E-CAMP - Encina Wastewater Authority

Figure 2‐2: E‐CAMP Task Elements1. Conduct ConditionAssessments↕↕↕↕2. Update Asset Register3. Conduct FacilityNeedsAssessments4. Update CapitalProjects List5. DeterminePriority Projects6. Estimate ProjectCosts7. RecommendProjectImplementationSchedule2.3.6 ScheduleEach year a series of tasks is completed to update the E‐CAMP, with the purpose of providing projectdefinition, cost and prioritization for EWA’s overall budget process, as illustrated in Figure 2‐3.Figure 2‐3: Annual Update Milestones and ScheduleE‐CAMP PROCESS Jul Aug Sep Oct Nov Dec Jan Feb MarEstablish E‐Camp TeamAsset Register Update/Sort by Asset AgeCondition Assessment for Select EquipmentFacility Needs AssessmentUpdate Project Summaries and ListsPrioritize Projects and Draft SchedulePrepare E‐Camp ReportMember Agency ReviewDetermination Agency Fiscal ResourcesBudget DevelopmentDraft Agency‐Wide BudgetBudget Review and FinalizeAdopt Budget ‐ JuneAGENCY‐WIDE BUDGET PROCESS Jul Aug Sep Oct Nov Dec Jan Feb Mar2.3.7 Project Numbering SystemProjects are given unique numbers which relate to the appropriate plant process. Condition Assessments,Studies, Updates, Engineering Services and Other Services are also numbered in accordance with the projectnumbering system. Conceptual studies for specific projects will be designated with an “S” prefix followed bythe same numerical designation as the project.The project number consists of four segments, for example P‐1.3.004: The first “prefix” is an alpha reference representing the phase of the improvement. In the example P‐1.3.004, the letter “P” designates that it is a capital project construction or planned maintenanceproject. Other alpha abbreviations include: CA – Condition Assessment, S – Study (conceptual studyspecific to the project), The second segment is a one‐digit number associated with the general process. In the example, thenumber 1 represents the general process “Liquid Process” The third segment is a one digit number associated with the specific unit process or area of theplant. In the example, the number 3 represents the specific process “Secondary Treatment” Fourth segment is a three digit sequential number for projects within the specific process.E FY2014 E‐CAMP Report 2012‐12Dec.docx 11 December 26, 2012