SCHEDULE – A – 2 TENDERS, CONTRACTS AND AGREEMENTS ...

RE SOP /S.N.Constitution of Tender Committee and Authority competent to accept for works on single tender shall be is below :Value of tendersTender CommitteeAccepting AuthorityDeptt. Sister Deptt. Finance Deptt.i) Up to Rs.10 lakh Sr. Scale Sr. Scale Jr. Scale JAGii) Above Rs.10 lakh and upto Rs.25 lakh JAG JAG Sr. Scale SAG/CPMiii) Above Rs.25 lakh and upto Rs.75 lakh JAG JAG JAG SAG/CPMiv) Above Rs.75 lakh and upto Rs.5 Cr. SAG SAG SAG CHOD/HAGv) Above Rs.5 Cr. and upto Rs.100 Cr. CHOD CHOD CHOD GMA 2.04Íãìã䮹ã¨ãÔã⌾ãã-31/08a) To invitelimited tenderfrom the list ofapproved contractorsof RE.Rly. Bd'sNo. 94/CE-1/CT/4 dt.17.10.02 &2007/CE-I/CT/18dt.28.9.07.Full powers uptoRs. 5 croresPHOD/ CHODonly. CPM/ SAGin independentcharge of projectRs.1 Crore only.FullpowersuptoRs.1Crore.FullpowersuptoRs.25lacs.NILNIL Subject to observance of extant rules and orders issuedby Rly. Bd's on the subject in their L/No.97/CE/I/CT/4 dt. 22.10.01, 17.10.02 & 2007/CE-I/CT/18 dt.28.9.07.b) To inviteSpecial Limitedtender.Bd's L/No.94/CE-I/CT/4 dt.17.10.02 &2007/CE-I/CT/18dt.28.9.07Full powersupto Rs. 5Crores PHOD(HAG only).NIL NIL NIL NIL i) SLT may be adopted in consultation with FA&CAO in the followingcases:-(a) All types of work depending upon merit of case to be approvedby PHOD personally.(b) Works of urgent nature (to be approved by the GM personally).(c) Consultancy works (to be approved by the GM personally).ii) Special limited tenders may be invited from specialized &reputed contractors/ organisations/ agencies.ii) Proposal detailing the circum-stances and necessity for going inSLT should be initiated and got concurred by FA&CAO beforepersonal approval of PHOD/GM is obtained.iii) Tenderers from whom special limited tenders are to be invitedshould preferably be more than six but not less than four.iv) Tenders need not necessarily be borne on the Approved List.

RE SOP /1. 2. 3. 4. 5. 6. 7. 8. 9.A.2.05Íãìã䮹ã¨ãÔã⌾ãã-31/08To invite tendersby advertisementand publicity(open) in respectof sanctionedestimates wherenofuturedecisions arerequired fromCORE or Boardregardingtechnical nature ofwork other thanstores contract.94/CE-I/CT/4dt.17.10.02.F(X)II-2003/PW/1dt.9.10.04, F(X)II-2006/PW/14dt.26.9.06,2007/CE-CT/13dt.3.9.07,2007/CE-CT/18dt.7.3.08 &CORE's L.No.G-6/1Pt.VIIIdt.13.6.05.FullPowers forPHOD/CHOD& upto Rs.8Crores forCPM/SAG inindependentcharge ofproject.Fullpowers upto Rs.8Crores forSAGofficers ofCORE/ HQ& uptoRs.4Crores forSAGofficers inproject.FullpowersuptoRs. 2Crores.Fullpowersoverupto Rs.20 lacs.NIL Note:i) The discretion to invite tenders from abroad willVest with GM.ii) The extant Codal rules & orders regardinginvitation and consideration of tenders shall haveto be observed.iii)For more than Rs.8 crores tender will be invited intwo packet system, however, for lower values thetwo packet or single packet system will be decidedby the competent authority indicated in Colmn. 4to 7.iv) Tender schedule may be approved by theJAG/SAG officers. Vetting of tender scheduleshould be necessary only in the rare urgent caseswhere tenders are called without sanction ofDetailed Estimate. Pre-vetting will also not benecessary in case of Zonal Works for which detailsestimate are not to be framed.A.2.06Íãìãä® ¹ã¨ãÔã⌾ãã-31/08To accept limited/open/Spl. limitedtenders and toenter into contractin respect ofsanctioned worksprovided the totalcost of eachcontract does notexceed Rs. 100crores.F(X)II-2003/ PW/10 dt9.10.04,F(X)II-2006/PW/14dt.26.9.06,2007/CE-CT/13dt.3.9.07 &15.10.07 ,2007/CE-I/CT/18 dt.7.3.08 &CORE's L.No. G-6/1Pt.VIIIdt.13.6.05.Full powers upto Rs. 50Crores HAGonly. UptoRs.30 Crores(CHOD in SAG)and upto Rs.8CroreCPM/SAG inindependentcharge ofproject.Fullpowers uptoRs. 8Crores forSAG officersofCORE(HQ)and uptoRs.4 Croresfor SAGofficers inproject.)Fullpowersupto Rs.2 Crores.Fullpowersupto Rs.20 lacs.NILThese powers are to be exercised where competentauthority's approval under A.2.04 & A.2.05 hasbeen obtained.The detailed TC constitution for all level are placed asAnnexure-I & II.A.2.07Íãìã䮹ã¨ãÔã⌾ãã-31/08To executecontract on behalfof the President ofIndia (To signagreement inother than Storescontracts).GM/RE's L/No.G-6/1 Pt.VIII dt.3.6.05.Full powers forthe value of thecontractaccepted up toGM.Fullpowersupto Rs.50 Crores.Fullpowersupto Rs.8 Crores.Fullpowersupto Rs.2 crores.NIL1. The agreement for the contracts awarded (LOAissued) by CORE shall be executed by officers ofappropriate level in project. In case appropriatelevel officer is not available in project, agreementwould be executed by next higher authority inproject like CPM/SAG.2. Prior legal vetting of the draft agreement should beobtained before submitting the same to the projectfor signature.3. For all CORE contract for which wok are to beexecuted in project, finance vetting of theagreement would be done by project finance.NOTEFor contract to be approved by Rly. Bd., the agreement for such contracts will be signed by the Competent Authority in CORE Headquarters Office at Allahabad.

RE SOP /CONSTITUTION OF TENDER COMMITTEE AND AUTHORITYCOMPETENT TO ACCEPT WORKS CONTRACT.Annexure-I of SOP Para A.2.06S.N.Value of tendersTender CommitteeConcerned Deptt. Sister Deptt. Finance Deptt.Accepting Authorityi) Up to Rs.20 lakhs Jr. Scale - Jr. Scale Sr. Scaleii) Above Rs.20 lakhs & up to Rs.2 Crores. Sr. Scale Sr. Scale Jr. Scale JAGiii) Above Rs.2 Crores & up to Rs.4 Crores. JAG JAG Sr. Scale SAG/CPMiv) Above Rs.4 Crores & up to Rs.8 Crores. JAG JAG JAG SAG in CORE/CPMv) Above Rs.8 Crores & up to Rs.30 Crores. SAG SAG JAG HAG/CHODvi) Above Rs.30 Crores & up to Rs.50 Crores. SAG SAG SAG HAGvii) Above Rs.50 Crores & up to Rs.100 Crores. CHOD CHOD CHOD GMNOTE :-1. Tender committee members can not function as accepting authority also. In such case tender will be accepted at next higher level.2. Sister Deptt. means associate Technical Deptt. e.g. for Electrical Deptt., S&T Deptt. and Civil Engineering Department are sisterdepartment. CPMs can nominate the TC members of sister department for Project level tender.3. Corresponding to the above mentioned delegation the standing Tender Committee nominations for various Department of CORE are givenin Annexure-II.4. The level of Tender Committee shall be decided on the basis of the lowest offer received. In case lower offer are found not acceptable andvalue of the other offers to be considered exceed the powers of the Tender Committee constituted for the purpose, all tender papersalongwith the offers, briefing notes and the accepted recommendations of the tender committee (confined to their passing over the loweroffers) should be passed on the higher tender committee for their deliberation.5. In any tender committee case, if the accepting authority of respective grade is not available then the tender committee recommendationsmay be accepted by the next higher authority.6. In any tender committee case, if any TC members of respective grade is not available in a project then CHOD/PHOD can nominateofficers either from HQ or any other project, otherwise next higher grade officer shall act as TC members and then the acceptingauthority shall be one grade higher than the highest grade member in the TC.7. Post Contract Management e.g. termination, variation etc. shall be done by the authority who had accepted the tender even aftersubsequent change of delegation for constitution of tender committee and accepting authority.

RE SOP /CONSTITUTION OF TENDER COMMITTEEFOR THE WORKS CONTRACT FOR CORE.ANNEXURE-II of SOP para A.2.061. TENDERS OF ELECTRICAL DEPTT.i) Above Rs.50 crores & up to Rs 100 Crores. CEE, CE, FA&CAOii) Above Rs.30 Crores & up to Rs.50 Crores. - CEE(P&D), CSTE(P&D) & FA&CAO (SAG)iii) Above Rs.8 Crores & up to Rs.30 Crores. - CEE(P), CSTE(P&D), & Dy.FA&CAO-II (for OHE)iv) Above Rs.4 Crores & up to Rs.8 Crores. - Dy.CEE (Concerned), Dy.CSTE (HQ), Dy.FA&CAO-IIV Above Rs.2 Crores & up to Rs.4 Crores. Dy.CEE (Concerned), Dy.CSTE (HQ), Sr.AFA2. TENDERS OF S&T DEPTT.i) Above Rs.50 crores & up to Rs 100 Crores. - CSTE, CE & FA&CAOii) Above Rs.30 Crores & up to Rs.50 Crores. - CSTE(P&D), CEE(P&D) & FA&CAO(SAG)iii) Above Rs.8 Crores & up to Rs.30 Crores. - CSTE(P&D), CEE(P&D) & Dy.FA&CAO-IIiv) Above Rs.4 Crores & up to Rs.8 Crores. - Dy.CSTE(Concerned), Dy.CE & Dy.FA&CAO-IIv) Above Rs.2 Crores & up to Rs.4 Crores. Dy.CSTE(Concerned), Dy.CE & Sr.AFA3. TENDERS OF CIVIL ENGG. DEPTT.i) Above Rs.50 crores & up to Rs 100 Crores. - CE, CEE & FA&CAOii) Above Rs.30 Crores & up to Rs.50 Crores. - CE, CEE(P&D) & FA&CAO(SAG)iii) Above Rs.8 Crores & up to Rs.30 Crores. - CE, CEE(P&D) & Dy.FA&CAO-IIiv) Above Rs.4 Crores & up to Rs.8 Crores. - Dy.CE, Dy.CEE(OHE) & Dy.FA&CAO-IIv) Above Rs.2 Crores & up to Rs.4 Crores. Dy.CE, Dy.CEE(OHE) & Sr.AFANOTE :1. The above standing Tender Committee would not be applicable in cases where Railway Board have specified any other T.C. constitutionfor tenders of specific nature.2. The Tender specified to be called by CORE/Allahabad as per Administrative decision communicated earlier or existing from time totime would continued to be called and processed by CORE/ALD even if it is less than Rs.8 Crores in value.3. For TC cases upto the acceptance level of CHOD/PHOD, the TC member of a department can be changed with the approval ofconcerned CHOD/PHOD taking in to account the available officers in the department and their workload.4. For TC cases up to acceptance level of JAG the TC members may be nominated by concerned CHOD/PHOD on case to case basis.

RE SOP /1. 2. 3. 4. 5. 6. 7. 8. 9.A.2.08 To make minor variations inspecifications, conditions of contractafter signing it including minor changesin drawings, mode of dispatch,inspection/test, and prog-ramme stationof delivery, dimensions, workmanshipetc.-Full powers inrespect of tendersaccepted bythemselves.Same as in Col.4Same asin Col.4.Same asin Col. 4.NIL -Note : 1. Standard Conditions, specifications shall not be varied without approval of G.M.A.2.09Note :A.2.10Íãìã䮹ã¨ãÔã⌾ãã-31/08Note:2. Finance concurrence shall be obtained in respect of variation involving financial implications.3. All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter dulySigned by the authority which signed the original contract.To make minor variations in ratesarising out of circumstances notprovided for in the contract.- For increase - NILFull powers inrespect of loweringof rates for contractsaccepted bythem.Same as inCol. 4Sameas inCol. 4NILNIL -Variation in rate for which provision has been made in the contract itself shall not be deemed to constitute a variation provided that they are carried outonly to the extent and by order of the authority specified in the contract.Finance concurrence shall be obtained in respect of variation involving financial implications.3) All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter duly signed by the authority which signedthe original contract.To vary the quantity of any item or tointroduce a new item in a contract, providedthe value of the contract does not exceed thepowers of the authority that accepted theoriginal contract.Bd's L/No. 94/CE-I/CT/37 dt.05.05.951265 E & 1268,94/CE-I/CT/4dt.22.10.2001,17.10.02, 2007/CE-I/CT/1 dt.31.8.07,2007/CE-I/CT/ 18dt.28.9.07Full powers inrespect ofcontractsaccepted by them.Same as inCol. 4Same asin Col. 4Same as inCol. 4NIL -i) In works contract if due to unavoidable and inescapable reasons introduction of new NS item is considered necessary, the same can be done withoutfinance concurrence subject to a maximum of ceiling of Rs.5 Laks in a contract (or) 10% of original value of the contract whichever is less. Thispower shall be exercised by SG/JAG level officer upto a value of Rs.50,000/- in as contract and by SAG level officer upto a value of Rs.5 lakhs in acontract. N.S. items beyond these limits can be introduced with prior Finance concurrence only.

RE SOP /ii) Rates of such NS items accepted without finance concurrence cannot be quoted as Last Accepted Rate (LAR) for justifying similar ratesin future tenders. Only rates obtained through competitive tender process can be adopted as LAR.iii) Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per theagreement rate. For this, no finance concurrence would be required.(iv) In case of increase in quantity of an individual item (NS) by more than 25% of the agreement quantity is considered as unavoidable, thesame shall be got executed by floating a fresh tender. If floating a fresh tender is considered not practicable, negotiations may be heldwith the existing contractor for arriving at reasonable rates for additional quantities in excess of 125% of agreement quantity.(v) The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value items forthis purpose is defined as an items whose original agreement value is less than 1% of the total original agreement value.(vi) No such quantity variation limit shall apply for foundation items.(vii) As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not on individual SORitems. However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate(single percentage rate or individual item rate)(viii) For tenders accepted at the CORE/HQ level, the variation in the quantities will be approved by the authority in whose powers therevised value of the acceptance lies.(ix) For tenders accepted by General Manager, variations upto 125% of the original agreement value (even if the revised agreement value isbeyond GM's competence to accept tenders) may be accepted by General Manager.(x) For tender accepted by Board Members and Railway Ministers, variation upto 110% of the original agreement value may be accepted byGeneral Manager.(xi) The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. If vitiation results, sanction ofcompetent authority as per single tender is to be obtained.(xii) For variation in value beyond (–) 25% of the agreemental value, no claim certificate from the contractor and Finance concurrence givingdetailed reasons are required. It should be certified that the work reduced will not be required in the same work later.(xiii) These conditions would be equally applicable to single and limited tender cases, upto power delegated in each contract as per ParaA.2.03, A.2.04 & A.2.05 of RE SOP.A.2.11 To extenddate ofcompletion ofcontracts.Para 1266-E &CORE's L.No.G-6/30(Works)dt.28.2.98Full powers inrespect ofcontractsaccepted bythem.Sameas inCol. 4Sameas inCol. 4Sameas inCol. 4Note: Finance concurrence for extension would be required in the following cases:a) Where no loss, no inconvenience can not be certified.b) Where the contract was awarded on time preference basis.NIL 1. Extension should be signed by the authority whohad signed the original contract.2. For contracts accepted by GM, extension shouldbe communicated by CHOD only after obtainingapproval of GM and the extension letter shouldindicate that the approval of GM has been obtained.

RE SOP /c) Where PVC clause is inherent part of the contract and extension proposed is with PVC.1.2. 3. 4. 5. 6. 7. 8. 9.A.2.12 To cancel/terminatecontracts in accordancewith the conditions ofthe contract.Para 1270EFull powersin respect ofcontractsaccepted bythem.Same asin Col. 4Sameas inCol. 4Same asin Col. 4NILNote: (i) Cancellation of contract should beconveyed to the contractor under the signature ofthe officer who signed the contract/agreement.(ii) For contracts accepted by GM or Rly. Bd.cancellation/termination of the contract shouldbe conveyed to the contractors under thesignature of CHOD only after obtaining approvalof GM and the communication should indicatethat the approval of GM has been obtained.A.2.13 To dispose of storesrejected in terms of thecontract.Para 762-SFull powersin respect ofcontractsaccepted bythem.Same asin Col. 4Sameas inCol. 4Same asin Col. 4NIL-A.2.14(i)Íãìã䮹ã¨ãÔã⌾ãã-11/05To sanction payment ofhonorarium/ remunerationfee payable toarbitrator in cases inwhich Rly. Adm. Is aparty upto Rs.10,000/-in each case.Item No.33 ofBoard's letter No.F(X)II-2003/PW/10dt.9.1.04 &E(G)2004/HOI-2 dt.24.2.04Full powersFullpowersNIL NIL NIL SDGM for CHODs and CPMs.(ii)To sanction payment ofhonorarium/remuneration feeincluding incidentalexpenditure i.e. stamps,Paper, stationary, Stenoetc. demanded byarbitrator.-Full powersto CHOD ofrespondentDeptt.NIL NIL NIL NIL i) SDGM for CHODs & CPMs in caseswhen they are appointed as arbitratorfor the case of their own Deptt.ii)This will not apply to payment of feesto private persons to act as arbitratorappointed by Court.iii) Subject to observance of extant rules forarranging payment.A.2.15 i) Refund of cost oftender forms sold tothe tenderers whentender notice iswithdrawn.Bd's L/No. 74-E3/ 3000 dt.14.01.75FullPowers.FullPowers.FullPowers.Fullpowers.NIL-ii) Refund of Earnest -do- Full Full Full Full NIL -

RE SOP /Money or SecurityDeposit in connectionwith tenders.Powers. Powers. Powers Powers.1.2. 3. 4. 5. 6. 8. 9.iii) Forfeiture ofEarnest Money orSecurity Deposit inconnection withtenders.Bd'sL/No. 74-EB 3000dt.14.1.75.Full powersupto the limit oftheir powers ofcalling/acceptanceoftenders.Same as inCol.4Same asin Col. 4Same as inCol. 4NIL-iv) To derive rates notentered in theschedule of rates inconnection with theexecution of works ofconstruction repairsand maintenance andtransport of material.Para 108&729-EDeleted in light of paraNote- (i) under paraA.2.10a. Which can bederived from Scheduleof Rates.-b. Which can not bederived from Scheduleof Rates.-v) Claims, settled byArbitration awardagainst any disputearising out of acontract.See para A.2.17(vi) To vary thecondition of anycontract and toimpose or waiveany penaltyprovided thereon.- - - - - - See para A.2.18

RE SOP /1. 2. 3. 4. 5. 6. 7. 8. 9.A.2.16i) To sanction mobilizationadvance tocontractor where suchadvance is provided forin the contractapproved by thecompetent authority.1. Annex. E/10Chapt. V F-12.B/L.No. 90/ CE-ICT/1 dt.30.07.91Full powers as per provisionin the contractNILNIL NIL NIL All stipulation givenfrom time to time by RBon the subject should beadhered to.A.2.17(earlierA.2.15(v)v) Claims, settled byArbitration awardagainst any disputearising out of acontract.Item No. 36 of Annex.II Chapter V F-I.Full powers to CHOD to acceptarbitration award in respect ofworks contract falling undertheir competency in terms ofpara A.2.06 of RE SOP.NIL NIL NIL NIL Prior finance vetting isnecessary in case ofacceptance of award andfinance concurrence isnecessary in case ofchallenge of awad.In Stores contract full powers toCOS to accept arbitrationaward in each case fallingunder their competency toaccept.NIL NIL NIL NIL - do -Note:The Powers are subject to the condition that Railway Board should be informed by the accepting authority in the proforma circulated vide this office letterNo.G-6/30 Pt.V (Arb.) dated 16.8.2005 as per following details.(i) Where payment to be contractor as a result of the Arbitration's award is exceeded by more than Rs.50 thousand the amount considered due by theRailway Administration before the arbitration proceedings began and;(ii) Where deficiencies in the General condition of contract or procedures laid down by the Railway Board came to light.A.2.18(earlierA.2.15(vi)To vary the conditionof any contract andto impose or waiveany penalty providedtherein.Para 1265-EFull powers in respect ofcontracts accepted by them.Same as inCol. 4Sameas inCol. 4SameasinCol.4.NIL i) Prior financeconcurrenceisnecessary.ii) This is subject to Rly.Board's instructionson any specificconditions of contract.ii) To sanction advancefor acceleration of workup to a max. of 5% ofcontract value or 5 lacswhichever is less.1264 (a)-E Full powers to CHOD's onlyprovided contract value iswithin their powers ofacceptance.NIL NIL NIL NIL 1. Same as above.2. Prior financeconcurrence isrequired.iii) To give advance formachinery and plantupto 10% of contract1264 (b)-E Upto 10% of the contractvalue . CHOD's only.NIL NIL NIL NIL Same as above.

RE SOP /Disclaimer : The SOP(Schedule of Powers) posted on the website is only for reference and cannot be quoted as final and latest for getting thesanction to various cases of works contract or stores purchases. For processing of the cases, SOP in hard copy along with latest correction slipsissued by DGM/CORE shall only be used.