Minutes PDF 40 KB - Meetings, agendas, and minutes

AUDIT COMMITTEE
Minutes of the Audit Committee meeting held on 10 April 2013
Members Present:
Councillor D Chater (Chair),
Councillor S Bains (Deputy Chair),
Councillor J Blundell,
Councillor T Skipper and
Councillor D Welsh
Employees Present:
Finance and Legal Services Directorate:
Chief Executive’s Directorate:
Customer and Workforce Services:
L. Commane, B. Hastie,
and S. Mangan
G. Holmes
H. Peacocke
Others Present:
T. Parks (Grant Thornton, External Auditors)
68. Apologies
Councillor T. Khan
69. Declarations of Interest
None
70. Minutes of Previous Meeting (Audit Committee 27 February 2013)
The minutes of the meeting held on 27 February 2013 were signed as a true
record.
Matters arising:
• NUCKLE: The meeting heard that a briefing note had been considered at
the agenda conference, and this item was listed for the agenda on the first
meeting of the next municipal year. (It was agreed that a briefing note
issue to Audit Committee members by the end of May.)
71. Outstanding issues and Work Programme 2012/13
The programme was considered and it was noted that the Committee may
require an additional meeting in June.
72. Annual Internal Audit Plan 2013/14 (Report)
The Committee considered the report from the Director of Finance and Legal Services
and Members were invited to express their views on the extent and nature of the planned
coverage.
The Committee requested:
• That the Community Support Grant Scheme and Discretionary Housing
Payments be risk assessed and reported to the Committee.
• A report on the internal audit priorities for July 2013.
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• That internal audit monitor resources against demand for 13/14
• Assurance re procurement arrangements for civil engineering works in Marchbriefing
note to be provided re same.
RESOLVED that the Audit Committee approve the Internal Audit Plan 2013/14.
73. Internal Audit Charter (Report)
The Committee considered the report from the Director of Finance and Legal Services which
set out the key principles that underpin the work of the Council’s Internal Audit Service.
RESOLVED that the Audit Committee approve the Internal Audit Charter.
74. Progress on Matters Raised by the 2011/12 Annual Audit Letter
(Progress Report)
The Committee considered the report from the Director of Finance and Legal
Services which identified the progress made and the current position with regard to the
4 issues raised in the 2011/12 Annual Audit Letter reported to Audit Committee on 31 st
October 2012 (minute 34/12 refers).
The Committee noted that the External Auditors were satisfied with progress and
requested a further update in September.
RESOLVED that the Audit Committee agreed that the progress made and
current position represent an appropriate response to the issues raised.
75. The External Auditors' Audit Plan for y/e 31 March 2013
(Grant Thornton’s Audit Plan 12/13)
This report was presented by Mr. Tony Parks, Grant Thorton, the Council’s external
auditors.
RESOLVED that the Audit Committee approve the External Auditors' Audit Plan
for y/e 31 March 2013.
76. City Council Investment Activity (Briefing Note)
The Committee considered the report from the Director of Finance and Legal on
the Council’s Treasury Management activity.
The Committee noted a correction to the table as published on page 59, as shown
below:
March 2012
£m
(As published)
March 2012
£m
(Amended)
Money Market Funds 41.2 0.0
Temporary Deposits 0.0 41.2
Collective Investment (Pooled)
0.0 0.0
Funds
Total 41.2 41.2
RESOLVED that the Audit Committee note the update on the City Council’s
Investment Activity.
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77. Any other Business
The Chair, Cllr. D. Chater, thanked all of the Committee Members, the officers who
attend the Committee’s meeting and the external auditors (Grant Thornton) for all
their work with the Committee during the municipal year 2012/13.
(The meeting closed at 11.20 am)
Signed: __________________
Chair
Date: ______________
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