Abu Dhabi Environment, Health and Safety Management System ...

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5. Check and Corrective Action5.1 Monitor, Measure, and ReportMeasurement of EHSMS KPIs and continual monitoring plays a significant role in continuousimprovement and is a very important aspect of the EHSMS. Without some form of monitoring andmeasurement it is difficult to know whether EHSMS controls are effective or whether improvements havebeen implemented.Monitoring and measurement requirements cover all aspects of EHS, for example:Water quality;Air quality;Noise levels;Waste generated and how it is managed and disposed;Plant and wildlife species on the site;OHS incidents and near misses;Land use and any potential contamination; andHazardous substances management.Monitoring may require different forms of data collection from physical measurement to regularinspections to regular data collection. Where possible, data monitoring should take the form ofquantitative measurement.The Abu Dhabi Emirate Environment Health and Safety Protection Policies (EEPPs) contain monitoringand reporting requirements. Monitoring and reporting will form an important component of the selfregulationprocedure developed for the EHSMS.There are two forms of reporting required by the EHSMS. First, the entity will need to establishprocedures for internal reporting. This will assist management in tracking progress towards meeting thetargets and KPIs as well as monitoring budgets and implementation of the EHS Management Plan.Second, the entity will need to establish procedures for external reporting as described below.5.2 External ReportingIn addition to internal monitoring, Abu Dhabi EHSMS requires reporting to the Competent Authority.External reporting is a central part of self-regulation. External reporting should provide an overview ofthe status of the implementation of the EHSMS, data on emissions, any reported environmental or healthand safety incidents and remedial actions, and progress towards targets and KPIs.The AD EHSMS CoP 09 - Monitoring and Reporting in the Abu Dhabi EMSHS Manual outlinesmonitoring and reporting requirements. The AD EHSMS CoP 03 - Self-Regulation in the Abu DhabiEHSMS Manual provides the requirements that need to be met to allow for self-regulation under AbuDhabi EHSMS.76/10169/10/5953 Implementation of Abu Dhabi EHSMSEntity Guideline to Assist with Development of EHS Management System- 15 -
5.3 Internal EHSMS AuditingInternal and entity self-auditing is important in the continuous improvement cycle. A self-audit can bedefined as a systematic, objective, and documented system that is part of a planned effort to prevent,identify, and correct workplace environment and health and safety hazards. The audit may be conductedby qualified in-house personnel (competent employees or management officials) or third party auditors.Audit findings must be recorded and maintained by the employer.When developing an auditing procedure, the following considerations should be included in the auditplan:Specific areas, functions, procedures, and activities to be audited;Personnel qualified to perform the audits;Audit schedule and frequency;Audit processes and techniques;Method of recording and reporting audit findings; andDevelopment and implementation of corrective action to resolve cited audit discrepancies.The audit plan developed for the entity should include:Audit Team Identification;Pre-audit Review;Opening Meeting;Data Collection;Data Review and Analysis;Closing Meeting;Reporting; andAudit Program Evaluation.Audits can be conducted a number of ways including interviews, review of records, and physicalinspections. Audit reports must be made available to management and the rest of the audit team.It is important to note that audits must be open, transparent, and do not seek to apportion blame. If abreach is found and corrective action taken then no enforcement may be necessary. The AD EHSMSCoP 08 - Audit and Inspection in the Abu Dhabi EHSMS Manual outlines self-auditing procedures anddeveloping audit plans.5.4 External EHSMS AuditingAll entities implementing the Abu Dhabi EHSMS framework will be required to allow external audits oftheir EHSMS. (refer AD EHSMS CoP 03 – Self-Regulation).External audits should be undertaken at least annually as part of the entity’s commitment todemonstrating self-regulation and results of the audit should be reported to the Sector RegulatoryAuthority.76/10169/10/5953 Implementation of Abu Dhabi EHSMSEntity Guideline to Assist with Development of EHS Management System- 16 -
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Page 3 and 4: Table IndexTable 1Federal and Abu D
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