Events Advisor job description - Sport Manawatu

Sport Manawatu Events Advisor
Events Advisor Job Description
Job Purpose
The Events Advisor will work with the Sport & Recreation Manager and Leadership Team to
grow the impact events have on increasing regular participation and commercial interest in the
sector. In conjunction with the Sport & Recreation Manager, you will develop and monitor the
impact of the Events Plan. You will lead the implementation of all event related initiatives,
providing guidance and advice to The Team with their event specific planning. Your influence will
ensure all events undertaken or supported by The Team align with the Events Plan. You will
lead the delivery of our most significant events, providing direct support and guidance to The
Team and external event providers. Reports to Sport & Recreation Manager.
Sport Manawatu
Strategy
Sport Providers
Support and guide
providers of sport
and recreation
Community
Recreation
Building recreation
as a life-long habit
Grassroots Sport
Regular
participation in
organised sport
Responsibilities and Activities
Collaborate with the Sport & Recreation
manager to drive the implementation of all
Sport Manawatu events tactics, including
• Building business relationships to grow
commercial opportunities around events.
• Review alignment of current event menu
and recommended events that are best
aligned with the Events Plan.
• 'Stretch' current Sport and Recreation
event planning across our region, both
internally and with external providers.
• Oversight and management of external
investment targeted at events into menu of
defined events.
Develop standard templates and guidelines for
external providers and The Team to ensure
that the integrity of events planning is upheld
In conjunction with the Sport & Recreation
Manager, ensure a menu of events exists that:
• make it easier for families to participate in
sport and recreation
• make it easier for kids and youth to choose
to be active
• make it easy for people to find “places to
play” and be active
In conjunction with the Sport & Recreation
Manager, ensure a menu of events exists that
• that make it easier for people to participate
in organised sport
• that make it easy and rewarding for people
to volunteer within events
• focus on schools and workplaces to grow
participation in events
Measures
KPI’s
Increased commercial
investment
Stakeholder feedback
Formal partnerships formed
and strengthened
More competent Event
Providers improving the
delivery of Events
Templates and guidelines
produced and used by
team
More people being
physically active
An increase in the number
of event volunteers
An increase in funding for
community recreation
groups
More primary and
secondary school kids
playing organised sport
More kids and adults
participating in sport
through events

Sport Manawatu Events Advisor
Leadership and
Operational
Efficiency
In conjunction with the Sport & Recreation
Manager develop, implement, monitor and
manage the Events Plan
In conjunction with Sport & Recreation Manager,
adjust Team event activity to maintain delivery
of the Event Plan
Collaborate with Communications Advisor to
ensure effective community engagement in
calendar of events
Effective and inspirational leadership of all Sport
Manawatu event support
Identified outcomes from
Events Plan delivered on
time and on budget
Activities stay aligned to
Events plan
Effective and timely event
feedback given

Sport Manawatu Events Advisor
Competencies
Competencies are sets of behaviours that define how people use their knowledge and skills in
different situations at work. At Sport Manawatu we have a framework that sets out the
competencies required to succeed in any job at any level. To perform well at Sport Manawatu
you will need to demonstrate skill in the following Sport Manawatu core competencies:
Team Builder • Easily identifies team members strengths and weaknesses and
organises to align the team accordingly. Actively works to understand
team member’s preferences.
• Builds bonds and morale. Develops and maintains a trusting feedback
culture.
• Deals with conflict without coercion or confrontation. Can create mutually
beneficial outcomes through negotiation, mediation or competitive
discussion.
Influencing and
Negotiating
• Negotiates mutually favourable outcomes
• 'Sells' services (and arguments and concepts that support them) by
tailoring benefits to audience
Support • Collaborates with team to set goals and work towards them.
• Skilled in giving honest and timely feedback in a constructive manner.
Provides positive feedback every time a team member meets or
exceeds expectations. Has a continuous improvement mind-set by
including feedback (both positive and negative) as a regular, expected
part of all meetings.
Relationship
Manager
• Can easily create interactions, meetings and forums with key
stakeholders, whether they be clients, staff, peers or personal contacts.
Skilled in advanced relationship management. Able to turn difficult
relationships into positive ones and repeat it systematically.
• Easily relate to an array of people with different interpersonal styles,
generally like to forge connections, which in turn can help facilitate more
effective teamwork and cooperation.
• Actively develop professional networks and constantly look to widen
your extensive array of business and personal contacts.
Resilience • Remains optimistic in the face of negative feedback
• Demonstrates persistence in the face of obstacles
• Copes effectively with pressure
Person Specification
The person in this position is expected to have the following:
1. At least five years experience in the Sport & Recreation Sector;
2. At least three years experience in Events planning and delivery
3. Preferably two years experience in project management;
4. Preferably a Tertiary qualification related to Sport or Recreation;
5. Demonstrated ability to manage relationships, supervise, and collaborate with crossfunctional
teams both internal and external;
6. Demonstrated ability to work independently & handle multiple assignments concurrently
through effective prioritisation and resource allocation;