Guidelines for Research Monograph Series - BIDS

Guidelines for Research MonographSeries1

In general, Bangladesh Institute of Development Studies (BIDS) publishes two types ofpublications. One is regular publications (e.g. journals) and the other is occasionalpublications (e.g. research reports series, research monograph series, books/specialpublications, etc.).A Research Monograph is a detailed, scholarly treatise written by experts on a singletopic. It should have a broad focus with a substantial analytical work either theoretical orbased on empirical information. Moreover, it should offer new ideas, in-depthinformation and analysis on a topic, and contribute significantly to extend developmentaltheory and new empirical information.This occasional publication is usually generated within BIDS by research staff of theInstitute. It may be authored by outside researchers, of whom at least one is a BIDSresearch staff, so long as they contribute to the mission of the BIDS.Research Monographs are an excellent tool for authors for communicating researchfindings to a broad range of audience including researchers, policymakers, practitioners,academics and the concerned citizens with an interest in the research.Each submission for Research Monograph Series is subject to refereeing/review process.The aim is to decide whether or not a manuscript should be published and to improve themanuscript before publication.Procedures related to manuscript review and approval, submission and manuscriptpreparation process as well as publication (production) process are given below.Review and Approval ProceduresOn receipt of the complete manuscript from the author(s), the Editor first screens themanuscript to determine its suitability for publication as well as for refereeing. Moreover,manuscripts are initially screened to determine academic coherence and clarity. At thisstage, the Editor may advise author(s) on the form and content of the manuscript andreturn the manuscript to the author(s) with a request for revision or resubmission beforethe screening process starts. The Editor may also send the manuscript to a seniorresearcher of the Institute for initial screening.If a manuscript appears to be not suitable for publication as a Research Monograph at thefirst screening stage, it is returned to the author with a decision letter in which reasons forthe rejection are given.The period for initial screening ranges from 1 to 2 weeks.Manuscript that passes the initial screening stage is sent (by the Editor) to tworeferees/reviewers (one internal and one external) having expertise in the subject of themonograph. The Editor, through Publication Section, notifies the author(s) that themanuscript has been received and is being processing for review or refereeing. In asituation where the Editor is the author, the Chairman of the Publication Committee(generally Director General of BIDS) will choose the referees. The names of referees areknown to the DG only.2

The review period ranges from 1 to 2 months.If the referee comments are not received on time, a reminder will be sent (by mail, phoneor e-mail) to referees/reviewers. If the review is not received within two weeks after thereminder, the Editor may choose alternative reviewer who agrees to provide thecomments within two weeks.Refereeing/reviewing is done anonymously, i.e., author(s) name(s) is/are deleted whensent to referees, and referees’ identities are not revealed to the author(s).Upon receipt of the referee comments (referees may recommend: acceptance ofmanuscript following minor revisions, revision of manuscript and resubmission forfurther review, and rejection of manuscript), the Editor makes a judgment taking intoaccount the comments and recommendations received and communicates his/her decisionto the author(s). If it appears to the Editor that the paper can be suitably revised or thereviews are positive, the Editor sends the referees’ comments/suggestions andrecommendations to the author for revision.If the reviews are negative, comments/suggestions are communicated to the author andmanuscript is not returned.In the case of conflicting or inconsistent recommendations by the reviewers, the Editormay decide to solicit review by a third reviewer keeping in mind that at least one of thereviewers/referees opining in favour of publication shall be external. In this case, theEditor bases his /her final decision about the acceptance on the majority view among thethree referees.Period for revision is 2 to 4 weeks.If the author fails to submit the revised version within 3 months, the manuscript may beconsidered to be a new submission and subjected once again to the fullreviewing/refereeing process. Upon receipt of request (before the revision deadlinepasses) from the author(s), the Editor at his/her discretion may extend the time limit up toone month.In submitting revised manuscript, authors are requested to submit explanations on howthe revisions have been made and the reason why they do not agree with the reviewers forthose points on which they have no revision.Once the revised manuscript has been received, the Editor examines it to determinewhether the manuscript is revised properly and the manuscript is suitable for publication.At this stage, if the need for further revision arises, the author is notified. The Editor isresponsible for making the decision on acceptance or rejection of the revised paper.Usually resubmitted manuscripts are not sent to reviewers. In this case, the Editor makesan evaluation of the manuscript.The period for checking revised version shall take no more than two weeks.If the revised manuscript is deemed suitable for publication, the Editor sends themanuscript to the Chairman of the Publication Committee, along with referees comments,author responses and a note from him/her.3

The Chairman forwards the manuscript to the Publication Section for placing it to thenext Publication Committee (PC) Meeting for approval.At the PC meeting, the Editor acquaints the Committee with the manuscript’s topic,author and history (about refereeing events).Members of the Committee discusses thecontent of the manuscript, examine whether referees comments are adequately addressedand determine the price and number of copies to be published. The Committee maychange the title of the manuscript, if needed. Based on the members’ opinion, publicationof the manuscript is approved. The decision of the Publication Committee is final.The entire process is normally completed within 4-5 months.Publication/Production ProcessOnce the manuscript is approved for printing by the Publication Committee, it is sent tothe Publication Section to begin the publication process which includes copy-editing,proofreading, typesetting, cover design and printing.Manuscript accepted for publication is subject to copy-editing. Copy-edited manuscript issent to the author for checking, along with a query letter containing questions on errors,inconsistencies, or missing information. Copy-editor does not edit, i.e. rewrite or changethe technical content of a paper. He/she is only concerned with basic grammar and styles(e.g. reviewing sentence structure, checking text for style, spelling and punctuation,checking references for consistency and style, and marking type size and font).Onlyminor rewriting is permissible at this stage. Authors are expected to return copy-editedmanuscript promptly (within 5-7 days).Depending on the length of the manuscript, its complexity and workload in thePublication Section, copy-editing can take from one to three weeks.Once the copy-editing process is completed, the manuscript will be typeset and proofread and the author will receive one set of first proof that is page proof for proofreading.Extensive changes are not permitted, only factual errors may be corrected at this stage.The Publication Section checks returned proof and a final check is made.It is standard to use four colors of ink on the cover of Research Monographs. Only blackink (one color) is used for the inside pages. However, if more than one color is needed forinside pages, the approval of Publication Committee is needed.A standard format for Research Monograph is used. That means that the monograph willbe 4.25 by 7.00 inches in size on white paper.Printing job is awarded to a printer based on a competitive bidding process. At this pointthe Publication Section is responsible for making sure the printer meets deadlines.The printing process usually takes 2 to 3 weeks to see printed copies.4

DistributionPrinted copies are delivered to Publication Section. The publications are distributed to theauthors, referees, BIDS staff (all research staff and section chief), BIDS Library, NationalArchive, National Public Library, members of BIDS Board of Trustees, Senior Fellowsof BIDS, all ex DGs of BIDS, and all members of Planning Commission. In some cases,publications are mailed according to list supplied by the Director General Office or theEditor, or list approved by the Publication Committee.Each author will receive 5 complimentary copies of the Research Monograph and a 40%discount for buying 15 copies of the printed Research Monograph. Also, each author willreceive a PDF version of his/her manuscript. This PDF may be shared with colleaguesbut should not be made available on the Internet or placed in a public database for generalviewing without prior permission from the Chairman of the Publication Committee(generally, DG).The publication process generally takes from 1 to 2 months (from the time a publicationis received at the Publication Section to the time when authors receive their copies).Manuscript SubmissionManuscripts may be submitted at any time for consideration as a Research Monograph.As Editor does not have the time available to edit manuscript that requires extensivelinguistic editing and grammatical changes, author(s) should ensure that submittedmanuscripts are well organised and written clearly and precisely. Manuscripts may bereturned if they are considered to be unorganised and poorly written.Manuscript (formatted in Microsoft Word) and correspondence should be sent to: Editor,Research Monograph Series, BIDS, E-17 Agargaon, Sher-E-Bangla Nagar, Dhaka 1207.Authors whose manuscript has been accepted for publication will be asked to send a hardcopy and an electronic file of the final version of the manuscript. In the case ofsubmitting manuscript by e-mail, author(s) should be aware that the BIDS server mayreject attachments larger than 5 MB.Manuscripts would be accepted for consideration on the understanding that they areoriginal contribution and are not previously published or under simultaneousconsideration for publication elsewhere.Manuscript PreparationThe manuscript should be prepared as follows:TypingManuscript should be typed double-spaced on one side of 8.5x11.0 inches white paperwith 1 inch margin on top and bottom and 1.25 margins left and right. The type sizeshould be 11 point Times New Roman.5

LengthManuscript should contain a minimum of 80 pages (including tables, figures, charts,boxes, appendices, references).The upper limit should be 200 pages. All pages (fromChapter 1) of a manuscript should be numbered consecutively in Arabic (e.g.1, 2, 3). Thetitle page through abstract should be numbered in Roman (e.g. i, ii, iii). Excessively longsubmissions may be returned to the author at the Editor’s discretion.Title PageThe title page should include the manuscripts title, author(s) full name(s) and currentaffiliations, and any acknowledgements, disclaimers, special agreement concerningauthorship, name of sponsoring agency, etc. The affiliations should be as concise aspossible and will not constitute a complete mailing address, but the corresponding authoraddress should be a complete address, including e-mail address.AbstractAll manuscripts should include an abstract containing 250-350 word. It should notcontain unfamiliar terms, acronyms, abbreviations, symbols, or equations, or first personsentence structure. Also, it should type double spaced.Parts of the Research Monograph• Title Page• Imprint Page (for printing and copy right details. Done by the PublicationSection)• Table of Contents- Chapter title- list of tables, figures, charts, boxes (including the list of appendix tables,figures, charts, boxes)- glossary- acronyms• Abstract• Acknowledgements• Summary (optional)• Main Body of Report/Text (chapter headings and subheadings .Three levels ofheadings are used for subheadings within chapters)• References• AppendicesAbbreviations, Acronyms and SymbolsAbbreviations, acronyms, and symbols must be fully defined the first time they are usedin the paper; the definition should be given first, followed by the abbreviated term inparentheses.6

AppendicesEach appendix should be designated by letter and title, and referred to in text as appendixA, appendix B, etc. Figures, tables, equations that are located in appendix should belabeled according to the appendix letter, followed by an Arabic number (e.g. Table B.1,Figure A.1)SpellingBritish rather than American spelling is preferred.FootnotesFootnotes to the text should be limited as much as possible and should be numberedconsecutively. The corresponding reference numbers must be clearly indicated in the text.Footnotes should appear at the bottom of the manuscript page in which they are cited.Footnotes to a table should be typed directly beneath the table and numbered withsuperscripts (e.g., 1, 2, 3). They should not be numbered in sequence with the footnotesin the text. If superscript numbers could be mistaken for exponents, substitute superscript(e.g., a, b, c). Endnotes are not recommended.Footnotes used on the title page should be set as non-numerical symbol (*). InternetURLs should appear in parentheses rather than as footnotes.TablesTables should be embedded within the body of the document as close as possible to thefirst reference to the table. Tables should be numbered sequentially by chapter (e.g. Table1.1, Table 2.1) and cited in the text. The title of each table as well as the captions of itscolumns and rows should be clearly expressive of its contents. The source of the tableshould be typed directly beneath the table in a 10-point, normal, Times New Roman font.Spacing, not gridlines, should be used to define columns and rows within the table.FiguresFigures, illustrations and graphs should be embedded within the body of the document asclose as possible to the first reference to the figure, illustration or graph. Figures,illustrations or graphs should be about 10 x 10 cm in size, with a resolution of 300 dpiminimum and preferably in black and white.Figures should be numbered sequentially by chapter as follows: Figure 1.1., Figure 2.1. . .., and a caption should be included above the figure in a 10-point, normal, Times NewRoman font. Abbreviations for all figures should be listed alphabetically.As reproduction of illustrations is costly as well as time-consuming, authors arediscouraged to use of color among their illustrations.EquationsEquations should be embedded within the body of the document and should besequentially numbered in round brackets at the end of the equation line, and wherepossible, indented. A single line space should be included above and below the equationfor clarity.7

SymbolsWhen preceded by a digit, the following symbols are to be used: per cent for %; degreefor °.References in text1. All references in the text should be cited by the last name of the author(s)followed by the year of the publication (e.g. Sen 1993, Dreze and Sen 1989). Allreferences cited in the text, tables or figures should appear in the reference list.Also, make sure all references on your reference list have complete citations andare publicly available.2. If two or more publications by the same authors(s) in the same year are cited,these should be listed as...a, b...., and so on; for example, 2000a, 2000b.3. If a work has two authors, always cite both names every time the work is refereedto in the text.First citation in textDreze and Sen (1989) argued thatSubsequent citation in textDreze and Sen (1989) argued that4. If a work has 3 to 5 authors, cite all authors the first time the reference occurs andin subsequent citations the names of the second, third and succeeding authors aredesignated as et al. in text. However, in the reference list, all names should begiven.First citation in textKaufmann, Kraay, and Zoido-Lobaton (1999) foundSubsequent citation in textKaufmann et al. (1999) found5. Comma rather than semicolon is used to separate different authors; for example(Sen 1984, 1999, Bell 1982, 1984). Use chronological.6. If a work has two authors with the same last name, use first initials with the lastnames.For example: (E. Johnson 2001, L. Johnson 1998)7. Page numbers should be provided when specific arguments or findings of authorsare summarized or directly quoted.Example, Rossen and Ranjan (2003:13-17).8. Personal communications should be listed as such where they are cited in the text,and not listed in the references.Example:Results have been reported (Don Graham 1989, personal communication,24April).9. If a reference is cited more than one time in text, repeat the author/date citation.Do not use ibid.,op.cit.,or loc.cit.8

Reference List1. All references should be listed in alphabetical order according to author’s lastname, or where there is no identifiable author, by the name of sponsoring body ororganisation. Place initials after the last name (e.g. Sen, A). For two or moreauthors, after the first author’s name, give the names of the other authors bywriting first the initials followed by the last name (e.g. Baldwin, R.E., andWiener, P.).2. For successive references by the same author or author team, use a 3-em dash inplace of the author’s name. List them in chronological order, according to year ofpublication (earlier date first). Example:Sen, Amartya.1984.Poverty and Famines.Oxford,U.K.: Oxford UniversityPress._____1999. Development as Freedom.Newyork:Alfred A. Knopf.1. Do not use a 3-em dash when the co-author(s) in the succeeding references is(are) different. Repeat the name(s) then arrange the references in alphabetical order.Example:Helpman, Elhanan 1987: “Imperfect Competition and International Trade:Evidence from Fourteen Industrial Countries.” Journal of the Japaneseand International Economies, 1 (1): 62–81.Helpman and Paul R. Krugman 1985: Market Structure and ForeignTrade. Increasing Returns, Imperfect Competition, and theInternational Economy. Cambridge, MA: MIT Press.4. Book and journal titles should be italicized; title of journal articles,conference/workshop paper, working paper or document should not be italicizedbut set in quotation marks. The first letter of each word of all book, journal,article, paper titles, and report should be capital letter.5. Electronic sources (databases, online journals, websites or pages, newsgroups, webor e-mail-based discussion groups and web or e-mail newsletters) used asreferences should also be listed. Sample of the preferred format is given below:Online documentAuthor, A.2000. Title of Work. Accessed/retrieved month day, year, from (Sourcepath).Online periodicalAuthor, A., B. Author and C.Author.2000. Title of article. Title of Periodical xx(xx): xx-xx. Accessed/retrieved month day, year, from (Source path).9

6. Articles not yet published should show forthcoming.Besley, T. and Robin Burges.forthcoming.”The Political Economy ofGovernment Responsiveness: Theory and Evidence from India.” QuarterlyJournal of Economics.7. For a book with no editor, simply include the word In before the book title.8. If a reference has no date, use n.d. Example: Rahman, P.n.d.9. If there are more than six authors, list the first six and then et al.Yogman, N.W., S.S. Dixon, E.T.Tronick, L.L.Adamson, H.A.Als, and T.B. Brazeltonand et al.Sample Reference ListBook and Book ChapterOne AuthorBaldwin, Richard E. 1994: Towards an Integrated Europe. London: Centre forEconomic Policy Research.Two AuthorsDreze,Jean, and Amartya Sen.1989.Hunger and Public Action.Oxford,U.K.:Clarendon Press.Essays or Chapters in a BookCato, J.C., and C. A. Lima dos Santos .2000: “Costs to Upgrade the BangladeshFrozen Shrimp Processing Sector to Adequate Technical and Sanitary Standardsand to Maintain a HACCP Program.” In L. Unnevehr, ed., The Economics ofHACCP: New Studies of Costs and Benefits. St. Paul, MN: Eagan Press.Edited BookPrzeworski,Adam, Susan C. Stokes, and Bernard Manin,eds.1999.Democracy,Accountability, and Representation.Cambridge,U.K.: Cambridge UniversityPress.Padover,S.,ed.1953. The Complete Madison.Newyork:Harper.Corporate AuthorWorld Bank.1998. Pollution Prevention and Abatement Handbook. Washington, D.C.Multiple/Revised Edition and Multivolume WorkHelfer,M.E., R.S. Keme, and R.D. Drugmam.1997.The Battered Child (5 thed.).Chicago: University of Chicago Press.Helfer,M.E., R.S. Keme, and R.D. Drugmam.1997.The Battered Child (Rev.ed.).Chicago: University of Chicago Press.Wiener,P.ed.1973.Dictionary of the History of Ideas (Vls.1-4). Newyork:Scriber’s10

Translated BookLaplace,P.S.1951.A Philosophical Essay on Probabilities.Trans:F.W. Truscott andF.L. Emory.Newyork:Dover.(Original Work Published 1814)Article in Journal/NewspaperOne AuthorEgger, Peter. 2000. “A Note on the Proper Econometric Specification of the GravityEquation.” Economics Letters 66 (1): 25-31.Two AuthorsAnderson, T.W. and Cheng Hsiao.1982. “Formulation and Estimation of DynamicModels Using Panel Data.” Journal of Econometrics 18(1): 47-82.Besley, Timothy, and Robin Burgess.Forthcoming. “The Political Economy ofGovernment Responsiveness: Theory and Evidence from India.” QuarterlyJournal of Economics.Three or more authorsThompson, T., Griffith K.E., and P. Leaf.1990. “A Historical Review of the MadisonModel of Community Care.” Hospital and Community Psychiatry 41(6):21-35.Yogman, N.W., S.S. Dixon, E.T.Tronick, L.L.Adamson, H.A.Als, and T.B.Brazelton.1976. “Development of Infant Social Interaction with Fathers.” Paperspresented at Eastern Psychological Association Meeting, Newyork City, May 13.Two or more works by the same author in the same yearStiglitz, J.E.1975a. “Incentives, Risk, and Information: Notes towards a Theory ofHierarchy.” Bell Journal of Economics 6(2):552-79._____1975b. “Information and Economic Analysis.” In M. Parkin and A.R.Nobay,eds., Current Economic Problems. Cambridge, U.K.: Cambridge UniversityPress.Special IssueBarlow, D.H. (ed.).1991. “Diagnoses, Dimensions, and DSM-IV” (SpecialIssue).Journal of Abnormal Psychology 100(3):5-17.SupplementRegier, A.A.1990. “The Epidemiology of Anxiety Disorders.” Journal of PsychiatricResearch 24 (Suppl.2):3-14.Newspaper/Popular MagazinesSantry,David.1980. “The Prophet of Profits.” Times, September 15.Economist.2005. “The Mountain Man and the Surgeon.” December 24.Martin, S.2002. “Sports-Interview Shockers.” New Yorker,May 6.11

Conference Proceedings/PapersSapin, A. (ed.) (1985) Health and the Environment. Proceedings of the Conference onBiological Monitoring Methods for Industrial Chemicals, 30–31 March 1984,Chicago, IL. Chicago: American Toxological Association.Harley, N.H. (1981) . “Radon Risk Models.” In A.R. Knight and B. Harrad, eds.,Indoor Air and Human Health. Proceedings of the Seventh Life SciencesSymposium, 29–31 October, Knoxville, TN. Amsterdam: Elsevier, pp.69–78.Papers presented at a Conference/MeetingGunning, J. W. 2000. “The Reform of Aid: Conditionality, Selectivity andOwnership.” Paper presented at the conference on “Aid and Development,”Swedish International Development Cooperation Agency, Stockholm, January20–21.Dissertation/ThesisYoung, W.R. 1981. “Effects of Different Tree Species on Soil Properties in CentralNew York.” M.Sc. thesis, Cornell University, Ithaca, NY.Stromberg, David.1999. “The Politics of Public Spending.”Ph.D. Dissertation,Princeton University, Princton, New Jersey.Report/Research Reports/Working PapersBloom, G. 2005. Poverty Reduction During Democratic Transition: The MalawiSocial Action Fund 1996-2001. IDS Research Report no. 56. Institute ofDevelopment Studies, Brighton, UK.Kaufman,D.,Aart Kraay, and Pablo Zoido-Lobaton.1999. “GovernanceMatters.”Policy Research Working Paper No. 2196.World Bank,Washington,D.C.World Bank.2001.World Development Report 2000.Washington,D.C.MimeoBond, S. A., S. Hwang, Z.Lin and K.Vandell.2005. Marketing Period Risk in aPortfolio Context: Theory and Empirical Estimates from the UK CommercialReal Estate Market. Cambridge, UK: Department of Land Economy, Universityof Cambridge (mimeo).SpeechWriston, Walter.1993. “Clintonomics: The New Information Revolution and the NewGlobal Market Economy.” Speech delivered at the Independent Policy Forum,January 25, Washington,D.C.Unpublished ManuscriptHuberman, GUr, and Tomer Regev.1999.Speculating on a Cure for Cancer: A Non-Event that Made Stock Prices Soar.” Columbia University, Graduate School ofBusiness, Newyork.Unpublished manuscript.12

Electronic DocumentGalor, Oded, Omer Moav and Dietrich Vollrath. 2004. “Land Inequality and theOrigin of Divergence and Overtaking in the Growth Process: Theory andEvidence.” Accessed September 26, 2007, fromhttp://papers.ssrn.com/sol3/papers.cfm?abstract_id=317934#PaperDownloadGeenberg, D.S.2003. “Conference Deplores Corporate Influence on AcademicScience.” The Lancet 362:302-303.Retrieved September 24, 2003, fromhttp://www.thelancet.comLexchin, J., L.A.Bero, B.Djulbegovic, and O.Clark.2003. Pharmaceutical IndustrySponsorship and Research Outcome and Quality: Systematic Review. BritishMedical Journal 326:1167.Retrieved May 31, 2003, fromhttp://www.bmj.com/cgi/content/full/326/7400/1167.Freedom House.2000.Press Freedom Survey 2000. Access on, fromwww.freedomhouse.org.13