Call to Order - Springfield Township

SPRINGFIELD TOWNSHIP BOARD MEETING 

April 15, 2010 

SYNOPSIS 

CALL TO ORDER: 7:30 p.m. by Supervisor Trout 

PLEDGE OF ALLEGIANCE 

AGENDA ADDITIONS & CHANGES: None 

PUBLIC COMMENT: None 

CONSENT AGENDA: 

a) Approved Minutes: March 11, 2009 Regular Meeting with bills and additional disbursements of $182,405.87 

b) Accepted March Treasurer’s Report 

c) Received March 2010 Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Police, Fire and IT 

d) Received Committee Reports: Budget & Finance 

e) Authorized payment of bills as presented, totaling $24,493.09 

f) Authorized participation in RCOC dust control program @ 28¢/linear foot for five applications on public 

roads; authorize contracting with Road Maintenance Inc. for dust control on private roads @ 40¢/linear foot 

for 4 applications 

g) Authorized annual sponsorship of Holly Area Youth Assistance in the amount of $1,500 for FY 2010 

h) Approved Property Manager job description 

i) Approved resolution to adopt Fair Housing Policy 

j) Approved request from Oakland County Community Mental Health Authority to recognize May 2010 as 

Mental Health Month 

k) Received Communications and placed on file 

PUBLIC HEARINGS: None 

OLD BUSINESS: None 

NEW BUSINESS: 

1. West Nile Program: Authorized Supervisor to submit proposed project to Board of Commissioners 

2. Car Wash Proposal: Discussed proposal and requested additional information regarding well, septic & 

electric at former car wash and lumberyard property 

3. Budget Amendments: Adopted budget amendments to General Fund and Parks and Recreation Fund as 

presented, General Fund Revenue: $2,129,500 Expenses: $2,118,500, Parks and Recreation Fund Revenue: 

$512,875 Expenses: $512,873 

4. First Reading – Zoning Ordinance No. 26 – Wind Energy Conversion Systems: Set for Second Reading 

5. Davisburg Beautification: Discussed goals and participation at April 24, 2010 event 

6. International Fire Code: Tabled for additional information 

PUBLIC COMMENT: Tony Mayhew, 13856 North Ridge, Expressed frustration and disappointment with Board of 

Review appeal process 

ADJOURNMENT: 8:39 p.m. 

Laura Moreau, Clerk

Minutes of REGULAR MEETING 

Held April 15, 2010 

Township of Springfield 

Laura Moreau, Clerk 

Call to Order: Supervisor Mike Trout called the April 15, 2010 Regular Meeting of the 

Springfield Township Board to order at 7:30 p.m. at the Springfield Township Civic Center, 

12000 Davisburg Road, Davisburg, MI 48350. 

Pledge of Allegiance 

Roll Call: 

Board Members Present 

Mike Trout 

Laura Moreau 

Jamie Dubre 

Judy Hensler 

David Hopper 

Dennis Vallad 

Township Supervisor 

Township Clerk 

Township Treasurer 

Township Trustee 



Board Members Not Present 

Roger Lamont 


Others Present 

Greg Need 

Charles Oaks 

Township Attorney 

Fire Chief 

Agenda Additions & Changes: None 

Public Comment: 

Supervisor Trout informed the public of a new procedure for public comments. He asked that 

anyone wanting to comment at the meeting or leave a comment for the Board, to fill out a form 

located at the back of the room. This procedure will help the Recording Secretary and the 

Township to keep track of who speaks at meetings. 

No public comments were heard at this time. 

Consent Agenda: 

* Trustee Hopper moved to approve the Consent Agenda as published. 

Trustee Vallad supported the motion. Vote on the motion. Yes: Dubre, 

Hensler, Hopper, Moreau, Trout, and Vallad; No: None; Absent: Lamont. 

The motion carried by a 6 to 0 vote. 

a) Approval of Minutes: March 11, 2010 Regular Meeting with bills 

and additional disbursements of $182,405.87 

b) Acceptance of March Treasurer’s Report 

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c) Receipt of March 2010 Reports: Building, Electrical, Plumbing, 

Mechanical, Ordinance, Police, Fire, and IT 

d) Receipt of Committee Reports: Budget & Finance 

e) Authorize payment of bills as presented, totaling $24,493.09 

f) Authorize participation in RCOC dust control program @ 

28¢/linear foot for five applications on public roads; authorize 

contracting with Road Maintenance Inc. for dust control on private 

roads @ 40¢/linear foot for 4 applications 

g) Authorize annual sponsorship of Holly Area Youth Assistance in 

the amount of $1,500 for FY 2010 

h) Approve Property Manager job description 

i) Approve resolution to adopt Fair Housing Policy 

j) Approve request from Oakland County Community Mental Health 

Authority to recognize May 2010 as Mental Health Month 

Receipt of Communications 

- Received letter from Holly High School regarding the Senior All Night 

Party 

- Received letter from Water Resource Commissioner regarding additional 

information about the Garner Drain 

- Received letter from RCOC regarding FY 2010 Tri-Party Program 

- Received letter from Sheriff Michael Bouchard regarding 2011 Law 

Enforcement Agreement 

- Received letter from Comcast regarding network enhancements 

Public Hearing: 

Old Business: 

None 

None 

New Business: 

1. West Nile Program 

Supervisor Trout reported that Erin Mattice has gone through the mandatory training for the 

West Nile program. The training is required for the Township to participate and be eligible for 

reimbursement. Per Ms. Mattice’s memo dated April 1, 2010, the Township was awarded 

$5,542.99 in funding for 2010. The Township now needs to submit a proposed project and scope 

to the Board of Commissioners for approval. As part of the project description, the Township 

will provide dunks for treatment of private ponds and wetland areas that will be available at the 

Township office; will provide mosquito repellent; and will treat catch basins and retention ponds 

throughout the Township with a larvacide treatment twice a year. 

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* Clerk Moreau moved to authorize the Supervisor’s Department to submit 

the proposed project and scope to the Board of Commissioners for approval 

by the April 30, 2010 deadline as presented. Trustee Hopper supported the 

motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Trout, 

and Vallad; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. 

Treasurer Dubre asked that because the Township partners with other Townships, do they all 

have to adopt something similar in order for Springfield’s projects to be submitted? Supervisor 

Trout responded he believes they can be done separately but it has to be done by the deadline. If 

the other Townships do not, it shouldn’t affect the funding Springfield receives, the $5,542.99 is 

allocated to Springfield alone. 

2. Car Wash Proposal 

Supervisor Trout explained the Township purchased the lumber yard property and the buildings 

on it and are now in the process of evaluating what best to do with it for the Township and the 

downtown area. Per his memo dated April 7, 2010, the Supervisor was contacted by two people 

who would like to lease the old car wash building and operate it as a car wash again. He was 

also approached by Mr. Mark Murrell of Broadway Auto Sales who would like to rent the car 

wash building for cleaning and preparation of cars before they are sold. It was Supervisor 

Trout’s opinion at this time the site could not support a public car wash but would like the Board 

to consider Mr. Murrell’s proposal of a possible month-to-month lease agreement at a rate of 

$200 a month. 

It was Trustee Hensler’s opinion Mr. Murrell’s proposal was a good idea. It would still give the 

Township time to evaluate the property, at the same time, someone would be keeping the 

property maintained. 

Treasurer Dubre did not object to using the property in the manner Mr. Murrell was proposing 

but was concerned about rushing into a lease considering the Township just acquired the 

property. The Township hasn’t had a chance to make any of the proper verifications such as is 

the electricity, water, and septic working properly. It was her opinion this should be the 

responsibility of the Township and should be done before any agreements are entered into. She 

also had concerns about what costs the Township might incur. 

Clerk Moreau commented she was uncomfortable turning down offers to run a public car wash 

but then entering into an agreement that would use the site as a private car wash. She was in 

favor of having someone take care of the property but also had environmental concerns and 

agreed with Treasurer Dubre’s comments. 

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Mr. Murrell spoke and said he knows the electricity and water were working previously and 

would not have a problem verifying everything is in working order. He noted he preps 

approximately 30 to 40 cars a month before they go to auction. Mr. Murrell said he would like 

to paint and put doors on the building to match his existing building but would like the Township 

to consider a longer term commitment before spending money to do those things. 

Supervisor Trout noted it should not be difficult to determine whether drainage and everything is 

functioning properly. The Township and Mr. Murrell could work on that together. 

Mike Forst commented he received information there is a holding tank for sludge and that water 

flows over it into a septic field. He also had a discussion with Jennifer Carpenter from the 

Health Department who said as long as everything meets code, it wouldn’t have to be evaluated 

from their standpoint. Mr. Forst added he wasn’t sure when the holding tank was last pumped 

out. 

Trustee Hopper believes this is a good offer and would prefer a private car wash instead of a 

public one, but did have concern about meeting code because it is ever changing. 

It was agreed that Mike Forst would set up the inspections and report back the findings at the 

next meeting. It was decided to inspect the electric, well and septic at the other building on the 

property at the same time. 

Diana Walls, 8055 Marquoit, commented the sediment tank at the car wash was pumped out two 

years ago, the electricity was turned off in January but was working up until then, and the pump 

was still working. She also commented she would prefer a private individual using the property 

rather than it being used as a public car wash. 

3. Budget Amendments: General Fund and Parks and Recreation 

Supervisor Trout explained the General Fund amendments reflect the Property Manager’s position. 

The Board is being asked to authorize moving money from the Civic Center account to the 

Buildings and Grounds account for the Property Manager’s salary. This reflects an even transfer 

and no change to overall revenue or expenses. 

Treasurer Dubre commented the General Fund total expenditure amount needs to be noted in the 

motion which will remain at $2,118,500.00 and total revenue will remain at $2,129,500.00. 

* Supervisor Trout moved to accept this budget amendment per the attached 

memo with the expenditures of $2,118,500.00 and revenues of $2,129,500.00. 

Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, 

Hensler, Hopper, Moreau, Trout, and Vallad; No: None; Absent: Lamont. 

The motion carried by a 6 to 0 vote. 

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The Park Fund budget amendment for Parks & Recreation reflects a shift in Revenue line items (a 

$1,000.00 decrease in the “Fees for Services” Cost Center and a $1,000.00 increase to “Other 

Revenues” Cost Center). The total Revenue will still remain at $512,875.00. 

* Trustee Hopper moved to approve the Park Fund Budget amendments as 

presented. Treasurer Dubre supported the motion. Vote on the motion. 

Yes: Dubre, Hensler, Hopper, Moreau, Trout, and Vallad; No: None; 

Absent: Lamont. The motion carried by a 6 to 0 vote. 

4. First Reading – Zoning Ordinance No. 26 – Wind Energy Conversion Systems 

Supervisor Trout noted this ordnance amendment defines private and commercial wind energy 

systems (WECS). Private being those used for a household and commercial are those that send 

power back into the power grid. The ordinance addresses height, security, how commercial 

systems should be developed (what needs to be presented for a site plan), and also addresses noise 

levels, color, and other controls. 

Clerk Moreau clarified that private WECSs could also refer to use at a commercial building with 

the distinction that power would not be supplied to the grid as its primary function. 

Trustee Hopper noted the recommendations from Attorney Need in his memo dated March 4, 2010. 

The Board discussed and agreed to make the following changes to the ordinance before publishing 

for Second Reading: 1) in Article II, b., delete the words “electric utility’s power grid”; 2) in 

Section 16.27.3.d, amend the sentence to read “….must be protected by anti-climbing devices of 

one or more of the following as determined by the Township”; and 3) in Section 16.27.4.d, delete 

“authorized factory representative”. 

* Trustee Hopper moved to authorize the Clerk to publish for Second Reading, 

for the next available meeting, the proposed amendments to Zoning 

Ordinance No. 26 – Wind Energy Conversion Systems, as provided this 

evening with the deletion in Article II, b. “the electric utility’s power grid”; 

Section 16.27.3.d, add “one or more of the following as determined by the 

Township” to the first sentence; 16.27.4.d, delete “authorized factory 

representative”. Treasurer Dubre supported the motion. Vote on the 

motion. Yes: Dubre, Hensler, Hopper, Moreau, Trout, and Vallad; No: 

None; Absent: Lamont. The motion carried by a 6 to 0 vote. 

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5. Davisburg Beautification Day 

Clerk Moreau wanted the Board and the community to be aware that as a result of Oakland 

County Parks & Recreation’s Beautification Day at Rotary Park, Springfield Township will be 

piggybacking on that event with a Davisburg Beautification Day. Businesses and property 

owners downtown have been invited to participate in this beautification effort. Clerk Moreau is 

asking the Board to consider budgeting a small amount, approximately $400, towards the event 

to pay for refreshments for volunteers and supplies such as trash bags and lawn waste bags. The 

event is scheduled for April 24 th from 9 am to 12 noon. 

Regarding this request, the Board discussed Expenditures in the Township’s Rules of Procedures 

pertaining to when money can be spent without Board approval by obtaining two signatures. 

Clerk Moreau commented this request does not fall under any of the categories listed under 

Exceptions. 

It was the consensus of the Board to take the money for refreshments and supplies from the 

Spring Clean Up budget that will be held on May 8 th . 

6. International Fire Code 

Supervisor Trout noted that Fire Chief Oaks has been in communication with the Attorney’s 

office regarding adopting Act 207, the State Fire Prevention Code, as discussed at the January 

14 th Board meeting. 

Attorney Need explained the State is no longer delegating any of the Act’s authority to local fire 

departments. The alternative would be to adopt the International Fire Code which is a nationally 

recognized code. He has ordered a copy for the Township to review. Attorney need noted that 

both Commerce Township and White Lake Township have adopted this code. 

Supervisor Trout commented that once the Township receives a copy of the International Code, 

it can still be discussed at length after the First Reading. 

Fire Chief Oaks said he would be comfortable with that however he has not read the code but is 

relying on Attorney Need’s recommendation. 

Treasurer Dubre was not comfortable moving forward without actually reading the information 

that Attorney Need requested and had several questions regarding what was provided tonight. 

She would also like to see fee examples from other Townships and wanted more information and 

clarification on the collection remedies set forth. 

It was agreed to put this on next month’s agenda for First Reading, to obtain the ordered 

information from Attorney Need, and to acquire fee schedules from other communities. 

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Public Comment: 

Tony Mayhew, 13856 North Ridge, commented the sign out front shows the meeting starting at 

8:00 pm. Mr. Mayhew then talked about his 2010 Board of Review decision and that he was 

disappointed with their findings. He noted he hired a real estate professional whose assessment 

came back $30,000 less than the Township’s assessment. He asked what market conditions does 

the Board of Review use when making their decision? He will be making an appeal to the State. 

Adjournment: 

Hearing no other business, Supervisor Trout adjourned the meeting at 8:39 p.m. 

_______________________________ 

Mike Trout, Township Supervisor 

______________________________ 

Laura Moreau, Township Clerk 

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Held March 11, 2010 



BILLS PRESENTED FOR PAYMENT: 

GENERAL FUND 

Selective Insurance Company $ 3,702.23 

Quill (2) 275.85 

Pontem Software by RIA 517.60 

Sherman Publications, Inc. (4) 825.00 

Michigan Township Association 60.00 

Karen Binasio 354.84 

Printing Systems, Inc. 186.52 

Office Products Outlet 743.50 

Mike Trout 1,037.60 

Technology Solutions, LLC 2,385.20 

American Water 71.70 

Erin Mattice 17.50 

Crain’s Detroit Business 29.50 

Mister Mat Rental Service 50.25 

No Limits Landscaping 3,759.00 

Smith’s Disposal 65.00 

Schindler Elevator Corp. 576.99 

TOTAL $ 14,658.28 

Additional Disbursements: 

Blue Care Network $ 5,731.20 

Coffee Break Service, Inc. 58.75 

Carlisle/Wortman Assoc., Inc. (2) 4,415.24 

UNUM 270.33 

Quill (2) 346.54 

Oxford Bank 121.79 

American United life Insurance Co. 21.22 

Lynn Harrison 157.50 

Oakland County Economic Outlook 120.00 

OCE Imagistics, Inc. 177.97 

Paetec 793.51 

Adkison, Need & Allen, PLLC 3,214.83 

Carol Jones 204.00 

Consumer’s Energy 2,104.24 

Erin A. Mattice 70.00 

DTE Energy (Street Lighting) 1,909.68 

Road Commission for Oakland County 39.07 

Accident Fund 838.00 

Unicare 159.51





Absolute Building Maintenance 2,735.00 

Mechanical Comfort, Inc. 2,035.00 

Smith’s Disposal 65.00 

Lighting Supply Co. 319.60 

Suburban Office & Janitorial 153.45 

Mister Mat Rental Service 50.25 

DTE Energy (2) 1,413.43 

Verizon 768.65 

Oakland Business Machines, Inc. 525.00 

Mike Forst (2) 1,723.25 

TOTAL $ 30,542.01 

GRAND TOTAL $ 45,200.29 


FIRE FUND 

Selective Insurance Company $ 3,576.43 

Comcast (2) 127.08 

Marlan Hillman 214.23 

Ideal Gases, Inc. 211.52 

Kerton Lumber Co. 7.97 

Moore Medical 22.00 

Michigan Water Conditioning 22.50 

Office Depot (2) 145.90 

Petty Cash 20.33 

Roland J. Segal 35.00 

Spring Mountain Water Co. 12.50 

Suburban Office & Janitorial 207.56 

TOTAL $ 4,603.02 


UNUM $ 88.00 

Road Commission for Oakland County 411.23 

Accident Fund 4,662.91 

AT&T (3) 384.87 

Consumers Energy (2) 1,178.81 

DTE Energy (2) 605.41 

Michigan State Police 25.00 

Moore Medical 138.95 

Comcast 79.13





Unicare 52.26 

Oakland County Sheriff’s Dept. 1,568.83 

Blue Care Network 1,645.33 

TOTAL $ 10,840.73 



POLICE FUND 

None $ 0.00 

TOTAL $ 0.00 


Oakland County Sheriff’s Dept. $ 116,050.99 

Verizon 405.15 

TOTAL $ 116,456.14 



CABLE TV FUND 

General Fund (2) $ 547.00 

TOTAL $ 547.00 


Verizon $ 43.01 

TOTAL $ 43.01 

GRAND TOTAL $ 590.01 

BILLS PRESENTED FOR PAYMENT: CIVIC CENTER DEBT 

FUND 

None $ 0.00 

TOTAL $ 0.00 


None $ 0.00 

TOTAL $ 0.00 


BILLS PRESENTED FOR PAYMENT: BUILDING DEPT FUND 

Ron Shelton $ 234.00 

Doug Weaver 100.75 

Tim Koerber 134.55 

Charles B. Warner 255.13 

Merle West 491.25 

TOTAL $ 1,215.68






Carlisle/Wortman Associates, Inc. $ 3,500.00 

TOTAL $ 3,500.00 


BILLS PRESENTED FOR PAYMENT: LAKE IMPROVEMENT 

FUND 

None $ 0.00 

TOTAL $ 0.00 


None $ 0.00 

TOTAL $ 0.00 


BILLS PRESENTED FOR PAYMENT: SOFTWATER LAKE 

FUND 

None $ 0.00 

TOTAL $ 0.00 


None $ 0.00 

TOTAL $ 0.00 


GRAND TOTAL FOR ALL FUNDS $ 182,405.87

Call to Order - Springfield Township

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