REMINDER TO BIDDERS FOR CIVIL WORKS - einrip

Reminder to Bidders - Page 1 of 5 

REMINDER TO BIDDERS FOR CIVIL WORKS 

Note: 

These notes are for advice only and shall NOT form part of the bidding documents. 

The bidding documents prevail over any statement given here and the responsibility 

for interpretation rests with the reader. 

Bidders must read and understand these notes prior to preparing bids 

1 This tender will use the Ministry of Public Works Semi E-Procurement system. 

Site Visit will be held at 13.00 WITA on August 10 th , 2011 (meeting point-at 

Kota Sinjai Km.219 Kabupaten Sinjai, before departing to site). 

Pre-Bid meeting will be held at 10.00 WITA on August 12 th , 2011 at Jalan 

Mesjid Raya No.72, 2 nd Floor, Makassar. 

The Bidder is also advised to visit and examine the Site of Works and its 

surroundings and obtain for itself on its own responsibility all information that 

may be necessary for preparing the bid and entering into a contract for 

construction of the Works. The costs of visiting the Site shall be at the Bidder’s 

own expense. (ITB 7.2) 

2 There is no pre-qualification of bidders, and bidding is open to all eligible 

bidders. 

Information for post qualification of bidders will be obtained from the documents 

submitted with the bids or during clarification. No document/information can be 

added after bid opening except if asked by the Pokja / ULP during the 

clarification and, in case any, will not change the prices or substance of the bid. 

The Employer will assume that all information in bidding documents is correct 

and complete. If there is any omission, including misrepresentation, that 

knowingly or recklessly misleads, or attempts to mislead in the document, the 

provisions of Clause 3 ITB (Fraud and Corruption) will apply, the bid will be 

disqualified and the Bidder will be blacklisted for two years. 

Post-Qualification Important Note: 

Bidders must read and understand the importance of the Evaluation and Post- 

Qualification Criteria included in the bidding documents and must check that 

their submitted information will allow them to pass ALL the requirements. 

The post-qualification uses pass/fail on every item and failure to pass any one 

item will disqualify the bid.


The requirements are found in Part 1 Section III 1. Evaluation 

In addition to the criteria listed in ITB 34.2 (a) – (e) the following criteria shall 

apply: 

1.1 Assessment of adequacy of Technical Proposal with Requirements 

Evaluation of the Bidder's Technical Proposal will include an assessment of 

the Bidder's technical capacity to mobilize key equipment and personnel for 

the contract consistent with its proposal regarding work methods, 

scheduling, and material sourcing in sufficient detail and fully in accordance 

with the requirements stipulated in Section VI (Work’s Requirements). 

1.2 A Bidder can be awarded only one contract package, although it may submit 

bids for several packages, and may be the lowest evaluated substantially 

responsive bid on more than one bid. The Employer will evaluate and 

compare Bids on the basis of a total of contracts in order to arrive at the least 

cost combination for the Employer by taking into account discounts offered 

by Bidders. The determination on which contract(s) to be awarded to the 

lowest evaluated bidder will be based on the lowest combination of prices 

that will result from the different possible options of consideration for award 

to the second lowest bidder(s) for the contract(s) in question. The bidder 

shall not be involved in this determination. 

If your company cannot pass all of the requirements for post-qualification then do 

not bid but consider joining another larger company as a partner or as a subcontractor. 

Failure of one party in a joint operation to post-qualify will disqualify all parties 

and the bid will be disallowed. 

The requirements are found in Part 1 Section III 2. Qualification. Take 

particular notice of the conditions under 2.1 - Eligibility, 2.2 - Non-performance, 

2.3 - Financial Situation, 2.4 - Experience specially Key Activities about 

production Rate; and 2.5 - Personnel and 2.6 Equipment. Your company or joint 

venture/operation must satisfy all requirements in order to post-qualify 

All financial requirements in post qualification shall be presented in USD. The 

exchange rate to be used for determining the equivalent US$ value shall be the 

Transaction Selling Rate published by the Bank of Indonesia as noted in each 

relevant form. The exchange rate shall be obtained from the BI website at the 

following address: 

http://www.bi.go.id/web/en/Moneter/Kurs+Bank+Indonesia/Kurs+Transaksi/ 

Note that methods of converting financial rupiah accounts to USD are found in 

the Bidding documents under each form. If your accounts are in a third currency 

then convert the rate by converting first to rupiah (using the rate from the BI 

website) and then from rupiah to USD.


3 Part 2 Section VI-1 Scope of Works 

This Work Package is divided into two separate Sections. Each section shall be 

provided with a separate team with minimum key personnel and key equipment as 

stipulated in the Section III. Sub-factor 2.5 and 2.6. 

4 All Bidders found to have a conflict of interest shall be disqualified (ITB 4.3). 

A bidder may be considered to have conflict of interest with one or more parties 

in the bidding process, if: 

(a) they have at least one controlling partner in common; or 

(b) they received or have received any direct or indirect subsidy from any of 

them; or 

(c) they have same legal representative for purposes of this bid; or 

(d) they have a relationship with each other, directly or through common third 

parties, that puts them in a position to have access to information about or 

influence on the bid of another Bidder, or influence to the decision of the 

Employer regarding this bidding process; or 

(e) 

(f) 

a Bidder participates in more than one bid in this bidding process; or 

a Bidder participated as consultant in the preparation of the design or 

technical specifications of the works that are subject of the bid; or 

(g) a Bidder or any of its affiliates has been hired (or is proposed to be hired) by 

the Employer as Engineer for the Contract Implementation. 

5 If necessary, the Pokja will check the reliability of the information and the 

condition of the proposed equipment, material quarry and reported on-going or 

past construction contracts to the site. If found that the information is incorrect, 

the provisions of Clause 3 ITB will apply and the bid may be disqualified. 

6 The original bid security must be enclosed with the bid, not held by the Bidder 

or submitted in a separate envelope. Photocopy of the bid security is not accepted. 

7 In the bidding document for which duty stamp (meterai) is required, failure to 

attach the stamp or to date the stamp will not cause the bid to be disqualified, but 

those requirements can be added following the Law No. 13/1985. The absence of 

Company seal does not cause the bid to be rejected. 

8 This is a unit price contract and selected pay items (unit prices) are subject to the 

price adjustment provisions of the Conditions of Contract, if the original time 

for completion exceeds three hundred sixty five (365) days. 

The Bidders shall provide unit price analysis of each selected pay item. In the 

event the unit price of the pay item stated in the priced Bill of Quantities is


different from unit price in the unit price analysis, the unit price in the priced Bill 

of Quantities shall prevail. 

9 This contract is unit price contract type. No condition limits that the unit rates for 

any item offered in the bid are only applicable up to the original quantities as 

stipulated in the BOQ provided in the bidding documents. 

Revised unit rates may be applicable referring to GC 12.3 Evaluation. 

10 Bidders are reminded to use the forms provided in the Section IV of Bidding 

Procedure for Letter of Bid and Unconditional Bid Security. If the bidder uses 

other forms substantially different to the forms mentioned above, the bid may be 

rejected. 

11 Bidders are reminded to submit the bid to the relevant Pokja at the address, date, 

time and for the validity as specified in the bid document. Failure to fulfill this 

provision will result in the bid being rejected. 

12 Bidders are reminded to submit Bid Security in the form of Unconditional Bank 

Guarantee in the amount and validity as specified in the bid document. Failure to 

fulfill this provision will result in the bid being rejected. 

13 Bidders are reminded to check that they attach all required supporting 

documentation to their bids and complete all forms that are supplied as part of 

the bidding documents. Failure to do so may result in the Bids being declared 

substantially not responsive and if so, the bids will be rejected. 

14 Bidders are reminded that the bid must be properly signed as specified in the 

Instruction to Bidders. Bidders must also initial any hand written changes in their 

Bid Documents, especially in their Bid or priced Bill of Quantities. Failure to do 

so, will result in their bids being rejected 

15 Bidders are reminded to check whether they have signed the blank Integrity 

Pact Form distributed with the bid document and included it in their Bid. Lack 

of a signed Integrity Pact will cause the Bid to be rejected 

16 Bidders are reminded that winning Contractors are auditable by an independent 

auditor. 

17 Bidders are recommended to check carefully the provisions of environment 

clauses in Section 1.17 of the Technical Specifications, the cost of 

implementation of which should be included in other Pay Items. 

18 Bidders are reminded that some Clauses in the General Conditions have been 

replaced, and the new clause is shown in the Special Conditions. The General 

Conditions have not been amended.


19 Information relating to the evaluation of bids and recommendation of contract 

award shall not be disclosed to Bidders or any other persons not officially 

concerned with such process until information on Contract award is 

communicated to all Bidders. 

Any attempt by a Bidder to influence the Employer in the evaluation of the bids 

or Contract award decisions may result in the rejection of its bid 

20 Communication between Bidders and Employer during bidding process and 

evaluation shall be in writing, in the forms of letter, fax or email. Bidders shall 

confirm to Pokja by fax or email immediately after receiving the information, 

whether it will be replied or not. Face to face contact between Bidders and Pokja 

is strongly prohibited. 

21 If there is any item which is not clear you may ask for clarification from the Pokja 

/ ULP in writing only. There shall be no oral or face to face contact between any 

bidder and any member of the Pokja.

REMINDER TO BIDDERS FOR CIVIL WORKS - einrip

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