PW/3 dt.26.3.96) 

(b) To the grant of reward in excess of 5,000/- in each individual case. 

(c) To the grant of reward in excess of 15,000/- in each individual case to Railway Employees who have done exemplary work to avert 

accident. 

Note : The powers indicated in 10(c) above may be re-delegated to DRM's upto 2500/- in each case. 

(Authority – Board's letter No.F(X)II/2008/PW/6 dt.16.1.09) 

C - General : Gazetted and Non-Gazetted Staff. 

11. To the grant of advances otherwise than as authorised under general rules and orders. 

12. To the grant of leave otherwise than as admissible under the rules. 

13. To the deputation of a Railway servant out of India. 

Note : DG/RDSO, however, will be guided by Board's extant orders on the subject. 

14. To the ex-gratia payment of bonuses or rewards for inventions for which the inventor is not allowed to take a patent or is instructed to 

assign his patent rights to the Government. 

Note : DG/RDSO may however, grant ex-gratia payment of bonuses or rewards upto 5,000/- each for such inventions. 

(Authority : Board's letter No.F(X)II/93/PW/2 dt.8.7.93) 

15. To the grant of rewards for detection and/or apprehension of offenders in a criminal case in excess of 5,000/- in each case. 

To the reimbursement of legal expenses of a Railway servant. 

(a) 

Who institutes a suit in a Court of Law without the prior approval of the Railway Administration; or

(b) 


Who incurs such expenses in defending legal proceedings instituted against him in respect of acts done or 

purported to have been done in the execution of his duty either by an outsider or at the instance of the Railway Administration or 

with the specific sanction or under the specific order of the State Government or the Central Government. 

17. To the purchase or hire of a motor-car, motor cycle, motor boat or any other vehicle. 

Note : 1. The General Manager may hire vehicles subject to existing instructions of Board, as modified from time to time 

Where vehicles are hired for officers of the rank SAG and above as per extent rules, the same may be Air-conditioned 

hired vehicle also. 

(Authority : Board's letter No.F(X)II/2006/PW/11 dt.15.5.07 & 28.5.08) 

2. Before hiring of vehicle is sanctioned, it should be certified that the demand cannot be met by transfer from one of 

the works on hand or completed.. 

18. To the payment of compensation in case of Railway accidents other than those awarded by Railway Claims Tribunal to the dependants of 

Railway employee killed or to Railway employees injured in accidents caused by the working of trains or Railway engines provided that the 

death or injury was met with in the discharge of their duties otherwise than due to their own negligence or willful action, in excess of a 

maximum of 24 months' emoluments of the Railway employee. 

Note : 1. In the case of persons to whom the Workmen's Compensation Act applies, compensation shall be paid under this rule 

only if "the authority competent to sanction compensation considers that more liberal treatment than that given by 

the Act is necessary. The compensation so paid shall not, inclusive of the compensation payable under the Act, 

exceed the amount admissible under this rule. 

2. The term 'emoluments' means monthly average of emoluments as defined in paragraph 2544-R/II (CSR 486) and in 

the case of running staff the emoluments will include the pay element in running allowance viz. 30% of the average 

basic pay drawn during the last twelve months or during the entire service if it is less than twelve months. 

3. The above ceiling of 24 months emoluments would not be applicable wherever the compensation is paid strictly as 

per the statutory provisions of the worksmen's Compensation Act. 

(Authority : Board's letter No.F(X)II/2003/PW/II dt.18.11.04) 

19. To the grant of compensation to a Railway employee for loss of private property except compensation in excess of 5,000/- in any individual 

case for loss suffered by an employee in the course of a strike or Railway accident in the execution of Railway duty and from circumstances 

arising directly out of that duty. 

20. To the sanction of ex-gratia payment in excess of 3,000/- to the dependant of a Railway employee in the event of his/her death arising out 

of injuries sustained in the execution of his/her duty. 

21. To the payment of medical charges otherwise than as authorised under general rules or orders.

22. To permit a railway servant below the rank of Junior Administrative Grade to travel by Air on duty. 



: Grant of permission by the General Manager to Junior Administrative Grade Officers to travel by Air on duty would be 

subject to the following conditions: 

1. These powers may be exercised only by General Managers and not by CAOs and are not be re-delegated further. 

However the Chief Administrative Officer, COFMOW/New Delhi, DCW/Patiala and MTP/Chennai may also exercised 

with the personal concurrence of FA&CAO 


2. These powers are to be exercised personally by the General Manager with the personal concurrence of FA&CAO. 

3. Air travel will be permitted only in cases where the duration of the journey one-way is more than 12 hrs. by rail. 

4. Each proposal regarding Air Travel would require to be justified on merits. 

23. To the remission of recovery of rent from the incumbent of a post for which a quarter has been allotted. 


: The General Manager may exempt the incumbent of a post from occupying the quarter allotted to the post and/or from 

paying rent thereof upto a maximum period of four months in the following circumstances : 

i) when an employee is temporarily transferred to a post in another station; 

ii) when the quarter is subjected to extensive repairs, such as renewals of roofing, replacement of flooring, or such 

other special works necessitating the vacation of the whole quarter; 

iii) when an employee is required to vacate the quarter under medical advice on account of an infectious disease or an 

epidemic. 

24. To the waiver of the cost of training of a Railway employee who has received training at Railway's cost and who is required to serve the 

Railway for a minimum prescribed period, in excess of the cost proportionate to the service rendered. 

25. To the sanction of expenditure on deputation of Railway employees for training courses, seminars, symposia in non-railway Institutions in 

excess of 20 lac in a year for Zonal Railways and 8 lac in a year for Production Units. 

Note : (i) The overall registration fee, however, should be subject to a maximum of 25,000/- and pro-rata registration fee of 

4000/- per day. For arriving at this monetary limit the cost of TA & DA should not be taken into account. 

(ii) 

The ceiling limits of above powers will be exclusive of service tax or any other taxes/charges. 

(Authority : Board's letter No.F(X)II-2006/PW/18 dt.20.8.2008) 

D - Payments to persons other than Railway employee. 

26. To the refund of fare and freight, otherwise than in accordance with relevant Tariff Rules, in excess of 20,000/- in each case. 

27. To the write-off of amounts due to the Railways, otherwise than when they are irrecoverable, in excess of 10,000/- in each case. 


: Items (26) and (27) do not apply to wharfage, demurrage, storage and lost property charges which may be written off or 

refunded by Railway Administration without the sanction of higher authority.


28. (a) To the grant of rewards in excess of 5000/- in each case. 

(b) To the grant of rewards in excess of 15000/- in each case to the persons who have done exemplary work to avert accidents and saved 

passenger life. 

Note : The powers indicated in item No.28 (b) above may be re-delegated to DRM's upto 2500/- in each case. 


29. (a) To the incurrence of expenditure on each ceremonial occasion in excess of 25,000/-. 

(b) To the incurrence of expenditure on important functions which are attended by President/Prime Minister/Minister of Railways in excess 

of 5 lac in each case. 

Note : (i) The powers under item 29 will be exercised by the General Manager subject to an annual ceiling of 10 lac for 

Production Units and 20 lac for Zonal Railways. 

(ii) The powers under item 29(a) will cover the expenditure on Railway week celebration also, the limit for which will be 

25,000/- for a Zonal Railway/Production Unit as a whole. 

(Authority : Board's letters No.F(X)II-2004/Exp./6 dated 9.5.2005) 

30.(a) To the incurrence of expenditure in engaging/obtaining consultancy services from outside bodies in excess of 25 lac in each case or in 

excess of 1.5 Cr. in a year. 

(b) To the incurrence of expenditure in engaging/obtaining consultancy services connected with property development schemes, i.e. for 

commercial exploitation only, from outside bodies in excess of 50 lac in each case or in excess of 2.5 Cr. in a year for Zonal Railways, 

Production Units and RDSO. 

Note : i) These powers will be personally exercised by the General Manager, and will not be re-delegated further. It may 

be ensured that no contracts are awarded by the Railways for activities which can be carried out in house. 

ii) Details of consultancy Contracts awarded by each Zonal Railways for commercial exploitation should be 

endorsed to all other General Managers for information to avoid duplication. 

iii) The General Managers will evolve, in consultation with FA&CAO, a suitable mechanism to ensure that the limits 

laid down herein are not exceeded under any circumstances. 

iv) For consultancy contracts, the minimum level of tender committee shall be SAG. 

v) All cases decided by the Zonal Railways should be reported to Board through the PCDOs to CRB and FC, to 

enable assessment of the exercise of these powers. 

vi) The agency/consultant is renowned/Government approved and has sufficient experience in the relevant field. 

vii) 

Notwithstanding the provisions of note i) above, PCE/CE (CO-ordination) of the Zonal Railways can award 

consultancy contract upto a limit of 5 lac per case with the annual ceiling limit of 10 lac. These powers will be 

exercised by PCE/CE(Coord) with the personal concurrence of FA&CAO/ FA&CAO (C).

(Authority : Board's letter No.F(X)II-2006/PW/3 dt.27.2.2006). 


viii) These powers can be delegated to DRMs also upto 50,000/- per case subject to annual ceiling of 1 lac. These 

powers will be exercised by DRMs in consultation with associate finance. In the tender committee, JAG/SG level 

officers may be nominated. In cases where JAG/SG level officers are not available from finance side in the 

Division, DFM may be nominated as Finance Member of tender committee. 

(Authority : Board's letter No.F(X)II-2006/PW/3 dt.16.5.2006 & F(X)II-2006/PW/13 dt.9.8.2006). 

ix) 

Powers of CAO/C to award consultancy contracts: 

CAO/Cs can award consultancy contracts upto a limit of 25 lac per case with the annual ceiling limit of 1.5 

Cr. with the personal concurrence of FA&CAO/FA&CAO(C) These powers of CAOs will be in addition to and 

separate from the powers delegated to General Managers. Also, the level of Tender Committee shall be SAG. 

However, if the consultancy contracts is to be fixed only on a single tender basis due to special circumstances, 

GM's personal approval would be required irrespective of the value of the contract. 

(Authority : Board's letter No.F(X)II-2006/PW/3 dt.27.2.2006 

read with letter No. F(X)II-2006/PW/17 dt.18.10.2006). 

31. (a) To the filing or defending of an appeal in the Supreme Court. 

(b) to the engagement of a Railway Counsel on scale of fees higher than that prescribed by Ministry of Law and Justice; 

(c) to the engagement of counsel at more than 1,050/- per day in Supreme Court or in any of the High Courts or at more than 750/- 

per day elsewhere; 

(d) To payment of fees in excess of scales of fees fixed by the High Courts concerned. 

32. To the grant of allowances or fees to private persons or donations to private bodies including Railway Institutes, Hospitals and Schools, an 

excess of the scales or maximum limits laid down by the Railway Board. 

33. (a) To the payment of arbitration fees to private persons in excess of 25,000/- in each case. 

Note : i) The circumstances under which such appointment of private persons has been made, should, however, be brought 

to the notice of the Board. 

ii) 

This will not apply to payment of fees to arbitrators appointed by Court, for which full powers will be exercised by 

GMs. 

(b) To the payment of arbitration fees to retired Railway Officers in excess of 75,000/- per case. 

(c) To the payment of contribution/subscription to a medical institutions, if medical aid is rendered by such institution to Railway 

employees, in excess of 1,000/- per annum. 

(d) To the payment of contribution or subscription to a professional institution in excess of 10,000/- per annum in each case.


Note : i) General Manager will have full powers for payment of fees to surveyors engaged for the assessment of the value of 

damaged consignments. 

ii) In respect of any item for which no scale has been laid down in any of the extant orders, the Railway 

Administration shall have no powers. 


34. To the payment of compensation in cases of Railway accidents, otherwise than as specified below :- 

(A) Ordinary Passengers (including Government 

servants, other than those specified in Category B 

below and their dependents). 

(Authority – Board's letter No.F(X)-2000/PW/2 dated 23.1.2001) 

- Upto 4 lac in any single case. 

(B) Military men, being or travelling on military duty. - No powers. All cases to be submitted to the higher authority. 

(C) 

Compensation to public (other than Railway 

passengers) for injury to person or damage to 

property caused by accidents as a result of 

negligence or carelessness on the part of Railway. 

- Upto 10,000/-. 

(D) Claims decreed by a Court of Law. - Full powers to pay any Sum so decreed. 

(E) 

Claims settled out of Court with advice of Law 

Officer of Government. 

- Upto 25,000/- in any single case. 

35. To the payment of claims, otherwise than as specified below or claims for compensation other than those relating to goods lost or damaged 

and those arising out of Railway accidents :- 

(i) Claims settled out of court. - Upto 10,000/- in each case. 

(ii) Claims decreed by a court of - Full powers subject to the condition that particulars of cases involving expenditure of 

Law. 

more than 25,000/- in each case should be reported to Railway Board for 

information. 

Note : The powers under item 35(i) above should not be re-delegated to subordinate authorities. 

36. Claims settled by arbitration award 

against any dispute arising out of a 

contract. 

- Full powers, subject to the conditions that the Railway Board should be informed of 

the details :-

(i) 

(ii) 


Where payment to a contractor as result of the arbitrator's award exceeded by more 

than 50,000/- of the amount considered due by the Railway Administration before 

the arbitration proceedings began: 

Where deficiencies in the General conditions of contract or of procedure laid down by 

the Railway Board came to light. 

Note : The powers under item 36 above should not be re-delegated to authorities below the level of HODs. 

E - Expenditure on works not wholly chargeable to Ordinary Working Expenses. 

37. To the inclusion in the Preliminary Works Programme of :- 

(a) 

New Works under the Plan Heads New Lines, Gauge conversion, Railway Electrification, Metropolitan Transport Projects, 

Computerisation and setting up of New Production Units; and 

(b) Other New Works in excess of 5 Cr. each. 

Sanction of Works :- 

38. To the incurrence of expenditure on New Lines, Gauge Conversion, Railway Electrification works, Metropolitan Railway Projects, 

Computerisation, setting up of new Production Units, or Rolling Stock or Surveys not provided in the sanctioned budget for the year or 

carried forward from the sanctioned budget of the previous year. 

39. To the incurrence of expenditure of other works not provided in the sanctioned budget or carried forward from the sanctioned budget of any 

previous year, except – 

(a) Works/M&P under lumpsum provision: 

(i) Works costing not more than Rs.1 Cr. each. 

(ii) Machinery and Plant – costing not more than 10 lac each for Zonal Railways and not more than 30 lac each for Production Units. 

However, in respect of Electronic in-motion weigh bridges, General Managers of Zonal Railway are empowered to sanction upto 15 

lac in each case. The powers to sanction electronic in-motion weigh bridges cannot be re-delegated and shall be exercised personally 

by General Managers with the concurrence of FA&CAOs. 

Provided that the total lumpsum provision made in the budget for such works is not exceeded.


Note: (i) Despite the provisions of Items No. 37 and 38 above, General Managers can sanction works upto 50 lac per case in 

Planhead 17 under List of Approved Works for replacement of the overaged PRS/UTS/UTS-cum-PRS and FOIS 

equipments such as monitors, terminals, keyboard, printer, UPS etc. installed in the project (one on one basis, i.e. no 

new items). While replacing these assets, Railway will ensure that the equipments procured conforms to the latest 

specifications issued by Railway Board. However, these powers shall be exercised with the personal concurrence of 

FA&CAO and personal approval of General Manager. 

(ii) 

It is reiterated that powers for Software Development have not been delegated to Railways and proposals regarding 

them shall continue to be sent to Railway Board for further processing and approval. 


(b) Out of Turn Works: 

(i) 

In respect of existing Railways Schools, Hospitals, Dispensaries, Institutes, officers Club, Rest Houses and Holiday 

Homes not more than 10 lac in each case subject to the provision that the funds required for such works as 

provided in the sanctioned budget for works in these categories are not exceeded. 

(ii) Other works – not more than 1 Cr. each. 

subject to the budgetary ceiling of 10 Cr. (other than lumpsum) in a financial year, of which not more than 3 Cr. could 

be on other than safety related items with the proviso that all safety works should be completed within a maximum period 

of 8 months from the date of sanction. 

Note : For passenger Amenities Works, Emphasis should be on creation of amenities of durable and lasting nature and funds 

should not be frittered away on provision of superficial items like furnishings and furniture, etc. 

40. (1) Sanction of Detailed Estimates/Revised Estimate:- 

(a) To the sanction of detailed estimates/revised estimate for works originally sanctioned at the time of inclusion in the budget at a cost 

more than 100 Cr. and also where the excess over the abstract cost is not within the General Manager's competence as indicated vide 

item No.41(1)(b) below :- 

(b) To an excess over the estimated cost as entered in the sanctioned budget:



(i) Increase in cost due to escalation – More than 100% of the original estimate (abstract cost) 

(ii) Increase in cost due to reasons other than escalation – More than 20% of original cost or 20 Cr., whichever is 

less 

(i) 

(ii) 

(iii) 

(iv) 

(v) 

(vi) 

(a) 

(b) 

(c) 

The change in scope of work shall be governed by powers for material modification given in item No.49. 

Personal approval may be obtained at the level of General Manager with the personal concurrence of 

FA&CAO/FA&CAO(C) in cases of such estimates costing above 50 Cr. but below 100 Cr. 

These are the overall variations on the original sanctioned cost as included in the Budget and can not be exceeded 

even if more than one revised estimate is sanctioned. 

This delegation will not effect rules in force regarding material modification. 

For variations exceeding the above limits, approval of Board will be required. In such cases, proposals may be 

sent to Board with personal concurrence of FA&CAO/ FA&CAO(C) and personal approval of General Manager 

along with a detailed variation statement and suitable explanatory note. 

Under the Planhead Computerization GM can sanction detailed/revised estimates/excess over estimates only in 

the following cases: 

In respect of UTS projects sanctioned in the year 2007-08 as per instructions contained in Board's letters 

No.2006/C&IS/WP/2007-08/AZR/UTS/10//Pt. dt.27.11.2007, 16.4.2008 and 18.6.2008 

In respect of works sanction by GMs under List of Approved Works under Note i) to the Item No. 39(a). GMs can 

sanction detailed/revised estimates or excess over estimates for these works so long as the revised cost is not 

more than 50 lac in each case. 

In respect of works for setting up of UTS, not covered in (a) above and PRS : After the lumpsum cost and the 

location are decided by Board, General Manager can sanction detailed/revised estimates or excess over estimates 

for these works within the lumpsum cost decided by Board. 


(Authority : Board's letter No.F(X)II-2006/PW/17, dt.4.12.2006) 

(c) To the sanction of track renewal estimates where the excess is not within the General Manager's competence as 

prescribed in sub-item 40(1)(b). 

40. (2) To an excess over the estimated cost of Machinery & Plant included in M&P Programme as follows; 

(a) Increase in cost due to price escalation – More than 100% of Original Estimate or 1 Cr., whichever is less.. 

(b) Increase in cost due to reasons other than Price escalation – More than 10% of original estimate or 25 lac, whichever 

is less. 

Note : i) Powers indicated in item No. 40(2) (b) above covers material modification also. 

ii) 

iii) 

Personal approval may be obtained at the level of General Manager with the personal concurrence of FA&CAO in 

cases of material modifications costing above 10 Lac each 

These are the overall variations with respect to original sanctioned cost as included in the Budget at the time of 

sanction and cannot be exceeded even if more than one revised estimate is sanctioned. 

(Authority : Board's letter No.F(X)II/2006/PW/17 dt.24.5.2007 & F(X)II/2007/PW/4 dt. 09.3.2010)

40. (3) SURVEYS : 

To an excess over 20% on an original estimate sanctioned by higher authorities. 


Note : i) General Manager can sanction survey estimates provided the surveys are included in the sanctioned budget and 

approved yardsticks are followed while remaining within the amount indicated in the budget. 

ii) 

This delegation does not apply to works which do not have necessary procedural approval. 


40. (4) Lumpsum Works. 

(i) 

(ii) 

To incur expenditure on lumpsum works provided in the sanctioned budget for the year or carried forward from the sanctioned 

budget of any previous year in excess of the total lumpsum provision for such works in the sanctioned budget. 

To sanction excess over estimates of works sanctioned under item No.39 in cases where percentage variation is beyond the 

competence of the General Manager in terms of Rule 40(1)(b). 

Note (i) The General Manager can sanction excess over estimates even when the variation is beyond the percentage variation 

prescribed in item No.40(1)(b) so long as the revised cost is within the limit of powers of General Managers to sanction 

new works under item No.39. 

(ii) The works thrown forward from previous years may be taken up only if the funds required for them can be found by 

re-appropriation within the sanctioned allotment. 


40. (5) Part estimates: To sanction part estimates costing above 1% of the total value of the work, as originally sanctioned in the 

Budget 

Note i) Part estimate may be sanctioned towards incurring expenses for preliminary activities like FLS, Geo-technical studies, 

Design, Preparation of plans and drawings etc. which will help in preparation of detailed estimate. 

ii) 

iii) 

The detailed estimate should be allowed to be prepared and got sanctioned only after these preliminary activities are 

completed. 

These preliminary activities may be executed on works contract basis. 

(Authority : Board's letter No.F(X)II-2006/PW/17 dt.18.10.2006 & 4.12.2006) 

F. Miscellaneous. 

41. To the sale of - 

(a) any portion of a Railway line. 

(b) any item of authorised rolling stock or 

(c) any other Railway asset costing over Rs.3 lac. 

42. To the dismantling or otherwise permanently closing to public traffic of any existing open line section.


43. To the alteration of or departure from the terms of contracts with Branch or Worked Lines. 

44. To the write off of irrecoverable losses of cash, stores, tools and plant - 

(i) exceeding 1 lac in value when a Railway employee is in any responsible for the loss. 

(ii) exceeding 2 lac in value when a Railway employee is not in any way responsible for the loss. 

Note : 1) Every important case of loss should be brought to the notice of the Railway Board, as soon as possible, after its 

discovery. When the loss involved does not exceed 50,000/- the case need not be reported unless it represents 

unusual features or reveals serious defects in procedure. 

2) Insufficient balances under Suspense Heads not exceeding 1 lac can also be written off by the General Manager. 

45. To the incurrence of expenditure in excess of 40,000/- per year in connection with the entertainment of distinguished visitors, i.e. 

distinguished official or non-official personages, representatives of foreign technical associates, foreign technical experts, representatives of 

Trade and Industry including overseas companies. 


46. Except in accordance with the rules contained in the Indian Railway Codes or any general or special orders issued by the Railway Board – 

(i) 

to the construction of an assisted siding. 

(ii) to the acquisition, lease or disposal of land. 

47. (i) To enter into contracts in respect of sanctioned works in excess of 100 Cr. for each contract (works constracts) and 

(ii) To enter into contract in respect of purchase of stores in excess of 50 Cr. for each contract (Stores contract) 

(Authority : Board's letter No.F(X)II/2006/PW/14 dt.26.9.2006 & F(X)II/2007/PW/4 14.11.2007) 

48. To the grant of advances to contractors - 

(i) 

(ii) 

Mobilisation advance in excess of 10% of the contract value. 

Advances against new machinery and plant – in excess of 10% of contract value or 75% of the value of the new machinery and plant 

brought to the site of work (whichever is less). 

(iii) Advances for accelerating the progress of work in special circumstances in excess of 5% of contract value or 5 lac (whichever is 

less). 

Note : All advances mentioned above shall be subject to levy of interest charges at the rate of 18% or as prescribed by the 

Railway Board. 

(Authority : Board's letter No.F(X)II-97/PW/4 dt.5.5.1998)

49. To any material modification estimated to cost over 1.5 Cr. each. 


Note i) Total value of Material modification in the work should not exceed 5 Cr. or 5% of the value of the work, whichever is less. 

ii) The excess or the revised cost of the estimate does not go beyond the General Manager's power of sanction. 

iii) A Material modification estimated to cost more than 50 lac but below 1.5 Cr. should be certified and sanctioned 

personally by Financial Adviser and Chief Accounts Officers and General Managers. 

iv) Material modification which are beyond the competence of General Manager should be sent to Board with the personal 

approval of FA&CAO and General Manager, 


50. To the grant of diet charges in any other case except - 

(a) To a Railway employee undergoing treatment as indoor patient in Railway or non-Railway Government hospital for any diseases 

other than tuberculosis or leprosy or mental disease when the employee's basic pay is not more than 4200/- per month. 

(b) (i) To a Railway employee or members of his family when receiving treatment for tuberculosis or leprosy or mental disease in a Railway 

hospital or an approved Institution, when the employee's basic pay is not more than 6200/- per month. 

(ii) To the dependent relatives of a railway employee receiving treatment for tuberculosis or leprosy in a Railway hospital or an approved 

Institution, when the employee's basic pay is not more than 6200/- per month. 


(c) 

In the case of temporary staff the pay last drawn while on active duty may be treated as substantive pay for the purpose of this 

sub-rule. 

To persons, whether Railway employees or not, requiring such assistance from the Railway in emergent cases which involve living 

under difficulties as regards necessaries of life. 

Note i) Indigent passengers injured or taken ill and removed to Railway hospitals and trespassers, who require immediate medical 

assistance may be given diet at the expense of the Railway Administrations, the expenditure being treated as part of ordinary 

working expenses of the Railway hospital. 

ii) 

The General Managers have powers to sanction free diet or reimbursement of the cost of such diet according as the indoor 

treatment is given in a Railway hospital or in a non-Railway hospital, to Railway servants injured in the course of duty for such 

period as they remain indoor patients, not extending beyond one year after they are declared permanently unfit and discharged 

from service. 

51. To the Institution of legal proceedings against a newspaper for publishing false and damaging articles against the Railway Administration. 

52. To the supply of electricity to outsiders except under the following conditions :- 

(i) 

(ii) 

(iii) 

The provisions of the Electricity Act are not infringed; 

Such supply does not cause any extra outlay either immediate or contingent; 

The supply can be made without any inconvenience to the Railway and after its full needs have been met;

(iv) 

(v) 


The rates charged allow for profit after taking into account all costs of production, direct and indirect and are above 

the rates supplied to Railway employees; and 

The Railway should have power to discontinue the supply without notice and without compensation. 

53. To any alteration in the existing cash and pay arrangements. 

54. To the introduction of new designs for goods and coaching stock sanctioned for construction during each financial year irrespective of 

whether the stock is to be built to existing, sanctioned or new designs. 

55. To changes, alterations or modifications in the designs, layout or equipment of the existing rolling stock and marine vessels involving :- 

(a) 

(b) 

(c) 

(d) 

infringements of the schedule of maximum and minimum running dimensions unless previously sanctioned; 

Decrease in the revenue earning capacities of coaching and goods vehicles and marine vessels, such as alterations in the class or 

seating capacity of coaching vehicles and marine vessels and a permanent decrease in the relationship between gross load and tare 

in the case of goods vehicles; 

Conversion of public service vehicles into Railway service vehicles and vice versa and material modifications (such as alterations in 

the wheel arrangements etc. in existing Railway service vehicles.); 

The introduction of new facilities, fittings and equipments for the traveling public where such have not previously had the approval 

of the Board, e.g. cooling arrangements in carriages, electric fans in second class compartments, variations in types of lavatory and 

other equipments which involve matter of policy. 

56. To alteration in the authorized stock of all descriptions. 

57. To any expenditure on an object which has not previously been recognized as a fit object for Railway expenditure. 

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Headquarters office 

Central Organisation 

Railway Electrification 

Allahabad-211001 

N. G-6/13 (T&P) Dated: 09.7.2009 

CEE, CSTE, CE, SDGM/CPO, CVO, COS & FA&CAO/CORE/ALD 

CEE(P&D), CSTE(P&D), CMM/CORE/ALD 

CPMs (RE), UMB, MS, LKO, Kota, SC, GKP, HJP, NJP & BBS 

Dy. CPO, Dy. GM & Dy. FA&CAO/CORE/ALD. 

Sub : Scale of T&P office equipment – System of 

Procurement Accountal and Disposal. 

Ref : This office letter No. G-6/13 Pt.XII 

dated 25.7.2002. 

- - - - - - 

In suppression to this office letters under reference, the scale of T&P and Office equipments for officers headquartered at 

CORE/ALD and various projects has further been revised in consultation with CORE Finance and approval of GM. The same is 

enclosed as Annexure-I & II. The system of procurement, accountal and disposal of these items in headquarters as well as in project 

offices is detailed below:- 

(a) 

(b) 

(c) 

Procurement; Procurement as per approved scale should be done with the approval of the head of the project in field units and 

CHODs in headquarters as per approved procurement procedure of the project/ headquarters and extant 

guidelines/rules/codal provisions. 

Accountal; Proper accountal should be maintained by every office in the T&P and office equipment Ledger as per stores 

accountal procedure. 

Disposal; On expiry of the codal life or after the equipment become unserviceable the survey and subsequent condemnation 

should be processed by individual department for the T&P and office equipment held on the ledger. 

DA : As above. 

(Veena Sinha) 

Dy. General Manager 

for General Manager (G)

APPROVED SCALE OF T&P ITEMS AND OFFICE EQUIPMENTS FOR SAG OFFICERS 


Annexure-I 

SN. Description Quantity Approved cost ( ) 

1. Office Table 01 23000/- 

2. High back Executive Chair (Cushioned) 01 9500/- 

3. Chairs for visitors (Cushioned) 06 for PHODs 

4500/- 

05 for other SAG 

4. Side Rack Wooden/Steel and/or wooden Cabinet/Steel Almirah 01 12000/- 

5. Sofa alongwith Center Table 1 Set. 34000/- PHOD/ 

CHOD/CPMs 

25000/- other SAG 

6. Carpet wall to wall (Decora) if floor tiles not provided (for larger area, a proportional Increase 

in cost will be made). 

01 15000/- 

(25 Sqm) 

7. Computer Table & Chair 01 7000/- 

8. Tea set 01 1200/- 

9. Crockery 

a) Complete dinner set for PHOD/CHOD/CPMs 

b) Full plates, Quarter Plates, Spoons, Forks etc. for SAG 

lumpsum 

lumpsum 

2000/- 

1000/- 

10. Thermos Jug. 01 600/- 

11. Brief case (Life 4 years) 01 4000/- 

12. Wall Clock Quartz 01 775/- 

13. Flower vase 01 250/- 

14. Pen stand 01 300/- 

15. Window Curtains - 200/- per mtr. 

16. Visiting Cards - In terms of para D.3.42 of 

RE SOP 

17. Calculator 01 800/- 

18. Foot Board 01 575/- 

19. Colour TV with stand (for PHOD/CHOD/CPMs only) 01 10000/- for TV & Rs.3000/- 

for stand 

20. Refrigerator (165 Ltrs.) alongwith other accessories (for PHOD/CHOD/CPMs only) 01 Rs.10000/-

APPROVED SCALE OF T&P ITEMS AND OFFICE EQUIPMENTS FOR OFFICERS UPTO JAG 


Annexure-II 

SN. Description JAG SS/JS officers 

Qty. Approved cost Qty. Approved cost ( ) 

1. Executive Table 01 15000/- 01 10000/- 

2. High back Executive Chair (Cushioned) 01 7000/- 01 4500/- 

3. Chairs for visitors (Cushioned) 05 3000/- 03 2000/- 

4. Side Rack Wooden/Steel and or wooden Cabinet/Steel Almirah 01 12000/- 01 12000/- 

5. Sofa with Center Table 01 20000/- - - 

6. Carpet wall to wall for JAG and Jute matting for SS/JS, if floor tiles not 

provided (Proportionate increase/ decrease in cost may be made for 

Bigger/smaller room. 

01 

12000/- 

(size 20 sqm.) 

7. Computer Table & Chair 01 6000/- 01 6000/- 

8. Foot Board 01 500/- 01 500/- 

9. Brief case (Life 4 years) 01 3000/- 01 2000/- 

10. Window Curtains - 120/- per mtr. - 90/- per mtr. 

11. Flower vase 01 225/- 01 150/- 

12. Pen stand 01 225/- 01 175/- 

13. Tea set consisting of plates cups, tea pots, sugar pot & spoons. 01 1000/- 01 800/- 

14. Crockery 

800/- 

03 sets 1200/- 02 sets 

Full plates/Quarter Plates, spoons & Fork 

15. Thermos Jug. 01 500/- 01 400/- 

16. Calculator 01 800/- 01 500/- 

17. Wall Clock Quartz 01 500/- 01 500/- 

18. Visiting Card (Allowed to JAG/SG officers only) - - - - 

1. (a) The existing furniture/equipment should not be replaced, while in good condition merely because it was bought at lower limits earlier. 

(b) The Scale of furniture recommended for the officers shall be provided only after existing furniture has been declared unserviceable on 

age-cum condition basis and for the purpose, a survey committee comprising of SMM/Dy. CMM, Sr. AFA and Senior Scale officer of 

concerned deptt. for Headquarters and three SS officer is to be nominated in projects. 

(c) For condemnation of computers, printers and fax machines on age-cum condition basis, a survey committee comprising a Jr. Scale officer 

of concerned Deptt. and other from Accounts & Stores in Headquarters and projects. 

2. Survey Committee report shall not be required for Cutlery, Towels, Calculator, Wall clock, Thermos Jug, Dairy, Foot Board, Flower Vase, Pen 

Stand 

01

Appendix-C 


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ƒÊããÖãºããª - 211001 

Headquarters office 

Central Organisation 

Railway Electrification 

Allahabad-211001 

No. G-6/13 (Banned Items) Dated: 09.7.2009 

CEE, CSTE, CE, SDGM/CPO, CVO, COS & FA&CAO/CORE/ALD 

CPMs (RE), UMB, MS, LKO, Kota, SC, GKP, HJP, NJP & BBS 

Sub : 

Items which are banned/restricted to be procured as Economy measure. 

Ref : This office letter No. G-6/1 Pt.VI dated 4.6.01 

- - - - - 

The list of banned/restriction on procurement of various items used by Railway Electrification offices were circulated vide this letter under reference. 

Some items which were restricted for procurement have been relaxed in the changed circumstances. 

In supersession of all previous instructions on the subject matter the items which have still been specified as banned/restricted are listed below for 

information. 

Item Description of items 


1. Passenger Road 

Vehicle/hiring of road 

vehicle. 

2. Other road vehicles (other 

than passenger road 

vehicles) 

Authority for 

ban/restriction 

Rly. Bd. & 

GM/RE 

GM/RE 

Ref. No. 

F(X)II/2006/PW/11 

dt.21.11.06, 7.5.07 & 

GM/RE letter No. G-6/7 

Pt.XIV dt.29.8.08 

GM/RE ON/90 

dt.16.1.90 

3. Furniture/Almirah GM/RE G-6/13 (Banned 

item) 

Dated 8.7.09 

4. i) Photocopier machine GM/RE G-6/13 (Banned 

item) 

ii) fax machine or MFD 

Dated 8.7.09 

having fax function 

iii) 

iv) 

Auto CAD 

Multimedia Projector 

- 2 - 

Remarks 

1400 Km. for HQ, 1800 Km. for project and 2400 Km. for project field 


Prior approval of GM is required for procurement. 

(1) CPMs/CHODs can sanction procurement of furniture after associate 

finance concurrence in following cases:- 

(a) For officer as per latest scale of T&P issued from CORE. 

(b) For staff, ORH/Camp office/ Meeting Room etc. upto a limit of Rs.3 

Lakhs per annum including replacement account. 

(2) CPMs can sanction procurement of furniture with project finance 

concurrence for handing over to open line as per provision available in 

sanctioned estimate. 

(1) On replacement account : Full powers to PHOD/CHOD in HQ and 

CPMs in Projects. 

(2) On additional accounts : One no. each on (i) & (ii) in CPMs project 

and one No. each on (i) & (ii) for field group officers manned by on officer 

of rank not less than JAG. 

(3) However the quantity of items (iii & iv) shall be limited as under:


SN. Items Qty. limit for each 

Qty. limit for deptt. in CORE/HQ 

project 

(i) Auto CAD Nil 1 No. for Elect. Deptt. 

(ii) Multimedia 

1 No. Only EDP centre shall have maximum 2 projectors. 

Projector, 

4. Note : Above limit shall not apply for GM's Secretariat. 

Check Note : Replacement purely on age cum condition basis after observing the 

condemnation procedure. 

5. Air conditioner GM/RE - Sanction can be given by CEE/CORE and CPMs in the projects. For 

project, CPMs can sanction for procurement of Air Conditioner upto 

maximum Rs.2 lakh in a year. 

6. Calendar/Dairies Rly. Board. Bd's L.No. F(X)II- 

86/Exp./2 

dt.4.12.91 

- 

The above relaxation is subject to normal finance vetting of indents as required as per extant rules. 

This issues with the concurrence of CORE finance & approval of GM/RE. 

(Veena Sinha) 

for General Manager (G)

SCHEDULE - A-1 WORKS & ESTIMATES Item No. Nature of Power ...

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