PRODUCER HANDBOOK - Langham Court Theatre

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PRODUCER HANDBOOKTOOLS & TEMPLATES #6MEET AND GREET SCHEDULE (sample)Monday evening in the theatre lounge4:45 SM & Producer open theatre and prepare space for circle of chairsand potluck dinner tables. Set out food as it arrives.5:00 Photographer arrives and sets up locations for shoot.Head & Shoulders before 5:305:30 Cast in costume, hair, make up6:0 Publicity Shots and cast/crew Group Shot6:30 Meet and Greet: each person introduces self and their associationwith the play or their interest in the theatre8:00 RehearsalVTG PRODUCER HB: December 13, 2008 24
PRODUCER HANDBOOKTOOLS & TEMPLATES # 7PRODUCER’S PROGRAMME CHECK LISTIt is the producer’s responsibility to ensure that the cast and production heads submittheir BIOGRAPHIES to the programme coordinator FOUR WEEKS before the opening ofthe play. No changes to the biographies will be considered after they are submittedexcept for error correction.The deadline for the theatre to submit the FIRST DRAFT OF THE PROGRAMME to theprogramme coordinator is TWO WEEKS before the opening of the show. Typically,some information is not known at that time (e.g., lighting operators, dressers) but themajority of the programme information is required for the first draft.The first draft is returned to the theatre for proof-reading and final insertions. Once thefinal changes have been made, the producer delivers the programme to the publisher’soffice for final printing. NO changes can be made after this point.The following information is required for the programme:Contact sheet listing all production heads, cast and crew and their positions orroles. (It is most important that the programme coordinator receive this informationas soon as is possible.)Director’s NotesProductions heads and bios (director, SM, producer(s), designers, props manager)Cast and bios and roles in the order you wish them to appear in the programmeDescription of scenes for Act I and Act IIRunning crew (names of stage crew, costume and props assistants, sound andlight crew and ops, set builder, painters – no bios or photos required)Acknowledgements (this is usually only the name(s) of a person or organization)Art show artist(s)’ name and bio (this information is obtained from the art showcoordinator)Non-profit organization name and brief description of their function (obtained fromthe GM) [NOTE: artists and non-profit info combined should be approx ½ page]About the playwright (1/2 a page)VTG PRODUCER HB: December 13, 2008 25
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PRODUCER HANDBOOK - Langham Court Theatre

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