Call to Order - Springfield Township

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Minutes of REGULAR MEETING Held April 15, 2010 Township of Springfield Laura Moreau, Clerk * Clerk Moreau moved to authorize the Supervisor’s Department to submit the proposed project and scope to the Board of Commissioners for approval by the April 30, 2010 deadline as presented. Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Trout, and Vallad; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. Treasurer Dubre asked that because the Township partners with other Townships, do they all have to adopt something similar in order for Springfield’s projects to be submitted? Supervisor Trout responded he believes they can be done separately but it has to be done by the deadline. If the other Townships do not, it shouldn’t affect the funding Springfield receives, the $5,542.99 is allocated to Springfield alone. 2. Car Wash Proposal Supervisor Trout explained the Township purchased the lumber yard property and the buildings on it and are now in the process of evaluating what best to do with it for the Township and the downtown area. Per his memo dated April 7, 2010, the Supervisor was contacted by two people who would like to lease the old car wash building and operate it as a car wash again. He was also approached by Mr. Mark Murrell of Broadway Auto Sales who would like to rent the car wash building for cleaning and preparation of cars before they are sold. It was Supervisor Trout’s opinion at this time the site could not support a public car wash but would like the Board to consider Mr. Murrell’s proposal of a possible month-to-month lease agreement at a rate of $200 a month. It was Trustee Hensler’s opinion Mr. Murrell’s proposal was a good idea. It would still give the Township time to evaluate the property, at the same time, someone would be keeping the property maintained. Treasurer Dubre did not object to using the property in the manner Mr. Murrell was proposing but was concerned about rushing into a lease considering the Township just acquired the property. The Township hasn’t had a chance to make any of the proper verifications such as is the electricity, water, and septic working properly. It was her opinion this should be the responsibility of the Township and should be done before any agreements are entered into. She also had concerns about what costs the Township might incur. Clerk Moreau commented she was uncomfortable turning down offers to run a public car wash but then entering into an agreement that would use the site as a private car wash. She was in favor of having someone take care of the property but also had environmental concerns and agreed with Treasurer Dubre’s comments. 3
Minutes of REGULAR MEETING Held April 15, 2010 Township of Springfield Laura Moreau, Clerk Mr. Murrell spoke and said he knows the electricity and water were working previously and would not have a problem verifying everything is in working order. He noted he preps approximately 30 to 40 cars a month before they go to auction. Mr. Murrell said he would like to paint and put doors on the building to match his existing building but would like the Township to consider a longer term commitment before spending money to do those things. Supervisor Trout noted it should not be difficult to determine whether drainage and everything is functioning properly. The Township and Mr. Murrell could work on that together. Mike Forst commented he received information there is a holding tank for sludge and that water flows over it into a septic field. He also had a discussion with Jennifer Carpenter from the Health Department who said as long as everything meets code, it wouldn’t have to be evaluated from their standpoint. Mr. Forst added he wasn’t sure when the holding tank was last pumped out. Trustee Hopper believes this is a good offer and would prefer a private car wash instead of a public one, but did have concern about meeting code because it is ever changing. It was agreed that Mike Forst would set up the inspections and report back the findings at the next meeting. It was decided to inspect the electric, well and septic at the other building on the property at the same time. Diana Walls, 8055 Marquoit, commented the sediment tank at the car wash was pumped out two years ago, the electricity was turned off in January but was working up until then, and the pump was still working. She also commented she would prefer a private individual using the property rather than it being used as a public car wash. 3. Budget Amendments: General Fund and Parks and Recreation Supervisor Trout explained the General Fund amendments reflect the Property Manager’s position. The Board is being asked to authorize moving money from the Civic Center account to the Buildings and Grounds account for the Property Manager’s salary. This reflects an even transfer and no change to overall revenue or expenses. Treasurer Dubre commented the General Fund total expenditure amount needs to be noted in the motion which will remain at $2,118,500.00 and total revenue will remain at $2,129,500.00. * Supervisor Trout moved to accept this budget amendment per the attached memo with the expenditures of $2,118,500.00 and revenues of $2,129,500.00. Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Trout, and Vallad; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. 4
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Call to Order - Springfield Township

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