Product Presentation (pdf) - Climbing Wall Association

2013 Climbing Wall SummitCall for Product Presentation ProposalsThe Climbing Wall Association is preparing for another successful annual conference. We invite you to join us aspart of a select group of industry speakers, presenters, and experts to help produce the 2013 Climbing WallSummit.Attendees want information about the goods and services available in the marketplace. However, attendees alsoreport that “sales-pitches” disguised as educational sessions are unfavorable and may actually undermine abrand’s image. Therefore, we have scheduled specific Product Presentation sessions to help attendees learnabout the products they plan to evaluate or purchase. Product Presentations will be scheduled to not conflict withregular conference sessions and will be on site at the conference venue.Product Presentations are available exclusively to Sponsors and Exhibitors, sessions are limited (approx. 12 -16),and applications are required and subject to space availability, review and approval by CWA.Product Presentation GoalsProduct Presentations are intended to:• Build awareness of your products and services;• Inform attendees of the benefits of your offerings ;• Provide accurate and definitive information for customers to make purchase decisions about yourproducts;• Develop a positive brand image and showcase recent innovations and successes;• Help customers use your product correctly and to its fullest potential;• Establish your company as a leader by promoting constructive dialogue within the climbing community.Product Presentation Scheduling and Logistics:• scheduled by CWA on May 31 and June 1, 2013 during exhibit hall open hours (plan staffing accordingly);• located on-site in main conference facility;• forty-five minute session duration;• complimentary conference rooms with basic A/V equipment;Product Presentation Etiquette• Please do not disparage a competitor’s products or services in your presentation;• Please do not attend a competitor’s product presentation without an invitation or permission ofpresenter;Product Presentation Fees: Product presentations are available only to Sponsors and Exhibitors. One productpresentation is provided to each sponsor free of charge, additional presentations for $500.00 per presentation.Product presentations are available to exhibitors for an additional fee of $1500.00 per presentation. Eachpresenter must be registered as an attendee per the company’s sponsor/exhibitor contract. Please see the 2013Exhibitor Prospectus for more information and rates.Deadline and Instructions: Please complete the attached application and submit by fax or email. Selectioncriteria include, but are not limited to: sponsorship level, contract date, and quality of content. Space is limited,applications will be accepted on a rolling basis until all product presentation spaces are filled. Selection will beginJanuary 1, 2013. Submit your proposal to:Rachel GriegoSubject: Product Presentation ProposalEmail: proposal@climbingwallindustry.orgFAX: 720-528-82002013 Climbing Wall Summit - Page 2 of 4

Agreement Between the Climbing Wall Association, Inc.and the Product PresenterThis Agreement is made between the Climbing Wall Association (hereinafter referred to as “CWA”), and theProduct Presenter (hereinafter referred to as “Presenter”). For consideration, and the mutual understandingsdescribed below, CWA will offer a product presentation in conjunction with the Climbing Wall Summit under thefollowing terms and conditions:1. Product presentations are available only to Sponsors and Exhibitors.2. One product presentation is provided to each sponsor free of charge, additional presentations areavailable for an additional fee of $500 per presentation.3. Product presentations are available to exhibitors for an additional fee of $1500.00 per presentation.4. Each presenter must be registered as an attendee per the company’s sponsor/exhibitor contract.5. The Presenter will register for the conference as an attendee through his company’s Sponsor / Exhibitorcontract.6. The Presenter will offer a presentation as described in the product presentation proposal.7. The Presenter will offer the presentation on the date and time assigned by the CWA.8. Presenter will conduct the presentation to the best of the Presenters’ ability according to the Presenters’professional training, experience, and judgment, and if appropriate, in accordance with the Climbing WallAssociation’s applicable standards.9. The presentation shall contain no language, images or other media defaming or causing injury to anyother party or competitor or its products or services.10. Neither presenter, nor representatives from presenter’s company, shall attend a competitor’s productpresentation without an invitation or advance permission of presenter11. Presenter shall be solely and entirely responsible for all debts and other obligations incurred inconnection with the conference event. Transportation, lodging, and other related costs and expenses shallbe the sole responsibility of the Presenter.12. CWA will market and advertise the Presentation as an integral part of the conference. Presenter mayassist in the marketing and advertising of conference events with the prior consent and approval of theCWA.13. CWA will serve as the sole registrar for the conference.14. Presenters of sessions involving climbing, bouldering, route-setting, or other physical activities, willprovide, at their own expense, general liability insurance coverage (and other insurance as necessary) onan “occurrence based” form, with a minimum coverage of $1,000,000 per occurrence and $2,000,000.00aggregate limit. Provider will name CWA as an additionally insured and provide CWA a certificate ofinsurance so stating by May 1, 2013.15. Presenter shall not create or allow any nuisance, or unlawful activity, to exist at the conference event.16. Should Presenter default in any of the terms and/or conditions of this Agreement, CWA may voidPresenter’s right to conduct an event in conjunction with the conference and shall retain all feescollected.Presenter Company Name:Presenter Name(s):Presenter Signature:Date:2013 Climbing Wall Summit - Page 4 of 4