Abu Dhabi Environment, Health and Safety Management System ...

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4. Implementation and Operations4.1 Identify Roles and ResponsibilitiesEveryone has a role to play in the development and implementation of an EHSMS. Within an entity it isimportant to clearly identify these roles. The Abu Dhabi EHSMS framework identifies the roles andresponsibilities of the Competent Authority, the Sector Regulatory Authorities, and the entities.Further details can be found in the AD EHSMS CoP 02 - Roles and Responsibilities in the Abu DhabiEHSMS Manual.4.1.1 Emirate LevelCompetent AuthorityThe Competent Authority will assume a coordinating and overseeing role in the implementation of theEmirate EHSMS.The Competent Authority will:Coordinate – encourage and guide sectors to develop an EHSMS;Communicate – advise sectors on government goals and targets;Monitor – check, review, and assist in an informal capacity;Audit – check and review in a formal capacity (where and if required);Approve – provide approval of sector EHSMS;Educate – provide and/or coordinate training for specific issues and sectors;Research – compile information and data, and to investigate new opportunities;Report – to government on status of EHS management within the Emirate, andPartner – with sectors to understand and assist with compliance issues.SectorsInitial focus will be to assist the eight (8) major sectors in developing and implementing an EHSMS.The Major Sectors are:Building and ConstructionTransportationHealthEnergyWasteTourismOil and Gas76/10169/10/5953 Implementation of Abu Dhabi EHSMSEntity Guideline to Assist with Development of EHS Management System- 9 -
IndustryEach sector will have a Sector Regulatory Authority. These authorities will be able to provide support andguidance for entities establishing EHSMS and will approve a completed entity EHSMS.The role of the sectors will be to develop and implement their EHSMS systems in accordance with theSector Guidelines and to report to the Competent Authority, as required.CommunityBy instigating development and implementation of an EHSMS throughout Abu Dhabi Emirate, a processof community engagement and education is commenced. The role of the community is to work towardsminimising their environmental impacts, improve safety in the Emirate, and work towards continuousimprovement.A Framework Code of Practice has been developed to assist in identifying key roles and responsibilitiesin an entity – AD EHSMS CoP 02 - Roles and Responsibilities.4.1.2 Entity LevelThough the organisation structure of each entity may differ, there are commonalities in relation tomanagement structures that can assist in identifying the roles and responsibilities within an entity. Thissection outlines these roles and responsibilities which have been adapted from Abu Dhabi EmirateEHSMS Guidance Documents –Guideline for EHSMS Organisational Structure in Sectors/Entities.EHS Department and EHS ManagerThe role of an EHS Manager is to develop an entity EHS Policy and oversee the development of EHSpolicies and procedures. The core responsibility for EHS rests with the EHS Department managed by theEHS Manager. The EHS Department may comprise of one or several officers depending on the size ofthe entity.The EHS department and Manager functions may be implemented in different forms depending on thenature and size of the entity, in other words, the EHS Manager position may not be a full time role.EHS Management CommitteeThe EHS Manager is usually assisted by a Management Committee that is responsible for monitoring theprogress of the establishment, development, and implementation of an entity EHSMS. The EHSManagement Committee develops a timetable for internal auditing and reporting. This is an importantpart of the Abu Dhabi Emirate EHSMS.The EHS Management Committee is required to report via the EHS Manager/EHS department to theEHS Steering Committee as explained in the following section.EHS Steering Committee (optional)For a very large organisation an EHSMS Steering Committee can be established to act on behalf ofmanagement and to direct the EHS Department and EHS Management Committee.The role of the committee is also to review EHSMS policies and procedures and sign off on finalisedpolicies.76/10169/10/5953 Implementation of Abu Dhabi EHSMSEntity Guideline to Assist with Development of EHS Management System- 10 -
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