SCHEDULE â A â 2 TENDERS, CONTRACTS AND AGREEMENTS ...

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RE SOP /ii) Rates of such NS items accepted without finance concurrence cannot be quoted as Last Accepted Rate (LAR) for justifying similar ratesin future tenders. Only rates obtained through competitive tender process can be adopted as LAR.iii) Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per theagreement rate. For this, no finance concurrence would be required.(iv) In case of increase in quantity of an individual item (NS) by more than 25% of the agreement quantity is considered as unavoidable, thesame shall be got executed by floating a fresh tender. If floating a fresh tender is considered not practicable, negotiations may be heldwith the existing contractor for arriving at reasonable rates for additional quantities in excess of 125% of agreement quantity.(v) The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value items forthis purpose is defined as an items whose original agreement value is less than 1% of the total original agreement value.(vi) No such quantity variation limit shall apply for foundation items.(vii) As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not on individual SORitems. However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate(single percentage rate or individual item rate)(viii) For tenders accepted at the CORE/HQ level, the variation in the quantities will be approved by the authority in whose powers therevised value of the acceptance lies.(ix) For tenders accepted by General Manager, variations upto 125% of the original agreement value (even if the revised agreement value isbeyond GM's competence to accept tenders) may be accepted by General Manager.(x) For tender accepted by Board Members and Railway Ministers, variation upto 110% of the original agreement value may be accepted byGeneral Manager.(xi) The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. If vitiation results, sanction ofcompetent authority as per single tender is to be obtained.(xii) For variation in value beyond (–) 25% of the agreemental value, no claim certificate from the contractor and Finance concurrence givingdetailed reasons are required. It should be certified that the work reduced will not be required in the same work later.(xiii) These conditions would be equally applicable to single and limited tender cases, upto power delegated in each contract as per ParaA.2.03, A.2.04 & A.2.05 of RE SOP.A.2.11 To extenddate ofcompletion ofcontracts.Para 1266-E &CORE's L.No.G-6/30(Works)dt.28.2.98Full powers inrespect ofcontractsaccepted bythem.Sameas inCol. 4Sameas inCol. 4Sameas inCol. 4Note: Finance concurrence for extension would be required in the following cases:a) Where no loss, no inconvenience can not be certified.b) Where the contract was awarded on time preference basis.NIL 1. Extension should be signed by the authority whohad signed the original contract.2. For contracts accepted by GM, extension shouldbe communicated by CHOD only after obtainingapproval of GM and the extension letter shouldindicate that the approval of GM has been obtained.
RE SOP /c) Where PVC clause is inherent part of the contract and extension proposed is with PVC.1.2. 3. 4. 5. 6. 7. 8. 9.A.2.12 To cancel/terminatecontracts in accordancewith the conditions ofthe contract.Para 1270EFull powersin respect ofcontractsaccepted bythem.Same asin Col. 4Sameas inCol. 4Same asin Col. 4NILNote: (i) Cancellation of contract should beconveyed to the contractor under the signature ofthe officer who signed the contract/agreement.(ii) For contracts accepted by GM or Rly. Bd.cancellation/termination of the contract shouldbe conveyed to the contractors under thesignature of CHOD only after obtaining approvalof GM and the communication should indicatethat the approval of GM has been obtained.A.2.13 To dispose of storesrejected in terms of thecontract.Para 762-SFull powersin respect ofcontractsaccepted bythem.Same asin Col. 4Sameas inCol. 4Same asin Col. 4NIL-A.2.14(i)Íãìãä®¹ã¨ãÔãâŒ¾ãã-11/05To sanction payment ofhonorarium/ remunerationfee payable toarbitrator in cases inwhich Rly. Adm. Is aparty upto Rs.10,000/-in each case.Item No.33 ofBoard's letter No.F(X)II-2003/PW/10dt.9.1.04 &E(G)2004/HOI-2 dt.24.2.04Full powersFullpowersNIL NIL NIL SDGM for CHODs and CPMs.(ii)To sanction payment ofhonorarium/remuneration feeincluding incidentalexpenditure i.e. stamps,Paper, stationary, Stenoetc. demanded byarbitrator.-Full powersto CHOD ofrespondentDeptt.NIL NIL NIL NIL i) SDGM for CHODs & CPMs in caseswhen they are appointed as arbitratorfor the case of their own Deptt.ii)This will not apply to payment of feesto private persons to act as arbitratorappointed by Court.iii) Subject to observance of extant rules forarranging payment.A.2.15 i) Refund of cost oftender forms sold tothe tenderers whentender notice iswithdrawn.Bd's L/No. 74-E3/ 3000 dt.14.01.75FullPowers.FullPowers.FullPowers.Fullpowers.NIL-ii) Refund of Earnest -do- Full Full Full Full NIL -
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SCHEDULE â A â 2 TENDERS, CONTRACTS AND AGREEMENTS ...