2336_JD_Finance Officer - CM.pdf - Internet Directory of NGOs in ...

CHILDFUND LAOSEMPLOYMENT TERMS OF REFERENCEFinance OfficerMain RoleThe Finance officer (FO) is responsible for maintaining efficient and timely financialreporting in relation to all operations of ChildFund Laos. The FO is also responsible forensuring that all financial dealings meet international and Lao PDR standards foraccounting practices.Reporting Structure/RelationshipsThe FO reports to the Finance Manager.The FO liaises with Finance Manager and Finance Intern in Vientiane and the FinanceTeam in the Nonghet office. In addition, the FO will provide financial support to theProgramme Manager. The FO will also provide asset management support to the HumanResource and Administration Manager.ResponsibilitiesThis post holds the following responsibilities:Financial Administration Check financial transactions and supporting documents before writing check Manage advances and acquittals Cash controller Oversee asset management and suppliers records within Sun Systems Prepare bank reconciliation at the end of each month Monitor bank and cash balances and provide timely advice to the FM on top-upand transfer requirements Prepare and maintain expenditure records for uploading to Sun Systems Maintain filing systems for all accounting documents and financial reports Assist the allocation exp. to Project & record all the creditor ( consultantcontract, other supplier Review monthly vehicle logbook calculation from admin staffBudget Preparation Provide support to the FM to prepare annual budget submissions Provide support to the FM to prepare three annual budget revision submissionsReport Preparation Prepare quarterly financial reports for review by the FM and Program Manager Prepare cost centre monthly reports for review by the FM Prepare monthly projects financial report for review by the FMFinancial Representation Provide cover for the FM during leave and travelProgram Support Support program and project annual budget preparations Support program and project budget revision preparations Support program and project financial reportingPAGE 1 OF 3

CHILDFUND AUSTRALIA IN THE LAO PDREMPLOYMENT TERMS OF REFERENCEOtherOther tasks as assigned by the FMWorking ConditionsThis is a Vientiane-based, full-time position. Standard office hours run from 0800 –1630, however, some work outside these hours may be required. Travel to the projectoffice in Nonghet, Xieng Khouang with the possibility of some regional travel.The successful candidate will be offered a standard two-year contract and thepostholder’s salary will be set according to experience and qualifications, in accordancewith ChildFund Laos’ salary scale.Required Qualifications, Experience and Personal QualitiesEssential University qualification in accounting, finance or related area 2-3 years experience in an accounting role Excellent computer and typing skills (including World, Excel a nd AccountingSoftware) in English and Lao Strong analytical and problem solving skills Good written and spoken English Understanding of international accounting standards Teamwork and interpersonal skills Mature, dynamic, hard-working, well-organized and systematic Coordination skills Organized and able to cope with multiple deadlines Attention to detail Able to maintain confidentiality within the role Flexibility and willing to support the overall goals of ChildFund Laos Willing and able to undertake regular work-related travelDesirable Relevant experience working with an INGO Sun Systems accounting experienceRemuneration and BenefitsChildFund Laos can offer an excellent package to the right candidate with excellentopportunities for professional development and a strong benefits package includingemployee health and life insurance, a 13th month salary and a long-term serviceallowance. The salary range for this post is dependent on experience and qualifications.ConfidentialityAll discussions and documents relating to this ToR will be treated as confidential by ChildFund.ChildFund Laos is an equal opportunities employer.Application InformationApplications can be made by email or post; all other applications will be rejected. In addition,ChildFund will ONLY accept applications that include a CV and a cover letter that addresses thePAGE 2 OF 3

CHILDFUND LAOSEMPLOYMENT TERMS OF REFERENCEcriteria above. ChildFund Laos will not return any applications and does not require interestedcandidates to submit copies of certificates, ID cards or any other information.APPLICATIONS SHOULD ONLY CONTAIN A CURRENT CV AND A COVER LETTER ADDRESSING THECRITERIA OUTLINED FOR THE POST. PHONE CALLS WILL NOT BE ACCEPTED.Please send all applications to info@childfund.org.la or ChildFund Laos, PO Box 761, Vientiane, LaoPDR.Applications will be reviewed as they are received.ChildFund Laos has a strict child protection policy and background checks will be undertaken priorto any offer of employment. All candidates should submit two professional referees including theircurrent or most recent employer.PAGE 3 OF 3