Using EDI Standards in a Statewide System ... - AACRAO
Using EDI Standards in a Statewide System ... - AACRAO
Using EDI Standards in a Statewide System ... - AACRAO
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<strong>Us<strong>in</strong>g</strong> <strong>EDI</strong> <strong>Standards</strong> <strong>in</strong> a <strong>Statewide</strong> <strong>System</strong> Implementation<br />
for North Carol<strong>in</strong>a Electronic High School Transcripts<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration<br />
Rob<strong>in</strong> Greene<br />
<strong>AACRAO</strong> Technology<br />
July 2008
The College Foundation of<br />
North Carol<strong>in</strong>a<br />
CFNC is a partnership requested by<br />
the UNC Board of Governors and<br />
funded by the 1999 General Assembly.<br />
Department of Public Instruction<br />
NC Community College <strong>System</strong><br />
NC Independent C & U<br />
UNC <strong>System</strong><br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
Our Primary Goal = Access<br />
G<br />
O<br />
A<br />
L<br />
To <strong>in</strong>crease the college-go<strong>in</strong>g rate <strong>in</strong><br />
North Carol<strong>in</strong>a with particularattention<br />
tow ard “first-generation” college students.<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC is the name of a service provided<br />
by three NC entities<br />
501 (c) 3<br />
F<strong>in</strong>ancial<br />
Aid Agency<br />
State Guarantor -<br />
scholarships, 529<br />
program<br />
State-funded K-16<br />
partnership…<br />
•DPI<br />
• NCCCS<br />
• UNC<br />
• NCICU<br />
…adm<strong>in</strong>istered by<br />
UNC General<br />
Adm<strong>in</strong>istration<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
North Carol<strong>in</strong>a’s response<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
ATC 2008 - Focus<br />
• Focus on CFNC electronic high<br />
school transcript system<br />
• Implementation<br />
• How it works<br />
• Challenges<br />
• Successes<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
North Carol<strong>in</strong>a – why electronic?<br />
• North Carol<strong>in</strong>a’s eHST <strong>in</strong>itiative began<br />
on/before 1999 - fund<strong>in</strong>g provided for the<br />
public schools to convert to a common<br />
SIS <strong>System</strong>, “NCWise” (3 phases)<br />
• Requirement of fund<strong>in</strong>g -> >eHSTs<br />
• Capitalize on state resources & technology<br />
already <strong>in</strong> place<br />
• College eHST – t/b/d<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
North Carol<strong>in</strong>a - Partnership<br />
• Pathways of NC and NC Department<br />
of Public Instruction<br />
• Exclusive Agreement between<br />
Pathways of NC and NCDPI<br />
• The ONLY way student can<br />
request/send eHST to an NC College or<br />
University is through CFNC.org<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
NC Department of Public Instruction<br />
• NCWise <strong>System</strong><br />
• Central repository<br />
• Standardized high school transcript<br />
• eHST system uses <strong>EDI</strong>.Smart (powered<br />
by Sungard Higher Education)<br />
• CFNC Transcript <strong>System</strong><br />
• Xap Corporation, NCMentor or<br />
CFNC.org<br />
• Uses Texas Server & <strong>EDI</strong> transaction<br />
sets TS146, TS147, TS130, TS131 &<br />
TS997<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
Why <strong>EDI</strong>?<br />
• Standard transaction sets (approved by PESC)<br />
• UT server<br />
• *Free* service<br />
• Secure delivery of transactions (PGP, SFTP)<br />
• Authenticated source of the transcript<br />
• Checks/Balances with transactions and<br />
acknowledgements<br />
• TS146 & TS147<br />
• TS130 & TS131<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
• *FREE* to the student!!<br />
• Only way to request eHST to an NC<br />
college and/or university is through<br />
CFNC.org<br />
• Request <strong>in</strong>itiated by the student (as<br />
opposed to the high school<br />
counselor)<br />
• Current / F<strong>in</strong>al Transcripts<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
• 110 College & universities participat<strong>in</strong>g on<br />
CFNC<br />
• Colleges & universities use authenticated<br />
web-based system (CFNC Control Center)<br />
to download eHSTs<br />
• Format TS130 or PDF (replica of<br />
standardized pr<strong>in</strong>ted version)<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
• Student track<strong>in</strong>g on CFNC Transcript<br />
Manager<br />
• HS counselor track<strong>in</strong>g through a HS<br />
Counselor Adm<strong>in</strong> <strong>System</strong><br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
Data criteria for TS146<br />
• First and Last Name<br />
• Date of Birth<br />
• NCWISE Student ID<br />
• Gender<br />
• Current High School<br />
• E-mail Address<br />
• Currently enrolled @<br />
NCWise school<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
2 ways to make a request for eHST<br />
1. Onl<strong>in</strong>e<br />
Application<br />
submittal<br />
2. Transcript<br />
Manager<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
Student Track<strong>in</strong>g<br />
Transcript Manager<br />
can be used to<br />
track transcript<br />
activity<br />
•current<br />
•f<strong>in</strong>al<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
Counselor Track<strong>in</strong>g<br />
Authenticated<br />
web site<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
Counselor Track<strong>in</strong>g<br />
Student List<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Transcript <strong>System</strong><br />
Counselor Track<strong>in</strong>g<br />
Application<br />
And<br />
Transcript<br />
Detail<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
Challenges<br />
• Buy-<strong>in</strong>; priority; participation among all areas<br />
• 1999 Initiative<br />
• 2003 Oct – live with 1 st phase of NCWise<br />
• 2007 July – hope to go live with 2 nd phase of NCWise<br />
• Conversion projects<br />
• High schools & colleges<br />
• Fully functional test environments among all<br />
partners<br />
• Skepticism - HS counselors & college<br />
admissions professionals<br />
• Future projects<br />
• College 2 college<br />
• Trade transcripts (HS & college) other states<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
Successes<br />
• Collaborative effort<br />
• College Foundation, Inc.<br />
• Department of Public Instruction<br />
• Pathways of NC<br />
• • SunGard (<strong>EDI</strong>.Smart)<br />
Xap Corporation (CFNC.org / CFNC Transcript <strong>System</strong>)<br />
• Centralized repository @ NC DPI with<br />
standardized high school transcript from NCWise<br />
• <strong>Us<strong>in</strong>g</strong> PESC’s standards (<strong>EDI</strong> Transaction Sets)<br />
• *Free* service to the student<br />
• *Free* service to the respective colleges on<br />
CFNC<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
CFNC Website<br />
Usage 2001 Through June 2008<br />
2,154,271<br />
user accounts<br />
1,025,123<br />
123<br />
onl<strong>in</strong>e Applications<br />
66,196<br />
high school transcripts<br />
8,648 visitors per day for<br />
an average of 10 m<strong>in</strong><br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
• North Carol<strong>in</strong>a<br />
Summary<br />
• Initiative to <strong>in</strong>crease college go<strong>in</strong>g rate<br />
• CFNC.org “one stop shopp<strong>in</strong>g”<br />
• Initiative to provide eHSTs us<strong>in</strong>g exist<strong>in</strong>g<br />
technology & resources<br />
• Approved standards (TS130 / TS131)<br />
• Unique collaboration among organizations<br />
• On-go<strong>in</strong>g challenges<br />
• Future <strong>in</strong>itiatives<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
Questions?<br />
Contact Information<br />
Rob<strong>in</strong> Greene<br />
Interim Director, Technology & Internet Services<br />
CFNC.org<br />
greeners@northcarol<strong>in</strong>a.edu<br />
The University of North Carol<strong>in</strong>a General Adm<strong>in</strong>istration
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