MINUTES ORGANIZATION MEETING BOARD OF EDUCATION ...

MINUTESORGANIZATION MEETINGBOARD OF EDUCATIONHUDSON FALLS CENTRAL SCHOOL DISTRICTThe Organization Meeting was held at the District Office on July 13, 2010 at 7:00 p.m.Present:Roger A. Ahrens, Roger W. Hogan, Cheryl P. Hogan, Michael W. Palmer,Robert A. Dingman, Dr. Joseph E. Potvin, Amber M. Shores, and RichardK. McCann.Mark E. Doody, Superintendent of Schools, Dr. Donald Wheeler, Asst.Superintendent of Curriculum and Instruction, Kevin Polunci, Director ofBusiness Services, and Karen A. Steele, District ClerkAbsent:Kelly W. LeclaireThe meeting was called to order by Karen A. Steele, District Clerk at 7:02 P.M.Pledge of Allegiance to the Flag.“Oath of Office” was taken by new Board member, Richard K. McCann, and re-electedBoard member, Michael W. Palmer and signatures witnessed by Notary Public, Karen A.Steele.On motion by Mr. Palmer, seconded by Dr. Potvin and unanimously carried 8-0, RobertA. Dingman was nominated for the office of President of the Board for the school year2010-11.On motion by Mr. Ahrens, seconded by Mr. Palmer, and unanimously carried 8-0, thenominations were closed and Mr. Dingman declared elected to the office of President ofthe Board of Education for the ensuing school year.On motion by Dr. Potvin, seconded by Mrs. Hogan, and unanimously carried 8-0,Michael W. Palmer was nominated for the office of Vice President of the Board for theensuing school year.On motion by Mr. Ahrens, seconded by Mrs. Hogan, and unanimously carried 8-0, thenominations were closed and Mr. Palmer declared elected to the office of Vice Presidentof the Board of Education for the ensuing school year.

Organization and Special Meeting July 13, 2010 2“Oath of Office” was taken by re-elected Board President, Robert A. Dingman, and reelectedBoard Vice-President, Michael W. Palmer and signatures witnessed by NotaryPublic, Karen A. Steele.On motion by Mr. Dingman, seconded by Mr. Palmer, and unanimously carried 8-0,Karen A. Steele was appointed to the office of Clerk of the District for the school year2010-11 at the annual salary of $4,785.Under the same motion, Emmet Prosser was appointed to the position of Interim DistrictTreasurer for the school year 2010-11.Under the same motion, Margaret Catone was appointed to the position of Collector ofTaxes at a salary of $4,540 for the school year 2010-11.On motion by Mr. Dingman, seconded by Mrs. Shores and unanimously carried 8-0, thefollowing appointments were approved for the 2010-11 school year:Dr. Joel Solomon was appointed to the office of School Physician.J. Lawrence Paltrowitz was appointed to the office of School Attorney with noretainer.Dr. John VanSchaick was appointed to the position of School DentalConsultant.Kevin Polunci was appointed to the position of Fixed Assets Accountantand Section 803 Hearing Officer.Dr. Donald Wheeler was appointed to the position of Appeals Officer -Title IX, and Compliance Officer - Section 504 of the Rehabilitation Act.Mark E. Doody was appointed as the Superintendent’s Hearings Officerwith Dr. Donald Wheeler to serve in the absence of the Superintendent.Mark E. Doody was appointed as Records Access and ManagementOfficer.Under the same motion, the permanent committees of the Board of Education for the2009-10 school year is attached. Members were advised that Mr. Dingman would askmembers of any changes, if desired. A new 2010-11 list of committee membership willbe distributed.(2009-10 list attached to original minutes)

Organization and Special Meeting July 13, 2010 3Under the same motion, Committee on Special Education for the 2010-11 school yearwith surrogate parent and the impartial hearing officers for handicapped placement beingselected from the State-approved list was approved, a copy of the Committee member listis attached.(Committee Membership attached to original minutes)Under the same motion, the Pre-School Committee on Special Education for the 2010-11school year was approved, a copy of which is attached.(Committee appointments attached to original minutes)Under the same motion, the High School Principal was designated as the EducationOfficial – Chapter 181 (Confidential Disposition of Court Proceedings RegardingStudents).Under the same motion, Kimberly Rigby was designated as the Official for HIPAA(Health Insurance Portability and Accountability Act of 1996).On motion by Mr. Dingman, seconded by Mr. Ahrens and unanimously carried 8-0, thefollowing resolution was adopted:RESOLVED, that Glens Falls National Bank & Trust Company, be, andthey hereby are, designated as official depositories of the School District; thenature and extent of their respective participation to be implemented by theadministration on direction from the Board.On motion by Mr. Dingman, seconded by Mrs. Hogan, and unanimously carried 8-0, itwas resolved that regular meetings of the Board during the ensuing school year will beheld on the second Tuesday of each month, except July and August, at 7:00 p.m. in theBoard Room at the District Office.On motion by Mr. Dingman, seconded by Dr. Potvin, and unanimously carried 8-0, it wasresolved that Special Meetings of the Board of Education may be called at the pleasure ofthe President or Vice President.On motion by Mr. Dingman, seconded by Mr. Palmer, and unanimously carried 8-0, theGlens Falls Post Star and The Chronicle were designated as official newspapers of theDistrict for the school year 2010-11.On motion by Mr. Dingman, seconded by Mrs. Hogan and unanimously carried 8-0, thefollowing authorizations were approved:

Organization and Special Meeting July 13, 2010 4The Superintendent of Schools was authorized to certify all payrolls withthe Assistant Superintendent for Curriculum and Instruction authorizedto certify all payrolls in the absence of the Superintendent of Schools.The Director of Business Services was designated as Purchasing Agentfor the School District with the Superintendent designated to act in hisabsence.The Treasurer was authorized to negotiate Certificates of Deposit andRepurchase Agreements in the name of the District when funds justify it.The Superintendent of Schools was authorized to approve attendance ofschool district personnel at conferences, meetings, etc. with essentialexpenses paid by the District. Dr. Donald Wheeler was authorized toapprove attendance of school district personnel at conferences, meetings,etc. for school improvement funds only.Attendance atConferences,meetings, etc.The Vice President of the Board was authorized and empowered to signchecks, evidences of indebtedness, contracts, agreements and all otherdocuments in the absence or inability to act of the President; and thePresident or Vice President of the Board were authorized to sign checksin the absence of the District Treasurer.The Superintendent was approved to authorize budgetary transfersbetween reserve funds and the General, Federal, Capital, and Lunch Fundswith the second signature of the Treasurer. The Superintendent wasalso authorized to make budgetary transfers of not more than $5,000 withthe second signature of the Treasurer.The School Treasurer’s bond was fixed and determined in the sum of$5,000.00 and the amount of the bond of the School District TaxCollector was fixed and determined in the penalty of $25,000.00.Under the same motion, Amy Weaver was appointed as Internal Claims Auditorfor the school year 2010-11.Under the same motion, the attached Petty Cash Funds for the school year 2010-11 were authorized.(Petty Cash Funds attached to original minutes)Under the same motion, the attached list of cell phone users was approved.(Cell Phone users list attached to original minutes)

Organization and Special Meeting July 13, 2010 5Under the same motion, the Investment (#3292) and Purchasing (#3310) Policieswere approved, as filed in the Superintendent’s Office.On motion by Mr. Dingman, seconded by Dr. Potvin, and unanimously carried 8-0, theSchool District Code of Conduct was approved. The Code is located in theSuperintendent’s Office.Under the same motion, the Board approved the School Buildings and District SafetyPlan. Plan is located in the Superintendent’s Office.On motion by Mr. Dingman, seconded by Mrs. Hogan, and unanimously carried 8-0, theReorganization Meeting was adjourned Sine Die at 7:18 p.m.***********************************************************************On motion by Mrs. Hogan, seconded by Mr. Palmer, and unanimously carried 8-0, theminutes of the Regular Meeting of June 8, 2010, were approved.The Board reviewed items listed under Information and Correspondence on theAgenda with the following information and correspondence brought to the attention ofthe Board with approval of attendance at conference or meetings so noted:A. Letter of Commendation from NYS DOT.The following matters regarding personnel were unanimously determined with motionsso noted.(Personnel matters attached to original minutes)Policy Committee presented School Nutrition Policy #2692 for first reading. Changesshould be direct to Committee Chairperson, Mr. Ahrens. Final reading is scheduled fornext Regular Board Meeting on August 17, 2010.The Superintendent reported on the following:A. 33 rd Edition of the NYS School Law Book will be available October 2010.Interested members should let Mrs. Steele know and an order will besubmitted.B. Special Vote - August 10, 2010. Special Board meeting scheduled for August3, 2010 at 6:30 p.m. in the High School Library.New Business TopicsOn motion by Mr. Palmer, seconded by Mrs. Shores, and unanimously carried 8-0, KevinPolunci was appointed to Trustee for CASHIC and Deputy District Clerk.

Organization and Special Meeting July 13, 2010 6On motion by Mr. Ahrens, seconded by Mrs. Hogan, and unanimously carried 8-0, theSpecial Education Annual Report for 2009-10 was accepted. The report is located in aside pocket of the Minutes book.Mr. Hogan, Chairperson of the Transportation Committee, offered the followingresolution:BE IT RESOLVED, the Board of Education of the Hudson Falls CentralSchool District deems Bus #100 as surplus and approves the sale of Bus #100for the fair market value of $3,000 plus any other incidental costs incurred.On a motion by Mr. Hogan, and seconded by Dr. Potvin, the foregoing resolution wasduly put to vote, and declared unanimously adopted 8-0.On motion by Mr. Palmer, seconded by Mr. Hogan and unanimously carried 8-0,the Board approved the Change Order summary. The change orders are filed in theSuperintendent’s Office.(Change Order Summary attached to original minuets)On motion by Mr. McCann, seconded by Mr. Hogan with Mr. Palmer abstaining, andunanimously carried 7-0, the Board approved the trip request for Spanish IV & V classesto travel to Spain in April 2011.(Request and description attached to original minutes)The Superintendent approved the following use of district facilities for the month of July,2010 pursuant to authority heretofore granted to him.(Facility Usage Request attached to original minutes)On motion by Mr. Palmer, seconded by Mrs. Hogan, and unanimously carried 8-0, theBoard accepted and ordered filed the following minutes of the Committee on SpecialEducation: 6/1/10, 6/3/10, 6/8/10, 6/11/10, 6/15/10, 6/23/10, and 7/8/10On motion by Mr. Palmer, seconded by Mrs. Hogan, and unanimously carried 8-0, thefollowing minutes were accepted and ordered filed for the Committee on PreschoolSpecial Education: 6/11/10, 6/22/10 and 6/23/10On motion by Mr. Palmer, seconded by Mrs. Shores, and unanimously carried 8-0, therebeing no further business to come before the Board, the meeting was adjourned at 8:08p.m.District Clerk