OFFICE RESPONSIBILITY CHART

ATTENDANCEAttendance SIMs R CAttendance reports & EWO liaisionRHolidays R CCRB/SAFEGUARDING CHECKSMaintain Central Record of Staff & Volunteers RStaff CRBs and QualificationsRVolunteers ID, List 99 & CRBSupply Staff checksOutside Agency checksH RVacancy AdminAcceptance AdminLiaise with CountyContractsLeaversChange in conditionsRMthly pay claims R MMthly absence returns R MSIMS staff data base/contracts R CSIMS staff absence R COne-to-One Tuition (contracts & pay)RPerformance management R RGOVERNORSHead teacher's ReportRProvide Finance ReportRProvide Admissions ReportRClerk to Governor sub-committeesRPrepare Agenda / take & write minutesRSending out Governor paperwork R MUpdating SEF & School Profile (from Head)RSITE MANAGEMENTSite MaintenanceRSupervision of CaretakerRSecure Entry fob/pass management R MSafe Key / Secure Filing C ROffice Key R CFire Drill *School Lead Fire Person JC R R R RContract Renew PhotocopierROffice equipment replacementRInventory (done by ICT co-ord)MSwimming Pool MaintenanceRDuplicating/photocopier supplies R C MLETTINGSDiary R MContracts & Payment R MFINANCEBudget: Assisting HeadteacherRBudget: Setting up on system R MRRRRRRRR

Analysing Financial information for Reports R RMonthly Finance Commitee Reports R RDevolved Formula Capital A/CRWeekly Finance Functions - attached R MMonthly Finance Functions - attached R MAnnual Finance Functions - attached R MFinancial year end Functions R MCash into office not school meals R MBanking Income R MPetty Cash Expenses R MTravel Claims R MNursery Lunch Club R MNursery Milk R MFMSiS documents C RDINNER MONEYDinner Money C R MPre-Pay forms for half-term payers C RFruit for SchoolRORDERS & STORESStaff coffee/tea/milk orders R C MPlacing Orders R C MGetting Orders Authorised R MImputting Orders R MSigning for goods in R C MChecking goods against Delivery Note R C MChecking stores order delivery C R MStock Cupboard C R MProcessing Invoices ready for payment R MMonthly payment of invoices R MThe duties listed above are examples of duties. Duties of similar level/nature may beunderstaken by individuals and are not excluded simply because they are not itemised.F: Office Procedures/ Responsibility Charts/ Responsibility Chart MARCH 2011.xls