DBS (DISCLOSURE AND BARRING SERVICE) POLICY - College ...

Overseas ChecksThe DBS cannot establish details of criminal convictions acquired outside of the UK. Practices inother countries vary considerably but certificates or letters of good conduct may be obtainable fromsome overseas applicants from their embassy. When checking someone who has lived abroad,where possible Human Resources will contact the embassy or High Commission of the country inquestion (contact details can be obtained from the Foreign & Commonwealth Office website). If it isnot possible to conduct such checks, extra care must be taken in taking up references andconducting other background checks including asking probing questions at interview. Anyinformation obtained as part of an overseas police record check will be considered along with theDBS disclosure when making a decision on whether the check is satisfactory.Re-checking and PortabilityFollowing a successful DBS check and the appointment of an employee to a post within theCollege, re-checking will not be required unless the employee has a significant change in job role.This will include instances where an employee is moving from a volunteer role to a paid role.Employees will be advised of this as part of their appointment process in the new role.Loughborough College does not accept portability (the re-use of a DBS check, obtained for aposition in one organisation and later used for another position in another organisation) of DBSDisclosures obtained from another registered body. This means that all applicants for jobs atLoughborough College must obtain a DBS Disclosure through Loughborough College.Following the launch of the DBS ‘update’ service in Spring 2013, the College will be able to verifywhether applicants subscribing to this service have an existing satisfactory DBS disclosure,suitable for the role they are applying for. In this instance, a new DBS disclosure may not berequired.DBS ReferralsUnder the Safeguarding Vulnerable Groups Act (SVGA) 2006, Loughborough College isrequired to complete a referral to the DBS for anyone working in regulated activity, that it isbelieved has caused harm or poses a future risk of harm to vulnerable groups including children.DBS PolicyPersonnelVersion January 2013 (review Jan 2014)