Outlook Quick Reference card - CITES

Cisco Unified MeetingPlace
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CITES - University of Illinois
Schedule a MeetingPlace Meeting via Outlook
Note: You must have a MeetingPlace account to schedule meetings. You can create one at https://e-conferencing.cites.illinois.edu/profile/ .
1. Create an appointment in your Outlook calendar.
2. Invite others via the Scheduling tab.
3. Select the MeetingPlace tab, click Make this a MeetingPlace
meeting. The Date, Time, and Meeting Name will
automatically populate from the Appointment tab.
4. Enter a Meeting ID and # of Callers.
5. Choose a Meeting Template:
Collaborative Template (Default): Choose this template if you
want an open forum-style meeting where all participants can share
documents.
Presentation Template: Choose this template if you want a more
controlled meeting environment for the Moderator.
Webinar Template: Choose this template if you want a
lecture-style type meeting.
6. Specify other meeting features, such as Meeting Password and
Entry/Departure announcements under the Advanced Settings
tab within the MeetingPlace tab.
7. Verify all information, click Send.
.
Adding Attachments and Recordings to the Meeting
If you don’t have the MeetingPlace tab in your Outlook Calendar or for
more information on Meeting Templates - visit http://cites.illinois.edu/econferencing/outlook.html.
Outlook Options
To Schedule a Recurring meeting:
1. Follow the steps above.
2. Frequency: Choose a recurrence pattern (Daily, Weekly, Bi-weekly,
Monthly by Date, Monthly by Day of Week, Weekdays).
3. Occurences: Enter the number of times you wish this meeting to occur.
To Insert Attachments with your notification:
1. Click Insert from the Outlook toolbar.
2. Browse your computer to find the document you want to attach.
This attaches the document to your meeting invitation, not to your meeting.
For information on how to attach a document to the meeting, view the
Web Scheduling Quick Reference Card.
Reschedule a Meeting:
1. Open the Appointment in your calendar
2. Change the meeting details as needed
3. When finished, click Send Update or Save & Close
To Cancel a Meeting:
1. Locate the Appointment in your calendar
2. Right-click and select Delete
3. Select Send Cancellation & Delete Meeting then click OK
The meeting will be deleted and a cancel notification will be sent to invitees.
Insert
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Cisco Unified MeetingPlace
Attending a MeetingPlace Voice & Web Conference
JOIN THE VOICE CONFERENCE
1. Dial into CITES MeetingPlace: 217-244-9054 or 866-951-9521
2. Press 2 to access your profile (Guests press 1 then follow prompts)
3. Enter your Profile Number & Profile Password followed by # key
4. Press 1 to Attend a Meeting
5. Enter the Meeting ID followed by # key
OR
1. Open the appointment in your Outlook Calendar, Select the
MeetingPlace tab
2. Select Connect the selected device to the conference
3. Verify your phone number is correct, then click Connect Me
4. After Cisco Unified MeetingPlace calls you, press 1 to join the
meeting,
JOIN THE WEB CONFERENCE
1. Open the appointment in your Outlook Calendar.
2. Scroll down to the bottom of the appointment.
3. Select the hyperlink to join the meeting.
OR
1. Open the appointment in your Outlook Calendar, Select the
MeetingPlace tab.
2. Select Adding Connect Attachments to the Web and Conference Recordings then to the click Meeting Connect Me.
Additional MeetingPlace for Outlook features
Change an occurrence in a Recurring meeting chain:
1. Open the Appointment you want to change
2. Choose Open this Occurrence
3. Click the MeetingPlace tab
4. Click the Meeting Settings tab, then make changes to the
# of Callers, Date or Time for that occurrence
5. When finished, click Send Update or Save & Close
View a list of your Recurring Meetings:
1. Open the Appointment in your calendar
2. Select Open Series
3. Click on the MeetingPlace tab
Scroll down to see a list of all meetings in this recurrence pattern.
Support
CITES Documentation: http://cites.illinois.edu/econferencing/
CITES Help Desk: 244-7000 or consult@illinois.edu
ACES Reference Center: http://telenet.aces.illinois.edu
ACES Help Desk: 217-265-6601 or telenet@aces.illinois.edu
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