SHERIFF HUTTON VILLAGE HALL TRUST 1 Report and Accounts ...

SHERIFF HUTTON VILLAGE HALL TRUSTAnnual Report for the year ending 31st December 2009Sheriff Hutton Village Hall Trust is registered with the Charity Commissioners (No.507406) and isconstituted by deed of trust. From its inception it was known as "Sheriff Hutton New Village Hall Trust"in order to distinguish it from the trust which was responsible for the old hall, which was still standingwhen this trust was created.Management structureThe administration of the Capital Fund is the responsibility of the trustees.Day to day management of the Village Hall is delegated from the Trustees to a number ofgroups each of which is able to focus on specific responsibilities. Trustees exercise theirstewardship by each being a member of the one of the working groups.The Operations Group.This group of nine people is responsible for delivering the cost effective, dailymanagement of the Hall. It does this by providing a venue which is kept in excellentcondition and therefore attractive to users. The scale of hiring fees is calculated to ensurethat routine operations are, at least, covered by lettings income. Routine operationsinclude a five year cycle of redecoration and refurbishment.The Friends of the Village Hall.There are currently around twenty ‘Friends’ but membership is unlimited so this numbercan vary. The Friends are tasked with having a varied programme of fund-raising whichwill appeal to a wide range of tastes in the Village and surrounding communities. Becauseday-to-day operations are covered by lettings income all the monies raised by the Friendsis available to be channelled into extraordinary enhancement projects and occasionalpurchases of long life equipment.Play Area Committee.The Children's’ Play Area adjacent to the hall is in the Trust’s ownership. It is very popularand well used. A separate committee is responsible for its day-to-day care, carrying outor commissioning routine safety inspections and fund raising when new equipment is required.Health & Safety Group.This is a semi-independent group responsible for undertaking the annual risk assessmentand ensuring that there is compliance with existing and emerging health and safety issues.They maintain the Hall’s Health & Safety file.Correspondence addresses:-c/o B Shepherd, Porch Cottage, York Road, Sheriff Hutton, York, YO60 6RG (Charity Commission matters)-c/o R W Haste, 10 The Croft, Sheriff Hutton, York,YO60 6SQ (Other Trust matters)Trustees who have served throughout 2009 areChairVice-ChairSecretaryTreasurerOthersJames DayIan ReadRichard HasteBrian ShepherdWendy HasteDick JohnsonTerry JohnsonNick NightingaleMartin SmithMartin WillanNew Trustees are appointed by the existing trusteesPrincipal AdvisorsIndependent ExaminerBankersGardiners, Chartered Accountants, Hutton House,Dale Road, Sheriff Hutton, York, YO60 6RZTSB Bank plc ,St Helen's Square, YorkHSBC, 27 Market Place, Malton, North Yorkshire YO17 0LUBarclays Bank plc, 25 Yorkersgate, Malton2

SHERIFF HUTTON VILLAGE HALL TRUSTINDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OFSHERIFF HUTTON VILLAGE HALL TRUSTWe report on the accounts of the Trust for the year ended 31 December 2009, which are set out on pages 5 to 8.Respective responsibilities of Trustees and examinerThe charity's trustees are responsible for the preparation of the accounts. The charity'strustees consider that an audit is not required for this year (under section 43(2) of theCharities Act 1993 (the 1993 Act)) and that an independent examination is needed.It is our responsibility to:examine the accounts (under section 43(3)(a) of the 1993 Act);to follow the procedures laid down in the General Directions given by the CharityCommissioners (under section 43(7)(b) of the 1993 Act); andto state whether particular matters have come to our attentionBasis of independent examiner's reportOur examination was carried out in accordance with the General Directions given by the Charity Commission.An examination includes a review of the accounting records kept by the charity and a comparison of theaccounts presented with those records. It also includes consideration of any unusual items or disclosures in theaccounts and seeking of explanations from you as trustees concerning any such matters. The proceduresundertaken do not provide all the evidence that would be required in an audit, and consequently no opinionis given as to whether the accounts present a 'true and fair view' and the report is limted to those mattersset out in the statement below.Independent examiner's statementIn connection with our examination, no matter has come to our attention:1 which gives us reasonable cause to believe that in, any material respect, the requirementsto keep accounting records in accordance with s41 of the 1993 Act; andto prepare accounts which accord with the accounting records and comply with the accountingrequirements of the 1993 Acthave not been met; or2 to which, in our opinion, attention should be drawn in order to enable a proper understandingof the accounts to be reached.GardinersChartered AccountantsHutton HouseDale RoadSheriff HuttonYorkYO60 6RZ20 April 20104

SHERIFF HUTTON VILLAGE HALL TRUSTAccounts for the Year to 31st December 2009Receipts and Payments Account:-Capital Fund 2009 2008TotalTotal£ £Income ReceiptsTrading ActivitiesNet income Friends of Sheriff Hutton NewVillage Hall / 200 Club(per page7) 2399 2386Investment IncomeBank Interest 433 401Donations 36 13Other Receipts 100 8Total Receipts 2968 2807Direct Charitable PaymentsTrading Activities200 club expensesLottery registration fee 20 20Stationery 6 626 26Other PaymentsHonorarium to Independent Examiner 15 13Bank Charge 20Total Payments 61 39Net Receipts for the year 2907 2768Cash and Bank Balances as at beginning of year 16355 13587Cash and Bank Balances as at 31st December 17940.59 19262 16355Notes:There were no restricted funds in either 2009 or 2008.6

SHERIFF HUTTON VILLAGE HALL TRUSTAccounts for the Year to 31st December 2009Friends of Sheriff Hutton New Village Hall 200 Club2009 2008Income Receipts £ £Subscriptions to the 200 Club draws 4570 4495Membership of The Friends 9 114579 4506PaymentsDraw Prizes Subscription year ended 30th November in current calendar year 2180 2120Subscription year ended 30th November in following calendar year 0 02180 2120Net Receipts for the year 2399 2386Subscription Year ended 30th November 2009 ValuesSubscriptions to the 200 Club draws received in 2009 as above 4570 4495Less:-Amounts relating to the Subscription Year ended 30th November 2010 4540 432030 175Add:-Amounts received in 2008 for the Subscription Year ended 30th November 2009 4320 4240Subscription income for year ended 30th November 2009 4350 4415Prize payments (including £100 paid in December 2007 in respect of the 2008 draw year)48@ £25 1200 12002 @ £150 300 3002 @£100 200 2006 @£50 300 3003@£60 (2008 -4 @ £55) 180 220Total(2009 - 61 2008- 62, prizes) as above 2180 2220The 52 Winning Members (in alphabetical sequence) were:-Addinall M Hull J Reilly AAlderson D Humpleby J Shepherd L JBellwood P Image Playgrounds Shuttleworth JBlakeborough J Jeffery N Smith MBlampey J Jesper D Tompkins D JBrant M Lawson M Unsworth GBrown K W Loynes S R Walker DDouglas R Marwood N Walker PFisher T McKenzie A Walters JForsdyke D McMillan J Watson NGlover A Meads P Webb N GGrinham B Mills W I Wesley CHammond N Mundell W R Westaby RHaworth F Newman I Whitworth JHayurst E Oliver D Williamson JHayurst E (Mrs.) Oxendale R Woodliffe BHepton G Parkinson B Wright AHowarth P7 members won twice, and one won three times!7

SHERIFF HUTTON VILLAGE HALL TRUSTAccounts for the Year to 31st December 20092009 2008RESERVE FUND£Balance at 1 January ( National Savings Investment Account) 4547.67 2434.87Add Interest Received 12.55 112.804560.22 2547.67Add Transfer from Current funds 2000.00 2000.00Balance at 31 December ( National Savings Investment Account) 6560.22 4547.67AUDITOR'S REPORTWe have audited the account and statement for Sheriff Hutton Village Hall for the year ended 31 December 2009This report is made solely to the charity's Trustees as a body in accordance with Regulation 6 of theCharities (accounts and Reports) Regulations 1995. Our audit work is undertaken so that we might stateto the Charity's Trustees those matters we are required to state to them in an auditor's report and for no otherpurpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other thanthe Charity and the Charity's Trustees as a body, for our audit work, for this report, or for the opinions wehave formed.RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND AUDITORSThe Trustees are responsible for the preparation of the account and statement, which are required to beprepared in accordance with applicable United Kingdom law and accounting standards.We have been appointed as auditors under section 43 Charities Act 1993 and report in accordance withregulations made under that Act. Our responsibility is to audit the account and statement in accordance withrelevant legal and regulatory requirements and International Standards on Auditing (UK and Ireland).We report to you our opinion as to whether the account and statement are properly preparedin accordance with the Charities Act 1993.We read the trustees' report and consider the implications for our report if we become aware of any apparentmisstatements or material inconsistencies with the account and statement.BASIS OF AUDIT OPINIONWe conducted our audit in accordance with International Standards on Auditing (UK and Ireland) issued by theAuditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amountsand disclosures in the account and statement. It also includes an assessment of the significant estimatesand judgements made in the preparation of the account and statement and of whether the accounting policies areappropriate to the Charity's circumstances, consistently applied and adequately disclosed.We planned and performed our audit so as to obtain all the information and explanations which we considerednecessary in order to provide us with sufficient evidence to give reasonable assurance that the account and statementare free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinionwe also evaluated the overall adequacy of the presentation of information in the account and statement.OPINIONIn our opinion the account and statement properly represents the receipts and payments of the charity for theyear ended 31 December 2009, together with its statement of assets and liabilities as at that date and havebeen properly prepared in accordance with the Charities Act 1993GARDINERSCHARTERED ACCOUNTANTSREGISTERED AUDITOR20 April 201010