Invitation of Tenders for supply of Class Uniforms - rgukt

BID DOCUMENTOpen Competitive Bid (OCB)ForSupply of Class Uniformsto the students at the three campuses ofRajiv Gandhi University of KnowledgeTechnologiesProprietary & ConfidentialRAJIV GANDHI UNIVERSITY OF KNOWLEDGETECHNOLOGIESGround Floor, Vindhya C4 Building,IIIT-H Campus, GachibowliHYDERABAD- 500 032Phone: 040-230018301

ContentsDescriptionPage No.Newspaper advertisement 4Time Schedule 5Tender Form 6Statement of important limits and values of bid 7Eligibility Criteria 8Technical Specifications 9-11Note 123

News paper advertisementTender NoticeRAJIV GANDHI UNIVERSITY OF KNOWLEDGETECHNOLOGIESGround Floor, Vindhya C4 Building, IIIT-H campus,Gachibowli, HYDERABAD- 500 032Phone: 040-23001830Separate Sealed Tenders are hereby invited from reputedManufacturers or suppliers for supply of the following items to thethree campuses of RGUKT located at Basar (Adilabad District),Nuzvid(Krishna District and RK Vally (YSR Kadapa District):i) Class Uniforms for boys & girls ( 41500 pairs)ii) Sports Uniforms for Boys & Girls (24000 pairs)iii) Mattresses (4000 No’s)Last date of submission of tender along with EMD as specifiedin the bid document is on 10.07.2012 before 4.00 pm.Interested parties can collect the Tender document foreach item separately from the office of the RGUKT from20.06.2012 to 09.07.2012 against payment of Rs. 5,000/- towards thecost of Tender document fee (non-refundable) through D.D.payable to REGISTRAR, RGUKT at Hyderabad. Further detailsvisit our website www.rgukt.inDate: 20.06.2012Sd/-Registrar4

Time schedule of tender related events(Class Uniforms)Bid calling date 20.06.2012Sale of Bid DocumentsPre Bid Meeting date/timeBid closing date/timeTechnical Bid openingdate/timePrice Bid opening20.06.2012 to 09.07.2012 duringoffice hours03.07.2012 at 03.00PM10.07.2012 at 04:00 P.M.11.07.2012 at 04:30 P.M.18.07.2012 at 04:30 P.MBid Document fee Rs. 5000/-Contact personRegistrar, RGUKTReference No RGUKT/Proc/CU/T 02/2012RegistrarRGUKT5

TENDER FORMNot transferableReference: No: RGUKT/Proc/CU/T 02/2012 Dated: 20.06.2012Subject: Tender for providing Class Uniforms (41,500 pairs) to the students at the threecampuses of located at Basara (Adilabad Dist), Nuzvid (Krishna Dist) and RK Valley(YSR Kadapa Dist).Last date for submission of the TENDER AT HYDERABAD is 10.07.2012 up to 4.00 pm.Dear Sir/Madam,A. RGUKT invites sealed tenders comprising technical bid and price bid separatelyfrom reputed Manufacturers or suppliers for supply of Class Uniforms to thestudents at the three campuses of RGUKT located at Basara (Adilabad Dist),Nuzvid (Krishna Dist) and R K Valley (YSR Kadapa Dist).B. The Tender form consists of 27 pages of which pages 9 to 20 are instructions andpage No 21 is financial bid. The duly completed Technical Bid together with acopy of the bid document (this tender) signed on all pages and the Price Bidshould be kept in separate sealed covers and these sealed covers may besubmitted in a sealed master envelope superscripted with “Tender for providingClass Uniforms to the students of IIITs under the RGUKT. The last date forsubmission of TENDER is 10.07.2012 before 4:00 pm.C. The Sealed Tenders shall be deposited in the Tender box kept in the office ofRegistrar, RGUKT up to 4:00 PM on 10.07.2012RGUKT reserves the right to award the contract to one or more than one tenderer.For any clarification and further details on the above tender please contact TelephoneNo: 23001830 or Contact Person during office hours.Thanking youYours faithfully,Registrar, RGUKT6

STATEMENT OF IMPORTANT LIMITS/VALUES RELATED TO BIDItemSubmission of SamplesEMDBid Validity PeriodEMD Validity PeriodWarranty PeriodDescriptionTwo samples of stretched material and one sample offabric material ( for shirting 2 meters fabric and forsuiting 1.5meter fabric) for PUC and Engineering Batchseparately need to be submitted accordingly to thespecification at the time of opening of technical bids.Rs.2,00,000/-365 days from the date of opening of commercial bid60 days from the date of opening of commercial bid6 monthsVariation in quantities +/- 40%Period for furnishing performanceSecurityDelivery SchedulePerformance security valuePerformance security validity periodPeriod for signing the orderAcceptancePayment termsOn delivery at user siteMaximum Liquidated Damages forlate deliveriesWithin 10 days from date of receipt of awardBidder shall deliver the goods in one single lot within45 days from the date of award of the contract.Further, the successful bidder has to depute tailors tothe IIITs under the RGUKT at the time of supply ofuniforms. If any alterations are required, the tailor willtake measurements and the bidder will supply altereduniforms within 10 days.3% of contract value6 months from award of contractWithin 7 days from date of receipt of notification ofaward95% of contract value, within 15 days of acceptance ofmaterial. Balance 5% within 2 monthsNote: Acceptance of material will be only after receiptof uniforms with alterations duly carried out whereverrequired and after receipt of reports of technical tests onrandom samples confirming adherence to tenderspecifications.3% for each week of delayed supply, maximum of 9%.If delay continues beyond two weeks, contract is liablefor cancellation.7

ELIGIBILITY CRITERIA1. This bid is open to all firms within India who are eligible to do business underrelevant Indian laws as in force at the time of bidding, subject to meeting the prequalificationcriterion.2. The bidder should have adequate experience in supply of such materials as required inthe tender. Bidder should furnish proof of having supplied such materials as required inthe tender in the previous financial year ending 31 st March 2012 and had at least Rs.1.00Crore turnover.3. Bidder should furnish satisfactory performance certificate from the parties concerned towhom bulk supplies were affected, in case such supplies were made. RGUKT maycontact any such parties to elicit details.4. Bidder should be registered under VAT Act/CST Act with the relevant State Sales TaxAuthorities. He should furnish along with the bid document, the relevant VAT/CSTRegistration Document and PAN / TAN Card copies.4.1. Copies of original documents defining the constitution or legal statues,place of registration, and principal place of business of the biddingfirm/entity; written power of attorney of the signatory of the Bid to committhe Bidder.4.2. Machinery/equipment owned by the bidder and number of employees.4.3. Latest Income Tax Saral form / Returns filed4.4. List of Present Clientele with contact address & telephone numbersThe bidders must submit all relevant documentary evidence to demonstrate their eligibility forconsidering their bid. The tenders received without the above documents will be rejected.8

Shalwar (For Girls ) and Shirt (for Boys)Yarn Type: 67/33 Polyester/ CottonWeave: PlainTechnical SpecificationsAnnexure – IColour: White & Blue strips (Yarn dyed) for Engineering BatchCream color for PUC BatchFinishes:Sl.NoSpecifications for Shirting/Shalwar.SpecificationsRequirementToleranceWarp- 2/60 s + 5 %PC1. Count of yarn (Warp & Weft)Weft- 30 s PC2. Breaking strength (N) Warp 490/weft 490 ±5%3. Pilling 3-4 Minimum4. Relaxation Shrinkage 1.5 %5. PH value 6.0 to 8.0Maximum6. Color Fastness to Light 4-5 Minimum7. Color Fastness to Washing at 50⁰C 4/3-4 Minimum8. Color Fastness to Perspiration 4 Minimum9. Color Fastness to Dry Cleaning 4 Minimum10.Color Fastness to Rubbing(Dry/Wet)11. Color Fastness to Hot Pressing 412. % Composition4/367% Polyester,33% cottonNAMinimumMinimum+ 3units9

Annexure – IITROUSER (For Boys & Girls):Yarn Type: 67/33 Polyester / CottonWeave: PlainColour: Navy Blue for Engineering BatchChacolate color for PUC BatchFinishes:Specifications for Suiting/Trouser.Sl.No Specifications Requirement Tolerance1. Count of yarn (Warp & Weft)Warp- 2/30 s PCWeft- 2/30 s PC2. Breaking strength (Warp/Weft) Wp 880/wft 6303. Crease Recovery Angle (Dry/Wet) 220⁰+ 5 %±5% MinimumMinimum4. Pilling 3-4 Minimum5. Relaxation Shrinkage 1.5% Maximum6. PH value 6.0 to 8.0 NA7. Color Fastness to Light 4-5 Minimum8. Color Fastness to Washing at 50⁰C 4/3-49. Color Fastness to Perspiration 4MinimumMinimum10. Color Fastness to Dry Cleaning 4 Minimum11.Color Fastness to Rubbing(Dry/Wet)4/3Minimum12. Color Fastness to Hot Pressing 4 Minimum13. % Composition67% Polyester,33% cotton+ 3 units10

Annexure - IIIDupatta for Girls – The cloth should be of Polyester1. Colour- Navy Blue for Engineering BatchChacolate Color for PUC Batch2. Composition- Polyester.3. Wrap count (80 D)4. Weft Count (80 D) Tolerance - ± 5%5. Size- Length- 2 meters (Minimum)Width – 90 Cms (Minimum) (-2.5%)6. CF to washing 60 0 C ----- 47. CF to light ------ 58. CF to rubbing ------ 4/311

NOTEA complete set of bidding documents may be purchased by interestedbidders from the RGUKT contact person upon payment of the biddocument price which is non-refundable. Payment of bid document priceshould be by demand draft / cashier’s cheque or certified cheque drawn infavor of “Registrar , Rajiv Gandhi University of Knowledge Technologies “and payable at Hyderabad (India).12