Adobe InDesign CS2 Classroom in a Book Instructor Notes - Pearson

Adobe®InDesign cs2Classroom in a Book Instructor Notes

Adobe InDesign CS2 Instructor Notes© 2006 Adobe Systems Incorporated and its licensors. All rights reserved.Adobe® InDesign CS2 Classroom in a Book® for Windows® and Mac OSIf this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license andmay be used or copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this guide may be reproduced,stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior writtenpermission of Adobe Systems Incorporated. Please note that the content in this guide is protected under copyright law even if it is not distributed withsoftware that includes an end user license agreement.The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by AdobeSystems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informationalcontent contained in this guide.Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. The unauthorizedincorporation of such material into your new work could be a violation of the rights of the copyright owner. Please be sure to obtain any permission requiredfrom the copyright owner.Any references to company names in sample templates are for demonstration purposes only and are not intended to refer to any actual organization.Adobe, the Adobe logo,, Acrobat, Classroom in a Book, Illustrator, InDesign, Photoshop, PostScript, and PostScript 3 are either registered trademarks ortrademarks of Adobe Systems Incorporated in the United States and/or other countries.Apple, Mac, and Macintosh are trademarks of Apple Computer, Inc. registered in the U.S. and other countries. Microsoft, Windows, and Windows NTare trademarks of Microsoft Corporation registered in the U.S and/or other countries. TRUMATCH is a registered trademark of Trumatch, Inc. All othertrademarks are the property of their respective owners.Adobe Systems Incorporated, 345 Park Avenue, San Jose, California 95110 USANotice to U.S. Government End Users. The Software and Documentation are “Commercial Items,” as that term is defined at 48 C.F.R. §2.101, consisting of“Commercial Computer Software” and “Commercial Computer Software Documentation,” as such terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202,as applicable. Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §§227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software andCommercial Computer Software Documentation are being licensed to U.S. Government end users (a) only as Commercial Items and (b) with only thoserights as are granted to all other end users pursuant to the terms and conditions herein. Unpublished-rights reserved under the copyright laws of the UnitedStates. Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA. For U.S. Government End Users, Adobe agrees to comply with allapplicable equal opportunity laws including, if appropriate, the provisions of Executive Order 11246, as amended, Section 402 of the Vietnam Era VeteransReadjustment Assistance Act of 1974 (38 USC 4212), and Section 503 of the Rehabilitation Act of 1973, as amended, and the regulations at 41 CFR Parts 60-1through 60-60, 60-250, and 60-741. The affirmative action clause and regulations contained in the preceding sentence shall be incorporated by reference.Adobe Press books are published by Peachpit, Berkeley, CA. To report errors, please send a note to errata@peachpit.com.Printed in the U. S. A.ISBN# 0-321-19377-69 8 7 6 5 4 3 2 1

Adobe InDesign CS2 Instructor NotesIntroductionThe Adobe® InDesign® CS2 Classroomin a Book course presents students withtips, techniques, and solutions for usingthe Adobe InDesign software.The Instructor Notes are intended tocomplement the information in theAdobe InDesign CS2 Classroom in aBook®. The information is organized tofollow the sequence of instruction in eachlesson.About the workbooksIt is recommended that each student inthe class have an individual copy of theAdobe InDesign CS2 Classroom in a Book.Students will use this book as you leadthem through projects. Additionally, thebook can be used as a self-paced tutorial.You can buy more copies of the AdobeInDesign CS2 Classroom in a Book foryour students, or you can refer them to alocal bookseller to purchase the book. Formore information, call Pearson Educationat 800-922-0579.

Adobe InDesign CS2 Instructor NotesCourse strategyIf you’re teaching a 15-week course, youcan teach approximately one chapter ofthis book per class. The book numbers14 lessons plus an introductory tour. Sodepending on the actual length of yourcourse, you may want to combine some ofthe lessons with related lessons in a singleclass. For example:The first three lessons provide instructionon the essentials for Adobe InDesign,while Lessons 4 and 5 cover a number ofaspects of importing and editing type.We recommend that, at an absoluteminimum, you teach the Quick Tourand Lessons 1 through 8 and alsoLesson 12. Most of the basic AdobeInDesign features and the InDesign workenvironment are covered in these lessons.These aspects of InDesign need to beunderstood by all students who will needto use InDesign.In addition to using Adobe InDesignClassroom in a Book to teach beginningand intermediate Adobe InDesign classes,you can use individual lessons to teachspecific topics, as suggested below:To focus on transparency, use Lesson 10.To focus on text and tables, use Lessons 4,5, 7, and 9.To teach color, use Lesson 6.Managing student projectsOne way to simplify file storage andretrieval in classroom situations is to askstudents to create a folder on their harddisks, name it (Student name’s) Lessons,and then copy each project folder intothe main Lessons folder. Having studentskeep all their working files in their ownLessons folder makes it easy for you toclean up files when a class is over.Additional resourcesInstructors and users of Adobe InDesignrely on various resources to supplementtheir knowledge of the program. You mayfind the following resources useful toexplore.Adobe InDesign CS2 UserGuideThis guide contains feature descriptions.It’s useful for learning about areas of theprogram that are outside the scope of theClassroom in a Book.InDesign HelpThe online Help installed with InDesigncontains a complete descriptions of allfeatures, including topics not covered inthe User Guide. You can view online Helpby choosing Help > InDesign Help. (InWindows, you can also press F1 to accessInDesign Help).

Adobe InDesign CS2 Instructor NotesApplication CDThe Adobe InDesign application CD alsocontains additional information.Adobe Web siteThe U.S. Adobe Web site athttp://www.adobe.com contains a varietyof Illustrator training and supportresources. Many step-by-step tutorials areavailable at the Adobe Web site, and theUser-to-User Forums are a great place forstudents to learn from more experiencedusers.resulting in increased marketability andan added credential.Training for the ACE program isavailable through Adobe CertifiedTraining Providers and self‐study. Formore information about this program,send e-mail to certification@adobe.comor visit the Adobe Web site athttp://www.adobe.com.Several resources mentioned here areavailable directly from the Help menuwithin InDesign, such as online Help andAdobe Online.Adobe OnlineAdobe Online is a quick and easy way toreach Adobe resources at the Adobe Website, including training resources anddownloadable updates to Illustrator. Youcan start Adobe Online by clicking theicon at the top of the InDesign toolbox,or by choosing InDesign Online from theHelp menu in InDesign.Adobe Certified Expert (ACE)programThis program is designed to validate anexpert skill level of AdobeInDesign CS2. Careful testing ofcandidates ensures that each ACE hasdemonstrated expert product knowledgeof the current release of Adobe InDesign,

Adobe InDesign CS2 Instructor NotesLesson 1: Getting to Knowthe Work AreaThis lesson provides an overview of thefunctionality of InDesign. By the end ofthis lesson, students should understandthat they can use InDesign to createpage layouts using a variety of elements.They should also understand the overallinterface of InDesign, including, how toaccess palettes, where tools are located,and how objects are placed inside offrames.Working with toolsPage 47-48 Note that many of the toolshave pop-up options. Tools you needto access may be hidden beneath othertools. A complete listing of all the tools,including available selections from eachtool group, is provided on page 47. Also,many tools have keyboard shortcuts thatyou can use to quickly activate them.These are listed adjacent to the tool namein the graphic on this page.Applying ColorPage 49 This section provides anintroduction to applying color to objectsusing InDesign. It is not intended to bea comprehensive examination of colors.See Lesson 6 for a more detailed look atcreating, saving, and applying colors andgradients.New WindowPage 50-51 It is important to note thatnew windows are not the same as newdocuments. You can create multipleviews of the same document, openingnew windows as necessary. Each windowis simply a separate view of the samedocument.PalettesPage 53 All palettes are organized underthe Window menu. Your students shouldnever be lost looking for palettes oncethey understand this key concept.Workspace ManagementPage 56 If you have multiple groups ofstudents using the same computers, youcan have each student create and savetheir own workspace. You can also havethem restore the default workspace ifneeded.

Adobe InDesign CS2 Instructor NotesZoomingPage 59 While the Zoom tool works well,you can work more efficiently by holdingdown the modifier keys to temporarilyactivate the Zoom tools. Use Command+ Spacebar (Mac) or Ctrl + Spacebar(Windows) to temporarily activate theZoom tool, which allows you to quicklyincrease your magnification withouthaving to switch tools.ScrollingPage 64 Use the space bar to temporarilyactivate the hand tool to scroll througha document. When entering text, usingthe Alt (Windows) or Option key (MacOS) to temporarily access this tool, ratherthan needing to switch using the Toolspalette.LayersPage 66 If you are familiar with layers inPhotoshop or Illustrator, they operate ina very similar manner within InDesign.You will want to encourage students toorganize complex projects using layers,otherwise it becomes unnecessarilydifficult to select and manipulate objects.Context MenusPage 69 Context menus are widely usedthroughout InDesign. Use your rightmouse button to access these throughoutInDesign. You’ll find these helpful menuslet you avoid the need to remembera large number of key commands orfrequently search for items in the menus.Questions1 What is the difference between usinglayers and using the send or bringcommands?2 How can you organize your palettes?3 If you are looking for a tool and it is notvisible, where might it be located?Answers1 Stacking order exists on each layer, asyou can bring items to the front of a layer(or the back) by changing the stackingorder. But event the topmost object in alayer will still be behind any objects inlayers that are located above the object.Together layers and stacking orderdetermine the visibility of objects.2 You can create custom groups ofpalettes by moving them into their ownpalettes. You can also create your owncustom workspace.3 Some tools are nested, as they arelocated behind other tools. You must clickand hold down on a tool to select anytools that are nested behind it.

Adobe InDesign CS2 Instructor NotesLesson 2: Setting Up Your DocumentThis lesson provides the foundation forcreating new documents. This lessonis focused on how to create custompage sizes, defining a master page, andapplying master pages to a documentpage.Document PresetsPage 77 You are not required to create adocument preset before creating a newdocument. You should create these only ifyou will be frequently re-using a custompage size.Master PagesPage 79 Understanding of master pagesis critical for anyone who will be creatinglonger documents. They avoid repetitiveformatting tasks, and are widely used byanyone creating longer documents.GuidesPage 80-85 You can place guides on eitherdocument or master pages. All guides canbe edited on document pages, whetherthey are page guides, ruler guides,margins, or columns. It is not necessaryto edit them on the master page if theyonly need to be modified in one instanceon a specific document page due to aspecific, unique page layout.Placeholder FramesPage 88 It is not necessary to createplaceholder frames before importingobjects. While this lesson uses afoundation of placeholder frames tocreate a consistent layout, you can alsocreate the frames at the time you importgraphics and text.Text LinkingPage 97, 102-103 This is another keyconcept, as any document that has textrunning from one page to another willneed to use links. Be certain that yourstudents understand this concept beforemoving into other longer documents.Adding PagesPage 101 As an alternate, you can dragmaster pages from the top of the Pagespalette to the bottom of the palette to addpages into a document.

Adobe InDesign CS2 Instructor NotesQuestions1 When are master pages most useful?2 Where can you create guides that willappear on all pages?3 How can you avoid repetition whencreating documents that will all be thesame size?Answers1 When you have long documents withrepetitive formatting, such as runningheaders, running footers or a consistentlayout used on a number of pages.2 You can create a master page withguides.3 You can create a Document Preset oryou can create a template document.

Adobe InDesign CS2 Instructor Notes10Lesson 3: Working with FramesThis is an important chapter, as all objectsare placed within frames. Text, graphicsand even tables are placed inside offrames. So getting familiar with howthey operate enables your students tomore efficiently work with both text andgraphics.CroppingPage 122 Changing the crop of an imagedoes not change the image itself. Thevisible area is all that is changed.Select and Direct Select ToolsPage 123-125 It is important to understandwhen to use the Selection tool as opposedto the Direct Selection when looking tomanipulate the location of an image. Usethe Selection tool to move an image andframe together, while you use the directselect to manipulate the content.object to be positioned above an object,and applies to text regardless of the layeron which an object is placed.FramesPage 128 Remember that frames placedon document pages let you place eithertext or graphics into them, so the toolsyou use to create frames on documentpages are quite flexible.Duplicating ObjectsPage 135 You can hold down the Alt(Windows) or Option (Mac OS) keywhile dragging an object to duplicate it,or you can also use the Step and Repeatcommand if you need to create multipleobjects. Of course, copy and paste alsoworks.Text WrapPage 126 While this exercise has studentswrap text around an irregularly shapedpolygon, you will most frequently use thesecond button in the Text Wrap paletteto wrap around the bounding box of anobject. Text wrap does not require an

Adobe InDesign CS2 Instructor Notes11Questions1 What are the differences between theSelection and Direct Selection tools?2 Why should you use the text insetcommand?Answers1 The direct select tool is used to selectindividual anchor points, line segmentsand the content of picture frames. Usethe selection tool to manipulate an entireframe.2 Use the text inset when you have aborder around the edge of a text frame orif a text frame has a colored background.This provides for distance between theedge of the frame and the location of thetext within the frame.

Adobe InDesign CS2 Instructor Notes12Lesson 4: Importing and Editing TextBecause most InDesign documentsinclude text and graphics that are createdusing other programs, you should becomefamiliar with the process of importingtext.Missing FontsPage 144 InDesign provides a number ofadditional ways to indicate that fonts aremissing. The listing of a missing font inthe Character palette is provided insideof parenthesis, a Missing listing is addedto the Font command under the Typemenu and fonts are also highlighted inpink when displayed in the layout. Thereshould be no mistaking missing fontsin your documents. To avoid missingfonts, use the Package command whenassembling a document for delivery to aprint service provider or confirm that theperson with whom you are sharing thedocument has the necessary fonts. Fontsare software, and they should only beinstalled within the rules outlined in thelicensing agreements.Creating Text FramesPage 145 Pay close attention to thecursor icon when creating text frames.The square icon surrounding the cursorindicates that a box will be created whenyou click. If only the I-beam is visible,then the cursor will create an insertionpoint in an already existing frame.StylesPage 152 This section provides a quickoverview of the benefits of using styles toapply multiple formats to type in a singlestep. Lesson 7 covers styles in greaterdepth.Flowing TextPage 147-149 One of the most commontasks is to import text and flow it fromone page to another. Be certain thatstudents understand automatic flowingof text so that they can import largerpassages of type without having tomanually add each page in the document.ColumnsPage 159-160 As a variation, you cancreate one box and divide it into multiplecolumns using the Text Frame Optionscommand, and then add a text wrap tothe picture of the biker. It is often easier tocreate one box and divide it into multiple

Adobe InDesign CS2 Instructor Notes13columns as opposed to creating separate,linked boxes.Missing FontsPage 168 While the exercise calls forreplacing the missing fonts, it is moretypical that you would locate the missingfonts and install them on your computer.Story EditorPage 176 The Story Editor may be usefulfor students producing documents thatinclude a great deal of linked text. TheStory Editor makes it much easier to workwith longer sections of text.Answers1 You can choose the Document option inthe Check Spelling dialog box (accessedfrom the Edit menu).2 You can use any path, but you need thePath Type tool to add text to the path.3 Paragraph styles apply to an entireparagraph, while Character styles onlyapply to text that is selected.Text on a PathPage 177 Text can be placed on almost anypath using the Path Type tool. There is nospecial type of path required, but you doneed to choose the Path Type tool to addtext to a path.Questions1 How can you spell check all the text in adocument?2 Does text on a path require a specialtype of path?3 What is the difference between acharacter style and a paragraph style?

Adobe InDesign CS2 Instructor Notes14Lesson 5: Working with TypographyThis chapter provides an introductionto many of InDesign’s more refinedtypographical features such as kerning,tracking, and drop caps.Line and Paragraph SpacingPage 185-190 New students frequentlyuse extra paragraph returns to add spacesbetween lines, or try unusual techniquesto increase line spacing. The Space Beforeand Space After options are the mostconsistent methods for adding spacebetween two paragraphs. You can alsouse the Leading options for adjustingline spacing. Additionally, you can usethe baseline grid to set the line spacing.All of these can be used with paragraphstyles, making it easy to make changes tomultiple paragraphs in a single step.Baseline GridPage 185 Because the both the baselinegrid and leading control the amountof space between lines, you need towork with both options when using thebaseline grid. You can set leading valuesto be equal to or less than the baselinegrid option, otherwise type may skip tothe next grid line, which may provide toomuch space between the lines.Drop CapsPage 197 Many users do not realize thatDrop Caps are a paragraph attribute,and thus do not require you to select thecharacters you wish to use. Because ofthis, you can also use them in paragraphstyles.Word and Character SpacingPage 199-201 Changing the kerning andtracking of headlines and larger typeis often necessary. Make certain thatyour students understand the differencebetween kerning, which controls thespace between character pairs, andtracking, which controls the spacebetween multiple characters.TabsPage 203 You can also prepare yourstudents for tables (Lesson 8) as youdiscuss tabs. Tabs and tables are twomethods for presenting complex textinformation.

Adobe InDesign CS2 Instructor Notes15Questions1 How can you easily apply a drop cap toall of the first characters used in multiplestories across a document?2 If type is ignoring the baseline grid, howcan you correct this situation?Answers1 You can create a Paragraph style andapply it to the first paragraphs where youwant the drop cap to appear.2 You may simply need to apply thebaseline grid to the type from theParagraph palette. But if the type has beentold to align to the grid and it is workinginconsistently, there is probably a leadingvalue, a space before or a space after thatis causing the text to not use the grid foralignment. Reduce or remove these valuesto have the grid work appropriately.

Adobe InDesign CS2 Instructor Notes16Lesson 6: Working with ColorThis lesson provides a more detailedlook at the methods for creating, savingand applying colors. Students may notethat colors on screen are not necessarilyconsistent between computer monitorsand printed output, which is addressed inthe second portion of this chapter.Saving ColorPage 216 The process is quite similarwhether you are mixing CMYK colors, orsaving spot colors, such as a PANTONEcolor. Encourage students to workprimarily in the Swatches palette, as itprovides one central location for creating,saving, applying, and modifying colors.Customize StokesPage 220 While InDesign provides a greatmany stroke choices, you can also createcustomized stroke types by choosingStroke Styles from the Stroke palettemenu. These styles then become availablein the Type drop-down menu in theStroke palette.Creating a Multiple ColorGradientPage 221 You may want to have moreadvanced users create gradients withmore than one color. You can click on thebottom of a gradient ramp, between thetwo stop colors to add an additional stopcolor. You can then change the additionalcolor to meet your needs. This is coveredin detail on page 231.Colorizing TextPage 228 Be careful when you first attemptto apply colors to text, as InDesignprovides a number of options. You canapply color to the text fill or the stroke,just as you can with frames. And if youhave a text frame selected, you need touse the controls in the Swatches palette todirect InDesign to colorize the text andnot the frame.Ensuring Consistent ColorPage 235 The implementation of colormanagement has changed since earlierversions of InDesign, so even if you arefamiliar with color management concepts,you may wish to review this chapter.

Adobe InDesign CS2 Instructor Notes17Working SpacesPage 242 Working spaces may vary ifstudents are using different computersor if they are using different printers forproofing.File Formats and ProfilesPage 247-249 Not all image file formatsupport embedded profiles. Some that dosupport profiles include .psd, .ai, .tif and.jpg.Questions1 How can you edit the name or attributesof a color swatch?2 How do you create a new color swatch?3 How can you change a spot color to aprocess color?2 You can click the New Color Swatchbutton or choose New Color Swatch fromthe Swatches palette menu.3 You can edit the swatch and change itto a Process color and change its ColorMode to CMYK and its Color Type toProcess.4 Color management helps you toachieve more consistent color, while colorcorrection is used to fix color relatedproblems.5 A profile is used to identify thecharacteristics of a device – such as ascanner, a monitor or an output device.The profiles are used by InDesign torender an image so that when it is viewedon screen or on a proof it more closelyresembles the final product.4 What is the difference between colormanagement and color correction?5 What is a profile?Answers1 You can double-click on a color swatchto edit its name and attributes. Be carefulthat you do not have an object selectedwhen you do this, as you may apply thecolor to the object at the time you clickthe swatch to edit it.

Adobe InDesign CS2 Instructor Notes18Lesson 7: Working with StylesStyles are a critical feature for any documentthat uses repetitive formatting,especially longer documents. Too oftenstyles are under utilized by students, andyou should encourage your students togain a firm grasp of the concepts and featuresfor character, paragraph, and objectstyles.Object StylesPage 265 Object styles are a new featurefor InDesign and are a new concept inpage layout software. They allow users tosave formatting applied to frames - includingformatting applied to text insideof a frame.Character StylesPage 270 Character Styles serve as thefoundation for text styles. CharacterStyles can be used for the easy applicationof multiple attributes–like font, size,and style. You can also create a characterstyle to easily apply a single attribute - likeBold or Italic. When creating a CharacterStyle, any formatting attribute not explicitlyidentified in the New Character Stylewindow will remain as-is after the applicationof the style. So a single style thatapplies the Bold attribute can be used tocreate Minion Pro Bold and also AdobeGaramond Pro Bold (providing that bothof these fonts are installed).Nested StylesPage 282-285 If your paragraphs alwaysstart with a certain formatting pattern,you can combine character and paragraphstyles together to build a nested style.Nested Styles allow you to automaticallystyle the first several words or charactersof a paragraph using a character style,then format the remaining portion of aparagraph using a paragraph style. Theformatting occurs in a single click. If yourstudents are advanced, you may want tohave them add multiple character stylesas a nested style.Updating StylesPage 286 You can update character, paragraph,and object styles using the sametechnique.Loading StylesPage 288 If you’ve already created stylesin another document, you can importthem into another InDesign file using theLoad command from the palette menu.

Adobe InDesign CS2 Instructor Notes19Questions1 How do character styles differ fromparagraph styles?2 When applying a character style, whatsteps are necessary, and how does thisdiffer from applying a paragraph style?Answers1 Character styles include only characterattributes (font, size, color, scaling,kerning, etc.)–the attributes that arelocated in the Character palette and notthose located in the Paragraph palette2 When applying a character styleyou must first highlight the text to beformatted. Only the highlighted text isstyled when applying a character style.Alternatively, paragraph styles applyformatting to an entire paragraph,even if the cursor is only inserted inthe paragraph. No text needs to behighlighted when applying a paragraphstyle.

Adobe InDesign CS2 Instructor Notes20Lesson 8: Importing and LinkingGraphicsBy default InDesign links to graphic filesthat are placed in an InDesign layout.This lesson provides a foundation formanaging imported graphics using theLinks palette and also using the Libraryfor handling frequently used objects.Missing and Modified ImagesPage 299-303 The links palette shows allobjects that have been imported into afile that might be needed for printing.Watch for yellow triangles, which indicateimages that may have changed sincethe time they were imported and redstop signs, which indicate that InDesigncan no longer locate the image that wasimported. A file should not be printedor exported if it has missing or modifiedimages. By default, text files are not listedhere, as they are not needed for printing.However, you can change this option.View QualityPage 304 The Typical setting is the bestoption unless you have a need to see theoriginal, high-quality artwork. Whenyou are done viewing artwork at a higherresolution, you can set it back to theTypical mode.Clipping PathsPage 305-308 You can also use work paths,clipping paths and alpha channels – allbuilt into a graphic- to define the visibleportion of an image.Alpha ChannelsPage 310-313 This section requires theuse of Photoshop. If you are teaching aclass focused on typography, you maywant this section to be optional. Thefeatures discussed in this section aregood for users to understand, as theimage preparation in Photoshop impactsthe ability to display a silhouette withinInDesign.File FormatsPage 314, 320 While we work with .psd,.ai and .pdf files in this lesson, you canuse virtually any file format. InDesignsupports formats such as TIFF, EPS andJPEG, to name a few. The native fileformats offer some advantages, such asthe ability to work with a Photoshop filethat includes layers.

Adobe InDesign CS2 Instructor Notes21Questions1 Why is it important for links to graphicfiles to be maintained?2 What is the benefit of a clipping path oralpha channel?Answers1 Because InDesign relies on the originalsource file for printing, most graphics willnot print correctly (nor will they exportcorrectly to PDF) if the original sourcefile can not be located.2 Creating a clipping path or alphachannel lets you save selections anddetermine which portions of an imagewill print. Because these are most-oftencreated using an image-editing program,such as Photoshop, you can print theimage exactly as it was intended by thedesigner or photographer.

Adobe InDesign CS2 Instructor Notes22Lesson 9: Creating TablesTables make it easier to present largeamounts of data. Tables are created withintext frames, and can be easily controlledthrough the Tables palette and the Tablemenu. You can also use the Controlpalette to manipulate tables. You canimport tables from Excel and MicrosoftWord or you can convert existing text toa table.Importing TablesPage 332 You can import tables createdin Microsoft Word or Excel directly intoInDesign. You can choose the importoptions to select which Excel sheet isbeing imported and even choose a cellrange.Cell AttributesPage 336 Table cells can be formattedindependent of the rest of the table.Individual cells are formatted using theCell options. You can format all of thecells by using Table options.Table PalettePage 341 While the Table palette providesa comprehensive set of options forcreating and manipulating tables, you canalso use the Control palette for many ofthe options covered in this section. Youmay want to have your students learn theconcepts with the Table palette and thenlet them experiment with the Controlpalette.Graphics in TablesPage 341 Graphics placed into a table arein-line and need to be copied and pastedinto the cell or they are imported whileyou have a text insertion point (blinkingcursor).Table HeadersTables can be linked across multipletext frames, and table headers appearat the top of each frame containing thetable. You can have your more advancedstudents experiment with creating tablesthat span multiple text frames, and addtable headers that appear in each frame.Questions1 How are graphics imported into a table?2 How do you easily select an entire row,a column or the entire table?

Adobe InDesign CS2 Instructor Notes233 How do you add or delete rows andcolumns?Answers1 You can choose the Place commandwhen the cursor is inserted in a table cell,or you can choose the Paste commandafter copying a graphic.2 You can move your mouse to theoutside portion of a row or column andclick when the black arrow appears. Youcan also move your cursor to the upperleft corner of a table and click when thearrow appears to select the entire table.3 You can add or delete rows by enteringa larger or smaller number in the rowsor columns section of the Tables palette.You can also choose the Insert or Deletecommands from the Table palette menu.

Adobe InDesign CS2 Instructor Notes24Lesson 10: Working withTransparencyInDesign supports transparency whetherit is created in another program, suchas an image imported from Photoshop,or created using InDesign. This lessonshows some of the ways in whichtransparency can be added to objectsusing InDesign.Colorizing Black and WhiteImagesPage 355 As with the exercise in the lastlesson, you can colorize grayscale images.Note that you can colorize the image andyou can also colorize the backgroundcolor of the frame containing the image.Pen Tool ShapesPage 361 You can have your moreexperienced users create another spiral,similar to the one on this page using thepen tool.Drop ShadowPage 367 A drop shadow can be appliedto images or text, as it is an attribute ofthe frame. For the text to have a visibleshadow, the frame color needs to be set tonone.Questions1 What is the advantage of creating dropshadows using InDesign?2 Why is it important for a page-layoutprogram to support transparency?Answers1 You can avoid returning to Illustrator orPhotoshop to create drop shadows. Youcan also create fully editable type, suchas headlines, using drop shadows withinInDesign. While you can achieve similarresults in both Photoshop and Illustrator,this involves making the element andimporting into InDesign. Any edits needto be done in these other programs.2 Because transparent elements can becreated using Photoshop and Illustrator,it is important that page layout programsunderstand how to handle these items.Images with feathered edges or pictureswith transparent elements (such as aglass) can only be successfully used in apage layout program that can recognizetransparency.

Adobe InDesign CS2 Instructor Notes25Lesson 11: Working withLong DocumentsYou can use books to more easily managelong documents. It becomes impracticalto have one document that is hundredsof pages in length. Using the book featureyou can break longer documents intosections, and add each section to theBook palette. You can create multiplebook files, which reference individualInDesign files. This chapter is focusedentirely on long-document features ofInDesign.Book PalettePage 374-376 The book file links to theindividual InDesign files that have beenadded to the book. The sequence of thefiles in the palette is important, as itdetermines page numbering if automaticpage numbering is being used in any ofthe files. You can use the synchronizationoptions in the palette menu to determinehow synchronization of the files occursestablishingone document as the sourcefor all definitions of styles and colors.Multiple individuals can work on variousportions of a book at the same time,although each file can only be openfor editing by one individual at a time.However, the same book palette can beopened by several users concurrently.Table of ContentsPage 377 You can create a custom set ofstyles for the text in a table of contentsbefore you build the TOC. This lets youchoose the style when building the TOC,and have it automatically formatted.InDesign also includes some default TOCstyles that become available when youcreate the TOC.IndexPage 382 You can also create index topics,as opposed to references. Use this optionto determine what will be in the index,and then create the references to conformto the topics you have added.

Adobe InDesign CS2 Instructor Notes26Questions1 Are index entries automaticallyupdated?2 How do you specify that a TOC andIndex will include all chapters in a book?3 Why create a book?Answers1 Index entries are not automaticallyupdated. You must add individual entriesor use the add all option to have themadded.2 You must check the box in the Indexpalette for it to include book chapters.For you to include all book chapters ina TOC, use the checkbox in the TOCdialog box.3 Books make it easy to work with longerdocuments and to make certain thatstyles and colors are defines consistentlyacross multiple files.

Adobe InDesign CS2 Instructor Notes27Lesson 12: Printing andPDF ExportingAs a page-layout program, the primarydestination for most files will be a printedproduct. Whether this is a brochure,package design, or newsletter, you need toknow how to print effectively and checkthe file for possible errors. A large andever-growing number of print serviceproviders accept InDesign files, and thischapter covers the tools for successfullyprinting with InDesign.You can also create PDF files for a varietyof purposes—including distribution onlineand for high quality printing.PreflightPage 393 This step is essential beforehanding-off a file. Whether you aredelivering the file to a commercial printeror a colleague, this option confirms thatall assets necessary for printing or editingthe document are available. The preflightstep is run automatically whenever youchoose the Package command.PDF Quality OptionsPage 398 Note that there are a variety ofsettings that control the quality of thefinal PDF document. It is important toselect a setting that matches your needsfor the final PDF. A high quality PDFmight be suitable for sending to a printer,but might be impractically large to poston-line.Separation PreviewPage 399 You can confirm the actualprinting breakdown of a file to confirmthat it is exactly as you intended by usingthe Separation Preview palette.PackagePage 396 Packaging a file is also a greatway to create an archived version of adocument, as it includes all necessaryelements.

Adobe InDesign CS2 Instructor Notes28Questions1 How do you save your print settings?2 How can you confirm what inkseparations will be printing?3 What are some of the advantages ofInDesign’s integrated PDF export?4 Are all PDF files the same quality?Answers1 You can create a Print Preset.2 You can use the Separation Preview oruse the Ink Manager.3 Because you do not need to generatePostScript files and use Acrobat Distiller,you tend to create PDF files much faster.The integrated PDF export also providesfor enhanced PDF options, such as theinclusion of multimedia elements andbuttons that would otherwise not bepossible.4 You can choose from a number ofpreset options that determine the quality(and file size) of the resulting PDF. Thereare high quality and low quality PDFoptions that are available, so all PDF filesare not the same. In fact, you may needto export a PDF file multiple times if youintend to distribute the file on-line andalso for printing.

Adobe InDesign CS2 Instructor Notes29Lesson 13: Using XMLLarger organizations are increasing usingXML to repurpose the content that theycreate. InDesign’s integrated XML importand export capabilities allow you to eitherimport XML that was created previously,or convert your document contents intoXML that can be re-used in other forms–whether print or on-line.This chapter covers the basics of workingwith InDesign’s XML capabilities.Importing and ApplyingXML TagsPage 417 Most XML workflow requirethe tagging of objects, and the tags mustbe consistent from one document tothe next. For this reason, the tags aregenerally created once and then importedand applied to each document. This keepsthe tag name.StructurePage 421 Because the structure sequenceindicates the order and relationship of theelements in the layout, it is important topay close attention to the way in whichitems are listed. Recipients of the XMLmay not have the layout as a reference,so they need to clearly understand therelationship of items by viewing theirstructure in the XML file.SnippetsPage 429 While technically these are XMLitems, you should encourage students totake advantage of snippets the way theymight use an object library. Snippetscan be used with no knowledge of XMLas a simple way to share items betweendocuments.Questions1 Why export XML?2 Do designers generally create their ownXML tags?Answers1 XML provides a format for sharingdocument content so it can be reusedin other formats. The exported XMLis independent of the layout, so it isimportant for the structure and tags toaccurately reflect the layout.2 Tags are generally created once andthen imported, this keeps the tagsconsistent between documents.

Adobe InDesign CS2 Instructor Notes30Lesson 14: Working withAdobe Bridge and Version CueUsing Adobe BridgePage 434 Bridge is one of the mostsignificant enhancements to the CS2applications. You may actually want toteach this section first, providing studentswith an overview of this effective way tomanage their files. Because Adobe Bridgecan be used in place of the traditional File> Open command (or even the traditionalFile > Place command), it is a uniqueway for users to work. Create additionalexercises where users drag and drop itemsfrom the bridge into their layout–suchas Photoshop or Illustrator files, or evenword processing files.If you are teaching in a computer lab witholder computers, Version Cue may be toointense an application to run at the sametime as other Creative Suite applications,and you may notice a degradation inperformance if it is running. If thisoccurs, you can turn off Version Cueusing the Control Panels (Windows) orSystem Preferences (Mac OS).Using Version CuePage 436 Version Cue is more appropriatefor advanced users who are alreadyfamiliar with InDesign essentials andnow need to manage their documentsand track their revisions. Version Cueand Bridge are separate applications,and do require additional memory andprocessing power on your computers.Version Cue must be installed as a partof the Creative Suite. If you only installedInDesign, you will not have access toVersion Cue.

Adobe InDesign CS2 Instructor Notes31Questions1 When can you use Adobe Bridge?2 When would Version Cue beappropriate?Answers1 Use Adobe Bridge to find files,import them, and open them. BecauseAdobe Bridge can also provide previewinformation and metadata, it is moreuseful than the traditional File > Opencommand or even browsing files throughthe operating system.2 Version Cue is useful for designerswho need to create multiple versionsof a document or when a document isgoing through multiple revision cyclesand you want to keep past versions. Youdo not need to have multiple users totake advantage of Version Cue–it can beequally as effective for a single designerkeeping track of file versions in aninvolved project.