65000 + taxes 40000 + taxes - Sri Lanka Sustainable Energy Authority

SRI LANKA SUSTAINAB LE ENERGY AUTHORITY
3G-17, BMICH, Buddhaloka Mawataha
Colombo -07 -
Tel: 011-2677445, Fax: 011-2682534
APPLICATAION FORM FOR RESERVATION OF STALLS FOR “VIDULKA 2012 ENERGY EXHIBITION”
17 th – 19 th AUGUST 2012 AT BMICH
We wish to reserve the following stall/s at the above exhibition.
Location
Markey hall , BMICH
Interior (Air
Outdoor
Conditioned)
Rate (Rs.) 65,000 + taxes 40,000 + taxes
Stall Numbers
For the stall arrangement, Please see the layout plan.
01. Name of the Organisation :……………………………………………………………………………………………
02. Name of the contact Person : ……………………………………………………………………………………………
03. Designation : ……………………………………………………………………………………………
04. Address : ……………………………………………………………………………………………
05. Telephone No/s : ……………………………………………………………………………………………
06. Fax No/s : ……………………………………………………………………………………………
07. Email/Web site : …………………………………………………………………………………………

Details of products/services which are to be exhibited. (Please limit your details to 15 words)
………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………
Details for service Requirements
01. Extra electrical outlets * (Please ensure that all payments for extra points to be made before 30 th
June)
Location
Stall
Numbers
NUMBERS OF ADDITIONAL ELECTRICAL OUTLETS
05A 15A 30A
S/PH
30A
3/PH
60A
3/PH
100A
3/PH
A
B
C
D
( * Note: Rates for the additional electrical outlets supplies are given below)
RATES FOR THE ADDITIONAL ELECTRICAL OUTLETS (For 3 days)-2012
05 amp RS. 687.50 + (VAT+ NBT)
15 amp RS. 962.50 + (VAT + NBT)
30 amp (Single Phase) RS. 4125.00 + (VAT + NBT)
30 amp (Three Phase) RS. 8937.50 + (VAT + NBT)
60 amp (Three Phase) RS. 16,500.00 + (VAT + NBT)
100 amp (Three Phase) RS. 20,625.00 + (VAT + NBT)

ADVERTISING RATES FOR
EXIHIBITION DIRECTORY
Page Stall Holders Non Stall Holders
Inner Front Cover RS. 40,000/- (VAT+ NBT) RS. 50,000/-(VAT+ NBT)
Inner back cover Rs. 35,000/- (VAT+ NBT) RS. 45,000/-(VAT+ NBT)
Back Cover Rs.40,000/- (VAT+ NBT) RS. 50,000/-(VAT+ NBT)
Inside Page (Colour) Rs.20,000/- (VAT+ NBT) RS. 25,000/-(VAT+ NBT)
Payment Scheduled for advertisements for Exhibition Directory
Full Payment by 27 th July 2012
Art work should be supplied in Printable Format on CD/DVD 27 th July 2012
Size of the Advertisement 24 cm x 12 cm
Details for stall constructions
01. Note: Please indicate whether you need stall structure (white board) or
not,……………………………………………………………………………………………………..
02. If you need the stall structure :
In the case of end - of- row stalls, which stalls would you wish to have with two sides’
open?..........................................................................................
Do you need center partitions removed ………………………………………………
03. Please indicate your precise stall NAME BOARD LETTERING below:
…………………………………………………………………………………………………………..

Details of payments
We confirm the above stall reservation /s by paying of Non Refundable Advance of 50% from the full
amount.
Amount Rs.
Cheque No.
Name of Bank
Name
Designation
Signature
:………………………………………………………………………………………………
:………………………………………………………………………………………………
: ………………………………………………………………………………………………
: ………………………………………………………………………………………………
: ………………………………………………………………………………………………
: ………………………………………………………………………………………………
Please note All Payments cheques should be drown in favor of “ The Sri Lanka Sustainable Energy
Authority “

Sri Lanka Sustainable Energy Authority
3G-17 BMICH
Bauddhaloka Mawatha
Colombo 07
Tel: 011 2677445, Fax: 011-2682534
VIDULKA 2012
RULES & REGULATIONS FOR STALLHOLDERS
1. All displays, fixtures, electrical installations within your stall shall be done in such a manner as to be without
hindrance or danger to the neighboring stalls or to the visiting public. PVC sheathed and undamaged cables
must be used for temporary electrical wiring of the booths. Failure to comply with this requirement may
result in the power supply being withheld.
2. All display arrangements, particularly electrical wiring, must be carried out in a manner, which will ensure
that your stall will not be a fire hazard. Stallholders are requested to ensure that no dangerous or
inflammable material or processed are incorporated in the stall displays.
3. No sawing, cutting or chopping of timber and no painting will be allowed within the areas where the
exhibition is to be held. Such activity may be carried out outside, in a place approved by the BMICH
Authorities.
4. Exhibitors are not permitted to engage in any activity, which may possibly damage the floors.
5. No nails, adhesives, thumbtacks and such like materials shall be used on any part of the premises.
6. Nothing should be pasted and /or hung on any of the walls, louvers, windows, doors etc of the BMICH.
7. Structures and the electrical fittings of the stalls should be approved by the authorities of the BMICH.
8. Naked flames shall not be used in any part of the BM ICH premises.
9. No electrical apparatus or fittings of any kind shall be attached to or used, in connection with the existing
electrical fittings, without the permission of the Electrical Engineer/ BMICH.
10. All necessary steps must be taken to ensure that the persons attending the exhibition and /or the agents of
the exhibitors, and/or their employees cause no damage to any property, furniture; fitting and accessories
belong to the BMICH. Without point authorization from the organizer, no items and /or article of the
Exhibition may be removed from a stand or a stand space while the Exhibition is in progress.
11. Without prior authorization from the organizer, no items and/or article of the Exhibition may be removed
from a stand or a stand space while the Exhibition is in progress.
12. All stallholders must ensure that the premises and property of the BMICH are duly safeguarded.
13. The BMICH officials or organizers are authorized to enter and inspect the premises, occupied by the
exhibitors, during the periods of stall arrangement, exhibition and dismantling.
14. The organizers have made arrangements with the Mount LAVINIA Hotel Caterers at the BMICH to operate a
snack bar during the exhibition.
15. Stallholders and their personnel shall co-operate with the authorities of the BMICH, their security personnel
and the organizers.
16. Banners shall not be displayed on the BMICH premises without payments of the charges given in the
application form.(For further details on rates please refer to the application form for reservation of stalls).
17. The organizers shall not be liable for any loss or damage to any goods, equipment or effects. Stallholders are
solely responsible for any damage or loss arising from any acts or their personnel or events attributed to the

nature of their exhibition, its contents and placements, including damage to the buildings or any damage
caused by fire or unsafe or negligent workmanship of their origin.
18. Stallholders will be responsible for any misdemeanors of their personnel.
19. The staff engaged in the exhibition stalls may wear a company identity card.
SPECIAL ATTENTION
A. All exhibition structure/ exhibition shall be arranged and completed by 7.00 a.m. on the 17 th of August 2012.
The Stalls will be handed over to the Stallholders on 16 th August 2012 at 8.00 a.m. and the Stallholders will
be permitted to work overnight on 16 th of August 2012
B. Stallholders are requested to provide their own security for their stalls, in the nights on 16 th of August. No
special Security arrangements are required for stalls located from August 17 th – 19 th August 2012 after closing
of the BMICH. Stallholders on the outside the hall shall provide their own security for their Stalls during the
night and throughout the period of the Exhibition.
C. PVC sheathed and undamaged cables must be used for temporary electrical wiring of the booths. Twine
twisted flexible (T flex) cables are not permitted. Failure to comply with this requirement may result in the
power supply being withheld.
D. Stallholders must not use any floor area other than the area allocated to them. In case they use extra floor
area, the Organizers will be compelled to charge for the extra space.
E. For Cleaning, exhibition areas will be opened at 8.00 a.m. and the Stallholders should arrange for someone to
be their stalls, during the cleaning time.
F. Stallholders shall not have their audio and /or video systems operating at high volume causing disturbance to
the fellow stallholders or the visitors.
G. Dismantling of structures and removal of exhibits must commence at 8.00 a.m. on 20 th August 2012 and shall
be completed by 5.00 pm on the same day.
H. I hereby agree to abide by the condition mentioned above. In the event of our failure to do so and the
Organizers are called upon to pay for any damage, we do undertake the responsibility to reimbursement the
cost to the organizers.
I am aware that if the balance payment is not made by 30 th July 2012, I will not to be entitled to get the stalls
and the organisers will forfeit the non refundable advance payment made.
Signature
Name
: ……………………………………………………………………………………………
: ……………………………………………………………………………………………
Designation : ……………………………………………………………………………………………
Organization : ……………………………………………………………………………………………
Date
: ……………………………………………………………………………………………