Reimbursement of Expenses Form TAQC-WFD training courses ...
Reimbursement of Expenses Form TAQC-WFD training courses ...
Reimbursement of Expenses Form TAQC-WFD training courses ...
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<strong>Reimbursement</strong> <strong>of</strong> <strong>Expenses</strong> <strong>Form</strong><br />
<strong>TAQC</strong>-<strong>WFD</strong> <strong>training</strong> <strong>courses</strong><br />
Project contract no: MSCF-CT-2005-029922<br />
Reason: Participation in the 5 th <strong>TAQC</strong>-<strong>WFD</strong> <strong>training</strong> event<br />
Place, time:<br />
31 May - 2 June 2007, Warsaw, PL<br />
Name <strong>of</strong> Bank ...............................................<br />
Address <strong>of</strong> Bank ...............................................<br />
Place, country ...............................................<br />
IBAN account nr ...............................................<br />
SWIFT/BIC code ...............................................<br />
Account holder name ...............................................<br />
Address ...............................................<br />
Place, country ...............................................<br />
Name <strong>of</strong> Participant ...............................................<br />
Organisation ...............................................<br />
Vat nr <strong>of</strong> the Organization...............................................<br />
Place <strong>of</strong> Departure: ...............................................<br />
Place <strong>of</strong> Arrival: ...............................................<br />
Place <strong>of</strong> Meeting: ...............................................<br />
conversion rate 1) : @ ................<br />
Mode <strong>of</strong> travelling: currency: amount:<br />
Train <strong>Expenses</strong>: ................... € 1) ........<br />
Ferry <strong>Expenses</strong>: ................... € 1) ........<br />
Plane <strong>Expenses</strong>: ................... € 1) ........<br />
Car ………km (return): ................... € 1) ........<br />
Other: ........ ................... € 1) ........<br />
Total amount due: € 1) ........<br />
Copy <strong>of</strong> travelling document(s) enclosed:<br />
1)<br />
not to be filled in by the participant<br />
Signature and name <strong>of</strong> the Participant Signature and name <strong>of</strong> the Meeting Coordinator<br />
................................ ................................<br />
Return to: Dr Ildi Ipolyi, QualityConsult, via G. Bettolo 4, Rome 00195, IT;<br />
ildi.ipolyi@aqc.it
<strong>Reimbursement</strong><br />
The reimbursement <strong>of</strong> expenses will be carried out by bank transfer upon the receipt<br />
<strong>of</strong> the duly completed reimbursement form (handed out at the meeting and downloadable<br />
from the project website), your original travel documents (+invoices) and boarding<br />
passes. <strong>Expenses</strong> claimed without the presentation <strong>of</strong> the original documents will not<br />
be reimbursed. Accommodation and meals will be covered by the project.<br />
Purchase <strong>of</strong> airplane, long distance train tickets<br />
For Italian financial law the following procedure shall apply. The responsible<br />
institution <strong>of</strong> the trainee shall buy the ticket(s), or the participant buys the<br />
ticket(s) and let the invoice be sent to his/her organisation. Then the participant’s<br />
responsible organisation shall send an invoice to QualityConsult for the total amount<br />
(tickets – airplane/train and local transportation) together with the reimbursement<br />
form and the original documents.<br />
In case the above procedure can not be applied, i.e. a physical person asks for the<br />
reimbursement, an alternative procedure shall be followed:<br />
The trainee buys the ticket(s) and asks the travel agency for an invoice headed to:<br />
QualityConsult, via G. Bettolo 4, 00195 Rome, Italy, VAT nr 06927791001. The trainee<br />
completes the reimbursement form summing up all the travel costs and sends it to<br />
QualityConsult with the original ticket(s) and the related duly structured invoice(s)<br />
emitted by (e.g.) the travel agency.
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