food & drink rhs application form 2012 - Royal Highland Show

CUSTOMER NOINVOICE NORHS APPLICATION FORM 2012FOOD & DRINK1. CONTACT DETAILSPlease complete all details in block capitals or circle/cross out as required. The information youenter in this section will appear on the invoice. Please enter the specific company details in thecatalogue section of the application form overleaf.Contact Name________________________________________________________________________________Company____________________________________________________________________________________Full Address & Postcode______________________________________________________________________________________________________________________________________________________Phone Number_________________________ Mobile ____________________________________Email__________________________________________ First Time Exhibitor YES/NO(Primary Producer)2. PAYMENTThis section relates to the size and cost of the stand you are applying for along with any otherpurchases. All items, except the trade stand and banners include VAT.Space applied for: _____m frontage by ______m depth SHELL SCHEME or OPEN SPACEStand Rental £________ + VAT £________ =Total£_______FOR OFFICE USE:BonusTicketsStandAttendCarParkOnsiteBuild UpC.PassRefundBal DueSTAND NOMembership annual fee @ £60 each £_______Membership joining fee (for first time exhibitors) @ £20 each £_______Additional Stand Attendant Tickets @ £20 each £_______Extra Car Park Passes @ £20 each £_______Hire of 6 ft Tables @ £20 each £_______Hire of Chairs @ £10 each £_______Onsite Vehicle Pass @ £25 each £_______Drainage @ £140 £_______Water @ £140 £_______Banners £________ + VAT _________ = Total£_______Caravan pitch at £100 for the week of the show£_______Credit Card Charge (see section 3 for more details) £_______OVERALL TOTAL£_______I/We hereby make application for space as above at The 2012 Royal Highland Show and I/we agree to abideby all the Society’s rules and regulations relating to trade stands which have been read and understood. Ihave completed the application form and risk assessmentSigned ____________________________________________________Date__________________Applications MUST be accompanied with the full remittance. Cheques should be made payable to RHASS.VAT Reg. No: 859 240 113

3. CREDIT CARD DETAILSApplications cannot be processed without remittance. Please enclose your cheque, made payableto RHASS, or complete your credit/debit card details and sign below. Credit cards will carry acharge as follows: £149 and under - £2.50, £150 to £999 - £15, £1,000 to £4,999 - £20, and over£5,000 - £25.Card Number ___ ___ ___ ___ / ___ ___ ___ ___ / ___ ___ ___ ___ / ___ ___ ___ ___Valid From ___ / ___ Expires ___ / ___ Security Code (last 3 digits on back of card) ___ ___ ___Name on Card ___________________________________________Type of Card_______________________4. MEMBERSHIPAll trade exhibitors must be members. Please enter your membership number below. If you are nota member and are a first time exhibitor you must complete the membership application and pay ajoining fee of £20Membership Number ________________Member ________________________________5. TRADE STAND DESCRIPTIONPlease provide us with a description of your trade stand layout.This should include details of any display units, cabinets, refrigeration, tables, etc (including numberand size of each)6. CATALOGUEThis section will be published in our catalogue and programme. The closing date for thisinformation is 30 th April 2012.Tick here if you would like to use the same details as last yearTick here to use the same contact details as stated on the front of the applicationOtherwise, please complete the following:Company name address and post code____________________________________________________________________________________________________________________________Telephone No ________________________ Fax ____________________________________Website _________________________ Email_____________________________________Description__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

7. STAND MOVEIf you are a returning exhibitor you are entitled to first refusal on the same stand as you held in2011. If you would like to be considered for a move, please state you preferences here. First timeexhibitors should also suggest their preference here.8. EXHIBITOR SUPPORT VEHICLEWe are aware that all exhibitors require support vehicles for restocking purposes. A limited numberof spaces/passes are available at the rear of the Food & Drink Hall for stand-holders who require 24hour access to a vehicle containing supplies, at a cost of £25 (Inc VAT).Parking is also available out with the main showground for exhibitors who do not require 24 hourvehicle access as well as all other support vehicles. Vehicles which are not kept onsite can accessthe site using a ‘C Pass’ as described on Page 4 of the Trade Exhibitor Guide.Please complete the section below if you wish to apply for a 24 hour onsite support vehicle accesspass:Please note these passes are limited and will be allocated according to the ‘greatest need’ by theTrade Stands Manager. The closing date for applications is 31 st January 2012. .24 HOUR ONSITE SUPPORT VEHICLE APPLICATIONPlease state reasons why you require a supply vehicle onsite 24 hours per day:………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………....……………………………………………………………………………………………………………………Please confirm the vehicle details as follows:Type of Vehicle (please tick)Lorry Large Van (i.e. Transit) Small Van CarOther (please state) .............................................................................................Is the Vehicle Refrigerated & does it require an Electrical Connection?:YesNo(If ‘Yes’ please complete the separate Electrical Application form in respect of the Electrical Connection)Dimensions of Vehicle:Length .................................. Width .................................. Registration No. ...................................I/We have enclosed the £25.00 fee along with this application (Please add to the section on the first page).Signed:________________________________Date:_________________No vehicles will be permitted onsite without the appropriate pass.Please note that from 2012 all vehicles which are left onsite for the duration of the show must have theappropriate vehicle pass and so full details of all support vehicles MUST be provided on application.

9. TICKETSWe can offer 4-day wristbands or single admittance tickets only. Please state your preference hereSingle Admittance Tickets4-Day Wristbands10. BANNERS & SPONSORSHIPWe offer banner and sponsorship packages to maximise your product /service awareness.Company banners can be placed in prominent positions throughout the showground meaning onaverage 160,000 people can potentially view your branding. The maximum size for a banner is6.1m x1m. The rates EXCLUSIVE of VAT are as follows: Main Ring1 banner @ £400 or a package of 1 main ring + 2 elsewhere@ £500 Jumping Ring/Countryside/ 1 banner @ £250 or a package of 1 Here + 2 elsewhere @ £350Forestry General Showground 1 banner @ £100 or a package of 2 banners @ £175 15 th Av/Horse/Sheep/Cattle 1 banner @ £200 or a package of 2 banners @ £250Requested area_____________ Number of banners____ Name on banners ________________Package cost £_____ + VAT £_____ = Total Cost £________ (Please add to the section on the first page)If you are interested in increasing your profile by becoming a sponsor at theRoyal Highland Show, including the Scotland Food & Drink Cookery Theatreplease tick here and we can give you full details of our sponsorship packagesto raise your profile and give benefits such as access to the exclusive SponsorsLounge and Dining Area (both overlooking the Main Ring).11. CHECKLISTHave you completed all relevant sections of the form including membership details andremittanceHave you completed your catalogue details or made a note of the deadline by which toemail themIf applicable, have you enclosed the support vehicle application form found withinthe packNew exhibitors, have you completed the new membership application found withinthe packPlease check that the additional forms with this pack have been completed (if relevant toyour application) i.e. Risk Assessment, Membership Application & Caravan ApplicationPLEASE RETAIN A PHOTOCOPY OF ALL COMPLETED APPLICATION FORMS FOR YOUROWN RECORDS.A DULY COMPLETED RISK ASSESSMENT AND FIRE RISK ASSESSMENT MUSTACCOMPANY ALL VALID APPLICAITONS