2011/2012 Annual Report - Open Campus - Uwi.edu

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UWI OPEN CAMPUS ANNUAL REPORT 2011/2012Overall, the many the many Site improvementshave benefited significantly the Open campusstaff and its stakeholders. Such improvementsinclude but are not limited to the following.• expanded and significantly improved teleconferencefacilities with videoconferencingcapability.• A fully functional and up-to-date it laballowing for classes in it subjects.• Space and technical facilities available forstudents and the public to utilize onlineresearch.• Major upgrade of technical facilities for staff.• increased staff to better manage students’needs, and• improved interaction with lecturers andstaff.Trinidad, St. Augustine SiteHeads and Site coordinators attempted todevelop the sites incrementally. Facilitiesimprovement at OccStt is illustrative of thetypes of projects undertaken at the OccS whichincluded:1. tiling of the examination Office at theSt Augustine site;2. repainting of the wall at St Augustine site;3. Painting of the offices at the St Augustinesite;4. Paving of the St Augustine car Park;5. Altering the paved walkway in front of theAlpha east in order to alleviate flooding;6. implementing a drop ceiling in theFacilities and registration departmentat the St. Augustine Site.16A C A M P U S F O R T H E T I M E S . . . A C A M P U S F O R T H E F U T U R E
UWI OPEN CAMPUS ANNUAL REPORT 2011/2012TechnologicalMajor developments were undertaken toimprove the existing technological infrastructure,which included a comprehensive enterpriseresource Planning project (erP). throughthe erP Project the Open campus will realizeimproved efficiencies and services. Further, theerP represents a comprehensive upgrading ofthe student management system to provide asupportive platform for the entire Open campuspopulation, support for financial records; integrationof administrative systems; support andprovision for the university’sSingle Virtual university Space(SVuS). Moreover, the Opencampus, recognizing the lack ofalignment and integration amongand within various divisions anddepartments, has initiated theerP project with a view ofenhancing other critical serviceswhich include but are notrestricted to laddered programming;Prior learning Assessmentand recognition (PlAr); rollingapplications and counselling andadvisory student services;the erP will facilitate a shift from manual operationsthat can be accommodated through theuse of technology. in this regard, the erP willallow for the automation of best practice businessprocesses which span the major functionalareas of the campus. these include the registry,Human resources, the Academic Programmingand delivery division, the Open campus countrySites, Marketing and library. the introductionof the erP will facilitate effective, efficientand timely delivery of services to students andother stake holders in a competitiveenvironment.equally important are the technological upgradesto both blackboard collaborate and Moodle,which have primarily benefited students in theonline programmes. the learning exchange wasupgraded from Moodle version 1.8 to Moodleversion 2.0 to facilitate. Further, the elluminatelive version 10 was upgraded to blackboardcollaborate version 11 with a much cleaner andfriendlier user interface. in preparation for thechange the training coordinator developed andtrained staff and students on the new versionwhich facilitated its use in September 2012.to improve overall efficiency improvementswere also made to the Open campus ManagementSystem (OcMS). in this regard the OcMSadmissions process was modified in June 2012to include conditional offers for applicants whodid not submit supporting documents. Additionally,exams processes, gPA calculation andgraduation processes were implemented as wellas the development of a tuition fee schedule toimprove the process of assigning fees to coursesin the Open campus Management System(OcMS).A C A M P U S F O R T H E T I M E S . . . A C A M P U S F O R T H E F U T U R E17
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