Exhibitor and Sponsor Prospectus - International Society for ...

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Exhibitor and Sponsor Prospectus - International Society for ...

Event ProfileInternational Society for Prenatal Diagnosis (ISPD)is a rapidly growing non-profit organization; itsmembers are physicians, nurses, lab directors,researchers and genetic counselors — allprofessionals interested in prenatal diagnosis andtherapy. ISPD’s diverse membership represents44 countries around the world.The ISPD 16th International Conference onPrenatal Diagnosis and Therapy will attract diverseprofessionals to Miami for a full day of interactivepreconference courses followed by three days ofconference sessions.Preconference courses will be offered on Sunday,3 June 2012. Conference sessions will be heldMonday - Wednesday, 4 - 6 June 2012. Three daysof plenary and concurrent sessions will explorethe latest controversies and hot topics in the field.Sessions will feature invited speakers, as well asselected abstract presentations.Showcase your organization by supporting theconference with a grant and/or exhibiting.Sign up now while these opportunitiesare still available!Exhibit DaysSet-up: Sunday, 3 June, 4:00 - 6:00 pmExhibits Open: Monday - Wednesday, 4 - 6 JuneTear-down: Wednesday, 6 June, 11:00 am -3:00 pmExhibitors must be present during session breaks. A preliminaryschedule of events shall be provided upon exhibitor registration.3 - 6 June 2012 | Loews Miami Beach Hotel | Miami, Florida, USAExhibit OpportunitiesPremier Partner Exhibitor - $15,000• Priority listing in Conference publications andsignage• One 10’ x 20’ booth space• Full page ad in the Conference Schedule• 4 representative registrations• Opportunity to host ancillary event (not tocompete with conference programming)Industry Partner Exhibitor - $6,000• Listing in Conference publications and signage• One 10 x 10’ booth space• Half page ad in the Conference Schedule• 3 representative registrations• Opportunity to host ancillary event (not tocompete with conference programming)Exhibitor - $2,500(Non-profit rate - $1,300)• Listing in Conference publications and signage• One 10 x 10’ booth space• Opportunity to advertise at the Conference• 2 representative registrationsISPD 16th International Conference onPrenatal Diagnosis and TherapyURL: www.ispdhome.org/conference/2012E-mail: info@ispdhome.orgTelephone: +1.434.979.4773Facsimile: +1.434.977.1856Exhibit fees include pipe, draping and ID sign. Youmay rent additional furnishing items from the exhibitmanagement company.3


16th International Conference on Prenatal Diagnosis and TherapyExhibitor FloorplanPoster AreaEntranceScenes from the Loews Miami Beach Hotel4


What the Fee Includes: 2 (or more) complimentaryregistration for an exhibitor, company listingon conference website, listing in conferenceschedule, marketing line on signage, and listingon official conference website. Exhibit registrationand description (not exceeding 50 words) mustbe received by ISPD before 20 April 2012 tobe printed in the official conference schedule.Information submitted after the cut-off date willnot be included in printed materials.Payment Schedule: Full payment must accompanythe Exhibitor Registration in order to hold thespace. Payment and remittance must be madeto ISPD in U.S. Dollars. Payment may be madeby check or credit card (American Express,MasterCard or Visa). A $25 surcharge will beassessed to cover any collection fees.Certificate of Insurance: All exhibitors andtheir authorized decorators must have liabilityinsurance. Each exhibitor must provide a onepage“Certificate of Insurance” in the name of theInternational Society for Prenatal Diagnosis, fromtheir insurance company showing coverage forthe duration of the event, including move-in andmove-out. The minimum requirement is liabilityand property damage insurance in an amount noless than $1,000,000 per occurrence.Assignment of Space: Exhibit stand assignmentswill be made on a first-come, first-served basisupon receipt of payment and a completed ExhibitorRegistration form. No assignments will be madewithout payment. Upon assignment, you willreceive a confirmation letter informing you of yourassigned number and location. ISPD reserves theright to assign the next best available space whenthe requested space is unavailable.Exhibitor Restrictions: The use of exhibit space issolely for the purpose of exhibiting a display havingeducational or practical application in the field ofprenatal diagnosis and therapy or related fields.Sales, order taking, and entering into contracts ofsale on the exhibit floor or other related conventionareas during the meeting are discouraged.Interviews, demonstrations, distribution ofliterature, etc., will be permitted only withinexhibitors’ spaces. The use of the InternationalSociety for Prenatal Diagnosis (ISPD) name and/orlogo is prohibited on signs or promotional literatureinside or outside the exhibit area. Referencemay be made to the ISPD 15th InternationalConference on Prenatal Diagnosis and Therapythat includes the location and dates but notthe conference logo on exhibitor advertising orgiveaways to conference attendees.Ancillary Events: An ancillary event is any functionheld during the ISPD conference by a party otherthan ISPD. All ancillary events must receive ISPDauthorization whether the organizer is requestingISPD meeting space or holding the event offsite.No events may be scheduled during ISPDeducational sessions or social events. To obtainISPD meeting space, the organizer must be anexhibitor and/or conference supporter. All meetingroom rental fees, food and beverage, audiovisualequipment rentals and other services are theresponsibility of the organizer. All requests formeeting space must be approved by ISPD beforespace can be confirmed by the hotel. Organizers3 - 6 June 2012 | Loews Miami Beach Hotel | Miami, Florida, USAExhibit Rules and Regulationsare not permitted to display signs or brochures inany of the public areas of the conference. Signsmay be displayed outside the meeting room onthe day of the event. Brochures/fliers may bedistributed from the exhibit stand during exhibitorhours.Ancillary events shall in no way state or implyendorsement of or support by ISPD for the event,organizer, or products or services discussed inannouncements, advertising, on any signageor during the event. Ancillary event informationmay be posted on the ISPD website, and printedin the official program book. The length of thedescription must not be more than 50 words. Toguarantee your event is listed, please submit yourinformation prior to 20 April 2012.Liability/Hold Harmless: Exhibitor hereby agreesto and does indemnify, hold harmless, anddefend ISPD from and against any and all liability,responsibility, loss, damage, cost or expense of anykind whatsoever (including attorney’s fees), whichmay incur, pay or be required to pay, incidents, orindirect employee negligence, acts or omissions byExhibitor/Attendees; and ISPD and its respectiveagents or employees shall not be responsible forloss, damage or destruction of property.Protection of Exhibit Space: Nothing shall beposted, tacked, nailed, screwed or otherwiseattached to columns, walls, floors or other parts ofthe hotel or convention center without the writtenpermission of ISPD or a representative of thehotel property, which must be provided to ISPD.Banners and display elements may not exceed aheight of 3 feet, if placed on table. ‘Subleasing’ ofspace is not permitted. Any noise-making deviceshall be operated at a level that does not interferewith other exhibitors. Exhibit stand hardware andmaterials may not obscure the line of sight toanother exhibitor’s stand.Enforcement of Rules and Regulations: The rulesand regulations of ISPD’s exhibits are intended tobring order and fairness to the conference. Theexhibitor agrees that ISPD shall have the right tomake such rules and regulations or changes infloor plan arrangements of exhibit stands for saidexhibition as it shall deem necessary. ISPD shallhave the final determination for enforcement of allrules, regulations and conditions. ISPD reservesthe right without recourse to control or prohibitany exhibit or part of any exhibit that is contraryto the ISPD mission and values. This includesthe conduct of persons and the content andplacement of printed matter. ISPD may dismissan exhibitor from the conference for unethicalconduct. It is agreed that no refund of fees shallbe made upon dismissal.Previous ISPD ExhibitorsAmniSure InternationalAstraia-ImagoBaylor College of MedicineBeckman Coulter IncBrahms AGDornier MedTechFetal Care Center ofCincinnatiFetal Medicine FoundationUSAFluidigmGeneDxGenzyme GeneticsInternational Vasa PreviaFoundationKarl Storz EndoscopyCanada, LTD.Lenetix Medical ScreeningLab, Inc.March of Dimes BirthDefects FoundationMRC - Holland / MLPAPerkinElmer LASPhilips HealthcareSAFESequenom IncSiemens HealthcareDiagnosticsSignature GenomicLaboratories, LLCTepnel MolecularDiagnosticsTexas Children’s Fetal CenterWiley - BlackwellQuestions about exhibitingat the ISPD 16thInternational Conference?Contact Lynne Valentic,Conference Director, atlvalentic@ispdhome.org5


616th International Conference on Prenatal Diagnosis and TherapyExhibit Reservation FormContact InformationList your company name as you would like it to appear on anypromotions. (Please print.)Company Name: _______________________________Street Address: _____________________________________________________________________________City, State/Province: _________________________________________________________________________Postcode:_____________________________________Country: ______________________________________Company Telephone:____________________________Company E-mail:_______________________________Company URL:_ ________________________________Contact Person:_____________________________________________________________________________(To whom all exhibitor correspondence should be sent)Contact E-mail:_________________________________Contact Person Telephone:_______________________Company DescriptionPlease attach a description of your products and services tobe exhibited (no more than 250 words). This description willbe included in the Conference Schedule.Terms and ConditionsThe undersigned hereby authorizes ISPD to reserve exhibit spacefor use by the above company or organization. The undersignedhereby acknowledges receipt of and agrees to abide by theExposition Rules and Regulations available in this prospectus andon the ISPD website at www.ispdhome.org and to all conditionsunder which exhibit space is leased to ISPD. ISPD reserves theabsolute right, at any time, to determine the eligibility of anycompany or product for inclusion in the exhibit. The undersignedacknowledges that space assignments shall be acceptableunless ISPD is notified in writing within fifteen (15) days of thedate of assignment notification. The undersigned specifies thatthe products or services listed in your description are those to beexhibited._____________________________________________Name of Authorizing Officer_____________________________________________Title_____________________________________________Signature of Authorizing OfficerDate: ________________________________________Exhibitor forms, with payment, must be received by20 April 2012 to qualify for the stated benefits. Please faxcompleted agreement with payment to +1.434.977.1856 ormail to ISPD, 154 Hansen Rd, Suite 201,Charlottesville, VA 22911 USA.Reservation Type Premier Partner Exhibitor $15,000 Industry Partner Exhibitor $6,000 Exhibitor $2,500 Non-Profit Exhibitor $1,300Exhibit Space PreferencePlease list your top booth number preferences and anycompetitors that you do not wish to be near.1.__________________2.__________________3.________________Competitors:__________________________________________________________________An ISPD Representative will contact you with your exhibitstand assignment.Advertising OpportunitesConference Bag SOLD $2,500 Lanyards (non-profit only) $1,000 Email Blasts $1,000E-Program SOLD $750 Attendee gift (quantity 600) $275Description of gift: _______________________________Payment MethodCredit Card Payment must be made in U.S. dollars.A $25 surcharge will be assessed to cover any collection fees. A receiptwill be provided upon processing. Cancellations must be madein writing on or before 11 May 2012 to receive a 75% refund. Norefunds will be made after 11 May 2012. VISA MasterCard AMEX Check #:__________________________________(Checks should be made payable to ISPD.)Amount Authorized: $_ __________________________Card Number:__________________________________Exp Date:_______________ *CV2:_________________Cardholder Name:______________________________Signature: _ ___________________________________Billing Address:_____________________________________________________________________________The CV2 code is a security code on the the back of Visa andMasterCards and on the front of American Express cards.


3 - 6 June 2012 | Loews Miami Beach Hotel | Miami, Florida, USASupporter Pledge FormContact InformationList your company name as you would like it to appear on anypromotions. (Please print.)Company Name: _______________________________Street Address: _____________________________________________________________________________City, State/Province: _________________________________________________________________________Postcode:_____________________________________Country: ______________________________________Company Telephone:____________________________Company E-mail:_______________________________Company URL:_ ________________________________Contact Person:_____________________________________________________________________________(To whom all exhibitor correspondence should be sent)Contact E-mail:_________________________________Contact Person Telephone:_______________________Logo SubmissionPlease e-mail a copy of your corporate logo toaball@ispdhome.org prior to 20 April 2012 for use onConference signage.Logos should meet the following specifications:• Tiff, jpeg or eps file• High Resolution (at least 300 dpi)• Print ready• Full color preferredPayment MethodCredit Card Payment must be made in U.S. dollars.A $25 surcharge will be assessed to cover any collection fees.A receipt will be provided upon processing. VISA MasterCard AMEX Check #:____________________________________(Checks should be made payable to theInternational Society for Prenatal Diagnosis.)Amount Authorized: $_ __________________________Exclusive Support Levels Special Event $25,000 Lunches $20,000 Opening Reception $15,000 Wireless Internet $10,000 Networking Break $5,000OTHER CONTRIBUTION$ _______________________________Card Number:__________________________________Exp Date:_______________ *CV2:_________________Cardholder Name:______________________________Signature: _ ___________________________________Billing Address:__________________________________________________________________________________________________________________________*The CV2 code is the three digit security code located on the the backof Visa and MasterCards. American Express cards have a four-digitsecurity code located on the front.Sponsorship forms must be received no later than20 April 2012 to qualify for all of the stated benefits.Please fax completed form with payment to+1.434.977.1856 or mail toISPD, 154 Hansen Rd, Suite 201,Charlottesville, VA 22911 USA.7

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