Reimbursement of Expenses Form for the trainees of the TAQC ...

Reimbursement
The reimbursement of expenses will be carried out by bank transfer upon the receipt
of the duly completed reimbursement form (handed out at the meeting and downloadable
from the project website), your original travel documents (+invoices) and boarding
passes. Expenses claimed without the presentation of the original documents will not
be reimbursed. Accommodation and meals will be covered by the project.
Purchase of airplane, long distance train tickets
For Italian financial law the following procedure shall apply. The responsible
institution of the trainee shall buy the ticket(s), or the participant buys the
ticket(s) and let the invoice be sent to his/her organisation. Then the participant’s
responsible organisation shall send an invoice to QualityConsult for the total amount
(tickets – airplane/train and local transportation) together with the reimbursement
form and the original documents.
In case the above procedure can not be applied, i.e. a physical person asks for the
reimbursement, an alternative procedure shall be followed:
The trainee buys the ticket(s) and asks the travel agency for an invoice headed to:
QualityConsult, via G. Bettolo 4, 00195 Rome, Italy, VAT nr 06927791001. The trainee
completes the reimbursement form summing up all the travel costs and sends it to
QualityConsult with the original ticket(s) and the related duly structured invoice(s)
emitted by (e.g.) the travel agency.