Boarders - Somerville House

2011 boardERS’ handbook
Conditions and Responsibilities
of Hosting a Somerville House Boarder
Date of lodgement. / /
Thank you for extending your hospitality to one of our
girls. It is important that you as the host family are familiar
with the leave conditions and therefore the School asks
that you read the following guidelines before signing in the
appropriate place.
Leave available:
1. Dinner Leave is available only to parents of girls or for
special occasions at the discretion of the Head of Boarding.
2. Day Leave on Saturday is permitted from 9 am until
9.30 pm.
3. Day Leave on Sunday is permitted from 9 am until 5 pm.
4. Overnight Leave is permitted on the weekend with usual
return times.
5. Weekend Leave is available from Friday afternoon until
5 pm Sunday .
The safety and welfare of our girls is our primary concern
and it is for this reason that all hosts should be aware of their
duty of care when hosting a boarder on leave. Please note
the following:
1. You acknowledge that you have responsibility for the
welfare of the girl you host.
2. Girls must not spend the night anywhere else, other than
with you, the approved host. We expect you to know
where and with whom the student is with during the term
of their leave.
3. Accurate times of the girl leaving and returning to and
from the boarding house must be given by the host as part
of the boarder’s application for leave or a telephone call
by the host must be made to the appropriate Mistress on
Duty should any variation occur.
Emergency contact numbers and staff are listed below:
Mavis Holden 3248 9244
(Years 7, 9 and 9)
Craig Hall 3248 9248
(Years 10 and 11)
Cumbooquepa (Main) 3248 9205 or 3248 9292
(Year 12)
Head of Boarding
Mrs Alayne McDougall
3248 9214 (W)
3392 1630 (H)
0402 045 283 (M)
In the event you are unable to contact the Boarding
House please remember that all staff and girls are in
the dining room at meal times. Lunch is from 12.30 pm
– 1.30 pm and dinner from 5.30 pm – 6.30 pm.
Leave will be approved only after the Host has contacted the
Head of Boarding by fax, letter or email, (telephone contact
should only be used in an emergency) and the parents have
also been notified and have approved the leave in writing.
This must be done by Thursday prior to the Weekend Leave
as all parties must be fully informed.
We would expect that the Host, after consulting the Boarder’s
parents, would provide suitable transport for the girl in their
care at all times during the leave period. If travelling in a
private vehicle it is the parents’ responsibility in conjunction
with the Host, to ensure that the driver is a responsible
adult.
Boarders are not permitted to travel in cars driven by
other students.
Boarder Host acknowledgement for:
(Student’s Name and Year Level)
Name of Host parent/guardian/s:
Home Address:
Phone Numbers:
Arrival Date: Arrival Time: Transport:
Departure Date: Departure Time: Transport:
ACCEPTANCE OF CONDITIONS
I, have read and
acknowledge my ‘duty of care’ for the student
(boarder)
whom I have on Leave. I understand the conditions and responsibilities and agree to abide by these guidelines
at all times.
Host Signature
Date / /
31
somerville house 2011