Request for Proposal - Orcas Site SW Services ... - San Juan County

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Section 3 - Submittal of Proposals3.1 InformationAll requests for information regarding this Request for Proposals shall be directed to:Steve Alexander, Solid Waste ManagerSan Juan County Public Works DepartmentFriday Harbor, WashingtonQuestions and requests regarding this Proposal must be directed in writing, by e-mailonly, no later than: 4:00 pm on July 3, 2012 to the San Juan County Solid WasteManager at: orcasrfp@sjcpublicworks.org.The e-mail must identify the applicant’s name and organization, reference the section ofthe Proposal that the question relates to, and include Orcas Site Solid Waste ServicesProposal in the subject line. Information requests via telephone are to be directed toSteve Alexander at 360.370.0500 no later than 4:00 pm on July 3, 2012.Questions determined by the County to require a response will be posted, along withthe response, on the San Juan County Web site at: http://sanjuanco.com/sw-rfp. Theidentity of the applicant asking the question will not be disclosed.The applicant is responsible for understanding the content requirements of the Proposaland for assuring the response to the Request for Proposals is complete.3.2 Pre-Proposal Meeting and Site VisitA mandatory pre-proposal meeting and site visit will be conducted May 16, 2012, 12:00p.m.-4:30 p.m. at the Orcas Landing on Orcas Island. The day will begin with themeeting at the Orcas Island Landing, located adjacent to the Orcas Island ferry terminal.The Orcas Site visit will occur immediately after the meeting. Details concerning the sitemeeting and travel information are provided at: http://sanjuanco.com/sw-rfp. Applicantsmust provide their own transportation to the Orcas Island Landing. Transportation toand from the Orcas Site will be provided. During the meeting and site visit questionsand issues will be discussed. San Juan County is not responsible for providinginformation to those not present at the pre-proposal event.3.3 Vendor Selection Process Integrity RulesSan Juan County intends that the vendor selection process will be open, fair, objectiveand understandable to all. To this end the County encourages that from April 26, 2012until such time as the County awards a contract or terminates the vendor selectionprocess, contact between applicants and the County should include the contact personlisted in Section 3.1.10
3.4 Vendor Selection CriteriaAll Proposals will be evaluated on the basis of:1. Number of solid waste services provided 1 .2. Costs (fees) for providing service(s) and how the fees were derived; includingwhen and how future fee increases will be determined.3. Timeline for full operational, service and transport implementation.4. Days and hours open to the public.5. Solid waste site operational, service and transport experience.6. Financial capacity to operate the facility for an extended period of time.7. Previously held relevant permits and associated compliance history.8. Compatibility with the existing Orcas Site Reuse facility (The Exchange).9. Estimated number of in-county jobs created.10. Innovative approaches to managing solid waste.11. Proposed term of the contract beyond the five (5) years and one (1) dayprovision in RCW 36.58.090(10), in the event the five year provision isapplicable.12. Strategy for public communication, outreach and education.13. Completeness and clarity.1 Possible solid waste services:a. Garbageb. Recyclable materialsc. Used appliancesd. Used oile. Used anti-freezef. Used vehicle batteriesg. Used electronicsh. Steel and non-ferrous metalsi. Construction and demolition materialsj. Compostingk. Household Hazardous Wastel. Biomedical Waste11
Page 1 and 2: Public Works DepartmentSan Juan Cou
Page 3 and 4: SectionIntroduction3
Page 5: The Orcas Site is located within th
Page 8 and 9: 2.3 Solid Waste Transport Requireme
Page 12 and 13: 3.5 Submittal RulesA. All Proposals
Page 14 and 15: Section 4Rights of the County14
Page 16 and 17: Section 5Contract Considerations16
Page 18: The County retains the right to ins

Request for Proposal - Orcas Site SW Services ... - San Juan County

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